Item - 2017.GM23.10
Tracking Status
- City Council adopted this item on December 5, 2017 without amendments and without debate.
- This item was considered by the Government Management Committee on November 13, 2017 and adopted without amendment. It will be considered by City Council on December 5, 2017.
GM23.10 - Request to Extend Contract No. 47017237 with Xerox Canada Limited
- Decision Type:
- ACTION
- Status:
- Adopted on Consent
- Wards:
- All
City Council Decision
City Council on December 5, 6, 7 and 8, 2017, adopted the following:
1. City Council, authorize the Chief Information Officer to negotiate and execute an amending agreement with Xerox Canada Limited for a period of 12 months from December 31, 2017 to December 31, 2018, under the same pricing, terms and conditions of the existing agreement and in a form satisfactory to the City Solicitor.
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2017/gm/bgrd/backgroundfile-108404.pdf
GM23.10 - Request to Extend Contract No. 47017237 with Xerox Canada Limited
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Recommendations
The Government Management Committee recommend that:
1. City Council, grant authority to the Chief Information Officer to negotiate and execute an amending agreement with Xerox Canada Limited for a period of 12 months from December 31, 2017 to December 31, 2018, under the same pricing, terms and conditions of the existing agreement and in a form satisfactory to the City Solicitor.
Origin
Summary
The purpose of this report is to seek authority to extend the term of existing Blanket Contract No. 47017237 with Xerox Canada Ltd. for the supply of multi-function devices and printers and related maintenance and support services from December 31, 2017 for a period of 12- months ending December 31, 2018. No additional funds are required as a result of this time extension.
The Shared Services Executive Steering Committee (SSEC) mandated a joint procurement between the City of Toronto and all Agencies and Corporations for a new workgroup print services contract in order to leverage economies of scale and secure best pricing on supplies and services. This decision means the one year term extension is required to provide sufficient time to work with all Agencies and Corporations to gather requirements and to issue a single joint RFP. Preliminary requirements have been gathered and a separate procurement is being issued to retain a Fairness Monitor to work with the City, Agencies and Corporations.
The term extension is also required to ensure all City Divisions will continue to receive consumables supplies, maintenance, and related support services with no service interruption, while the joint procurement process is being undertaken.
Background Information
https://www.toronto.ca/legdocs/mmis/2017/gm/bgrd/backgroundfile-108404.pdf