Item - 2022.BA205.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 8, 2022) from the Acting Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3475878497

Description:

For the supply, delivery, training, repairs, service, and warranty of Portable Industrial Scientific Tango Carbon Monoxide Detectors, test and calibration systems, and various related parts, components and accessories for Toronto Fire Services. The term of the Contract is to be for a period of one (1) year from the date of award, with the option to extend the agreement for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

Should the option(s) be exercised, then the Fire Chief and General Manager of Emergency Management, will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Levitt-Safety Limited

Contract Award Value:         

$133,067 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$150,365 including HST and all applicable charges

$135,409 net of HST recoveries

The contract is expected to start on November 1, 2022 and end on October 31, 2023.

Option Year 1 (November 1, 2023, to October 31, 2024)

$137,059 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$154,876 including all applicable taxes and charges

$139,471 net of HST recoveries

Option Year 2 (November 1, 2024, to October 31, 2025)

$147,170 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$159,522 including all applicable taxes and charges

$143,655 net of HST recoveries

Option Year 3 (November 1, 2025, to October 31, 2026)

$145,405 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$164,308 including all applicable taxes and charges

$147,965 net of HST recoveries

Option Year 4 (November 1, 2026, to October 31, 2027)

$149,768 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$169,237 including all applicable taxes and charges

$152,403 net of HST recoveries

The total potential contract award, including all option years, is $718,902 net of HST recoveries, $798,309 including all applicable taxes and charges and $706,468 net of all applicable taxes and charges.

The above cost calculations reflect an estimated 3 percent in Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: June 30, 2022           Solicitation Closed:  August 5, 2022

Number of Addenda Issued: two (2)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received including bid price