Item - 2015.AU2.8
Tracking Status
- City Council adopted this item on June 10, 2015 with amendments.
- This item was considered by Audit Committee on May 22, 2015 and was adopted with amendments. It will be considered by City Council on June 10, 2015.
AU2.8 - Amendments to the 2015 Audit Work Plan
- Decision Type:
- ACTION
- Status:
- Amended
- Wards:
- All
City Council Decision
City Council on June 10, 11 and 12, 2015, adopted the following:
1. City Council request the City Manager to include seeking amendments to the City of Toronto Act as part of the upcoming 5 year review if necessary, which would allow the Auditor General jurisdiction to audit the Toronto Police Services Board, the Toronto Public Library Board and the Board of Health and request the City Manager to report to the Executive Committee, as part of the City of Toronto Act review, on any by-law amendments, and other implications, necessary to implement this change, if granted by the Province, respecting the independence of these boards in order to:
a. undertake audits, inquiries and risk assessments at any of the City's agencies, local boards and corporations which are currently outside of her jurisdiction; and
b. review any audits that have been undertaken by their Audit departments;
in order to allow those projects to be included on future Audit Work Plans.
2. City Council formally request those agencies, local boards and corporations that are outside of the Auditor General's jurisdiction, to allow the Auditor General to undertake any audits she deems necessary.
3. City Council request the Auditor General to consider amending her 2015 Audit Work Plan by selecting the Leslie Barns and connecting track as a specific significant capital project within her work plan.
4. City Council receive the Auditor General’s amended 2015 Audit Work Plan, for information.
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2015/au/bgrd/backgroundfile-79980.pdf
Presentation material submitted by the Auditor General
https://www.toronto.ca/legdocs/mmis/2015/au/bgrd/backgroundfile-80338.pdf
Motions (City Council)
That:
1. City Council delete Audit Committee Recommendation 1:
Recommendation to be deleted:
1. City Council request the City Manager to undertake the necessary actions, including seeking amendments to the City of Toronto Act as part of the upcoming 5-year review if necessary, which would allow the Auditor General to:
- undertake audits at any of the City's agencies, local boards and corporations which are currently outside of her jurisdiction; and
- review any audits that have been undertaken by their Audit departments,
in order to allow those projects to be included on future Audit Work Plans.
And replace it with the following new Recommendation 1:
1. City Council request the City Manager to include seeking amendments to the City of Toronto Act as part of the upcoming 5 year review if necessary, which would allow the Auditor General jurisdiction to audit the Toronto Police Services Board, the Toronto Public Library Board and the Board of Health and request the City Manager to report to the Executive Committee on any by-law amendments, and other implications, necessary to implement this change, if granted by the Province, respecting the independence of these boards in order to:
- undertake audits, inquiries and risk assessments at any of the City's agencies, local boards and corporations which are currently outside of her jurisdiction;
- review any audits that have been undertaken by their Audit departments;
in order to allow those projects to be included on future Audit Work Plans.
Amended by motion 3 by Councillor Lee.
Vote (Amend Item) Jun-11-2015 7:36 PM
| Result: Carried | Majority Required - AU2.8 - Holyday - motion 1 as amended |
|---|---|
| Total members that voted Yes: 31 | Members that voted Yes are Paul Ainslie, Maria Augimeri, Ana Bailão, Jon Burnside, John Campbell, Christin Carmichael Greb, Shelley Carroll, Raymond Cho, Josh Colle, Joe Cressy, Vincent Crisanti, Sarah Doucette, John Filion, Paula Fletcher, Mary Fragedakis, Stephen Holyday, Jim Karygiannis, Norman Kelly, Mike Layton, Chin Lee, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, Gord Perks, Anthony Perruzza, David Shiner, Kristyn Wong-Tam |
| Total members that voted No: 1 | Members that voted No are Janet Davis |
| Total members that were Absent: 13 | Members that were absent are Michelle Berardinetti, Gary Crawford, Glenn De Baeremaeker, Justin J. Di Ciano, Frank Di Giorgio, Rob Ford, Mark Grimes, Giorgio Mammoliti, Denzil Minnan-Wong, James Pasternak, Jaye Robinson, Michael Thompson, John Tory |
That City Council request the Auditor General to consider amending her 2015 Audit Work Plan by selecting the Leslie Barns and connecting track as a specific significant capital project with her workplan.
Vote (Amend Item (Additional)) Jun-11-2015 7:37 PM
| Result: Carried | Majority Required - AU2.8 - Fletcher - motion 2 |
|---|---|
| Total members that voted Yes: 31 | Members that voted Yes are Paul Ainslie, Maria Augimeri, Ana Bailão, Jon Burnside, John Campbell, Christin Carmichael Greb, Shelley Carroll, Raymond Cho, Josh Colle, Joe Cressy, Vincent Crisanti, Janet Davis, Sarah Doucette, John Filion, Paula Fletcher, Mary Fragedakis, Stephen Holyday, Jim Karygiannis, Norman Kelly, Mike Layton, Chin Lee, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, Gord Perks, Anthony Perruzza, David Shiner, Kristyn Wong-Tam |
| Total members that voted No: 1 | Members that voted No are Josh Matlow |
| Total members that were Absent: 13 | Members that were absent are Michelle Berardinetti, Gary Crawford, Glenn De Baeremaeker, Justin J. Di Ciano, Frank Di Giorgio, Rob Ford, Mark Grimes, Giorgio Mammoliti, Denzil Minnan-Wong, James Pasternak, Jaye Robinson, Michael Thompson, John Tory |
That motion 1 by Councillor Holyday be amended by adding the words "as part of the City of Toronto Act review" so that the motion now reads as follows:
1. City Council request the City Manager to include seeking amendments to the City of Toronto Act as part of the upcoming 5 year review if necessary, which would allow the Auditor General jurisdiction to audit the Toronto Police Services Board, the Toronto Public Library Board and the Board of Health and request the City Manager to report to the Executive Committee, as part of the City of Toronto Act review, on any by-law amendments, and other implications, necessary to implement this change, if granted by the Province, respecting the independence of these boards in order to:
- undertake audits, inquiries and risk assessments at any of the City's agencies, local boards and corporations which are currently outside of her jurisdiction;
- review any audits that have been undertaken by their Audit departments;
in order to allow those projects to be included on future Audit Work Plans.
