Item - 2022.BA193.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 16, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Negotiated Request for Proposal, Ariba Document Number 2968970025

Description:

For the provision of Locksmith Services at the following Divisions: Corporate Real Estate Management, Senior Services and Long-Term Care, Children Services, Toronto Water and the Toronto Parking Authority to the Successful Suppliers, Gunnebo Canada Inc., Lock-Up Services Inc., and Reilly Lock and Security Systems Limited, for a period of three (3) years from June 24, 2022 to June 23, 2025, with the option to renew the contracts for two (2) additional separate one (1)-year periods.

Should the option(s) be exercised, then the Executive Director, Corporate Real Estate Management, will request the Chief Procurement Officer to process the renewals under the terms and conditions.

Recommended Suppliers:

Gunnebo Canada Inc.

Lock-Up Services Inc.

Reilly Lock and Security Systems Limited

Contract Award Value:

Gunnebo Canada Inc. (West Zone, for Corporate Real Estate Management, and Senior Services and Long-Term Care)

$2,081,072 net of all applicable taxes and charges

$2,351,611 including HST and all applicable charges  

$2,117,699 net of HST recoveries

Contract is expected to start on June 24, 2022 and end on June 23, 2025.

Option Year 1 (June 24, 2025 to June 23, 2026)

$721,621 net of all applicable taxes and charges

$815,432 including HST and all applicable charges  

$734,322 net of HST recoveries

Option Year 2 (June 24, 2026 to June 23, 2027)

$736,054 net of all applicable taxes and charges

$831,741 including HST and all applicable charges  

$749,009 net of HST recoveries

The total potential contract award for Gunnebo Canada Inc. including all option years is $3,601,029 net of HST recoveries, $3,998,784 including all applicable taxes and charges and $3,538,747 net of all applicable taxes and charges.

Lock-Up Services Inc. (Centre Zone, for Corporate Real Estate Management, and Children Services)

$2,019,864 net of all applicable taxes and charges

$2,282,446 including HST and all applicable charges  

$2,055,414 net of HST recoveries

Contract is expected to start on June 24, 2022 and end on June 23, 2025.

Option Year 1 (June 24, 2025 to June 23, 2026)

$700,397 net of all applicable taxes and charges

$791,449 including HST and all applicable charges  

$712,724 net of HST recoveries

Option Year 2 (June 24, 2026 to June 23, 2027)

$714,405 net of all applicable taxes and charges

$807,278 including HST and all applicable charges  

$726,979 net of HST recoveries

The total potential contract award for Lock-Up Services Inc. including all option years is $3,495,117 net of HST recoveries, $3,881,173 including all applicable taxes and charges and $3,434,667 net of all applicable taxes and charges.

Reilly Lock and Security Systems Limited (East Zone, for Corporate Real Estate Management, and Toronto Water)

$1,729,126 net of all applicable taxes and charges

$1,953,912 including all applicable taxes and charges  

$1,759,559 net of HST recoveries

Contract is expected to start on June 24, 2022 and end on June 23, 2025.

Option Year 1 (June 24, 2025 to June 23, 2026)

$599,582 net of all applicable taxes and charges

$677,528 including HST and all applicable charges  

$610,135 net of HST recoveries

Option Year 2 (June 24, 2026 to June 23, 2027)

$611,574 net of all applicable taxes and charges

$691,079 including HST and all applicable charges  

$622,338 net of HST recoveries

The total potential contract award for Reilly Lock and Security Systems Limited including all option years is $2,992,032 net of HST recoveries, $3,322,519 including all applicable taxes and charges and $2,940,283 net of all applicable taxes and charges.

The total potential contract award identified for all contacts including option years is $11,202,477 including all applicable taxes and charges and $9,913,697 net of all applicable taxes and charges. The total potential cost to the City (not including Toronto Parking Authority), including all option years, is $10,088,178 net of HST recoveries.

The above cost calculations reflect an annual 2 percent pricing increase.

Solicitation Issued: November 15, 2021            Solicitation Closed: December 15, 2021

Number of Addenda Issued: Two (2)

Number of Bids: Six (6)

Table 2: Summary of Bids Received for Ariba Document Number 2968970025

Stage 2A Score Range (minimum threshold 35/50): 13.75 - 46.15

Stage 2B Score Range (minimum threshold 13/20): 16.66 - 19.41

Stage 3 Score Range (out of 30): 16.38 - 30

*Gunnebo Canada Inc., Lock-Up Services Inc., and Reilly Lock and Security Systems Limited are the recommended suppliers being the highest scoring suppliers and for offering the lowest total costs among the shortlisted suppliers.

**Ryckman and McPake Ltd. o/a Custom Door and Lock Service, and Action Locksmiths Inc. did not meet the minimum threshold in Stage 2A and therefore, did not progress further in the evaluation process.