Item - 2013.PG26.1
Tracking Status
- City Council adopted this item on October 8, 2013 without amendments.
- This item was considered by Planning and Growth Management Committee on September 12, 2013 and was adopted with amendments. It will be considered by City Council on October 8, 2013.
- See also EX33.29
PG26.1 - 2014 Service Level Review - Planning and Growth Management Programs
- Decision Type:
- Presentation
- Status:
- Adopted
- Wards:
- All
City Council Decision
City Council on October 8, 9, 10 and 11, 2013, adopted the following:
1. City Council direct that the following service standards be added to the City Planning Division and direct the Deputy City Manager to include the necessary resources in the 2014 recommended budget:
a. the completion of 75 percent of "City Building Studies" to the timeline identified to the community or approved by Council; and
b. the mandatory attendance of the community planner at a minimum of two public meetings for each OPA/Rezoning application at the request of the Ward Councillor.
2. City Council direct the Chief Planner and Executive Director, City Planning to add five additional Avenue or Area studies to the workplan for 2014, and build time into the base budget so that the backlog of Avenue and Area Studies is completed by the time of the next Official Plan Review in five years, and direct the Deputy City Manager and Chief Financial Officer to include the necessary resources in the 2014 recommended budget.
3. City Council direct the Chief Planner and Executive Director, City Planning to add the initiation of three new Heritage Conservation District Studies to the Division's Workplan for 2014, to be started as the three Heritage Conservation District currently forecast for completion are concluding; and to build the base capacity to initiate and complete five Heritage Conservation Districts per year; and direct the Deputy City Manager and Chief Financial Officer to include the necessary resources in the 2014 budget.
4. City Council direct that the service level for "Response to Reports of Construction without Permit (2 days; non-emergency)" be adjusted to 80 percent for 2014 and direct the Deputy City Manager and Chief Financial Officer to include the necessary resources in the 2014 recommended budget.
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2013/pg/bgrd/backgroundfile-61280.pdf
(September 12, 2013) Presentation from the Chief Planner and Executive Director, City Planning - 2013 Work Plan Progress and Service Level Review
https://www.toronto.ca/legdocs/mmis/2013/pg/bgrd/backgroundfile-61415.pdf
(September 12, 2013) Presentation from the Chief Building Official and Executive Director, Toronto Building - Toronto Building 2013 Service Level Review
https://www.toronto.ca/legdocs/mmis/2013/pg/bgrd/backgroundfile-61427.pdf
Background Information (City Council)
https://www.toronto.ca/legdocs/mmis/2013/cc/bgrd/backgroundfile-62368.pdf
Communications (Committee)
https://www.toronto.ca/legdocs/mmis/2013/pg/comm/communicationfile-39720.pdf
Communications (City Council)
Motions (City Council)
That City Council amend Planning and Growth Management Committee Recommendations 1, 2, 3 and 4 by deleting the words "and direct the Deputy City Manager to include the necessary resources in the 2014 recommended budget" and inserting the words "subject to the 2014 budget review process" so that they now reads as follows:
1. City Council direct that the following service standards be added to the City Planning Division subject to the 2014 budget review process:
a. The completion of 75% of "City Building Studies" to the timeline identified to the community or approved by Council; and
b. The mandatory attendance of the community planner at a minimum of two public meetings for each OPA/Rezoning application at the request of the Ward Councillor.
2. City Council direct the Chief Planner and Executive Director, City Planning to add five additional Avenue or Area studies to the workplan for 2014, and build time into the base budget so that the backlog of Avenue and Area Studies is completed by the time of the next Official Plan Review in five years, subject to the 2014 budget review process.
3. City Council direct the Chief Planner and Executive Director, City Planning to add the initiation of three new Heritage Conservation District Studies to the Division's Workplan for 2014, to be started as the three Heritage Conservation District currently forecast for completion are concluding; and to build the base capacity to initiate and complete five Heritage Conservation Districts per year; subject to the 2014 budget review process.
4. City Council direct that the service level for "Response to Reports of Construction without Permit (2 days; non-emergency)" be adjusted to 80% for 2014 subject to the 2014 budget review process.
