Item - 2013.GM26.9
Tracking Status
- City Council adopted this item on December 16, 2013 without amendments and without debate.
- This item was considered by the Government Management Committee on November 21, 2013 and adopted without amendment. It will be considered by City Council on December 16, 2013.
GM26.9 - Provision of Proprietary Maintenance, Support and Associated Goods and Services for Vote Counting Equipment from Election Systems and Software (ES&S)
- Decision Type:
- ACTION
- Status:
- Adopted on Consent
- Wards:
- All
City Council Decision
City Council on December 16, 17 and 18, 2013, adopted the following:
1. City Council authorize the City Clerk to negotiate and enter into an agreement, with Election Systems and Software Inc. (ES&S) for the maintenance and support of vote counting equipment and the supply of their associated goods and services, in the amount of $1,366,000 net of HST and $1,390,041.60 net of HST recoveries, for a period of four years from January 1, 2014 to December 31, 2017 on terms and conditions satisfactory to the City Clerk and in a form satisfactory to the City Solicitor.
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-63097.pdf
GM26.9 - Provision of Proprietary Maintenance, Support and Associated Goods and Services for Vote Counting Equipment from Election Systems and Software (ES&S)
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Recommendations
The Government Management Committee recommends that:
1. City Council authorize the City Clerk to negotiate and enter into an agreement, with Election Systems and Software Inc. (ES&S) for the maintenance and support of vote counting equipment and the supply of their associated goods and services, in the amount of $1,366,000 net of HST and $1,390,041.60 net of HST recoveries, for a period of four years from January 1, 2014 to December 31, 2017 on terms and conditions satisfactory to the City Clerk and in a form satisfactory to the City Solicitor.
Origin
Summary
The purpose of this report is to request authority, under Toronto Municipal Code 195-9B, to enter into a single source agreement with Elections Systems & Software, Inc. (ES&S) for the continued maintenance and support of existing vote counting equipment and associated goods and services for the successful delivery of an election, in the amount of $1,366,000 net of HST and $1,390,041.60 net of HST recoveries, for a period of four years from January 1, 2014 to December 31, 2017.
Although the original agreement with ES&S provided support for a period of 15 years (the expected life cycle of the equipment), ES&S has agreed to support the City's equipment through to 2018 while the City determines how and when to move forward with the replacement of the voting counting equipment.
A new single source agreement is critical for the delivery of the 2014 election and any subsequent by-elections. Without a new contract the Clerk will be unable to use the equipment or any of the ES&S services for the 2014 election.
ES&S is the single source provider for the maintenance, materials and services, and software product for the vote counting equipment, and has sole access to the proprietary intellectual property.
Background Information
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-63097.pdf