Item - 2016.GM14.11
Tracking Status
- City Council adopted this item on October 5, 2016 with amendments.
- This item was considered by Government Management Committee on September 6, 2016 and was adopted with amendments. It will be considered by City Council on October 5, 2016.
GM14.11 - Fleet Services Review - Detailed Implementation Plan for the Fleet Services Strategy
- Decision Type:
- ACTION
- Status:
- Amended
- Wards:
- All
City Council Decision
City Council on October 5, 6 and 7, 2016, adopted the following:
1. City Council approve the contracting out of all preventative maintenance and repairs of Non-Specialized Class 1-2 vehicles, managed in-house utilizing City contracts, including the implementation plan as described in Appendix B to the report (May 30, 2016) from the General Manager, Fleet Services.
2. City Council approve the 2016 in-year Fleet Services staff complement changes as set out in Table 1 to the report (May 30, 2016) from the General Manager, Fleet Services.
3. City Council direct the General Manager, Fleet Services to include the 2017 implementation impacts of the alternative service delivery model, as described in Table 2 to the report (May 30, 2016) from the General Manager, Fleet Services, in the 2017 Operating Budget Submission for consideration, as part of the 2017 Budget Process.
4. City Council request the Deputy City Manager and Chief Financial Officer and the General Manager, Fleet Services to:
a. explore consolidated Fleet Management and oversight of the City's fleets for all Divisions and fleets operated by City agencies and report back to Government Management Committee on the cost of value of this initiative;
b. explore ownership options for the City's fleet, including; sale and lease back, or lease options, and report back to Government Management Committee on the cost of value of this initiative; and
c. report to the Budget Committee on any funds required to conduct these reviews.
5. City Council request the General Manager, Fleet Services to monitor the progress of improvement to the fleet maintenance with the outsourcing of Class 1 and Class 2 vehicles and the ability to create additional internal capacity and reduce current Heavy and Specialty outsourcing through demonstrated cost savings and improved efficiencies, including access to an adequate quantity of bays.
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2016/gm/bgrd/backgroundfile-94260.pdf
Appendix A - Review of Service Delivery Options and Cost Comparison
https://www.toronto.ca/legdocs/mmis/2016/gm/bgrd/backgroundfile-94261.pdf
Appendix B - Detailed Implementation Plan
https://www.toronto.ca/legdocs/mmis/2016/gm/bgrd/backgroundfile-94262.pdf
Background Information (City Council)
https://www.toronto.ca/legdocs/mmis/2016/cc/bgrd/backgroundfile-97003.pdf
Motions (City Council)
That City Council request the General Manager, Fleet Services Division to:
a. monitor the progress of improvement to the fleet maintenance with the outsourcing of Class 1 and Class 2 vehicles and the ability to create additional internal capacity and reduce current Heavy and Specialty outsourcing through demonstrated cost savings and improved efficiencies, including access to an adequate quantity of bays; and
b. develop a plan, in consultation with front line employees and union representatives, to in-source Heavy and Specialty work currently contracted out, and report back on the progress to the Government Management Committee by September 2017.
Part b of Motion 1 lost.
