Item - 2014.BD191.1

Call No:

RFP 9118-14-7087

Description:

Provision of professional services to assist Transportation Services, Cycling Infrastructure and Programs with project management, planning, design and implementation of cycling infrastructure projects on an "as and when required" basis for a 2-year period starting from date of award to July 31, 2016, with the option to renew for an additional two (2) year period at the sole discretion of the City and subject to budget approval(s).

Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Transportation Services Division will monitor vendor performance during the first term of the contract.

Should the option be exercised, then the General Manager of Transportation Services or designate, will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions.

Recommended Proponent:

MMM Group Limited

Contract Award Value:

Date of Award to July 31, 2016

$662,550.00 net of all applicable taxes and charges

$748,681.50 including all applicable taxes and charges 

$674,210.88 net of HST recoveries

Option 1 - August 1, 2016 to July 31, 2018

$705,264.00 net of all applicable taxes and charges

$796,948.32 including all applicable taxes and charges 

$717,676.65 net of HST recoveries

As the escalation rate is above 3%, funding approval will be granted if the following conditions are adhered:

A market analysis will be performed by PMMD to verify the current market conditions as compared to the proposed increase by the vendor;

The Division requesting the appropriate budget approval will ensure budget availability;

The Division is to monitor vendor performance during the term of the contract; and

It's at the sole discretion of the City to exercise the option year, not the vendor.

The total potential contract award identified in this report including the option of an additional 2-year period is $1,367,814.00 net of all applicable taxes and charges and $1,545,629.82 including all applicable taxes and charges. The total potential cost to the City including the option of an additional 2-year period is $1,391,887.53 net of HST recoveries. 

Ward No:

All Wards

Call Dates:

Issued:  April 25, 2014, Closed:  May 21, 2014

# of Addenda Issued:

One (1)

Number of Proposals:

6

Six (6) proposals were received. Three (3) proposals met the 80% technical threshold score and had their cost proposals evaluated:

Arup Canada Inc.

Cole Engineering Group Ltd.*

HDR Corporation*

IBI Group

MMM Group Limited

WSP Canada Inc.*

* The Proponent did not meet the technical threshold.

Range of Scores:

83.2 - 93.3

Division Contacts

PMMD CONTACT

Allison Phillips

Acting Manager

Purchasing and Materials Management

Telephone: (416) 397-4801

Email: aphilli2@toronto.ca

DIVISIONAL CONTACT

Saikat Basak

Transportation Engineer

Cycling Infrastructure and Programs

Transportation Services

Telephone: (416) 392-8589

Email: sbasak@toronto.ca