Item - 2014.BD167.7

Tracking Status

This item was considered by Bid Committee on March 5, 2014 and was adopted without amendment.

BD167.7 - Award of Request for Proposal No. 9119-13-7187 to the Canadian Urban Institute for the Purpose of Carrying out an Electoral Ward Boundary Review for Toronto

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Committee Decision

The Bid Committee adopted the following:

1. Bid Committee grant authority to award the following contract in accordance with the Contract Details set out in the report (February 20, 2014) from the Acting Director, Purchasing and Materials Management:

Call No:	Request for Proposal No. 9119-13-7187
Description:	Provision of services to conduct an independent, objective analysis and review of the City of Toronto’s electoral ward boundaries. The contract is for a period of approximately 2.25 years from time of award until May 31, 2016.
Recommended Proponent:	Canadian Urban Institute
Contract Award Value:	$800,050 net of all applicable taxes and charges $800,050 including all applicable charges* $800,050 net of HST recoveries* Contract is expected to start in March 2014 and end on May 31, 2016. * Please note that the prime proponent for the consortium, the Canadian Urban Institute, is a registered charitable organization and as such does not charge HST.

Origin

(February 20, 2014) Report from the Acting Director, Purchasing and Materials Management

Summary

Ward No:	All
Call Dates:	Issued: November 25, 2013, Closed: January 3, 2014
No. of Addenda Issued:	Three (3)
Number of Proposals:	A total of three (3) Proposals from the following Proponent consortia were received: 1.Canadian Urban Institute (consortium lead) / Beate Bowron Etcetera Inc / The Davidson Group Inc 2. MASS LBP (consortium lead) / The Planning Partnership / Dr Jonathan Rose / TCI Management Consultants 3.Watson & Associates Economists Ltd (consortium lead) / DPRA Canada Ltd / Dr Robert Williams Following technical evaluation and scored interviews only one (1) Proposal met the 75 percent technical threshold (56.3 points) and had its cost of services evaluated.
Division Contacts	Victor Tryl Manager, Professional Services Purchasing and Materials Management Division Telephone: 416-397-4801 email: vtryl@toronto.ca	Brendan Nolan Corporate Management and Policy Consultant Corporate Policy Section Strategic & Corporate Policy Division Telephone: 416-392-5398 email: bnolan2@toronto.ca

Background Information

(February 20, 2014) Report from the Acting Director, Purchasing and Materials Management on Award of Request for Proposal No. 9119-13-7187 to the Canadian Urban Institute for the Purpose of Carrying out an Electoral Ward Boundary Review for Toronto
https://www.toronto.ca/legdocs/mmis/2014/bd/bgrd/backgroundfile-67273.pdf

Motions

Motion to Adopt Item (Carried)

That the Bid Committee grant authority to award Request for Proposal No. 9119-13-7187 to the Canadian Urban Institute for the Purpose of Carrying out an Electoral Ward Boundary Review for Toronto, in accordance with the Contract Details set out in the report (February 20, 2014) from the Acting Director, Purchasing and Materials Management, moved by Fiona Murray.