Item - 2019.BA43.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 4, 2019) from the Chief Purchasing Officer:

Call Number:

Request for Quotation No. 4306-19-5036

Description:

For the non-exclusive supply of all labour, equipment and material necessary to provide a Refrigeration Service programme, to maintain existing indoor/outdoor ice-making refrigeration equipment located in various arenas in North York District, as required by the Parks, Forestry and Recreation Division from the date of award to July 31, 2020, with the option to renew the contract for additional two (2) separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).  

Recommended Bidder

Cimco Refrigeration, Division of Toromont Industries Ltd.

Contract Award Value:

$888,695 net of all applicable taxes and charges

$1,004,225 including HST and all applicable charges

$904,336 net of HST recoveries

Contract is expected to start on the date of award and end on July 31, 2020

Option: Year 1

$915,356 net of all applicable taxes and charges

$1,034,352 including HST and all applicable charges

$931,466 net of HST recoveries

Option: Year 2

$942,817 net of all applicable taxes and charges

$1,065,383 including HST and all applicable charges

$959,411 net of HST recoveries

The total potential contract award including all option years is $2,746,868.00 net of all applicable taxes and charges, and $3,103,960.00 including HST and all applicable charges. The total potential cost to the City including all option years is $2,795,213 net of HST recoveries.

Call Issued: June 18, 2019                   Call Closed:  July 23, 2019

Number of Addenda Issued: Three (3)

Number of Bids:  One (1)

Table 2: Summary of Bids Received for Request for Quotation 4306-19-5036 including bid price