Item - 2018.CD28.2

The Community Development and Recreation Committee recommends that:

1.  City Council grant authority for the Fire Chief and General Manager, Toronto Fire Services, the Acting Chief and General Manager, Toronto Paramedic Services, and the Acting General Manager, Toronto Water, to each negotiate and enter into an agreement with Motorola Solutions Canada Inc. for the supply and delivery of mobile and hand held portable radios as well as related parts, hardware, configuration, testing and professional services for a ten (10) year period, on terms satisfactory to each of the General Managers and in a form satisfactory to the City Solicitor as set out below:

a.  The Fire Chief and General Manager, Toronto Fire Services enter into an agreement with Motorola Solutions Canada Inc. for the amount of $13,750,000.00 net of HST recoveries;

b.  The Acting Chief and General Manager, Toronto Paramedic Services enter into an agreement with Motorola Solutions Canada Inc. for the amount of $5,168,000; and,

c.  The Acting General Manager, Toronto Water enter into an agreement with Motorola Solutions Canada Inc. for the amount of $554,000.00 net of HST recoveries.

2.  City Council amend the 2018-2027 Capital Budget and Plan for Fire Services by converting future estimates for the Mobile Radios Lifecycle Replacement and Replacement of Portable Radios capital projects increasing total project costs by $7,750,000 with cash flow commitments of $2,700,000 in 2023 and $5,050,000 in 2024, funded by reserve funding of $2,700,000 in 2023 and $2,638,000 in 2024, and by debt funding of $2,412,000 in 2024.

3.  City Council amend the 2018-2027 Capital Budget and Plan for Toronto Paramedic Services by converting future estimates for the Ambulance Radio Replacement (Future Years) and Ambulance Replacement Radios (2027) capital projects increasing total project costs by $1,610,000 with cash flow commitments of $450,000 in 2019, $550,000 in 2020, and $610,000 in 2027, fully funded by debt.   

The purpose of this report is to seek City Council authority to enter into an agreement with, Motorola Solutions Canada Inc. (Motorola), for the delivery of two-way radio products and services as a result of a competitive call issued by Toronto Police Services Request for Proposal (RFP)  no. 1202372-17 for Radio Replacement Lifecycle Project for a ten year period to meet the voice radio requirements of Toronto Fire Services, Toronto Paramedic Services, and Toronto Water from the date of award to November 1, 2027.

A cost-benefit analysis was undertaken in support of the recommended approach.  Leveraging the Toronto Police Services solicitation allows the City to benefit from the economies of scale providing the City with the best possible pricing for the supply, delivery for the two-way radio products and services at a highly discounted price.