Item - 2018.GM24.13

The Government Management Committee recommends that:

1.  City Council grant authority to the Chief Information Officer, to negotiate and enter into a non-competitive contract with Uniface BV for professional services to provide emergency support on an as-needed basis to their proprietary Uniface software in the amount of $75,000 net of HST ($76,320 net of HST recoveries) for a period of three (3) years from the date of Award, with the option to renew for two (2) additional one (1) year periods, on terms and conditions satisfactory to the Chief Information Officer and in a form satisfactory to the City Solicitor.

Information and Technology Division is requesting approval from City Council to enter into a non-competitive contract with Uniface BV, for the provision of professional services to provide emergency support on an as-needed basis to their proprietary Uniface software for a three (3) year term from the date of Award, with the option to renew the Contract for two (2) additional one (1) year periods. The total amount of the contract is $75,000 net of HST ($76,320 net of HST recoveries). The Toronto Maintenance Management System (TMMS) is a business-critical system servicing multiple divisions and it operates on the Uniface computing platform.

City Council approval is required in accordance with the Municipal Code By-law Chapter 195-Purchasing, where the current request has exceeded the Chief Purchasing Official's authority of the cumulative five year commitment limit under Article 7, Section 195-7.3(D).