Item - 2013.PW27.10

The Public Works and Infrastructure Committee recommends that:

1.         City Council delegate to the General Manager of Transportation Services, authority to approve locations for the Poles to be installed by Rogers on the City's public right-of-way subject to the conditions listed in Recommendation 5 below.

2.         City Council delegate to the General Manager of Transportation Services standing authority to approve locations for any Pole within the City's public right-of-way as proposed to be installed by Other Carriers within the City's public right-of-way subject to the conditions listed in Recommendation 5 below.

3.         City Council adopt the "Telecommunications Antenna Placement and Design Guidelines" attached as Appendix B to the report (October 11, 2013) from the General Manager, Transportation Services.

4.         City Council amend Section 1.1 in Attachment 3 to the report (October 11, 2013) from the General Manager, Transportation Services, as follows:

            a.         Amend bullet 8 to read "A pedestrian clearance of 2.10 metres is required."

            b.         Add a new bullet which reads:

            "The antenna pole location and associated infrastructure should not impede the ability of adjacent commercial properties to establish a boulevard or flankage patio", 

so that Section 1.1 now reads:

“The City will evaluate the location based on the following criteria with the preferred locations being:

•           Arterial roads versus residential streets; based on the City's review poles may be located on streets where the right-of-way is 36m or greater;

•           Locations adjacent to industrial areas;

•           Flankage streets. If no flankage street exists, locations which will minimize impacts to view corridors; avoid view terminus and intersections;

•           A preferred clearance of 20 metres from structures greater than nine metres in height;

•           Locations that are not directly in front of a window, doorway, balcony or the frontage of a residence;

•           Any other locations will be considered on a case-by-case basis;

•           The placement of more than one antenna within a one-block radius shall not be permitted, except on a case-by-case basis;

•           A pedestrian clearance of 2.10 metres is required;

•           The antenna pole locations and associated infrastructure must not impede on the City's ability to plant trees in the right-of-way; and

•           The antenna pole location and associated infrastructure should not impede the ability of adjacent commercial properties to establish a boulevard or flankage patio.”

5.         City Council direct that the following conditions apply to the authority provided to the General Manager of Transportation Services by Recommendations 1 and 2 above:

a.         Rogers and/or any of the Other Carriers (the "Licensees") shall enter into a licence agreement in accordance with Recommendations 6 and 7 below;

b.         The Licensees shall develop, in consultation with City Planning Urban Design staff and Transportation Services Public Realm staff design aesthetics for proposed pole attachments that are satisfactory to the City's Director of Urban Design and Transportation Services Director of Public Realm;

c.         Proposed Pole locations must comply with the "Telecommunication Antenna Placement and Design Guidelines", established by the General Manager of Transportation Services, as Appendix B to the report (October 11, 2013) from the General Manager, Transportation Services; and

d.         The Licensees must pay an application fee for each location reviewed to ensure compliance with the placement criteria.

6.         City Council delegate to the Chief Corporate Officer (CCO) authority to negotiate, enter into and execute, on behalf of the City, a licence agreement (the "Licence"), including any amendment or extension as necessary to permit the installation of the Poles by Rogers on the City's public right-of-way, substantially on the terms and conditions set out in Attachment 1 to the report (October 11, 2013) from the General Manager, Transportation Services, and on such other terms and conditions as may be acceptable to the CCO, in a form satisfactory to the City Solicitor.

7.         City Council delegate to the Chief Corporate Officer (CCO) standing authority to negotiate, enter into and execute, on behalf of the City, the Licence as necessary to permit the installation of the Poles by any Other Carrier(s) on the City's public right-of-way, substantially on the terms and conditions set out in Attachment 1 to the report (October 11, 2013) from the General Manager, Transportation Services, and on such other terms and conditions as may be acceptable to the CCO, in a form satisfactory to the City Solicitor.