Agenda

Consolidated



Government Management Committee


Meeting No. 20   Contact Candy Davidovits, Committee Administrator
Meeting Date Monday, February 25, 2013
  Phone 416-392-8032
Start Time 9:30 AM
  E-mail gmc@toronto.ca
Location Committee Room 2, City Hall
  Chair   Councillor Paul Ainslie  


Government Management Committee

Councillor Paul Ainslie, Chair

Councillor Vincent Crisanti, Vice Chair

Councillor Doug Ford

Councillor Mary Fragedakis

Councillor Giorgio Mammoliti

Councillor Pam McConnell

 

Members of Council and Staff:  Please keep this agenda and the accompanying material until the City Council meeting dealing with these matters has ended.

 

Special Assistance for Members of the Public:  City staff can arrange for special assistance with some advance notice. If you need special assistance, please call 416-338-5854, TTY 416-338-0889 or e-mail gmc@toronto.ca.

 

Closed Meeting Requirements:  If the Government Management Committee wants to meet in closed session (privately), a member of the Committee must make a motion to do so and give the reason why the Committee has to meet privately (City of Toronto Act, 2006)

 

Notice to people writing or making a presentation to the Committee:  The City of Toronto Act, 2006 and the City of Toronto Municipal Code authorize the City of Toronto to collect any personal information in your communication or presentation to City Council or its committees. The City collects this information to enable it to make informed decisions on the relevant issue(s). If you are submitting letters, faxes, e-mails, presentations or other communications to the City, you should be aware that your name and the fact that you communicated with the City will become part of the public record and will appear on the City’s website. The City will also make your communication and any personal information in it - such as your postal address, telephone number or e-mail address - available to the public, unless you expressly request the City to remove it.

 

The City makes a video record of committee and community council meetings. If you make a presentation to a committee or community council, the City will be video-recording you and City staff may make the video record available to the public.

 

If you want to learn more about why and how the City collects your information, write to the City Clerk's Office, City Hall, 100 Queen Street West, Toronto ON M5H 2N2 or call 416-392-8032. 


toronto.ca/council

This agenda and any supplementary materials submitted to the City Clerk can be found online at www.toronto.ca/council. Visit the website for access to all agendas, reports, decisions and minutes of City Council and its committees.

 

 

 

 

 

Declarations of Interest under the Municipal Conflict of Interest Act

 

Confirmation of Minutes – January 21, 2013

 

Speakers/Presentations – A complete list will be distributed at the meeting.

 

Communications/Reports

 

GM20.1

ACTION 

9:45 AM 

 

Ward: All 

Apportionment of Property Taxes - February 25, 2013 Hearing
Public Notice Given
Origin
(February 5, 2013) Report from the Treasurer
Recommendations

The Treasurer recommends that:

 

1.         City Council approve the apportionment of property taxes in the amounts identified in Appendix A and Appendix B to the report (February 5, 2013) from the Treasurer, under the columns entitled “Apportioned Tax” and “Apportioned Phase In/Capping”.

Summary

The process of redistributing outstanding property taxes from one parcel of land to many newly created properties following a severance or re-development of land is referred to as “the apportionment of taxes”.

 

This report deals with 15 tax apportionment applications made by the Treasurer or to the Treasurer by an owner of land pursuant to section 322 of the City of Toronto Act, 2006, for the properties listed in Appendices A and B (attached).  

 

The legislation requires Council to hold a public meeting at which the applicants and / or property owners may express any concerns.  Council has delegated authority to hold such public meetings to the Government Management Committee.  

 

Staff have mailed Notices of Hearing to affected taxpayers advising of the upcoming hearing before the Government Management Committee.

Financial Impact

Appendices A and B identify that approximately $8,734.32 (as of January 22, 2013) in penalty/interest charges has accumulated on the tax accounts pending the initiation of the process to reallocate the taxes.  This amount, and any other interest/penalty that will accumulate on the accounts pending the finalization of the process, will be written off.  Council has granted authority for such write offs to the Director of Revenue Services.  Funding for the write-off of the interest/penalty amount is provided for in the 2013 Tax Penalty Account (Non-Program Budget).

 

With the exception of the penalty/interest amounts that will be written off, the reallocation of the property taxes from one account to other accounts has no financial impact on the City of Toronto and merely serves to secure the City’s revenues.

 

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

Background Information
(February 5, 2013) Report from the Treasurer on Apportionment of Property Taxes - February 25, 2013 Hearing
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-55931.pdf)

(February 5, 2013) Appendix A: Apportionment Report - Taxpayer Initiated Tax Apportionments (January 22, 2013)
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-55932.pdf)

(February 5, 2013) Appendix B: Apportionment Report - Treasurer Initiated Tax Apportionments (January 22, 2013)
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-55933.pdf)


GM20.2

ACTION 

9:45 AM 

 

Ward: All 

Cancellation, Reduction or Refund of Property Taxes - February 25, 2013 Hearing
Public Notice Given
Origin
(February 5, 2013) Report from the Treasurer
Recommendations

The Treasurer recommends that:

 

1.         City Council approve the individual tax appeal applications made pursuant to section 323 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) totalling $662,203.83 including reductions in Business Improvement Area charges, as identified in Appendix A to the report (February 5, 2013) from the Treasurer.

 

2.         City Council approve the individual tax appeal applications made pursuant to section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping adjustments) totalling $108,267.61 including reductions in Business Improvement Area charges, as identified in Appendix B to the report (February 5, 2013) from the Treasurer.

