Item - 2017.GM23.11

The Government Management Committee recommends that:

1.  City Council grant authority to the Chief Information Officer to negotiate and enter into a contract with Oracle Canada ULC for the supply, delivery and first year maintenance and support of new Oracle software licences for a five (5) year term effective January 1, 2018 to December 31, 2022, in the amount of $5,000,000, net of HST ($5,088,000 net of HST recoveries), on terms and conditions satisfactory to the Chief Information Officer and in a form satisfactory to the City Solicitor.

The purpose of this report is to request authority to negotiate and enter into a five (5) year non-competitive contract with Oracle Canada ULC for the supply, delivery and first year maintenance and support of proprietary Oracle software licences. The 5-year contract term will be effective January 1, 2018 to December 31, 2022. The estimated value of this procurement is in the amount of $5,000,000, net of HST ($5,088,000 net of HST recoveries).

The annual maintenance and support renewals will be done using the approval granted by Council under GM8.8 for Proprietary Information Technology Maintenance and Support Contracts 2016-2020.

City Council approval is required in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Purchasing Official's authority of the cumulative five year commitment limit for each vendor under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of HST allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.