Agenda

The General Manager, Long-Term Care Homes and Services and the Chief Purchasing Officer recommend that:

1.  The Community Development and Recreation Committee grant authority to the General Manager, Long-Term Care Homes and Services to negotiate and enter into an agreement with Gordon Food Service Canada Ltd., being the highest scoring Proponent meeting the requirements of Request for Proposal (RFP) 0602-17-0316 based on the terms and conditions set out in the RFP 0602-17-0316, for a term of two (2) years commencing April 1, 2018 to March 31, 2020 with the option to renew for three (3) additional separate one (1) year option periods at the sole discretion of the General Manager, Long-Term Care Homes and Services, based on the terms and conditions set out in the Request for Proposals, any addenda, the Proposal submitted by Gordon Food Service Canada Ltd., and otherwise on such terms and conditions satisfactory to the General Manager, Long-Term Care Homes and Services and in a form satisfactory to the City Solicitor, at a cost not to exceed a total of $38,547,063 net of all taxes ($38,570,954 net of HST recoveries) and $38,573,593 inclusive of all applicable taxes.

The purpose of this report is to provide information on the results of Request for Proposal (RFP) 0602-17-0316 for the non-exclusive supply and delivery of Groceries, Frozen Foods, Seafood, Meat and Meat Products, Nutrition Supplements, and Tube Feeding Formulas at various City of Toronto's Long-Term Care Homes and Services (LTCHS) locations and to request authority to negotiate and enter into a legal agreement with the recommended Proponent, Gordon Food Service Canada Ltd.

The total potential contract award identified in this report including all option periods is

$38,547,063 net of all taxes ($38,570,954 net of HST recoveries), the entire amount of which is provided by the Ministry of Health and Long-Term Care through Local Health Integration Networks as per diem funding to LTCHS. As a result there is no net financial impact to the City. Annual funding required for the contract will be included in Long-Term Homes and Services' annual operating budget submissions. Funding required for the first period of April 1, 2018 to December 31, 2018 in the amount of gross $5,580,690 (zero net) net of HST recoveries has been included in the Long-Term Care Homes and Services 2018 Preliminary Operating Budget. Gross funding for the remainder of the initial contract period will be requested in the 2019 - 2020 Operating Budget Submissions for Long-Term Care Homes and Services, as noted in the table below:

Should the City choose to exercise its option to renew for three (3) separate one (1) year periods, then appropriate additional funding, if needed, will be included in the 2020 - 2022 annual Operating Budget Submissions for Long-Term Care Homes and Services, as noted in the table below:

Table 1: Financial Impact Summary of Recommended Contract - Costs to be Recovered (Net of HST Recoveries)

The RFP contains two separate cost components. The first component is for Groceries, Frozen Foods, Seafood, Meat, Meat Products, and Paper/Non-Food Products. This component is a "cost plus" contract where the Proponent's percentage mark-up over distributor cost is determined in the Proposal and remains fixed for the duration of the contract. The second component is for Nutrition Supplements and Tube Feeding Formulas and the proponent was required to specify the exact cost per product.

The above option years reflect a 3 percent per year increase in the Consumer Price Index (CPI) which is consistent with recent Consumer Price Index increases for food and related goods. The CPI increases will be incorporated into the per diem funding by the Ministry of Health and Long-Term Care through Local Health Integration Networks (LHINs) with no net financial impact to the City.

Financial Incentives

The RFP allowed for Proponents to provide details of cost incentive programs and any other programs that would benefit the City. As a result, the Proponent has offered a financial incentive to benefit the City and it has been taken into consideration for the evaluation of the pricing component of the RFP. The details of the financial incentives offered will be outlined in the in-camera presentation if requested by Committee Members.

The Acting Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The General Manager, Shelter, Support and Housing Administration, recommends that:

1. City Council acting as Service Manager under the Housing Services Act, 2011 (HSA), pursuant to subsection 161 (2) of the HSA, provide consent for:

a.  the transfer by Toronto Community Housing Corporation (TCHC) of legal title to Part 1 and Part 2 on Plan 66R-29296 to Vivo Residences Inc. (Vivo) as bare trustee on behalf of TCHC and the Allenbury Gardens Revitalization General Partnership (the Partnership);

b.  the transfer by TCHC of the beneficial interest in Part 1 and in part of the below grade portion of Part 2,  Plan 66R-29296 (collectively the "Market Block") to the Partnership;

subject to the following conditions:

i.  TCHC shall reimburse the Service Manager for all provincial housing costs attributable to the Market Block that the Service Manager shall be responsible for pursuant to the Housing Services Act, 2011;

ii.  TCHC shall have advised the General Manager, Shelter, Support and Housing Administration, of the proposed closing date and undertakes to advise the General Manager, Shelter, Support and Housing Administration, of any extension of the closing date or dates for such sale;