Summary

This report deals with tax appeal applications made to the Treasurer pursuant to sections 323 and 325 of the City of Toronto Act, 2006 (COTA).  Section 323 permits Council to cancel, reduce or refund taxes in cases when, during the year, a property undergoes changes such as when it is destroyed by fire or demolished, becomes exempt from taxation, or is reclassified due to a change in use.  Under section 325 of the COTA, taxpayers can request a cancellation, reduction or refund of taxes when an error in the assessment roll is identified which results in an overcharge.

 

The legislation requires Council to hold a public meeting where applicants may make a submission in defence of their position.  Council has delegated authority to hold such public meetings to the Government Management Committee.

 

Staff have mailed Notices of Hearing to affected taxpayers advising of the upcoming hearing before the Government Management Committee.

Financial Impact

The financial impact of approving the individual tax appeal applications (excluding phase-in/capping adjustments), as identified in the attached Appendices A and B is summarized in Table 1 below: 

 

Table 1: Tax Appeals Summary

Appendix

No. of Applications

Recommended Tax Reduction  Total

City Share

Education Share

BIA

A

181

$662,203.83

$420,607.07

$240,515.45

$1,081.31

B

39

$108,267.61

$61,985.87

$46,275.07

     $6.67

Total

220

$770,471.44

$482,592.94

$286,790.52

$1,087.98

 

The City’s share of $482,592.94 will be funded from the 2013 Tax Deficiency Account (Non-Program Budget).  The education share of $286,790.52 will be recovered from the province/school boards, and the Business Improvement Area (BIA) reduction of $1,087.98 will be funded from the respective BIA provision. 

 

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

Background Information
(February 5, 2013) Report from the Treasurer on Cancellation, Reduction or Refund of Property Taxes -February 25, 2013 Hearing
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-55934.pdf)

(February 5, 2013) Appendix A: Council Detail Hearing Report - Section 323 of COTA, Hearing 2013H1
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-55935.pdf)

(February 5, 2013) Appendix B: Council Detail Hearing Report - Section 325 of COTA, Hearing 2013H1
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-55936.pdf)


GM20.3

ACTION 

 

 

Ward: All 

Proposed Payments in Lieu of Taxes (PILT) Settlement, Billy Bishop Toronto City Airport
Confidential Attachment - The receiving of advice that is subject to solicitor-client privilege and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board
Origin
(February 12, 2013) Report from the City Solicitor and the Treasurer
Recommendations

The City Solicitor and the Treasurer recommend that:

 

1.         City Council adopt the recommendations contained in Confidential Attachment 1 to the report (February 12, 2013) from the City Solicitor and the Treasurer.

 

2.         City Council direct that Confidential Attachment 1 to the report (February 12, 2013) from the City Solicitor and the Treasurer, including all Appendices, remain confidential as it contains advice and information that is subject to solicitor-client privilege and pertains to litigation or potential litigation.  City Council authorize the public release of all or a portion of the confidential instructions once adopted by City Council at the discretion of the City Solicitor.

 

3.         City Council authorize and direct the appropriate City staff be authorized and directed to take the necessary action to give effect thereto.

Summary
This report recommends a proposed settlement with the Toronto Port Authority (TPA) to resolve the outstanding Payment in Lieu of Taxes (PILT) dispute for the Billy Bishop Toronto Centre Airport (BBTCA). The details of the proposed settlement are discussed in Confidential Attachment 1.
Financial Impact

The financial impacts resulting from the recommendations made in this report are disclosed in Confidential Attachment 1.

 

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information disclosed in Confidential Attachment 1.

Background Information
(February 7, 2013) Report from the City Solicitor and the Treasurer on Proposed Payment in Lieu of Taxes (PILT) Settlement, Billy Bishop Toronto Centre Airport
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-55952.pdf)

(February 12, 2013) Confidential Attachment 1 - Proposed Payment in Lieu of Taxes (PILT) Settlement, Billy Bishop Toronto Centre Airport (BBTCA)

GM20.4

ACTION 

 

 

Ward: All 

Service Improvements Achieved Through Improved Business Practices
Origin
(February 8, 2013) Report from the City Manager
Recommendations

The City Manager recommends that:

 

1.         The Government Management Committee receive this report for information.

Summary

This report and the accompanying Attachment A, entitled "Examples of Service Improvements Achieved through Improved Business Practices", provide information about how the City of Toronto is using data to drive business decisions in order to improve efficiency and customer service, similar to the CitiStat approach taken by Baltimore and other cities in the United States.

 

Although the City of Toronto's methods differ from CitiStat, the examples provided from five City divisions described in this report demonstrate that the same principles are being practiced in Toronto. This emphasis on using data to make informed changes to business practices has resulted in tangible and quantifiable improvements in productivity and enhanced customer service.

Financial Impact

There are no financial implications arising from this report.

Background Information
(February 8, 2013) Report from the City Manager on Service Improvements Achieved Through Improved Business Practices
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56134.pdf)

(February 8, 2013) Attachment A: Examples of Service Improvements Achieved through Improved Business Practices
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56138.pdf)


GM20.5

ACTION 

 

 

Ward: All 

Requirements to Achieve Fair Trade Town Status for the City of Toronto
Origin
(February 6, 2013) Report from the Deputy City Manager and Chief Financial Officer
Recommendations

The Deputy City Manager and Chief Financial Officer recommends that:

 

1.         City Council endorse Fair Trade Toronto's application for the City of Toronto to receive Fair Trade Town status from Fair Trade Canada.