Vote (Amend Item (Additional)) Oct-06-2016 12:24 PM
| Result: Carried | Majority Required - GM14.11 - Ainslie - motion 1 Part a |
|---|---|
| Total members that voted Yes: 39 | Members that voted Yes are Paul Ainslie, Maria Augimeri, Ana Bailão, Jon Burnside, John Campbell, Christin Carmichael Greb, Josh Colle, Gary Crawford, Joe Cressy, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Justin J. Di Ciano, Frank Di Giorgio, Sarah Doucette, John Filion, Paula Fletcher, Michael Ford, Mary Fragedakis, Mark Grimes, Michelle Holland, Jim Karygiannis, Norman Kelly, Mike Layton, Chin Lee, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Denzil Minnan-Wong, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, David Shiner, Michael Thompson, John Tory, Kristyn Wong-Tam |
| Total members that voted No: 1 | Members that voted No are Stephen Holyday |
| Total members that were Absent: 4 | Members that were absent are Shelley Carroll, Giorgio Mammoliti, Josh Matlow, Ron Moeser |
Vote (Amend Item (Additional)) Oct-06-2016 12:24 PM
| Result: Lost | Majority Required - GM14.11 - Ainslie - motion 1 Part b |
|---|---|
| Total members that voted Yes: 18 | Members that voted Yes are Paul Ainslie, Maria Augimeri, Ana Bailão, Joe Cressy, Janet Davis, Glenn De Baeremaeker, Sarah Doucette, Paula Fletcher, Mary Fragedakis, Michelle Holland, Jim Karygiannis, Mike Layton, Chin Lee, Pam McConnell, Joe Mihevc, Gord Perks, Anthony Perruzza, Kristyn Wong-Tam |
| Total members that voted No: 22 | Members that voted No are Jon Burnside, John Campbell, Christin Carmichael Greb, Josh Colle, Gary Crawford, Vincent Crisanti, Justin J. Di Ciano, Frank Di Giorgio, John Filion, Michael Ford, Mark Grimes, Stephen Holyday, Norman Kelly, Mary-Margaret McMahon, Denzil Minnan-Wong, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Jaye Robinson, David Shiner, Michael Thompson, John Tory |
| Total members that were Absent: 4 | Members that were absent are Shelley Carroll, Giorgio Mammoliti, Josh Matlow, Ron Moeser |
That City Council refer Item GM14.11 to the Chief Corporate Officer for further consideration and direct the Chief Coporate Officer to report back with a business case for Options 1 and 3 outlined in Appendix A to the report (May 30, 2016) from the Chief Corporate Officer, including information on optimizing exisiting vacant and underutilized garages, staffing models and potential shift changes, "door costs", parts supply issues, training requirements, and jurisdictional comparisons.
Vote (Refer Item) Oct-06-2016 11:38 AM
| Result: Lost | Majority Required - GM14.11 - Perks - motion 2 - Refer the item |
|---|---|
| Total members that voted Yes: 15 | Members that voted Yes are Maria Augimeri, Ana Bailão, Joe Cressy, Janet Davis, Glenn De Baeremaeker, Sarah Doucette, Paula Fletcher, Mary Fragedakis, Michelle Holland, Jim Karygiannis, Mike Layton, Pam McConnell, Joe Mihevc, Gord Perks, Anthony Perruzza |
| Total members that voted No: 23 | Members that voted No are Paul Ainslie, Jon Burnside, Christin Carmichael Greb, Josh Colle, Gary Crawford, Vincent Crisanti, Justin J. Di Ciano, Frank Di Giorgio, John Filion, Michael Ford, Mark Grimes, Stephen Holyday, Norman Kelly, Chin Lee, Josh Matlow, Mary-Margaret McMahon, Denzil Minnan-Wong, Frances Nunziata (Chair), James Pasternak, Jaye Robinson, David Shiner, Michael Thompson, John Tory |
| Total members that were Absent: 6 | Members that were absent are John Campbell, Shelley Carroll, Giorgio Mammoliti, Ron Moeser, Cesar Palacio, Kristyn Wong-Tam |
That City Council delete the Government Management Committee Recommendations and adopt instead the following new recommendation:
1. City Council approve Option 1 "Improve the Current Model" as outlined in Appendix A to the report (May 30, 2016) from the General Manager, Fleet Services.
Vote (Amend Item) Oct-06-2016 12:22 PM
| Result: Lost | Majority Required - GM14.11 - Karygiannis - motion 3 |
|---|---|
| Total members that voted Yes: 16 | Members that voted Yes are Maria Augimeri, Ana Bailão, Joe Cressy, Janet Davis, Glenn De Baeremaeker, Sarah Doucette, Paula Fletcher, Mary Fragedakis, Michelle Holland, Jim Karygiannis, Mike Layton, Pam McConnell, Joe Mihevc, Gord Perks, Anthony Perruzza, Kristyn Wong-Tam |
| Total members that voted No: 24 | Members that voted No are Paul Ainslie, Jon Burnside, John Campbell, Christin Carmichael Greb, Josh Colle, Gary Crawford, Vincent Crisanti, Justin J. Di Ciano, Frank Di Giorgio, John Filion, Michael Ford, Mark Grimes, Stephen Holyday, Norman Kelly, Chin Lee, Mary-Margaret McMahon, Denzil Minnan-Wong, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Jaye Robinson, David Shiner, Michael Thompson, John Tory |
| Total members that were Absent: 4 | Members that were absent are Shelley Carroll, Giorgio Mammoliti, Josh Matlow, Ron Moeser |
Should City Council adopt Government Management Committee Recommendation 1, City Council request the General Manager, Fleet Services and the Director, Purchasing and Materials Management to report to the Government Management Committee with the proposed procurement strategy, timelines, scope, service standards, key performance indicators, terms and conditions, budget, and other pertinent information related to the proposed contracted service prior to issuing the procurement call.
Vote (Amend Item) Oct-06-2016 12:23 PM
| Result: Lost | Majority Required - GM14.11 - Davis - motion 4 |
|---|---|
| Total members that voted Yes: 18 | Members that voted Yes are Maria Augimeri, Ana Bailão, Joe Cressy, Janet Davis, Glenn De Baeremaeker, Frank Di Giorgio, Sarah Doucette, Paula Fletcher, Michael Ford, Mary Fragedakis, Jim Karygiannis, Mike Layton, Chin Lee, Pam McConnell, Joe Mihevc, Gord Perks, Anthony Perruzza, Kristyn Wong-Tam |
| Total members that voted No: 22 | Members that voted No are Paul Ainslie, Jon Burnside, John Campbell, Christin Carmichael Greb, Josh Colle, Gary Crawford, Vincent Crisanti, Justin J. Di Ciano, John Filion, Mark Grimes, Michelle Holland, Stephen Holyday, Norman Kelly, Mary-Margaret McMahon, Denzil Minnan-Wong, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Jaye Robinson, David Shiner, Michael Thompson, John Tory |
| Total members that were Absent: 4 | Members that were absent are Shelley Carroll, Giorgio Mammoliti, Josh Matlow, Ron Moeser |
Vote (Adopt Item as Amended) Oct-06-2016 12:25 PM
| Result: Carried | Majority Required - GM14.11 - Adopt the item as amended |
|---|---|
| Total members that voted Yes: 26 | Members that voted Yes are Paul Ainslie, Jon Burnside, John Campbell, Christin Carmichael Greb, Josh Colle, Gary Crawford, Vincent Crisanti, Justin J. Di Ciano, Frank Di Giorgio, Sarah Doucette, John Filion, Michael Ford, Mark Grimes, Michelle Holland, Stephen Holyday, Norman Kelly, Chin Lee, Mary-Margaret McMahon, Denzil Minnan-Wong, Frances Nunziata (Chair), Cesar Palacio, James Pasternak, Jaye Robinson, David Shiner, Michael Thompson, John Tory |
| Total members that voted No: 14 | Members that voted No are Maria Augimeri, Ana Bailão, Joe Cressy, Janet Davis, Glenn De Baeremaeker, Paula Fletcher, Mary Fragedakis, Jim Karygiannis, Mike Layton, Pam McConnell, Joe Mihevc, Gord Perks, Anthony Perruzza, Kristyn Wong-Tam |
| Total members that were Absent: 4 | Members that were absent are Shelley Carroll, Giorgio Mammoliti, Josh Matlow, Ron Moeser |
Rulings (City Council)
GM14.11 - Fleet Services Review - Detailed Implementation Plan for the Fleet Services Strategy
- Decision Type:
- ACTION
- Status:
- Amended
- Wards:
- All
Committee Recommendations
The Government Management Committee recommends that:
1. City Council approve the contracting out of all preventative maintenance and repairs of Non-Specialized Class 1-2 vehicles, managed in-house utilizing City contracts, including the implementation plan as described in Appendix B to the report (May 30, 2016) from the General Manager, Fleet Services.
2. City Council approve the 2016 in-year Fleet Services staff complement changes as set out in Table 1 to the report (May 30, 2016) from the General Manager, Fleet Services.
3. City Council direct the General Manager, Fleet Services to include the 2017 implementation impacts of the alternative service delivery model, as described in Table 2 to the report (May 30, 2016) from the General Manager, Fleet Services, in the 2017 Operating Budget Submission for consideration, as part of the 2017 Budget Process.
4. City Council request the Deputy City Manager and Chief Financial Officer and the General Manager, Fleet Services to:
a. Explore consolidated Fleet Management and oversight of the City's fleets for all Divisions and fleets operated by City agencies and report back to Government Management Committee on the cost of value of this initiative.
b. Explore ownership options for the City's fleet, including; sale and lease back, or lease options, and report back to Government Management Committee on the cost of value of this initiative.
c. Report to the Budget Committee on any funds required to conduct these reviews.
Decision Advice and Other Information
The Government Management Committee:
1. Directed the Chief Corporate Officer to report directly to the October 5, 2016 City Council meeting to provide additional financial information on maintenance service delivery options 1, 2, 3 and 4, set out in Appendix A of the report (May 30, 2016) from the General Manager, Fleet Services.
2. Directed the General Manager, Fleet Services to submit a progress report on implementation to the Government Management Committee by June 30, 2017.
Origin
Summary
The purpose of this report is to provide a detailed implementation plan for the Fleet Services Division, as recommended by Mercury Associates, Inc., to achieve best practices, based on future mode of operation.
This report summarizes the implementation plan to best achieve the required improvement goals. This includes strategies pertaining to organization, client service delivery, operational processes and business practices, corporate partnership, supplier management, cost, and program sustainability.
This report also recommends an alternative service delivery model to improve maintenance practices, client service delivery and availability. Over the medium term, this will facilitate fleet optimization improvements, enhance vehicle condition and resale values, and reduce vehicle downtime.
Background Information
https://www.toronto.ca/legdocs/mmis/2016/gm/bgrd/backgroundfile-94260.pdf
Appendix A - Review of Service Delivery Options and Cost Comparison
https://www.toronto.ca/legdocs/mmis/2016/gm/bgrd/backgroundfile-94261.pdf
Appendix B - Detailed Implementation Plan
https://www.toronto.ca/legdocs/mmis/2016/gm/bgrd/backgroundfile-94262.pdf
Speakers
Matt Figliano, Vice-President, Canadian Union of Public Employees, (CUPE) Local 416
Ted Aivalis, Chief of Stewards, Toronto Civic Employees' Union, Local 416
Mohammed Hashim, Senior Organizer, Toronto and York Region Labour Council
Motions
That:
1. The item be referred to the Chief Corporate Officer to further develop Option 1 including more detailed costing and implementation information and report back to the Government Management Committee.
That:
1. The General Manager, Fleet Services submit a progress report on implementation to the Government Management Committee by June 30, 2017.
2. City Council request the Deputy City Manager and Chief Financial Officer and the General Manager, Fleet Services to:
a. Explore consolidated Fleet Management and oversight of the City's fleets for all Divisions and fleets operated by City agencies and report back to Government Management Committee on the cost of value of this initiative.
b. Explore ownership options for the City's fleet, including; sale and lease back, or lease options, and report back to Government Management Committee on the cost of value of this initiative.
c. Report to the Budget Committee on any funds required to conduct these reviews.
That:
1. The Chief Corporate Officer report directly to the October 5, 2016 City Council meeting to provide additional financial information on maintenance service delivery options 1, 2, 3 and 4, set out in Appendix A of the report.
Vote (Adopt Item as Amended) Sep-06-2016
| Result: Carried | Majority Required |
|---|---|
| Total members that voted Yes: 3 | Members that voted Yes are Paul Ainslie (Chair), Mark Grimes, Frances Nunziata |
| Total members that voted No: 2 | Members that voted No are Janet Davis, Pam McConnell |
| Total members that were Absent: 0 | Members that were absent are |