iii.  TCHC shall provide the General Manager, Shelter, Support and Housing Administration, with details of the transfers to Vivo and to the Partnership within ten (10) days of closing, including copies of all registered transfers, declarations of trust, trust agreements and the relevant parcel registers, so that the General Manager, Shelter, Support and Housing Administration, may apply to the Province to advise Canada Mortgage and Housing Corporation of the sale and removal of the Market Block from the social housing portfolio;

iv.  TCHC shall use the net financial proceeds to fund a portion of the cost of construction for the replacement social housing in Allenbury Gardens Phase 2a; and

v.  such other conditions that the General Manger, Shelter, Support and Housing Administration, considers reasonable and necessary to carry out the recommendations adopted by Council.

2.  City Council authorize the General Manager, Shelter, Support and Housing Administration, to:

a.  advise the Minister of Housing pursuant to section 163 of the Housing Services Act, 2011 (HSA) of the consent provided to the transfer of the Market Block to Vivo and to request that these lands be removed from the social housing portfolio;

b.  provide as required Service Manager consent pursuant to subsection 161 (2) of the HSA on terms and conditions satisfactory to the General Manager, Shelter, Support and Housing Administration, and in a form satisfactory to the City Solicitor, to any construction financing proposed by or on behalf of Vivo;

c.  provide as required Service Manager consent pursuant to subsection 161 (2) of the HSA on terms and conditions satisfactory to the General Manager, Shelter, Support and Housing Administration, and in a form satisfactory to the City Solicitor, to future transfers of the Market Block by or on behalf of Vivo pending the removal of the Market Block from the social housing portfolio; and

d.  provide as required Service Manager consent pursuant to subsection 161 (2) of the HSA on terms and conditions satisfactory to the General Manager, Shelter, Support and Housing Administration, and in a form satisfactory to the City Solicitor, to the re-transfer to TCHC by or on behalf of Vivo of Part 2 and that part of the below grade portion of Part 2 not transferred to the Partnership (collectively the "Retained Lands").

3.  City Council authorize the General Manager, Shelter, Support and Housing Administration, to provide, on behalf of the City, acting as Service Manager under the Housing Service Act, 2011 (HSA), consents pursuant to subsection 161 (2) of the HSA to transfers by TCHC in the future as part of the redevelopment of Allenbury Gardens, consistent with the prior redevelopment decisions by City Council, on terms and conditions satisfactory to the General Manager, Shelter, Support and Housing Administration, and in a form satisfactory to the City Solicitor.

Toronto Community Housing Corporation (TCHC) has embarked on a two-phase plan for the revitalization of its Allenbury Gardens community. TCHC is halfway through the revitalization that will replace 127 existing Rent-Geared-to-Income (RGI) units and develop approximately 900 market units. Phase 2 includes 97 of the replacement RGI units, comprised of 28 townhouse units and 69 apartment units, as well as close to 500 market units. TCHC will use the proceeds from the sale of land and market-priced units during the revitalization to help cover the cost of replacement social housing units.

As part of the Phase 2 revitalization, on October 31, 2017, TCHC submitted a request to Shelter, Support and Housing Administration (SSHA) for consent to transfer lands in connection with the redevelopment. TCHC is proposing that lands identified as Part 1 and Part 2 on Plan 66R-29296 be transferred to Vivo Residences Inc. in order to obtain third party construction financing to commence demolition of the existing buildings and construction of the rental and market housing. The request has no financial implications to the City.

This report recommends that City Council as Service Manager grant consent for the transfer of selected TCHC properties to Vivo Residences Inc. as part of Phase 2 of the Council-approved Allenbury Gardens Revitalization and authorize the General Manager, SSHA, as Service Manager to provide the necessary consents for future transfers associated with the Allenbury Gardens Revitalization.

The recommendations included in this report have no financial implications for the City. The costs of the Allenbury Gardens Revitalization will be fully funded by Toronto Community Housing Corporation.

The Acting Chief Financial Officer has reviewed this report and agrees with the financial impact information.

The Deputy City Manager, Cluster A recommends that:

1.  The Community Development and Recreation Committee direct the General Manager, Economic Development and Culture, in consultation with City Planning, the City Solicitor’s office, Municipal Licensing and Standards, the Office of Emergency Management, Toronto Buildings, Toronto Fire, Toronto Paramedic Services, Toronto Police, and Toronto Public Health, as well as the Alcohol and Gaming Commission of Ontario, to host a free, public "Safety Summit" to be held in the second quarter of 2018, to accomplish the following:

a.  Provide an opportunity for broad consultation with the music community on possible City actions, including the 20 proposed suggestions contained in Councillor Fletcher’s letter of April 10, 2017 to address safety at entertainment venues and events before finalizing a list of recommended policies for Toronto;

b.  Enable City staff from all relevant divisions to educate and inform the public and key event organizers on safety measures for large-scale outdoor music events and indoor venues (including Do-It-Yourself spaces) and, potentially, to make safety kits (contents to be confirmed) available to venue operators and event organizers as needed.

