Item - 2015.EX2.3
Tracking Status
- City Council adopted this item on February 10, 2015 with amendments.
- This item was considered by Executive Committee on January 22, 2015 and was adopted with amendments. It will be considered by City Council on February 10, 2015.
EX2.3 - 2015 Pan American / Parapan American Games - Capital and Showcase Program Updates
- Decision Type:
- ACTION
- Status:
- Amended
- Wards:
- All
City Council Decision
City Council on February 10 and 11, 2015, adopted the following:
1. City Council authorize the City Manager to execute an amendment to the existing Facility Agreement between the City of Toronto and TO2015 for the Cycling Road Race (Resurfacing) capital project to include improvements to 51 Commissioners Street and 185 Cherry Street in order to support Games transportation requirements for a bus and fleet depot.
2. City Council include in the 2015 Pan Am Capital Budget and the 2015 Capital Budget Interim Estimates a new capital sub-project Bus and Fleet Depot, with a project cost of $0.450 million funded by redirecting $0.198 million in City debt funding from the Cycling Road Race (Resurfacing) capital sub-project, representing 44 percent of the total project cost, conditional on TO2015 providing the remaining 56 percent of the total project cost of $0.252 million.
3. City Council revise the originally proposed phasing of the Prince Edward Viaduct Illumination capital project, in the Economic Development and Culture Capital Budget, such that the above-deck phase (i.e. "Luminous Veil") proceeds first along with the installation of controls required for both phases.
4. City Council delegate authority to the City Manager to accept on the City's behalf any donation or contribution related to the Prince Edward Viaduct Illumination project; enter into any related agreements provided that such agreements are in a form satisfactory to the City Solicitor and compliant with applicable City policies; and act to apply and spend any such funds received to offset the City's approved and budgeted net contribution to the project.
5. City Council include in the 2015 Operating Budget Interim Estimates reallocations from under-spending on various Host City Showcase Program initiatives as summarized in Table 2 in the report (January 8, 2015) from the City Manager totalling $0.340 million, with funding from the Major Special Events Reserve Fund, and any required changes to approved divisional operating budgets to give effect to Council's decision, for investment as follows:
a. $0.400 million gross, $0.200 million net from the Major Special Events Reserve Fund for enhanced parks maintenance services to be delivered by Parks, Forestry and Recreation, to proceed conditional on Ontario/TO2015 providing matching funding;
b. $0.100 million gross and net from the Major Special Events Reserve Fund for enhanced Torch Relay Community Celebrations; and
c. $0.040 million gross and net from the Major Special Events Reserve Fund for a "Host City Permit Fee Relief" initiative.
6. City Council adopt the temporary "Host City Permit Fee Relief" policy detailed in Appendix A to the report (January 8, 2015) from the City Manager, and direct the General Manager, Parks, Forestry and Recreation, to administer it with funding from the Major Special Event Reserve Fund in the amount of $40,000 as provided in Part 5.c above.
7. City Council authorize an exemption to the ban on the distribution of bottled water at the Etobicoke Olympium, Birchmount Stadium and community recreation centres, civic centres and City parks to be used as Pan Am / Parapan Am Games venues and celebration sites from June 15 to August 20, 2015, as approved by the General Manager, Parks, Forestry and Recreation and further that the General Manager, Toronto Water be requested to use his best efforts to secure additional water trucks for the Pan Am / Parapan Am Games.
8. City Council authorize and direct the Acting Deputy City Manager, Cluster A to (i) receive complimentary tickets for Pan Am / Parapan Am Games events from TO2015 or other partner organizations on the City's behalf, and (ii) ensure they are used to provide opportunities for children and youth to attend Games events at no cost, whether through City-run summer camps or distribution to community agencies.
9. City Council direct staff to report to the Executive Committee after the Games on how to invest any actual and anticipated Pan Am capital program savings to meet other pressing City budget priorities.
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2015/ex/bgrd/backgroundfile-74638.pdf
Communications (Committee)
(January 19, 2015) E-mail from John Taranu (EX.Supp.EX2.3.2)
(January 19, 2015) E-mail from Michael Holloway (EX.Supp.EX2.3.3)
(January 21, 2015) E-mail from Ontario Coalition Against Poverty (EX.Supp.EX2.3.4)
(January 20, 2015) E-mail from Dereck Revington (EX.Supp.EX2.3.5)
(January 20, 2015) E-mail from Ken Brown (EX.Supp.EX2.3.6)
(January 21, 2015) Letter from Hamish Wilson (EX.Supp.EX2.3.7)
(January 21, 2015) E-mail from Greg Burrell (EX.Supp.EX2.3.8)
Communications (City Council)
(January 27, 2015) E-mail from Abteen Sanaee (CC.Main.EX2.3.10)
(January 27, 2015) E-mail from Chris Vaughan (CC.Main.EX2.3.11)
(January 28, 2015) E-mail from Tom Adlhoch (CC.Main.EX2.3.12)
Motions (City Council)
That City Council amend Executive Committee Recommendation 7 by adding the words "and further that the General Manager, Toronto Water be requested to use his best efforts to secure additional water trucks for the Pan Am / Parapan Am Games" so that the Recommendation now reads:
- City Council authorize an exemption to the ban on the distribution of bottled water at the Etobicoke Olympium, Birchmount Stadium and community recreation centres, civic centres and City parks to be used as Pan Am / Parapan Am Games venues and celebration sites from June 15 to August 20, 2015, as approved by the General Manager, Parks, Forestry and Recreation and further that the General Manager, Toronto Water be requested to use his best efforts to secure additional water trucks for the Pan Am / Parapan Am Games.