Vote (Amend Item) Oct-11-2013 4:44 PM
| Result: Lost | Majority Required - PG26.1 - Kelly - motion 1 |
|---|---|
| Total members that voted Yes: 11 | Members that voted Yes are Vincent Crisanti, Frank Di Giorgio, Doug Ford, Norman Kelly, Peter Leon, Peter Milczyn, Denzil Minnan-Wong, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, Jaye Robinson |
| Total members that voted No: 16 | Members that voted No are Paul Ainslie, Maria Augimeri, Michelle Berardinetti, Shelley Carroll, Janet Davis, Glenn De Baeremaeker, John Filion, Paula Fletcher, Mary Fragedakis, Mike Layton, Josh Matlow, Mary-Margaret McMahon, Gord Perks, Karen Stintz, Adam Vaughan, Kristyn Wong-Tam |
| Total members that were Absent: 18 | Members that were absent are Ana Bailão, Raymond Cho, Josh Colle, Gary Crawford, Mike Del Grande, Sarah Doucette, Rob Ford, Mark Grimes, Chin Lee, Gloria Lindsay Luby, Giorgio Mammoliti, Pam McConnell, Joe Mihevc, John Parker, James Pasternak, Anthony Perruzza, David Shiner, Michael Thompson |
Vote (Adopt Item) Oct-11-2013 4:45 PM
| Result: Carried | Majority Required - PG26.1 - Adopt the item |
|---|---|
| Total members that voted Yes: 27 | Members that voted Yes are Paul Ainslie, Maria Augimeri, Michelle Berardinetti, Shelley Carroll, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, John Filion, Paula Fletcher, Doug Ford, Rob Ford, Mary Fragedakis, Norman Kelly, Mike Layton, Peter Leon, Josh Matlow, Mary-Margaret McMahon, Peter Milczyn, Denzil Minnan-Wong, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, Gord Perks, Jaye Robinson, Karen Stintz, Adam Vaughan, Kristyn Wong-Tam |
| Total members that voted No: 1 | Members that voted No are Frank Di Giorgio |
| Total members that were Absent: 17 | Members that were absent are Ana Bailão, Raymond Cho, Josh Colle, Gary Crawford, Mike Del Grande, Sarah Doucette, Mark Grimes, Chin Lee, Gloria Lindsay Luby, Giorgio Mammoliti, Pam McConnell, Joe Mihevc, John Parker, James Pasternak, Anthony Perruzza, David Shiner, Michael Thompson |
PG26.1 - 2014 Service Level Review - Planning and Growth Management Programs
- Decision Type:
- Presentation
- Status:
- Amended
- Wards:
- All
Committee Recommendations
The Planning and Growth Management Committee recommends that:
1. City Council direct that the following service standards be added to the City Planning Division and direct the Deputy City Manager to include the necessary resources in the 2014 recommended budget:
a. The completion of 75% of "City Building Studies" to the timeline identified to the community or approved by Council; and
b. The mandatory attendance of the community planner at a minimum of two public meetings for each OPA/Rezoning application at the request of the Ward Councillor.
2. City Council direct the Chief Planner and Executive Director, City Planning to add five additional Avenue or Area studies to the workplan for 2014, and build time into the base budget so that the backlog of Avenue and Area Studies is completed by the time of the next Official Plan Review in five years, and direct the Deputy City Manager to include the necessary resources in the 2014 recommended budget.
3. City Council direct the Chief Planner and Executive Director, City Planning to add the initiation of three new Heritage Conservation District Studies to the Division's Workplan for 2014, to be started as the three Heritage Conservation District currently forecast for completion are concluding; and to build the base capacity to initiate and complete five Heritage Conservation Districts per year; and direct the Deputy City Manager to include the necessary resources in the 2014 budget.
4. City Council direct that the service level for "Response to Reports of Construction without Permit (2 days; non-emergency)" be adjusted to 80% for 2014 and direct the Deputy City Manager to include the necessary resources in the 2014 recommended budget.
Decision Advice and Other Information
The Planning and Growth Management Committee:
1. Requested the Chief Planner and Executive Director, City Planning, to report to the Planning and Growth Management Committee no later than December 4, 2013 on a process to explore a new "community planning" model designed to enhance the planning process by strengthening relationships with residents.
2. Requested the Chief Planner and Executive Director, City Planning, to report to the Planning and Growth Management Committee on October 22, 2013 with the current budget and staff allocations for the following initiatives:
a. "Planning in Public Spaces"
b. "Feeling Congested"
c. "Chief Planner's Roundtable"
3. Requested the Chief Building Official and Executive Director, Toronto Building, to report to the Planning and Growth Management Committee twice annually on the division's ability to meet mandatory service levels.
4. Requested the Chief Building Official and Executive Director, Toronto Building, as part of the efficiency review identified in the presentation (September 12, 2013) from the Chief Building Official and Executive Director, Toronto Building, to develop new service level standards against which performance can also be measured.
5. Requested the Chief Building Official and Executive Director, Toronto Building, as part of the report requested in Part 3 above, to identify any desirable increases in staffing levels, which can be accommodated through fee increases.
6. Requested the Chief Building Official and Executive Director, Toronto Building, to review and report to the Planning and Growth Management Committee on December 4, 2013 on any other existing "service standards" and how they relate to "customer service level" standards.
Summary
City Council on July 16, 17, 18 and 19, 2013, in adopting Item EX33.29, approved the review of divisional service levels and activities for City Programs at appropriate Standing Committees in September 2013(http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2013.EX33.29).