 
2.  The Community Development and Recreation Committee direct staff to report to Committee and Council in 2019 with the results of the Safety Summit and any recommended changes to City policies and procedures to improve safety at these events that require Council approval.

In response to direction from the Community Development and Recreation Committee, a cross-divisional working group was formed to assess the City of Toronto’s existing risk management plans for medical coverage for electronic dance music (EDM) and other entertainment events at venues that attract large crowds. Where appropriate, the working group will propose new measures to ensure greater public safety at these events. This report provides an update on the status of this work, and recommends next steps.

The working group is co-chaired by the General Manager of Economic Development and Culture (EDC) and the Executive Director of Municipal Licencing and Standards (MLS) and includes additional representatives and/or contributions from City Planning, the City Solicitor’s office, the Office of Emergency Management, Toronto Buildings, Toronto Fire, Toronto Paramedic Services, Toronto Police, and Toronto Public Health, as well as the Alcohol and Gaming Commission of Ontario.

As outlined in the report, the work being undertaken by the cross-divisional working group will help ensure that Toronto’s practices, policies, and regulations present the public and the city’s entertainment industry stakeholders with an appropriate balance of mandated requirements and suggested best practices to ensure public safety is maximized and risk is reduced to the greatest degree possible at large-scale events held at privately owned venues as well as on City of Toronto property. Additionally, the report and its appendices provide an overview of current City of Toronto protocols, procedures and policies addressing public safety at entertainment events, as well as a jurisdictional scan comparing Toronto’s framework to that of other key cities identified by the group.

In addition to providing an update, this report proposes the creation of a "Safety Summit" to engage industry stakeholders and further inform the continued policy assessment undertaken by the working group.

At the same time, a separate music-industry consultation group, convened by EDC staff and including representatives from the Toronto Music Advisory Council, will continue to meet and review future public safety policies developed by the City of Toronto and make recommendations for policies that are realistic and relevant.

There is no financial impact arising from the adoption of this report. The costs incurred in organizing the Safety Summit would be about $1,000 and will be managed under Economic Development and Culture Division's operating budget. The costs of implementing any future policy and program changes will be addressed when these are brought before Council.

The Acting Chief Financial Officer has reviewed this report and agrees with the financial impact information.

Councillor Mike Layton recommends that:

1.  The Community Development and Recreation Committee request the General Manager, Parks, Forestry and Recreation to report back by July 2018 on possible approaches to starting skate rental programs at City-Operated Outdoor Rinks.

Recently, staff from Parks and Recreation informed me that the City was unable to accept a donation of over 100 pairs of skates for the purpose of running a skate rental program at Christie Pits. This generous offer would have allowed for thousands of families to enjoy our great Canadian pastime without the need for the costly investment in ice skates.

With a refugee shelter and a two TCHC buildings within walking distance, there are many families in the neighbourhood that would benefit from such a program.  I know of one community-led program at Dufferin Grove Park that provides skate rental services and am interested in seeing how and under what conditions this model could be replicated City-wide.

I am sure Ward 19 is not the only one with a neighbourhood rink that would benefit from such a program.

City Officials will provide an update on the status of Winter Respite Services and the additional services activated during the recent cold weather.

Councillor Anthony Perruzza recommends that:

1.  City Council request Metrolinx to consider designating the 32 metre wide portion of the Finch LRT Maintenance and Storage Facility land fronting Finch Avenue West for community use such as a community hub or centre for the arts.

Over the last 2 years, Metrolinx, local community organizers, and the City have engaged in discussions to reserve the portion of the Finch West LRT Maintenance and Storage Facility (MSF) site that faces Finch Avenue West.

Community groups have expressed they would like to see a community hub or centre for the arts, public realm improvements, and other compatible land uses that would animate the street frontage with at-grade uses and architectural treatment (Community Action Planning Group, 2017).

Metrolinx is currently undergoing a request for proposal (RFP) to award the contract to design, build, finance and maintain the project which includes the MSF site. Specifications include potential future development along the Finch Avenue West frontage. The RFP is expected to close by the end of 2017, with the contract to be awarded in 2018.

The MSF site is located in Black Creek, which is one of 31 Neighbourhood Improvement Areas (NIAs) identified through the City's Toronto Strong Neighbourhoods Strategy. According to 2016 Census data, 1 in 3 (33%) Black Creek residents is low income. Almost half (49.2%) of all children under 6 years old lives in a family whose household annual income is less than $44,000 (City of Toronto, 2016 Census Neighbourhood Profiles).

