Item - 2011.AU1.14
Tracking Status
- City Council adopted this item on March 8, 2011 without amendments.
- This item was considered by the Audit Committee on February 22, 2011 and adopted without amendment. It will be considered by City Council on March 8, 2011.
AU1.14 - Parks, Forestry and Recreation Division - Concession Agreements Review
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
City Council Decision
City Council on March 8 and 9, 2011, adopted the following:
1. City Council request the General Manager, Parks, Forestry and Recreation, to develop written procedures for follow-up on past due accounts.
2. City Council request the General Manager, Parks, Forestry and Recreation, to revise concession cost and property tax billing and collection practices to include more timely collection.
3. City Council request the General Manager, Parks, Forestry and Recreation, to develop a process to evaluate concession payment terms for new or existing agreements at the time of renewal to include, where appropriate, terms requiring more frequent payments.
4. City Council request the General Manager, Parks, Forestry and Recreation, to implement a process, where applicable, to validate concessionaire reported sales by City staff on a periodic basis.
5. City Council request the General Manager, Parks, Forestry and Recreation, to develop written procedures for collecting concession payments.
6. City Council request the General Manager, Parks, Forestry and Recreation, to explore other collection methods including pre-authorized payment, electronic fund transfer, on-line banking and the use of post-dated cheques.
7. City Council request the General Manager, Parks, Forestry and Recreation, in consultation with the City Solicitor, to review new and existing concession agreements at the time of renewal, for opportunities to standardize management control clauses.
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2011/au/bgrd/backgroundfile-35915.pdf
(July 9, 2010) Appendix 1 - Parks, Forestry and Recreation Division - Concession Agreements Review
https://www.toronto.ca/legdocs/mmis/2011/au/bgrd/backgroundfile-35916.pdf
(January 19, 2011) Appendix 2 - Management's Response to the Auditor General's Review of Parks, Forestry and Recreation Division - Concession Agreements Review
https://www.toronto.ca/legdocs/mmis/2011/au/bgrd/backgroundfile-35917.pdf
Motions (City Council)
Vote (Adopt Item) Mar-08-2011 2:14 PM
| Result: Carried | Majority Required - AU1.14 - adopt the Item |
|---|---|
| Total members that voted Yes: 32 | Members that voted Yes are Maria Augimeri, Ana Bailão, Michelle Berardinetti, Shelley Carroll, Josh Colle, Gary Crawford, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Mike Del Grande, Frank Di Giorgio, Sarah Doucette, Paula Fletcher, Rob Ford, Mary Fragedakis, Doug Holyday, Mike Layton, Gloria Lindsay Luby, Giorgio Mammoliti, Josh Matlow, Mary-Margaret McMahon, Joe Mihevc, Peter Milczyn, Denzil Minnan-Wong, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Gord Perks, Jaye Robinson, Michael Thompson, Adam Vaughan, Kristyn Wong-Tam |
| Total members that voted No: 0 | Members that voted No are |
| Total members that were Absent: 13 | Members that were absent are Paul Ainslie, Raymond Cho, John Filion, Doug Ford, Mark Grimes, Norman Kelly, Chin Lee, Pam McConnell, Ron Moeser, John Parker, Anthony Perruzza, David Shiner, Karen Stintz |
AU1.14 - Parks, Forestry and Recreation Division - Concession Agreements Review
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Recommendations
The Audit Committee recommends that:
1. City Council request the General Manager, Parks, Forestry and Recreation, to develop written procedures for follow-up on past due accounts.
2. City Council request the General Manager, Parks, Forestry and Recreation, to revise concession cost and property tax billing and collection practices to include more timely collection.
3. City Council request the General Manager, Parks, Forestry and Recreation, to develop a process to evaluate concession payment terms for new or existing agreements at the time of renewal to include, where appropriate, terms requiring more frequent payments.
4. City Council request the General Manager, Parks, Forestry and Recreation, to implement a process, where applicable, to validate concessionaire reported sales by City staff on a periodic basis.
5. City Council request the General Manager, Parks, Forestry and Recreation, to develop written procedures for collecting concession payments.
6. City Council request the General Manager, Parks, Forestry and Recreation, to explore other collection methods including pre-authorized payment, electronic fund transfer, on-line banking and the use of post-dated cheques.
7. City Council request the General Manager, Parks, Forestry and Recreation, in consultation with the City Solicitor, to review new and existing concession agreements at the time of renewal, for opportunities to standardize management control clauses.
Origin
Summary
The objective of our review was to determine the adequacy of controls over the administration of concession agreements and the collection of concession revenues.
Our review identified opportunities for improving controls over billing and collection of concession revenues, follow-up on outstanding past due accounts and improvement in concession agreements.
Background Information
https://www.toronto.ca/legdocs/mmis/2011/au/bgrd/backgroundfile-35915.pdf
(July 9, 2010) Appendix 1 - Parks, Forestry and Recreation Division - Concession Agreements Review
https://www.toronto.ca/legdocs/mmis/2011/au/bgrd/backgroundfile-35916.pdf
(January 19, 2011) Appendix 2 - Management's Response to the Auditor General's Review of Parks, Forestry and Recreation Division - Concession Agreements Review
https://www.toronto.ca/legdocs/mmis/2011/au/bgrd/backgroundfile-35917.pdf