Item - 2013.EX33.13

City Council on July 16, 17, 18 and 19, 2013, adopted the following:

1.         City Council endorse the TORONTO 2015 Pan American / Parapan American Games Host City Showcase Program and initiatives outlined in this report with anticipated gross expenditures of up to $20M, and direct the City Manager, Deputy City Managers and Division and Agency Heads to include the necessary additional funding and the following Showcase Program elements, as required, for consideration as part of the 2014 and 2015 operating and capital budget processes:

a.         Pan/Parapan Am Games Public Celebration and Cultural Festival in Nathan Phillips Square – up to $2.500M in operating funding, with funding earmarked in the base Economic Development and Culture division budget.

b.         Host City Welcome and Engagement Program (Residents, Visitors and Businesses) – up to $2.700M in operating funding, funded from the Major Special Event Reserve Fund.

c.         Sixteen (16) Host City Showcase Initiatives listed in Appendices C, D and E – up to $6.228M ($3.030M operating, $3.198M capital), funded from the Major Special Event Reserve Fund (or other sources) in order to support City economic development and tourism, sport development and healthy living, and resident engagement and cultural celebration objectives.

d.         Other potential Host City Showcase Program Investment Opportunities –up to $8.572M, funded from the Major Special Event Reserve Fund.

2.         City Council approve the use of Nathan Phillips Square as a venue and site for Pan/Parapan Am Games festival/celebration and ceremony purposes, and authorize the City Manager to negotiate, approve and execute agreements on the City's behalf with TO2015, the Province of Ontario, and/or other entities related to the planning, design, programming and delivery of a Public Celebration and Cultural Festival, and ceremonies, in Nathan Phillips Square (and, as appropriate, other locations), to be held in conjunction with the TORONTO 2015 Games.

3.         City Council approve the Pan Am Path initiative detailed in Appendix C to the report (June 18, 2013) from the City Manager with gross and net total expenditures of $1.900M ($0.400M operating, $1.500M capital), and:

a.         amend the Council-approved 2013 Capital Budget for Parks, Forestry and Recreation to create a new capital project called Pan Am Path in the amount of $1.200 million with cash flow of $0.075 million in 2013, $0.850 million in 2014 and $0.275 million in 2015 funded from the Major Special Event Reserve Fund;

b.         amend the Council-approved 2013 Capital Budget for Transportation Services to create a new capital project called Pan Am Path in the amount of $0.300 million with cash flow of $0.050 million in 2013, $0.200 million in 2014 and $0.050 million in 2015 funded from the Major Special Event Reserve Fund; and

c.         amend the Council-approved 2013 Operating Budget for Parks, Forestry and Recreation to establish a provision for the Pan Am Path initiative that requires $0.050 million in 2013 with additional funding of $0.200 million in 2014 and $0.150 million in 2015 to be included in the 2014 and 2015 Parks, Forestry and Recreation operating budget submission for consideration, for total operating funding of $0.400 million, to be funded from the Major Special Event Reserve Fund.

4.         City Council approve the Wayfinding Strategy Pilot initiative detailed in Appendix D to the report (June 18, 2013) from the City Manager with total gross expenditures of $0.800M and anticipated net expenditures of $0.600M ($0.300M operating, $0.300M capital), and:

a.         amend the Council-approved 2013 Capital Budget for Transportation Services to create a new capital project called Wayfinding Strategy Pilot (Pedestrian Safety & Infrastructure CTP713-10) in the amount of $0.300 million with cash flow of $0.150 million in 2013 and $0.150 million in 2014 funded by $0.300 million from the Major Special Event Reserve Fund;

b.         confirm the existing Council approved transfer of $0.150 million in 2013 and $0.150 million in 2014 from the Public Realm Reserve Fund to Economic Development and Culture for the development of the Mapping asset portion of the Wayfinding Strategy; and

c.         amend the Council-approved 2013 Operating Budget for Transportation Services to establish a provision for the Wayfinding Strategy Pilot that requires $0.050 million in 2013 with additional funding of $0.150 million to be included in the 2014 Transportation Services Operating Budget submission for consideration, for total operating funding of $0.200 million, to be funded from third party contributions.

5.         City Council direct City officials to use the criteria outlined in Appendix B to the report (June 18, 2013) from the City Manager to inform the assessment of any potential Host City Showcase Program investment opportunities, exclusive of the Pan Am Path and Wayfinding Strategy in Parts 3 and 4 above, and include, as appropriate, any such proposals in the 2014 or 2015 operating and/or capital budget processes for Council's consideration.

6.         City Council establish a new "Major Special Event Reserve Fund" as a discretionary reserve fund, initially for the purpose of funding components of a TORONTO 2015 Pan American / Parapan American Games Host City Showcase Program and thereafter to provide funding and budget stabilization for the non-recurring bidding, municipal service delivery and enhanced City programming costs associated with major special events, in accordance with the criteria set out in Appendix A to the report (June 18, 2013) from the City Manager by:

a.         amending Municipal Code Chapter 227 (Reserves and Reserve Funds) by adding the "Major Special Event Reserve Fund" to Schedule 7 (Corporate Discretionary Reserve Funds), with criteria as set out in Appendix A to the report (June 18, 2013) from the City Manager; and

b.         funding the "Major Special Event Reserve Fund" in an initial amount of $12.200M from the 2012 operating surplus.