Agenda

Consolidated



City Council


Meeting No. 54   Contact Marilyn Toft, Manager
Meeting Date Tuesday, July 8, 2014
Wednesday, July 9, 2014
Thursday, July 10, 2014
Friday, July 11, 2014
  Phone 416-392-7032
Start Time 9:30 AM
  E-mail clerk@toronto.ca
Location Council Chamber, City Hall
     


The Agenda and related materials for this meeting are enclosed.  The details of the meeting are noted at the top of the Agenda.

 

Members of Council and Staff:  Please keep this agenda and the accompanying material until the City Council meeting dealing with these matters has ended.  The City Clerk’s Office will not provide additional copies.

 

Notice to People Writing to Council: The City of Toronto Act, 2006 and the City of Toronto Municipal Code authorize the City of Toronto to collect any personal information in your communication or presentation to City Council or its committees.

 

The City collects this information to enable it to make informed decisions on the relevant issue(s). If you are submitting letters, faxes, e-mails, presentations or other communications to the City, you should be aware that your name and the fact that you communicated with the City will become part of the public record and will appear on the City’s website. The City will also make your communication and any personal information in it – such as your postal address, telephone number or e-mail address – available to the public, unless you expressly request the City to remove it.

 

The City video records Council, committee and community council meetings. If you make a presentation to a committee or community council, the City will be video recording you and City staff may make the video recordings available to the public. If you want to learn more about why and how the City collects your information, write to the City Clerk's Office, City Hall, 100 Queen Street West, Toronto ON M5H 2N2 or call 416-392-7032.

 

Closed Meeting Requirements:  If Council wants to meet in closed session (privately), a member of Council must make a motion to do so and give the reason why Council has to meet privately (City of Toronto Act, 2006).

 

July 3, 2014


toronto.ca/council

This agenda and any supplementary materials submitted to the City Clerk can be found online at  www.toronto.ca/council. Visit the website for access to all agendas, reports, decisions and minutes of City Council and its committees.

 

 

 

Routine Matters - Meeting 54
RM54.1

Presentation 

 

 

Ward: All 

Call to Order
Council has voted to consider the following items at specific times on Friday July 11:

First item Friday July 11:
PW32.19 - Waste Diversion Rate Waiver Program for Non-Residential Charitable Sector

At 11:00 am:
PG34.1 - Eglinton Connects Planning Study - Phase 1 (Part 1) Implementation Report

Lunch break will be from 11:45 am to 1:15 pm

As the first item after PG34.1:
PG34.4 - Official Plan Policies for Implementing a Development Permit System - Final Report (Ward All - Statutory: Planning Act, RSO 1990)
Summary

• O Canada
• Moment of Silence

• Declarations of Interest under the Municipal Conflict of Interest Act

Background Information
Condolence Motion for Bruce Hussey
(http://www.toronto.ca/legdocs/mmis/2014/rm/bgrd/backgroundfile-71415.pdf)


RM54.2

ACTION 

 

 

Ward: All 

Confirmation of Minutes
Summary

City Council will confirm the Minutes from the meeting held on June 10, 11, 12 and 13, 2014.


RM54.3

ACTION 

 

 

Ward: All 

Introduction of Committee Reports and New Business from City Officials
Summary

Deferred Committee Item:

Planning and Growth Management Committee Item PG33.14

 

Report of the Executive Committee from Meeting 43 on July 2, 2014

Submitted by Deputy Mayor Norman Kelly, Chair

 

Report of the Audit Committee from Meeting 16 on June 27, 2014

Submitted by Councillor Mary-Margaret McMahon, Chair

 

Report of the Board of Health from Meeting 32 on June 30, 2014

Submitted by Councillor Joe Mihevc, Chair

 

Report of the Community Development and Recreation Committee from Meeting 30 on June 25, 2014

Submitted by Councillor Anthony Perruzza, Chair

 

Report of the Economic Development Committee from Meeting 32 on June 24, 2014

Submitted by Councillor Michael Thompson, Chair

 

Report of the Government Management Committee from Meeting 31 on June 16, 2014

Submitted by Councillor David Shiner, Chair

 

Report of the Parks and Environment Committee from Meeting 28 on June 23, 2014

Submitted by Councillor Giorgio Mammoliti, Chair

 

Report of the Planning and Growth Management Committee from Meeting 34 on June 19, 2014

Submitted by Councillor Josh Colle, Vice Chair

 

Report of the Public Works and Infrastructure Committee from Meeting 32 on June 18, 2014

Submitted by Councillor Denzil Minnan-Wong, Chair

 

Report of the Striking Committee from Meeting 15 on July 2, 2014

Submitted by Deputy Mayor Norman Kelly, Chair

 

Report of the Etobicoke York Community Council from Meeting 34 on June 17, 2014

Submitted by Councillor Vincent Crisanti, Chair

 

Report of the North York Community Council from Meeting 33 on June 17, 2014

Submitted by Councillor Maria Augimeri, Chair

 

Report of the Scarborough Community Council from Meeting 33 on June 17, 2014

Submitted by Councillor Michelle Berardinetti, Chair

 

Report of the Toronto and East York Community Council from Meeting 33 on June 17, 2014

Submitted by Councillor Paula Fletcher, Chair

 

New Business submitted by City Officials


RM54.4

Information 

 

 

Ward: All 

Petitions
Summary

Members of Council may file petitions.