Staff will make presentations to the Planning and Growth Management Committee on the following:
- City Planning
- Toronto Building
Background Information
https://www.toronto.ca/legdocs/mmis/2013/pg/bgrd/backgroundfile-61280.pdf
(September 12, 2013) Presentation from the Chief Planner and Executive Director, City Planning - 2013 Work Plan Progress and Service Level Review
https://www.toronto.ca/legdocs/mmis/2013/pg/bgrd/backgroundfile-61415.pdf
(September 12, 2013) Presentation from the Chief Building Official and Executive Director, Toronto Building - Toronto Building 2013 Service Level Review
https://www.toronto.ca/legdocs/mmis/2013/pg/bgrd/backgroundfile-61427.pdf
Communications
https://www.toronto.ca/legdocs/mmis/2013/pg/comm/communicationfile-39720.pdf
Speakers
Councillor Janet Davis
Councillor Gord Perks
Councillor Shelley Carroll
Councillor Paula Fletcher
Councillor Ana Bailão
Motions
That City Council direct that the following service standards be added to the City Planning Division and direct the Deputy City Manager to include the necessary resources in the 2014 recommended budget:
1. The completion of 75% of "City Building Studies" to the timeline identified to the community or approved by Council; and
2. The mandatory attendance of the community planner at a minimum of two public meetings for each OPA/Rezoning application at the request of the Ward Councillor.
That City Council direct the Chief Planner and Executive Director, City Planning to add five additional Avenue or Area studies to the workplan for 2014, and build time into the base budget so that the backlog of Avenue and Area Studies is completed by the time of the next Official Plan Review in five years, and direct the Deputy City Manager to include the necessary resources in the 2014 recommended budget.
That City Council direct the Chief Planner and Executive Director, City Planning to add the initiation of three new Heritage Conservation District Studies to the Division's Workplan for 2014, to be started as the three Heritage Conservation District currently forecast for completion are concluding; and to build the base capacity to initiate and complete five Heritage Conservation Districts per year; and direct the Deputy City Manager to include the necessary resources in the 2014 budget.
That City Council direct that the service level for "Response to Reports of Construction without Permit (2 days; non-emergency)" be adjusted to 80% for 2014 and direct the Deputy City Manager to include the necessary resources in the 2014 recommended budget.
That the Chief Planner and Executive Director, City Planning report to the Planning and Growth Management Committee no later than December 4, 2013 on a process to explore a new "community planning" model designed to enhance the planning process by strengthening relationships with residents.
1. That the Chief Building Official and Executive Director, Toronto Building, report to the Planning and Growth Management Committee twice annually on the division's ability to meet mandatory service levels.
2. That, as part of the efficiency review identified in the presentation (September 12, 2013) from the Chief Building Official and Executive Director, Toronto Building, new service level standards be developed against which performance can also be measured.
3. That, as part of the requested report, the Chief Building Official and Executive Director, Toronto Building, identify any desirable increases in staffing levels, which can be accommodated through fee increases.
That the Chief Planner and Executive Director, City Planning report to the Planning and Growth Management Committee on October 22, 2013 with the current budget and staff allocations for the following initiatives:
1. "Planning in Public Spaces"
2. "Feeling Congested"
3. "Chief Planner's Roundtable"
That the Chief Building Official and Executive Director, Toronto Building review and report to the Planning and Growth Management Committee on December 4, 2013 on any other existing "service standards" and how they relate to "customer service level" standards.
That Motion 1 by Councillor Vaughan be referred to the Budget Committee the City Manager and the Deputy City Manager and Chief Financial Officer for consideration as part of the 2014 budget process.
That Motion 2 by Councillor Vaughan be referred to the Budget Committee the City Manager and the Deputy City Manager and Chief Financial Officer for consideration as part of the 2014 budget process.
That Motion 3 by Councillor Vaughan be referred to the Budget Committee the City Manager and the Deputy City Manager and Chief Financial Officer for consideration as part of the 2014 budget process.
That Motion 4 by Councillor Vaughan be referred to the Budget Committee the City Manager and the Deputy City Manager and Chief Financial Officer for consideration as part of the 2014 budget process.
1a - Building Permit Review Times and Enforcement of the Sign By-law
Origin
Summary
This report responds to requests that the Chief Building Official and Executive Director, Toronto Building, report to the Planning and Growth Management Committee on:
1. Acceptable timelines for the processing of various categories of building permit applications, including recommendations for additional funding if required to meet the timelines; and
2. Any necessary adjustments to staffing levels in the Sign By-law Unit, to effectively enforce the Sign By-law.
The report addresses each request separately and refers consideration related to resources to the 2014 Operating Budget process.
On the matter of timelines for processing building permits, the report details Toronto Building’s review of workload volumes, staff resources and performance indicators in processing applications. While the analysis suggests that service levels have recently declined, workload volumes have exceeded the Division’s current capacity to process building permit applications within acceptable time frames. The report considers this in the context of other initiatives in the Division to improve plan review performance.
Regarding staffing levels in the Sign By-law unit, the report details the review of workload volumes, staff resources and performance indicators in the inspection and enforcement of signs. The findings of this review demonstrate that current staffing levels are aligned with the scope of current commitments to service levels.
Background Information
https://www.toronto.ca/legdocs/mmis/2013/pg/bgrd/backgroundfile-61207.pdf