Item - 2021.BA122.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 11, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ), Ariba Doc Number 2551456540.

Description:

For the non-exclusive supply and delivery of various kitchen small-wares for various City of Toronto Divisions, for a period of two (2) years from the date of award, with the option to renew the contracts for three (3) additional separate one (1) year periods. 

Should the option(s) be exercised, then the General Manager, Seniors Services and Long-Term Care Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Dayco Distributing Ltd.

Contract Award Value:

$ 1,358,155 net of all applicable taxes and charges (include 25 percent Contingency amount)

$ 1,534,715 including HST and all applicable charges

$ 1,382,058 net of HST recoveries

Contract is expected to start on March 1, 2021 and end on February 28, 2023

Option Year 1 from March 1, 2023 to February 28, 2024

$699,450 net of all applicable taxes and charges

$790,378 including all applicable taxes and charges

$711,760 net of HST recoveries

Option Year 2 from March 1, 2024 to February 28, 2025

$720,433 net of all applicable taxes and charges

$814,090 including all applicable taxes and charges

$733,113 net of HST recoveries

Option Year 3 from March 1, 2025 to February 28, 2026

$742,046 net of all applicable taxes and charges

$838,512 including all applicable taxes and charges

$755,106 net of HST recoveries

The total potential contract award identified in this report including all optional years is $3,520,084 net of all taxes, and $3,977,695 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $3,582,038 net of HST recoveries.

The above cost calculations reflect a 25 percent contingency cost per participating division and 3 percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial two (2) year period.

Solicitation Issued: October 20, 2020           Solicitation Closed:  November 19, 2020

Number of Addenda Issued: One (1)

Number of Bids:  One (1)

Table 5: Summary of Bid Received for Request For Quotation (RFQ), Ariba Document Number 2551456540 including bid price       

*Evaluated Bid Price does not contain the 25% contingency shown in the page 1 Contract Award Value.