Item - 2009.AU11.6

City Council on October 26 and 27, 2009, adopted the following:

1.         City Council request the General Manager, Parks, Forestry and Recreation, to:

             a.        develop a comprehensive Master Service and Infrastructure Plan, incorporating the Division’s “Our Common Grounds” strategy and all related studies being developed or planned pertaining to parks and recreation facilities, and report to the  Community Development and Recreation Committee in 2011.  Such Master Plan to include, but not limited to:

i.          specific action plans, timelines and responsibility for implementation;

ii.          estimated costs and potential funding sources or partnership opportunities to be explored; and

iii.         reporting on the status of the master implementation plan as part of the annual capital budget submission; and

             b.        submit a Status Update report to the Community Development and Recreation Committee by September 2010 regarding the Master Service and Infrastructure Plan.

2.         City Council request the General Manager, Parks, Forestry and Recreation, as part of the development of the Master Service and Infrastructure Plan, consider taking appropriate steps to:

a.         develop criteria for determining when a City facility is considered to be no longer cost-effective to maintain, taking into consideration such factors as utilization, ongoing operating and capital maintenance costs, location, and proximity to other facilities, community impact and changing demographics;

b.         where practical, incorporate the criteria developed into the capital asset management system;

c.         compile a comprehensive inventory of all facilities that are no longer cost-effective to maintain based on criteria developed in (a.);

d.         identify opportunities for consolidation of operations within existing facilities or potential new ones and recommend facility closures, if warranted;

e.         determine the full financial implications of either maintaining, enhancing or closing facilities, including any potential program changes resulting from each option;

f.          where a facility closure is recommended, develop alternate accommodation for viable affected programs; and

g.         conduct appropriate community consultations of any planned actions.

3.         City Council request the General Manager, Parks, Forestry and Recreation to report to the Executive Committee for its meeting on January 4, 2010 on appropriate guidelines for community consultations with respect to Parks, Forestry and Recreation state of good repair projects.

4.         City Council request the City Manager to give priority to the development and implementation of a City-wide prioritization framework for capital repairs, as previously recommended in an Auditor General’s report entitled “Maintenance and Administrative Controls Review – Facilities and Real Estate” dated September 2005.  Further, the priority framework be enhanced by including all new capital projects.

5.         City Council request the General Manager, Parks, Forestry and Recreation to report to Budget Committee, as recommended by Council, by November 2009, on the outcome of the Capital Budget Task Force.  Such report to include:

a.         issues identified and factors contributing to project delays;

b.         recommendations to address issues identified and minimize delays; and

c.         status, timelines and responsibility of implementation of each of the recommendations being made.

6.         City Council request the City Manager to review the funding allocation between state of good repair projects and service improvement or growth-related projects, both at the division and city-wide levels, and take appropriate steps to develop a sustainable long-term strategy to reduce the current and projected state of good repair backlog.

7.         City Council request the Deputy City Manager and Chief Financial Officer to require all major projects for new infrastructure include future capital maintenance costs for reporting under financial implications at the time of project approval.

8.         City Council request the Deputy City Manager and Chief Financial Officer, as part of the 2010 Capital Budget Process, to report on the status of the state of good repair backlog, by Division, as compared to total asset value and how the 2010 to 2019 Capital Plan impacts the state of good repair backlog.

9.         City Council request the City Manager, in consultation with the General Manager, Parks, Forestry and Recreation and the Director, Toronto Office of Partnerships, to develop, for approval by Council, a comprehensive City-wide policy on naming rights and other private funding arrangements, such policy to:

a.         consider all existing policies related to:

i.          Parks and Recreation Naming and Renaming Policy

ii.         Donations policy

iii.        Advertising

iv.        Unsolicited bids

v.         Sponsorships and partnerships

b.         include guidelines on:

i.          eligibility criteria for facilities to be considered for naming rights

ii.          responsibility and control processes for securing and accepting naming rights or other private funding arrangements

iii.         the creation of endowment, or similar funds, to offset future maintenance and repair costs for new facilities put in place under this policy.

10.       City Council request the Director, Toronto Office of Partnerships, in consultation with appropriate divisional staff, to identify all potential projects and facilities that may benefit from naming rights or other private funding arrangements and, with the approval of Council, pursue such funding according to corporate guidelines.

11.       City Council request the General Manager, Parks, Forestry and Recreation, to give priority to completing the development and implementation of the work order system for Parks, Forestry and Recreation Division to provide the tracking of both operating and capital costs of each facility.

12.       City Council request the City Clerk, in consultation with the City Solicitor, to clarify Council procedures with respect to recommendations at Community Councils on matters that are contrary to Council policy, and consider requiring that such recommendations state explicitly that a Council policy is being contravened.