Item - 2020.BA114.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 04, 2020) from the Chief Procurement Officer:

Solicitation Number: Request for Proposals (RFP) Number Doc 2583515658

Description:

This RFP is to select a qualified vendor for the provision of Registered Practical Nurses (RPNs) to administer and set up Clinics for the City of Toronto Public Health immunizations programs. 

The term of the agreement is to be for a period of one (1) year from January 1, 2021 to December 31, 2021 with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods.

The  Request for Proposal (RFP was divided into two categories

1.  Category 1 Day to Day Clinics

Fall Influenza Program

School-based Immunization Program

Cold Chain Inspection Program

Immunization Clinics for Students Program

2.  Category 2 Emergency Outbreak Clinics

Emergency Outbreak Clinics

Should the option(s) to renew be exercised, the Medical Officer of Health will request the Chief Procurement Officer of Purchasing and Materials Management Division (PMMD) to process the necessary contract renewal under the same terms and conditions.

Recommended Supplier:

Bayshore HealthCare (Category 1 and 2)

Contract Award Value:

January 1, 2021 to December 31, 2021

$8,410,800 net of all applicable taxes and charges

$9,504,206 including HST and all applicable charges

$8,558,830 net of HST recoveries

Option Period 1 - January 1, 2022 to December 31, 2022

$4,390,368 net of all applicable taxes and charges

$4,961,115 including HST and all applicable charges

$4,467,638 net of HST recoveries

Option Period 2 - January 1, 2023 to December 31, 2023

$2,058,840 net of all applicable taxes and charges

$2,326,489 including HST and all applicable charges

$2,095,075 net of HST recoveries

Option Period 3 - January 1, 2024 to December 31, 2024

$2,076,936 net of all applicable taxes and charges

$2,346,937 including HST and all applicable charges

$2,113,490 net of HST recoveries

Option Period 4 - January 1, 2025 to December 31, 2025

$2,094,876 net of all applicable taxes and charges

$2,367,209 including HST and all applicable charges

$2,131,745 net of HST recoveries

The total potential contract award is $21,505,956 including all applicable taxes and charges and $19,031,820 net of all applicable taxes and charges.

The total potential cost to the City including all option periods is $19,366,780 net of HST recoveries,

The contract is expected to start on January 1, 2021 and end on December 31, 2021 with an option to exercise option years 1, 2, 3, and 4 renewals, depending on performance review and budget availability.

The above cost calculations for the Option Period(s) reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).

Solicitation Issued:  September 15, 2020                      Solicitation Closed:  October 14, 2020

Number of Addenda Issued: Two (2)

Number of Bids:  Five (5)

Table 2: Summary of Bids Received for RFP Doc. No.2583515658

* Suppliers did not meet the minimum technical scoring threshold of 75 percent to move forward in the evaluation to Stage 3 - Cost of Services

Range of total scores

18 - 90