Item - 2015.EX5.5
Tracking Status
- City Council adopted this item on May 5, 2015 without amendments.
- This item was considered by Executive Committee on April 22, 2015 and was adopted with amendments. It will be considered by City Council on May 5, 2015.
EX5.5 - Consolidated City-Wide Real Estate Framework
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
City Council Decision
City Council on May 5, 6 and 7, 2015, adopted the following:
1. City Council direct the City Manager to develop a business case and identify implementation options for coordinating and/or consolidating real estate operations and/or portfolios across relevant City agencies, corporations and divisions, and to report to Executive Committee on the results of the findings in early fourth quarter of 2015.
2. City Council direct the City Manager to establish an expert advisory panel to:
a. participate in the procurement process to recommend a third party consultant to assist in the review of real estate operations conducted by City agencies, corporations and divisions, evaluate recommendations made by KPMG LLP and the Auditor General and recommend options, including implementation, for coordination and/or consolidation; and
b. review the options provided by the third party consultant and make recommendations to the City Manager.
3. City Council authorize the City Manager to hire the third party consultant selected as part of the procurement process in Part 2.a above.
4. City Council direct the City Manager to incorporate the expert advisory panel's input in the report to Executive Committee in the fourth quarter of 2015.
5. City Council authorize the City Manager to include the relevant agencies and corporations in the real estate review and instruct them to participate in the review process and to provide information as required.
6. City Council direct that the Affordable Housing Office be consulted as a part of the City-wide Real Estate review.
7. City Council authorize a one-time increase of $200,000 gross and $0 net to the 2015 Approved Operating Budget for Facilities, Real Estate, Environment and Energy with funding provided from the Innovation Reserve Fund (XR1713) for the hiring of a third party consultant.
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2015/ex/bgrd/backgroundfile-78823.pdf
Motions (City Council)
Vote (Adopt Item) May-05-2015 4:55 PM
| Result: Carried | Majority Required - EX5.5 - Adopt the item |
|---|---|
| Total members that voted Yes: 33 | Members that voted Yes are Paul Ainslie, Maria Augimeri, Jon Burnside, John Campbell, Christin Carmichael Greb, Shelley Carroll, Raymond Cho, Josh Colle, Gary Crawford, Joe Cressy, Janet Davis, Glenn De Baeremaeker, Sarah Doucette, John Filion, Paula Fletcher, Rob Ford, Mary Fragedakis, Mark Grimes, Stephen Holyday, Jim Karygiannis, Norman Kelly, Josh Matlow, Mary-Margaret McMahon, Joe Mihevc, Denzil Minnan-Wong, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Gord Perks, Anthony Perruzza, John Tory, Kristyn Wong-Tam |
| Total members that voted No: 0 | Members that voted No are |
| Total members that were Absent: 12 | Members that were absent are Ana Bailão, Michelle Berardinetti, Vincent Crisanti, Justin J. Di Ciano, Frank Di Giorgio, Mike Layton, Chin Lee, Giorgio Mammoliti, Pam McConnell, Jaye Robinson, David Shiner, Michael Thompson |
EX5.5 - Consolidated City-Wide Real Estate Framework
- Decision Type:
- ACTION
- Status:
- Amended
- Wards:
- All
Committee Recommendations
The Executive Committee recommends that:
1. City Council direct the City Manager to develop a business case and identify implementation options for coordinating and/or consolidating real estate operations and/or portfolios across relevant City agencies, corporations and divisions, and to report to Executive Committee on the results of the findings in early fourth quarter of 2015.
2. City Council direct the City Manager to establish an expert advisory panel to:
a. participate in the procurement process to recommend a third party consultant to assist in the review of real estate operations conducted by City agencies, corporations and divisions, evaluate recommendations made by KPMG LLP and the Auditor General and recommend options, including implementation, for coordination and/or consolidation; and
b. review the options provided by the third party consultant and make recommendations to the City Manager.
3. City Council authorize the City Manager to hire the third party consultant selected as part of the procurement process in Recommendation 2.a above.
4. City Council direct the City Manager to incorporate the expert advisory panel's input in the report to Executive Committee in the fourth quarter of 2015.
5. City Council authorize the City Manager to include the relevant agencies and corporations in the real estate review and instruct them to participate in the review process and to provide information as required.
6. City Council direct that the Affordable Housing Office be included as a Division to be consulted as a part of the City-wide Real Estate review.
7. City Council authorize an one-time increase of $200,000 gross and $0 net to the 2015 Approved Operating Budget for Facilities, Real Estate, Environment and Energy with funding provided from the Innovation Reserve Fund (XR1713) for the hiring of a third party consultant.
Origin
Summary
Recent studies commissioned under the City's Service Review Program, including efficiency studies by KPMG LLP, and the Auditor General's review of Build Toronto suggest a number of opportunities exist to improve real estate coordination across City agencies, corporations and divisions. Various real estate activities are currently conducted by Real Estate Services and other City divisions, and by agencies and corporations such as Build Toronto, Toronto Port Lands Company, Toronto Parking Authority, Toronto Transit Commission, Toronto Community Housing Corporation and other agencies. Currently, these entities manage their real estate portfolios separately, which limits the City's ability to develop a City-wide real estate strategy, explore co-location opportunities, maximize the value of assets, and find efficiencies in operations. As a result, a comprehensive plan to centralize or coordinate all City-owned real estate operations is required.
Retaining a third party consultant, combined with an independent advisory panel, will provide the City with an objective, in-depth review of all City-owned real estate operations. The consultant and advisory panel will provide an immediate implementation plan based on their assessment of best practices in real estate management and review of recommendations made by the Auditor General and KPMG LLP. The recommendations and action plan will be included in a report to City Council from the City Manager in early Q4 2015. It is expected that the results of this study will lead to long-term efficiencies and savings for the City of Toronto in 2016 and beyond.
Background Information
https://www.toronto.ca/legdocs/mmis/2015/ex/bgrd/backgroundfile-78823.pdf
Speakers
Motions
That Recommendations 2 and 3 be deleted and the following new Recommendations be adopted:
2. City Council direct the City Manager to establish an expert advisory panel to:
a. participate in the procurement process to recommend a third party consultant to assist in the review of real estate operations conducted by City agencies, corporations and divisions, evaluate recommendations made by KPMG LLP and the Auditor General and recommend options, including implementation, for coordination and/or consolidation; and
b. review the options provided by the third party consultant and make recommendations to the City Manager.
3. City Council authorize the City Manager to hire the third party consultant selected as part of the procurement process above.
4. City Council direct the City Manager to incorporate the expert advisory panel's input in the report to Executive Committee in the fourth quarter of 2015.
That:
1. The City's Affordable Housing Office be included as a Division to be consulted as a part of the City-wide Real Estate review.