 

2.         City Council adopt the revised Purchase of Fairtrade certified Coffee, Tea and Sugar Policy as set out in Attachment A to the report (February 6, 2013) from the Deputy City Manager and Chief Financial Officer, and rescind the previous Purchase of Coffee Policy.

 

3.         City Council direct City Divisions to encourage the promotion of Fairtrade certified Coffee, Tea and Sugar in other situations, such as the renting or leasing of retail space from the City.

Summary

In response to a request from Government Management Committee to investigate the requirements associated with Toronto qualifying for and achieving Fair Trade Town status, this report recommends an amendment to the City's Policy on the Purchase of Coffee to now include tea and sugar, and make it a requirement that the City of Toronto purchase Fairtrade certified coffee, tea and sugar products. 

 

Approval and implementation of the recommended amendments to the City's Policy on the Purchase of Coffee will demonstrate that the City of Toronto is committed and supportive of companies with sustainable agricultural policies in the coffee, tea and sugar sector of the producing countries, and are involved in programs that make a positive difference in the lives of those workers.  Additionally, approval of the policy amendment will ensure that the City of Toronto meets its political goal under the Fair Trade Town program which will help Toronto qualify for achieving Fair Trade Town status.  To achieve Fair Trade Town status, a municipality is only required to support the purchase of at least two Fairtrade certified products.  The revised policy will have three Fairtrade certified products.  Through ongoing initiatives by Fair Trade Toronto, Toronto City Council can consider adding other Fairtrade certified products in the future.

Financial Impact

There is no financial impact associated with the adoption of the recommendations in this report.  Based on the records staff have gathered from SAP, the City purchases approximately $300,000 worth of coffee, tea and sugar annually (primarily purchased by Shelter, Support & Housing Administration and Long-Term Care Homes & Services).  The revised Purchase of Fairtrade certified Coffee, Tea and Sugar Policy will make it a mandatory requirement that the City purchases only coffee, tea and sugar that have received Fairtrade certification.  As the purchase of such products will be done via a competitive procurement and based on the research done, we do not anticipate any significant increases in the cost of purchasing these products, if at all.  Future contracts that include Fairtrade certified coffee, tea and sugar will be awarded either based on the lowest priced bid or on the highest scoring proposal meeting requirements and specifications.

Background Information
(February 6, 2013) Report from the Deputy City Manager and Chief Financial Officer on Requirements to Achieve Fair Trade Town Status for the City of Toronto
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-55968.pdf)

(February 6, 2013) Attachment A - Proposed Purchase of Fairtrade certified Coffee, Tea and Sugar Policy
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-55970.pdf)

(February 6, 2013) Attachment B - Fair Trade Towns Action Guide
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-55971.pdf)

(February 6, 2013) Attachment C - Fair Trade Town Toronto Status Report
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-55972.pdf)

Communications
(February 25, 2013) Submission from Bruce Morton and Nadia Berger, Fair Trade Toronto (GM.New.GM20.5.1)

GM20.6

ACTION 

 

 

Ward: All 

Property Transfers to Build Toronto - Enhanced Process
Origin
(February 6, 2013) Report from the Chief Corporate Officer
Recommendations

The Chief Corporate Officer recommends that:

 

1.         City Council receive this report for information.

Summary

By its adoption of GM13.7 on May 8 and 9, 2012, Council directed that prior to reporting to Government Management Committee and Council on the transfers of land to Build Toronto, the Director of Real Estate Services consult with the Chief Planner and Executive Director and the local Councillor to consider if the conveyance of a stratified portion of the land is appropriate, for inclusion in the terms of transfer and requested the Chief Corporate Officer to report to Government Management Committee on options on how key properties could be pre-zoned prior to transfer to Build Toronto or prior to sale. 

 

This report outlines the proposed enhanced process to be followed in order to determine if a recommendation will be made to Council to transfer a stratified portion of such property to Build Toronto and outlines various considerations and implications of stratification as well as alternative control mechanisms that might be considered.  Further it discusses pre-zoning of City property as requested by Council.

 

The concept of stratification, explained further in this report, allows a property owner to separate a property into layers which may be dealt with independently of one another.  For example, the City could transfer a layer of property to Build Toronto while retaining the remaining lands in City ownership.

Financial Impact

As Build Toronto receives a property transfer from the City at a nominal consideration, the retention of a strata portion by the City has no direct effect on the costs of acquisition to Build Toronto.  Rather Build Toronto may be affected by a reduction in potential revenue from the future sale of the property. The transfer of some properties to Build Toronto with strata limits may reduce the market value of these properties.

 

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

Background Information
(February 6, 2013) Report from the Chief Corporate Officer on Property Transfers to Build Toronto - Enhanced Process
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56133.pdf)


GM20.7

ACTION 

 

 

Ward: All 

2012 Final Report on Property Sales and Acquisitions
Origin
(February 4, 2013) Report from the Chief Corporate Officer
Recommendations

The Chief Corporate Officer recommends that:

 

1.         City Council receive this report for information.

Summary

This final report provides information regarding total property sales and purchases by the City from January 1, 2012, to December 31, 2012.

 

The report includes the number of properties proposed for sale, the current status of such properties, details regarding property acquisitions and expropriations and settlement costs. Also included is a breakdown of real estate transactions processed by delegated authority.

Financial Impact

There is no financial impact.

 

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

Background Information
(February 4, 2013) Report from the Chief Corporate Officer on 2012 Final Report on Property Sales and Acquisitions
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56098.pdf)

(February 4, 2013) Appendix A - Surplus List
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56102.pdf)

(February 4, 2013) Appendix B - Property Acquisitions
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56104.pdf)

(February 4, 2013) Appendix C - Properties Authorized for Sale and for Transfer to Build Toronto
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56107.pdf)


GM20.8

ACTION 

 

 

Ward: 8 

Negotiation of Indemnity in Hydro Licences including 21 Alness Street
Confidential Attachment - The security of the property of the municipality or local board
Origin
(February 7, 2013) Report from the Chief Corporate Officer
Recommendations

The Chief Corporate Officer recommends that:

 

1.         With respect to City-given indemnities for Hydro licences, City Council adopt the confidential instructions to staff and recommendations in Attachment 1 to the report (February 7, 2013) from the Chief Corporate Officer, and that such confidential instructions and recommendations remain confidential.

 

2.         With respect to the lands adjacent to 21 Alness Street (the "Lands"),  City Council authorize the City as Licensee to enter into a licence agreement with Her Majesty the Queen in Right of Ontario as represented by The Ministry of Infrastructure (the "Licensor") substantially on the terms and conditions set out in Appendix "A" to the report (February 7, 2013) from the Chief Corporate Officer, and on such other terms and conditions as approved by the Chief Corporate Officer, or her designate (the "CCO"), and in a form acceptable to the City Solicitor.

 

3.         City Council authorize the CCO to administer and manage the agreement, including the provision of any consents, approvals, waivers, notices of termination provided that the CCO  may, at any time refer consideration of such matter to City Council for its determination and direction.

 

4.         City Council authorize the CCO and Director of Real Estate Services to severally execute the Agreement on behalf of the City.

 

5.         City Council authorize and direct the appropriate City Officials to take whatever action necessary to give effect thereto.

Summary

The purpose of this report is to obtain City Council authority to negotiate outstanding indemnity provisions with the Province for various Hydro licences including Hydro corridor lands adjacent to 21 Alness Street in Toronto.

Financial Impact

i.          Negotiation of Indemnity Provisions

 

Details of the financial impacts are provided in the Confidential Attachment.

 

ii.        21 Alness Street

 

The total cost to the City for the term of this licence is estimated to be $109,670.00 plus HST which is based on a licence fee of $1,743 per month and realty taxes of $1,018 per year. Funding of $21,934 is required for 2013 and is provided in the 2013 Approved Operating Budget for Parks, Forestry & Recreation.  Funding for annual parking fees and realty taxes of $21,934 will be accommodated in Parks, Forestry and Recreation's future budgets.

 

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

Background Information
(February 7, 2013) Report and Appendices A and B from the Chief Corporate Officer on Negotiation of Indemnity in Hydro Licences including 21 Alness Street
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56127.pdf)

(February 7, 2013) Confidential Attachment 1 on Negotiation of Indemnity in Hydro Licences including 21 Alness Street

GM20.9

ACTION 

 

 

Ward: 12, 44 

Below-Market Rent Lease Agreements at 125 Manse Road and at 1652 Keele Street
Origin
(February 5, 2013) Report from the Chief Corporate Officer and the Executive Director, Social Development, Finance and Administration
Recommendations

The Chief Corporate Officer and the Executive Director, Social Development, Finance and Administration, recommend that:

 

1.         City Council authorize a new Below-Market Rent lease agreement with Good Shepherd Non-Profit Homes Inc. at 125 Manse Road for a five (5) year term, substantially based on the terms set out in the attached Appendix “A” to the report (February 5, 2013) from the Chief Corporate Officer and the Executive Director, Social Development, Finance and Administration, with such revisions thereto, and such other terms and conditions acceptable to the Chief Corporate Officer, or her designate, and in a form acceptable to the City Solicitor.

 

2.         City Council authorize an amendment to the existing Below-Market Rent (BMR) lease agreement with For Youth Initiative to add approximately 1,307 square feet of additional space on the second floor of the building located on the property known municipally as 1652 Keele Street, substantially based on the terms set out in the attached Appendix “B” to the report (February 5, 2013) from the Chief Corporate Officer and the Executive Director, Social Development, Finance and Administration, with such revisions thereto and such other terms and conditions acceptable to the Chief Corporate Officer, or her designate, and in a form acceptable to the City Solicitor.

 

3.         City Council authorize an exemption to the BMR policy and procedures to allow Good Shepherd Non-Profit Homes Inc. to continue their occupancy of 125 Manse Avenue as BMR tenant without the need to solicit a Request for Expression of Interest (REOI) as required by the BMR Policy.

 

4.         City Council authorize the Chief Corporate Officer to administer and manage the lease agreements referred to above including the provision of any consents, approvals, notices and notices of termination provided that the Chief Corporate Officer may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

Summary

The purpose of this report is to obtain authority for a Below-Market Rent (BMR) lease agreement with Good Shepherd Non-Profit Homes for approximately 3,000 square feet of space located at 125 Manse Road, in Ward 44 Scarborough East.

 

This report also seeks authority to amend an existing BMR lease to grant approximately 1,307 square feet of additional space to For Youth Initiative at 1652 Keele Street in Ward 12 York South-Weston.

Financial Impact

Good Shepherd Non-Profit Homes Inc. ("GSNP")

 

The proposed lease agreement will provide  GSNP with  3,000 square feet of space for a nominal net rent consideration. All operating costs related to the building occupancy (currently estimated at $45,000 per year based on a rate of $15 per square foot) will be paid by the tenant, resulting in no cost to the City of Toronto.

 

In accordance with the City’s Policy on City-Owned Space Provided at Below-Market Rent, the opportunity costs of entering into this agreement must be determined and reported to City Council. Research indicates that the total opportunity cost of the lease over the 5-year term is approximately $110,250.

  

For Youth Initiative ("FYI")

 

The additional 1,307 square feet of space for FYI will be for a nominal net rent consideration. All operating costs related to the FYI's occupancy of the additional space, currently estimated at $15.16 per square foot or $19,814 per year, will be paid for by the tenant, resulting in no cost to the City. The opportunity cost of the proposed expansion space is approximately $ 117,630 over the 5-year lease term.

 

 The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

Background Information
(February 5, 2013) Report from the Chief Corporate Officer and the Executive Director, Social Development, Finance and Administration, on Below-Market Rent Lease Agreements at 125 Manse Road and at 1652 Keele Street
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56111.pdf)

(February 5, 2013) Appendix A - Major Terms and Conditions: 125 Manse Avenue
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56113.pdf)

(February 5, 2013) Appendix B - Major Terms and Conditions: 1652 Keele Street
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56114.pdf)

(February 5, 2013) Appendix C - Location Map: 125 Manse Avenue
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56115.pdf)

(February 5, 2013) Appendix D - Location Map: 1652 Keele Street
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56116.pdf)


GM20.10

ACTION 

 

 

Ward: 15 

Acquisition of South-West Corner of 1100 Briar Hill Avenue for Parkland
Origin
(February 4, 2013) Report from the Chief Corporate Officer and the General Manager, Parks, Forestry and Recreation
Recommendations

The Chief Corporate Officer and the General Manager, Parks, Forestry and Recreation, recommend that:

 

1.         City Council grant authority to negotiate acquisition of the Property with the Toronto District School Board ("TDSB") at a purchase price of  $1,104,560.00,  plus applicable taxes  registration fees and environmental assessments, estimated at $57,500.00, substantially on the terms outlined in Appendix "A" to this report and on such other terms and conditions as may be acceptable to the Chief Corporate Officer and the Director of Real Estate Services and in a form satisfactory to the City Solicitor.

 

2.                  City Council amend the 2013 Capital Budget of Parks, Forestry and Recreation by the addition of a project "1100 Briar Hill Avenue Parkland Acquisition" for $1,162,060.00 with funding provided from the Parkland Acquisition – North District Local Parkland Reserve Fund (XR-2206).

 

3.         City Council authorize severally each of the Chief Corporate Officer and the Director of Real Estate Services to execute the Offer to Sell on behalf of the City.

 

4.         City Council authorize the City Solicitor to complete the transaction contemplated in the Offer to Sell on behalf of the City, including paying any necessary expenses, amending the closing, due diligence and other dates, and amending and waiving terms and conditions, on such terms as she considers reasonable.

 

5.         City Council authorize the appropriate City officials be directed to take the necessary action to give effect thereto.

 

6.         This report be forwarded to the Budget Committee and Executive Committee for consideration of the recommended amendment to the Council approved 2013 Parks, Forestry and Recreation Capital Budget and its funding source.

Summary

The purpose of this report is to obtain authority to acquire the south-west corner of 1100 Briar Hill Avenue, consisting approximately 0.37 acres, (the "Property") from the Toronto Lands Corporation ("TLC") for parkland purposes. 

Financial Impact

This report seeks Council approval to amend the 2013 Parks, Forestry and Recreation Capital Budget to create a new capital project called "1100 Briar Hill Avenue

Parkland Acquisition" for a total estimated cost of $1,162,060.00, which includes the purchase price of $1,104,560.00, Land Transfer Tax of $15,043.46, HST of $2,527.23 (non-refundable), registration costs of approximately $100.00, environmental assessment costs of $19,822.00 and site preparation costs of $20,000.00.  The acquisition of this land is to be financed by the Parkland Acquisition – North District Local Parkland reserve fund (XR2206).

 

The Phase I and II environmental Assessment study will be carried out to determine if the property requires remediation to meet residential/parkland standards.  The subject property is already fenced and functioning as a park with two swing sets and 5 park benches.  The existing playground equipment on the subject property does not meet City standards and must be removed.  In order to prepare the site, the existing playground equipment, benches, surrounding timbers, surfaces must be removed.  Additional funding of approximately $150,000 will be required in the future to add a play structure and will be requested in a future year capital budget.

 

The operating maintenance cost of the park is estimated at $9,100 per year.  If this property is approved for acquisition, the transaction is expected to close by the end of June 2013.  The ongoing maintenance cost for the remainder of the year can be accommodated within the 2013 Parks, Forestry and Recreation Base Operating Budget.  The operating impact for this newly acquired park property would be added to the 2014 Base Operating Budget when full maintenance services would start.

 

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.
Background Information
(February 4, 2013) Report from the Chief Corporate Officer and the General Manager, Parks, Forestry and Recreation, on Acquisition of South-West Corner of 1100 Briar Hill Avenue for Parkland
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56120.pdf)

(February 4, 2013) Appendix A - Terms and Conditions
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56121.pdf)

(February 4, 2013) Appendix B - Location Map
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56122.pdf)

(February 4, 2013) Appendix B1 - Aerial Location Map
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56123.pdf)


GM20.11

ACTION 

 

 

Ward: 8, 9, 10 

Amendment to Purchase Order Numbers 47013706 and 47013707 - Toronto York Spadina Subway Extension Project - Business Loss Consultant Fees
Origin
(February 1, 2013) Report from the Chief Corporate Officer and the Director, Purchasing and Materials Management
Recommendations

The Chief Corporate Officer and the Director, Purchasing and Materials Management, recommend that:

 

1.         City Council authorize the extension of the validity end date of Purchase Order Numbers 47013706 and 47013707 with Dyson & Associates Inc. and Hallinan Tautrims Inc. respectively to April 30, 2018, under the same terms and conditions as the original contracts.

Summary

The purpose of this report is to request authority to amend Purchase Order Numbers 47013706 and 47013707 with Dyson & Associates Inc. and Hallinan Tautrims Inc. respectively for Business Valuation Consulting Services work related to the Toronto York Spadina Subway Extension Project (the "Project").  The purchase order amendment request is to extend the current validity end dates of the Purchase Orders, to April 30, 2018, under the same terms and conditions as the original contracts.

 

City Council approval is required in accordance with Municipal Code Chapter 195 – Purchasing, where the current request has exceeded the Chief Purchasing Official's authority of the cumulative five year commitment limit under Section 1 of the Purchasing By-Law.

Financial Impact

This report recommends the extension of two contracts for Business Loss Consulting Services, but does not alter the original contract values.  Therefore, there is no financial impact associated with this report. Funding remains available in the Council Approved 2013 Capital Budget, and the 2014-2022 Capital Plan within the Toronto-York Spadina Subway Extension Capital Project.

 

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

Background Information
(February 1, 2013) Report from the Chief Corporate Officer and the Director, Purchasing and Materials Management, on Amendment to Purchase Order Numbers 47013706 and 47013707 - Toronto York Spadina Subway Extension Project - Business Loss Consultant Fees
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56047.pdf)


GM20.12

ACTION 

 

 

Ward: 27 

Award - Request for Proposal (RFP) No. 0613-12-0125 Operation of Year Round and Seasonal Food Services at the Concession Building at Nathan Phillips Square
Confidential Attachment - A proposed or pending acquisition or sale of land for municipal or local board purposes
Origin
(January 31, 2013) Report from the Chief Corporate Officer and the Director, Purchasing and Materials Management
Recommendations

The Chief Corporate Officer and the Director, Purchasing and Materials Management, recommend that:

 

1.         City Council authorize the City to enter into a licence agreement with Angus Inc., operating as Hero Certified Burgers, being the highest scoring proponent meeting the requirements of RFP No. 0613-12-0125, for the operation of a Year-Round Food Service Concession at Nathan Phillips Square Concession Building, for a five (5) year term with the City having the option to offer to extend for two (2) additional successive five (5) year terms, substantially on the terms set out in Appendix "A1" and Confidential Attachment 1 to the report (January 31, 2013) from the Chief Corporate Officer and the Director, Purchasing and Materials Management, and such other terms as may be acceptable to the Chief Corporate Officer,  and in a form acceptable to the City Solicitor.

 

2.         City Council authorize the City to enter into a licence agreement with Cashew and Clive Catering Corporation, being the highest scoring proponent meeting the requirements of RFP No. 0613-12-0125, for the operation of a Seasonal Food Service Concession at Nathan Phillips Square Concession Building, for seasonal periods during a five (5) year term, with the City having the option to offer to extend for two (2) additional successive five (5) year terms, substantially on the terms set out in Appendix "A2" and Confidential Attachment 1 to the report (January 31, 2013) from the Chief Corporate Officer and the Director, Purchasing and Materials Management, and such other terms as may be acceptable to the Chief Corporate Officer,  and in a form acceptable to the City Solicitor.

 

3.         City Council authorize the Chief Corporate Officer or his or her designate to administer and manage the licence agreements, including the provision of any consents, approvals, notices and notices of termination, provided that the Chief Corporate Officer may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.

 

4.         City Council authorize the public release of the confidential information contained in Confidential Attachment 1 of the report (January 31, 2013) from the Chief Corporate Officer and the Director, Purchasing and Materials Management, following execution of the licence agreements with both Hero Certified Burgers and Cashew and Clive.

Summary

The purpose of this report is to provide information on the results of Request for Proposal (RFP) No. 0613-12-0125 for the selection of qualified and experienced food service provider(s) to operate a Year Round Food Service Concession and a Seasonal Food Service Concession located in the newly designed concession building at Nathan Phillips Square.  This report requests authority to enter into separate licence agreements with each of the recommended proponents, Angus Inc. (also referred to in this report as "Hero Certified Burgers") for the Year Round Food Service Concession and Cashew and Clive Catering Corporation (also referred to in this report as "Cashew and Clive") for the Seasonal Food Service Concession, each for a five (5) year term, with the option to extend for two (2) additional successive five (5) year terms, being the highest scoring proponents.

Financial Impact

The relevant financial information is addressed in the Confidential Attachment 1.

 

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

 

Background Information
(January 31, 2013) Report and Appendices A1, A2, B1 and B2 from the Chief Corporate Officer and the Director, Purchasing and Materials Management, on Award - Request for Proposal (RFP) No. 0613-12-0125 Operation of Year Round and Seasonal Food Services at the Concession Building at Nathan Phillips Square
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56125.pdf)

(January 31, 2013) Confidential Attachment 1 on Request for Proposal (RFP) No. 0613-12-0125 Operation of Year Round and a Seasonal Food Service Concession at Nathan Phillips Square

GM20.13

ACTION 

 

 

Ward: All 

Cell Phone and Handheld Device Review
Origin
(February 5, 2013) Report from the Acting Chief Information Officer and the City Clerk
Recommendations

The Acting Chief Information Officer and the City Clerk recommend that:

 

1.         The Government Management Committee receive this report for information.

Summary

The report provides an overview of the current City of Toronto wireless contracts in response to a request by the Government Management Committee.  The City's contract rates are competitive with other public sector organizations and the City receives a higher level of customer service than regular customers.

 

The City’s current model of a preferred (but not exclusive) vendor of record for its cell phone contracts is the most optimal arrangement. This model benefits from economies of scale of a single contract for the majority of wireless devices, while meeting the specific requirements of diverse City operations with the availability of other vendor contracts. 

 

The current contracts will expire in late 2014. Staff plan to initiate a new RFP in 2013 to ensure that best rates, terms and services are available to City staff and Elected Officials. Staff are also taking immediate steps to address concerns expressed by some users.

Financial Impact

There are no financial implications associated with this report.

 

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

Background Information
(February 5, 2013) Report and Appendices A and B from the Acting Chief Information Officer and the City Clerk on Cell Phone and Handheld Device Review
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56124.pdf)


GM20.14

ACTION 

 

 

Ward: All 

Provision of Proprietary Software, Support, Maintenance and Professional Services from CSDC Inc.
Origin
(February 5, 2013) Report from the Acting Chief Information Officer, the Chief Building Official/ Executive Director and the Director, Purchasing and Materials Management
Recommendations

The Acting Chief Information Officer, the Chief Building Official/Executive Director, and the Director, Purchasing and Materials Management, recommend that:

 

1.         City Council grant authority to the Acting Chief Information Officer and the Chief Building Official/Executive Director to negotiate and enter into an agreement with CSDC Inc. for the purchase of the AMANDA Portal II solution to implement Toronto Building's Electronic Service Delivery (ESD) Program for a total amount of $1,074,000.00 net of HST ($1,092,902.00 net of HST recoveries) on terms and conditions satisfactory to the Acting Chief Information Officer and the Chief Building Official/Executive Director and in a form satisfactory to the City Solicitor.

Summary

The purpose of this report is to request authority to negotiate a single source contract with CSDC Inc. to purchase the AMANDA Portal II solution consisting of software licences, support and professional services for the enablement of Toronto Building's Electronic Service Delivery (ESD) Program. The solution is an enhancement to the existing CSDC's enterprise business solution known as Integrated Business Management System (IBMS) for Toronto Building to provide an online permit service and many other web based services to the public. The estimated value of this procurement is in the amount not to exceed $1,074,000.00 net of HST (or $1,092,902.00 net of HST recoveries).

 

CSDC Inc. is the single source provider of the AMANDA software product.
Financial Impact

The total amount of $1,074,000.00 net of HST (or $1,092,902.00 net of HST recoveries) is included in the Information & Technology Division's 2013 Approved Capital Budget and 2014-2022 Capital Plan.

 

The ongoing maintenance and support of the AMANDA software has been included in the Information Technology Proprietary Software Support and Maintenance Contracts Renewals and Amendments under Staff Report GM32.20 as amended by Staff Report GM 16.5, and therefore, there is no need for an additional request for maintenance and support until the end of 2015.

 

The Toronto Building Portal will be an off-the-shelf solution that will be configured for the City's unique and complex environment.  The vendor's initial estimate is based on common implementation and a less complex environment.  The City of Toronto's implementation would require deployment on the City's existing Web environment (WebSphere) and utilization of existing shared infrastructure in addition to integration with the City's enterprise common components such as Identity Management (IdMA) and Common Payment Component (CPC).  The amount being requested in this staff report includes a 20% contingency to accommodate contract negotiations for required customization and implementation in this complex environment.

 

Below is a summary of the costs for this purchase which has been budgeted for:

 

Cost Centre/Element

Date of Award to December 31, 2013

(Net of HST Recoveries)

January 1, 2014 to December 31, 2014

(Net of HST Recoveries)

 

Total

(Net of HST Recoveries)

CIT045-06-21/GL 4038, 3420

 

CIT045-08-01/GL 4038, 3420

 

CIT045-08-02/GL 4038, 3420

$254,400.00

$838,502.00

$1,092,902.00

 

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

Background Information
(February 5, 2013) Report from the Acting Chief Information Officer, the Chief Building Official/Executive Director, and the Director, Purchasing and Materials Management, on Provision of Proprietary Software, Support, Maintenance and Professional Services from CSDC Inc.
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56096.pdf)

(February 6, 2013) Attachment A - Summary of Analysed Solution Options
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56097.pdf)


GM20.15

ACTION 

 

 

Ward: All 

Amending Agreement with UAP Inc. for On Site Parts and Inventory Management Program for Toronto Emergency Medical Services and Toronto Fire Services
Origin
(January 28, 2013) Report from the Chief and General Manager, Emergency Medical Services, the Fire Chief and General Manager, Toronto Fire Services, and the Director, Purchasing and Materials Management
Recommendations

The Chief and General Manager, Emergency Medical Services, the Fire Chief and General Manager, Toronto Fire Services, and the Director, Purchasing and Materials Management, recommend that:

1.         City Council grant authority for the Chief and General Manager, Emergency Medical Services and the Fire Chief and General Manager, Toronto Fire Services to negotiate and enter into an amending agreement to the existing contract awarded to UAP Inc. arising from RFP 6101-11-3241 (the “UAP-Agreement”)  to add the provision of an on- site parts and inventory management program for:

 

a.         EMS in the amount of $3,875,630.17 net of HST Recoveries ($4,303,716.68 including all applicable taxes and charges); and

 

b.         TFS in the amount of $566,449.73 net of HST recoveries, ($629,017.49 including all applicable taxes and charges)

 

for a period of four (4) years commencing July 1, 2013 to June 30, 2017 in a form satisfactory to the City Solicitor, bringing the total contract value to $29,500,232.44 net of HST Recoveries.