Black Creek is one of a cluster of NIAs in the Jane-Finch community, along with Glenfield-Jane Heights and York University Heights. Residents and local agencies have long identified the need for a community and cultural hub in this neighbourhood. The land at the MSF site provides an excellent opportunity to optimize social, economic and environmental returns in ways that achieve community benefits for the Jane-Finch neighbourhood.

This request aligns with the City's Toronto Strong Neighbourhoods Strategy work in the Jane-Finch community. In December 2017, City Council approved measures to advance the work of the Toronto Strong Neighbourhoods Strategy 2020.

This issue also aligns with the City's current work on a Community Benefits Framework, a poverty reduction initiative that aims to gain community benefits for low-income residents through private and public development opportunities.

Councillor Paula Fletcher recommends that:

1.  The Deputy City Manager confirm these six new positions in a report for the Community Development and Recreation Committee meeting on February 28, 2018 and to report on:

-  Which six shelters will receive health service providers

-  The criteria for initiating these services at these locations

-  The start date

-  How the services will be delivered

-  What commitments have been made, if any, for future shelters

Please find attached a letter from Lynne Raskin, the CEO of South Riverdale Community Health Centre (SRCHC) regarding health services for the new Hope Shelter on Leslie St.

As you will recall, one of the requirements for the Hope Shelter was to have a healthcare professional attached to the facility, and City Council endorsed the SRCHC as the provider within the neighbourhood.

I understand that commitments have been made by the province for health service providers at six shelters through the LHIN.  

I am requesting that the Deputy City Manager confirm these six new positions in a report to the CDRC on February 28, 2018 and to report on:

- Which six shelters will receive health service providers
- The criteria for initiating these services at these locations
- The start date
- How the services will be delivered
- What commitments have been made, if any, for future shelters

Councillor Kristyn Wong-Tam recommends that:

1.  The General Manager, Shelter, Support and Housing Administration to report to the February 28, 2018 Community Development and Recreation Committee meeting with a comprehensive plan to provide health care, social services, mental health supports, addiction supports and harm reduction services on-site at the new emergency shelter at 354 George Street and to review the plan with the Toronto Central Local Health Integration Network to ensure that there are adequate funding and resources to implement the plan.

The Province of Ontario has indicated that they are currently renovating the former York Detention Centre, located at 354 George Street, in order to be utitlized by the City of Toronto for emergency shelter providing 75 new beds.  

Located directly across from this building is Seaton House, Canada's largest men's shelter, containing 534 beds.   City Council recently approved the George Street Revitalization, a plan to re-build Seaton House, which is currently outdated and facing a number of issues related to the facility condition, monolithic size and format of its program.  Also located on this block of George Street is the School House Shelter, another emergency men's shelter, comprised of 40 beds.  The opening of the York Detention Centre as emergency shelter will be the third men's shelter in the span of 50 metres on one street.

The section of George Street where this new shelter will be located has experienced a number of violent incidents, as well as ongoing safety concerns.  I have worked closely with residents, city staff, and Toronto Police Services to address many of these concerns through changes to the design and lighting on the street.   While this has been able to improve some conditions, we have seen a deterioration in community safety that has been compounded by the opioid crisis facing our City, and deficits in health and social services that exist in the Downtown East.  Relocating vulnerable residents who are unfamiliar with this unique street and without adequate social services, mental health, harm reduction and addiction supports, is a safety concern for both future residents of the shelter as well as the local community. 

While I am pleased to see that a new shelter will be created, I would like to ensure that any new shelter provides the essential wraparound services on-site that homeless residents require. 

Councillor Paula Fletcher recommends that:

1.  The Community Development and Recreation Committee request the Deputy City Manager, Cluster A to assist in the exploration of increasing food access in east Toronto through the potential of a food hub at Glen Rhodes Church or another suitable location to meet the deep needs of the community through establishing a working group in consultation with the local Councillor.

When the Red Door Shelter moved to Gerrard Street East, the Community Development and Recreation Committee supported the move by ensuring adequate community supports would be available, including using the nearby Glen Rhodes Church which has an active food bank.

Since the move I have come to understand that the food bank which operates out of Glen Rhodes is an extremely important community resource, used by families from all over the east end of Toronto. In these times of increased rent and expenses, the food bank is even more important in order to keep people well fed.

The exceptional volunteers also run a weekly meal which also creates community for low income residents. The food bank has widespread support from businesses across Gerrard Street.

During our discussions about support for the Red Door with the church, the issue a potential food hub was raised. This is an exciting idea that deserves support. Therefore I am asking the Committee to consider the following: