Item - 2017.AU8.10
Tracking Status
- City Council adopted this item on April 26, 2017 without amendments.
- This item was considered by the Audit Committee on March 24, 2017 and adopted without amendment. It will be considered by City Council on April 26, 2017.
AU8.10 - Auditor General’s Status Report on Outstanding Audit Recommendations for Cluster A and the City Manager's Office
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
City Council Decision
City Council on April 26, 27 and 28, 2017, adopted the following:
1. City Council receive the report (March 10, 2017) from the Auditor General, for information.
2. City Council direct that Confidential Attachment 1 to the report (March 10, 2017) from the Auditor General remain confidential in its entirety as it contains information that pertains to the security of property belonging to the City or one of its Agencies and Corporations.
Confidential Attachment 1 to the report (March 10, 2017) from the Auditor General remains confidential in its entirety, in accordance with the provisions of the City of Toronto Act, 2006, as it contains information that pertains to the security of property belonging to the City or one of its Agencies and Corporations.
Confidential Attachment - The security of property belonging to the City or one of its Agencies and Corporations
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2017/au/bgrd/backgroundfile-101858.pdf
Attachment 1 - City Divisions in Cluster A and the City Manager's Office - Public Recommendations - Fully Implemented
https://www.toronto.ca/legdocs/mmis/2017/au/bgrd/backgroundfile-101859.pdf
Attachment 2 - City Divisions in Cluster A and the City Manager's Office - Public Recommendations - Not Fully Implemented
https://www.toronto.ca/legdocs/mmis/2017/au/bgrd/backgroundfile-101900.pdf
Attachment 3 - City Divisions in Cluster A and the City Manager's Office - Outstanding Recommendations with Potential Cost Savings
https://www.toronto.ca/legdocs/mmis/2017/au/bgrd/backgroundfile-101901.pdf
Confidential Attachment 1 - City Divisions in Cluster A and the City Manager's Office - Confidential Recommendations - Fully Implemented and Not Fully Implemented
Motions (City Council)
AU8.10 - Auditor General’s Status Report on Outstanding Audit Recommendations for Cluster A and the City Manager's Office
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Confidential Attachment - The security of property belonging to the City or one of its Agencies and Corporations
Committee Recommendations
The Audit Committee recommends that:
1. City Council receive the report (March 10, 2017) from the Auditor General, for information.
2. City Council not authorize the public release of the confidential information in Confidential Attachment 1 to the report (March 10, 2017) from the Auditor General, as it contains confidential information involving the security of property belonging to the City or one of its Agencies and Corporations.
Origin
Summary
On an annual basis, the Auditor General reviews the implementation status of outstanding audit recommendations and reports the review results to the City Council through the Audit Committee.
This report provides information regarding the implementation status of audit recommendations issued to City divisions in Cluster A and the City Manager's Office. This report also provides information on the potential cost savings from outstanding audit recommendations relating to Cluster A divisions and the City Manager's Office in response to a motion adopted by the Audit Committee at its July 4, 2016 meeting.
Since January 1, 1999, the Auditor General has issued 537 recommendations contained in 81 audit reports to City divisions in Cluster A and the City Manager's Office. Of the total 537 recommendations 66 were no longer applicable due to operational changes or other factors, and 471 continue to be applicable. As of February 2017, Cluster A divisions and the City Manager's Office have fully implemented 90 per cent or 423 of the applicable audit recommendations.
More specifically, for the five-year period from January 1, 2011 to December 31, 2015, the Auditor General issued 127 recommendations contained in 18 audit reports to City divisions in Cluster A and the City Manager's Office. Two of these recommendations are no longer relevant due to re-organizations or changes to business practices. Of the remaining 125 relevant recommendations, Cluster A divisions and the City Manager's Office have fully implemented 64 per cent or 80 of the recommendations.
Of the remaining 45 outstanding recommendations, three have been outstanding for over five years. Management is taking steps to implement these recommendations.
It should be noted that, as a result of the new follow-up process starting in 2017, Cluster A divisions and the City Manager's Office were required to report their recommendation implementation status approximately four months earlier than the previous follow-up process. The shorter period for implementation, which will only occur during the first year's implementation of the new process, should be taken into account when assessing the implementation rate for Cluster A and the City Manager's Office.
We express our appreciation for the co-operation and assistance we received from management and staff of City divisions in Cluster A and the City Manager's Office.
Continued efforts to implement outstanding recommendations will provide additional benefits to the City such as cost savings, improved controls, additional revenue and enhanced service delivery.
Background Information
https://www.toronto.ca/legdocs/mmis/2017/au/bgrd/backgroundfile-101858.pdf
Attachment 1 - City Divisions in Cluster A and the City Manager's Office - Public Recommendations - Fully Implemented
https://www.toronto.ca/legdocs/mmis/2017/au/bgrd/backgroundfile-101859.pdf
Attachment 2 - City Divisions in Cluster A and the City Manager's Office - Public Recommendations - Not Fully Implemented
https://www.toronto.ca/legdocs/mmis/2017/au/bgrd/backgroundfile-101900.pdf
Attachment 3 - City Divisions in Cluster A and the City Manager's Office - Outstanding Recommendations with Potential Cost Savings
https://www.toronto.ca/legdocs/mmis/2017/au/bgrd/backgroundfile-101901.pdf
Confidential Attachment 1 - City Divisions in Cluster A and the City Manager's Office - Confidential Recommendations - Fully Implemented and Not Fully Implemented