Summary

This report requests authority to enter into an amending agreement with UAP Inc., to amend the scope of work of the existing contract awarded to UAP Inc., arising from RFP 6101-11-3241 (the "UAP-Agreement").  The amending agreement will add the provision of an on-site parts and inventory management program for both Toronto Fire Services (TFS) in the amount of $566,449.73 net of HST recoveries, ($629,017.49 including all applicable taxes and charges), and for Toronto Emergency Medical Services (EMS) in the amount of $3,875,630.17 net of HST Recoveries, ($4,303,716.68 including all applicable taxes and charges) each for a period of four (4) years.

Financial Impact

Toronto Emergency Medical Services:

The total contract award identified in this report for EMS is $4,303,716.68 including all applicable taxes and charges.  The total cost to the City is $3,875,630.17 net of HST recoveries.  Funding is available in cost elements 2130 and 2135, cost centres B41100 and B41119 in 2013 Approved Operating Budget for EMS. Appropriate additional funding will be requested in the 2014-2017 Operating Budget Submissions for EMS.

 

The estimated total cost to the City for EMS (net of HST recoveries) is as follows:

 

 

 

 Div

 

 

Account

01-July-13

to

31-Dec-13

01-Jan-14

to

31-Dec-14

01-Jan-15

to

31-Dec-15

01-Jan-16

to

31-Dec-16

01-Jan-17

to

30-June-17

Grand Total

(Net of HST

Recoveries)

EMS

B41100

B41119

$438,630.27

$921,123.57

$967,179.75

$1,015,538.74

$533,157.84

$3,875,630.17

 

Toronto Fire Services:

The total contract award identified in this report for TFS is $629,017.49 including all applicable taxes and charges. The total cost to the City is $566,449.73 net of HST recoveries.  Funding is available in cost element 2120, cost centre FR0025 in 2013 Approved Operating Budget for TFS.  Appropriate additional funding will be requested in the 2014-2017 Operating Budget Submissions for TFS.

 

The estimated total potential cost to the City for TFS (net of HST recoveries) is as follows:

 

 

 

Div

 

 

Account

01-July-13

to

31-Dec-13

01-Jan-14

to

31-Dec-14

01-Jan-15

to

31-Dec-15

01-Jan-16

to

31-Dec-16

01-Jan-17

to

30-June-17

Grand Total

(Net of HST

Recoveries)

TFS

FR0025

$64,108.80

$134,628.48

$141,359.90

$148,427.90

$77,924.65

 

$566,449.73

 

The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.

Background Information
(January 28, 2013) Report from the Chief and General Manager, Emergency Medical Services, the Fire Chief and General Manager, Toronto Fire Services, and the Director, Purchasing and Materials Management, on Amending Agreement with UAP Inc. for On Site Parts and Inventory Management Program for Toronto Emergency Medical Services and Toronto Fire Services
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-55938.pdf)


GM20.16

ACTION 

 

 

Ward: All 

Reporting Extinguished Hydro Lights through 311
Origin
(January 22, 2013) Letter from Councillor Paula Fletcher, Ward 30 - Toronto-Danforth
Recommendations

Councillor Paula Fletcher recommends that: 

 

1.         The Government Management Committee request the City Manager to work with the Director of 311 and the President of Toronto Hydro to report to the Government Management Committee on the feasibility and desirability of allowing residents to report extinguished streetlights through 311.

Summary

When residents wish to report an extinguished street light they cannot do so through 311, and instead must locate the contact page for Toronto Hydro.  This process can seem quite bewildering to citizens, as 311 is intended to be the main point of contact between residents and City services, such as proper street lighting.

Background Information
(January 22, 2013) Letter from Councillor Paula Fletcher on Reporting Extinguished Hydro lights through 311
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-55478.pdf)


GM20.17

ACTION 

 

 

Ward: All 

Enhancements to Mobile App(s) to Improve Customer Service
Origin
(February 21, 2013) Letter from Councillor Cesar Palacio, Ward 27 - Davenport
Recommendations

Councillor Cesar Palacio recommends that the Government Management Committee:

 

1.         Request that the Director, 311 Toronto, report to the Government Management Committee or appropriate committee on the timeline for introducing a customized 311 Toronto smart phone mobile app.

 

2.         Request that the Director, 311 Toronto, and the Executive Director, Municipal Licensing and Standards, research best practices in other jurisdictions and report back to the appropriate committee on the feasibility of enabling the public to report animal issues in a streamlined, user friendly way, using a mobile app on a smart phone.

Summary

Councillor Cesar Palacio forwarding suggestions on the use of mobile apps to improve customer service by providing a user-friendly way for residents to report local issues to the City.

Background Information
(February 21, 2013) Letter from Councillor Cesar Palacio on Enhancements to Mobile App(s) to Improve Customer Service
(http://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-56346.pdf)