Vote (Amend Item (Additional)) Feb-10-2015 6:15 PM
| Result: Carried | Majority Required - EX2.3 - McMahon - motion 1 |
|---|---|
| Total members that voted Yes: 40 | Members that voted Yes are Paul Ainslie, Maria Augimeri, Ana Bailão, Michelle Berardinetti, Jon Burnside, John Campbell, Christin Carmichael Greb, Shelley Carroll, Raymond Cho, Josh Colle, Gary Crawford, Joe Cressy, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Justin J. Di Ciano, Frank Di Giorgio, Sarah Doucette, John Filion, Paula Fletcher, Mary Fragedakis, Mark Grimes, Stephen Holyday, Norman Kelly, Mike Layton, Chin Lee, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Gord Perks, Jaye Robinson, David Shiner, Michael Thompson, John Tory, Kristyn Wong-Tam |
| Total members that voted No: 1 | Members that voted No are Jim Karygiannis |
| Total members that were Absent: 4 | Members that were absent are Rob Ford, Giorgio Mammoliti, Denzil Minnan-Wong, Anthony Perruzza |
Vote (Adopt Item as Amended) Feb-10-2015 6:17 PM
| Result: Carried | Majority Required - EX2.3 - Adopt the item as amended |
|---|---|
| Total members that voted Yes: 41 | Members that voted Yes are Paul Ainslie, Maria Augimeri, Ana Bailão, Michelle Berardinetti, Jon Burnside, John Campbell, Christin Carmichael Greb, Shelley Carroll, Raymond Cho, Josh Colle, Gary Crawford, Joe Cressy, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Justin J. Di Ciano, Frank Di Giorgio, Sarah Doucette, John Filion, Paula Fletcher, Mary Fragedakis, Mark Grimes, Stephen Holyday, Jim Karygiannis, Norman Kelly, Mike Layton, Chin Lee, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Gord Perks, Jaye Robinson, David Shiner, Michael Thompson, John Tory, Kristyn Wong-Tam |
| Total members that voted No: 0 | Members that voted No are |
| Total members that were Absent: 4 | Members that were absent are Rob Ford, Giorgio Mammoliti, Denzil Minnan-Wong, Anthony Perruzza |
EX2.3 - 2015 Pan American / Parapan American Games - Capital and Showcase Program Updates
- Decision Type:
- ACTION
- Status:
- Amended
- Wards:
- All
Committee Recommendations
The Executive Committee recommends that:
1. City Council authorize the City Manager to execute an amendment to the existing Facility Agreement between the City of Toronto and TO2015 for the Cycling Road Race (Resurfacing) capital project to include improvements to 51 Commissioners Street and 185 Cherry Street in order to support Games transportation requirements for a bus and fleet depot.
2. City Council include in the 2015 Pan Am Capital Budget and the 2015 Capital Budget Interim Estimates a new capital sub-project Bus and Fleet Depot, with a project cost of $0.450 million funded by redirecting $0.198 million in City debt funding from the Cycling Road Race (Resurfacing) capital sub-project, representing 44 percent of the total project cost, conditional on TO2015 providing the remaining 56 percent of the total project cost of $0.252 million.
3. City Council revise the originally proposed phasing of the Prince Edward Viaduct Illumination capital project, in the Economic Development and Culture Capital Budget, such that the above-deck phase (i.e. "Luminous Veil") proceeds first along with the installation of controls required for both phases.
4. City Council delegate to the City Manager authority to accept on the City's behalf any donation or contribution related to the Prince Edward Viaduct Illumination project; enter into any related agreements provided that such agreements are in a form satisfactory to the City Solicitor and compliant with applicable City policies; and act to apply and spend any such funds received to offset the City's approved and budgeted net contribution to the project.
5. City Council include in the 2015 Operating Budget Interim Estimates reallocations from under-spending on various Host City Showcase Program initiatives as summarized in Table 2 in the report (January 8, 2015) from the City Manager totalling $0.340 million, with funding from the Major Special Events Reserve Fund, and any required changes to approved divisional operating budgets to give effect thereto, for investment as follows:
a. $0.400 million gross, $0.200 million net from the Major Special Events Reserve Fund for enhanced parks maintenance services to be delivered by Parks, Forestry and Recreation, to proceed conditional on Ontario/TO2015 providing matching funding;
b. $0.100 million gross and net from the Major Special Events Reserve Fund for enhanced Torch Relay Community Celebrations; and
c. $0.040 million gross and net from the Major Special Events Reserve Fund for a "Host City Permit Fee Relief" initiative.
6. City Council adopt the temporary "Host City Permit Fee Relief" policy detailed in Appendix A to the report (January 8, 2015) from the City Manager, and direct the General Manager, Parks, Forestry and Recreation, to administer it with funding from the Major Special Event Reserve Fund in the amount of $40,000 as provided in Recommendation 5.c above.
7. City Council authorize an exemption to the ban on the distribution of bottled water at the Etobicoke Olympium, Birchmount Stadium and community recreation centres, civic centres and City parks to be used as Pan Am / Parapan Am Games venues and celebration sites from June 15 to August 20, 2015, as approved by the General Manager, Parks, Forestry and Recreation.
8. City Council authorize and direct the Acting Deputy City Manager, Cluster A to (i) receive complimentary tickets for Pan Am / Parapan Am Games events from TO2015 or other partner organizations on the City's behalf, and (ii) ensure they are used to provide opportunities for children and youth to attend Games events at no cost, whether through City-run summer camps or distribution to community agencies.
9. City Council direct staff to report to the Executive Committee after the Games on how to invest any actual and anticipated Pan Am capital program savings to meet other pressing City budget priorities.
Decision Advice and Other Information
The General Manager, Economic Development and Culture gave a presentation on the 2015 Pan American / Parapan American Games - Capital and Showcase Program Updates.
Origin
Summary
To ensure the success of the TORONTO 2015 Pan and Parapan American Games and their ability to provide a legacy of new and improved recreation infrastructure assets and other benefits for city residents and businesses, City Council has approved expenditures of up to $96.5 million in a Pan Am Games Capital Program which includes 10 projects in neighbourhoods across Toronto, and up to $20 million for a Host City Showcase Program to advance City goals related to economic, social, cultural and sport development.
This report provides updates on the Capital and Showcase Programs as well as other Games related matters.
The report recommends that up to $1.198 million of the City's share of savings on the Cycling Road Resurfacing capital project be allocated as follows:
- up to $0.198 million for minor capital improvements to properties managed and owned by the Toronto Port Lands Company ("TPLC") that will be used by the TORONTO 2015 Pan Am / Parapan Am Games Organizing Committee ("TO2015") as a bus and fleet depot during the Games;
- up to $1.000 million to the Prince Edward Viaduct Illumination (i.e. "Luminous Veil") project.
Second, this report recommends that savings of $0.340 million from various Showcase Program initiatives be allocated to fund:
- enhanced parks maintenance during the Games, to be matched dollar for dollar by Ontario and TO2015 ($0.200 million);
- enhanced Torch Relay Community Celebrations ($0.100 million); and
- a new "Host City Permit Fee Relief" initiative in the amount of $0.040 million to support Games related community events.
Based on the results of a recently concluded competitive tendering process - and in anticipation of a significant private donation – this report recommends revised phasing, scope and budget for the Prince Edward Viaduct Illumination project to ensure maximum public value and its completion in advance of the Games.
This report also provides information and, where appropriate, makes recommendations concerning:
- the selection of City-designated Pan Am / Parapan Am Games torch-bearers;
- the receipt and distribution of complimentary tickets to provide children and youth with an opportunity to attend Games competitions; and
- a request by TO2015 for a temporary exemption from the City's ban on bottled water in certain City facilities to be used as Games venues and celebration sites.
Background Information
https://www.toronto.ca/legdocs/mmis/2015/ex/bgrd/backgroundfile-74638.pdf
Communications
(January 19, 2015) E-mail from John Taranu (EX.Supp.EX2.3.2)
(January 19, 2015) E-mail from Michael Holloway (EX.Supp.EX2.3.3)
(January 21, 2015) E-mail from Ontario Coalition Against Poverty (EX.Supp.EX2.3.4)
(January 20, 2015) E-mail from Dereck Revington (EX.Supp.EX2.3.5)
(January 20, 2015) E-mail from Ken Brown (EX.Supp.EX2.3.6)
(January 21, 2015) Letter from Hamish Wilson (EX.Supp.EX2.3.7)
(January 21, 2015) E-mail from Greg Burrell (EX.Supp.EX2.3.8)
Speakers
Jennifer Jones, Danforth BIA
Councillor Mary Fragedakis
Councillor Paula Fletcher
Councillor Pam McConnell
Motions
That:
1. Recommendation 3 be deleted and a new Recommendation 3 be added:
3. City Council revise the originally proposed phasing of the Prince Edward Viaduct Illumination capital project, in the Economic Development and Culture Capital Budget, such that the above-deck phase (i.e. "Luminous Veil") proceeds first along with the installation of controls required for both phases.
2. A new Recommendation 9 be added:
9. City Council direct staff to report to the Executive Committee after the Games on how to invest any actual and anticipated Pan Am capital program savings to meet other pressing city budget priorities