Vote (Amend Motion) Jun-11-2015 7:35 PM
| Result: Carried | Majority Required - AU2.8 - Lee - motion 3 |
|---|---|
| Total members that voted Yes: 31 | Members that voted Yes are Paul Ainslie, Maria Augimeri, Ana Bailão, Jon Burnside, John Campbell, Christin Carmichael Greb, Shelley Carroll, Raymond Cho, Josh Colle, Joe Cressy, Vincent Crisanti, Sarah Doucette, John Filion, Paula Fletcher, Mary Fragedakis, Stephen Holyday, Jim Karygiannis, Norman Kelly, Mike Layton, Chin Lee, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, Gord Perks, Anthony Perruzza, David Shiner, Kristyn Wong-Tam |
| Total members that voted No: 1 | Members that voted No are Janet Davis |
| Total members that were Absent: 13 | Members that were absent are Michelle Berardinetti, Gary Crawford, Glenn De Baeremaeker, Justin J. Di Ciano, Frank Di Giorgio, Rob Ford, Mark Grimes, Giorgio Mammoliti, Denzil Minnan-Wong, James Pasternak, Jaye Robinson, Michael Thompson, John Tory |
Vote (Adopt Item as Amended) Jun-11-2015 7:37 PM
| Result: Carried | Majority Required - AU2.8 - Adopt the item as amended |
|---|---|
| Total members that voted Yes: 31 | Members that voted Yes are Paul Ainslie, Maria Augimeri, Ana Bailão, Jon Burnside, John Campbell, Christin Carmichael Greb, Shelley Carroll, Raymond Cho, Josh Colle, Joe Cressy, Vincent Crisanti, Janet Davis, Sarah Doucette, John Filion, Paula Fletcher, Mary Fragedakis, Stephen Holyday, Jim Karygiannis, Norman Kelly, Mike Layton, Chin Lee, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Ron Moeser, Frances Nunziata (Chair), Gord Perks, Anthony Perruzza, David Shiner, Kristyn Wong-Tam |
| Total members that voted No: 0 | Members that voted No are |
| Total members that were Absent: 14 | Members that were absent are Michelle Berardinetti, Gary Crawford, Glenn De Baeremaeker, Justin J. Di Ciano, Frank Di Giorgio, Rob Ford, Mark Grimes, Giorgio Mammoliti, Denzil Minnan-Wong, Cesar Palacio, James Pasternak, Jaye Robinson, Michael Thompson, John Tory |
AU2.8 - Amendments to the 2015 Audit Work Plan
- Decision Type:
- ACTION
- Status:
- Amended
- Wards:
- All
Committee Recommendations
The Audit Committee recommends that:
1. City Council request the City Manager to undertake the necessary actions, including seeking amendments to the City of Toronto Act as part of the upcoming 5-year review if necessary, which would allow the Auditor General to:
- undertake audits at any of the City's agencies, local boards and corporations which are currently outside of her jurisdiction; and
- review any audits that have been undertaken by their Audit departments,
in order to allow those projects to be included on future Audit Work Plans.
2. City Council formally request those agencies, local boards and corporations that are outside of the Auditor General's jurisdiction, to allow the Auditor General to undertake any audits she deems necessary.
3. City Council receive the Auditor General’s amended 2015 Audit Work Plan, for information.
Decision Advice and Other Information
Beverly Romeo-Beehler, Auditor General and Jerry Shaubel, Director, Auditor General's Office, made a presentation to the Audit Committee on this Item.
Origin
Summary
The purpose of this report is to advise Audit Committee of amendments to the Auditor General’s 2015 Audit Work Plan. The Audit Work Plan is being amended to reflect projects identified as a result of our recently completed City-wide risk assessment and requests made by City Council.
Appendix 1 lists projects included in the amended 2015 Audit Work Plan.
Appendix 2 lists projects selected in high priority areas and is grouped into three main categories:
1. Areas where there has been little or no audit activity from the Auditor General’s Office over the past seven years.
2. Capital projects that should be considered for audit.
3. Other priority areas that should be audited.
Due to limited resources, many of these projects will remain in the backlog for several years. These projects will continue to be assessed and prioritized according to their risks.
Our risk assessment did not include restricted boards, including the Police Services Board, the Library Board and the Board of Health. The Auditor General can only undertake audit work at these Boards if she is requested by the Board.
Background Information
https://www.toronto.ca/legdocs/mmis/2015/au/bgrd/backgroundfile-79980.pdf
Presentation material submitted by the Auditor General
https://www.toronto.ca/legdocs/mmis/2015/au/bgrd/backgroundfile-80338.pdf
Speakers
Motions
That the Audit Committee request City Council to:
1. Request the City Manager to undertake the necessary actions, including seeking amendments to the City of Toronto Act as part of the upcoming 5-year review if necessary, which would allow the Auditor General to:
- undertake audits at any of the City's agencies, local boards and corporations which are currently outside of her jurisdiction; and
- review any audits that have been undertaken by their Audit departments,
in order to allow those projects to be included on future Audit Work Plans.
2. Formally request those Agencies, local boards and Corporations that are outside of the Auditor General's jurisdiction, to allow the Auditor General to undertake any audits she deems necessary.