RM54.5

Presentation 

 

 

Ward: All 

Presentations, Introductions and Announcements
Summary

Various presentations and announcements will be made at the City Council meeting.


RM54.6

ACTION 

 

 

Ward: All 

Review of the Order Paper
Summary

City Council will review the Order Paper.

Background Information
Order Paper July 8, 2014
(http://www.toronto.ca/legdocs/mmis/2014/rm/bgrd/backgroundfile-71328.pdf)

Order Paper July 9, 2014
(http://www.toronto.ca/legdocs/mmis/2014/rm/bgrd/backgroundfile-71369.pdf)

Order Paper July 10, 2014
(http://www.toronto.ca/legdocs/mmis/2014/rm/bgrd/backgroundfile-71366.pdf)

Order Paper July 11, 2014
(http://www.toronto.ca/legdocs/mmis/2014/rm/bgrd/backgroundfile-71496.pdf)


Deferred Item - Meeting 54
(Deferred by City Council from June 10, 2014 - 2014.PG33.14)
PG33.14

ACTION 

 

 

Ward: All 

Implementing a Local Appeal Body for Toronto - Public Consultation Comments and Guiding Principles
Communication PG33.14.3 has been submitted on this Item
Committee Recommendations

The Planning and Growth Management Committee recommends that:

 

1.         City Council approve the establishment of a Local Appeal Body to hear appeals of minor variances and consent applications;

 

2.         City Council approve the following eight guiding principles for implementing the Local Appeal Body (LAB):

 

Guiding Principle One - Appointment of LAB Members

LAB members will be recruited using a fair and impartial recruitment process where the most qualified candidates are appointed by City Council.

 

Guiding Principle Two - Qualifications of LAB Members

The members will have reputable adjudicative experience, familiarity with land use planning and planning law, demonstrated ability to make sound, balanced decisions, and will be free of conflicts of interest.

 

Guiding Principle Three - LAB Member Remuneration

LAB members will be remunerated at a level that ensures they are able to effectively perform their role and function to achieve fair and balanced hearing decisions.

 

Guiding Principle Four - Oversight and Accountability of LAB Members

The LAB will operate as an independent decision making body free from influence by outside parties. It will be subject to the City's Code of Conduct for Members of Adjudicative Boards and will conduct itself in accordance with the Statutory Powers Procedures Act, the Municipal Conflict of Interest Act and the Municipal Freedom of Information and Protection of Privacy Act.

 

Guiding Principle Five - LAB Practices and Procedures

The LAB will determine its own hearing practices and procedures in accordance with relevant legislation such as the Statutory Powers Procedure Act and the City of Toronto Act.

 

Guiding Principle Six - LAB Structure and Relationship with the City 

The LAB will be structured to provide efficient and timely due process with administrative support from the City.

 

Guiding Principle Seven - Costs of Implementing and Maintaining a LAB

The City will provide adequate start-up and ongoing operating funding to the LAB to ensure that it functions effectively and independently and in a manner that upholds fair due process for all the parties involved in the hearing.

 

Guiding Principle Eight - Appeal Filing Fees for the LAB

In establishing fees for the LAB, Council will be guided by the legislation which governs the tariff of fees for the LAB and the City's User Fee Policy and by the principles of natural justice.

 

3.         City Council direct that the amount of additional start up costs for 2015, in addition to operating and capital costs for 2015, be considered as part of the 2015 budget process;

 

4.         City Council direct that the establishment of a Local Appeal Body be co-ordinated and overseen by the City Manager and that the City Manager report to the Planning and Growth Management Committee at the August 7, 2014 meeting, with recommendations for the number and remuneration of LAB members and a proposed fee structure;

 

5.         City Council request the City Manager, in preparing the report of a recommended fee structure, give consideration to the following:

            i.          a minimum fee for all appeals; and

ii.         for appeals initiated by Committee of Adjustment applicants, the minimum appeal fee be at least equal to the applicant's Committee of Adjustment fees.

 

6.         City Council request the Province of Ontario to amend the Planning Act to provide a clear definition of a minor variance;

 

7.         City Council request the Minister of Municipal Affairs and Housing to respond to Council's previous requests for Provincial funding assistance in implementing a Local Appeal Body;

 

8.         City Council request the Chief Planner and Executive Director, City Planning to report to the Planning and Growth Management Committee meeting on August 7, 2014 on the resources required for Planning staff to report on every Committee of Adjustment application;

 

9.         City Council request that the Committee of Adjustment panels provide detailed written or oral reasons explaining their reasons for approval or refusal of applications; and

 

10.       City Council request the City Solicitor and the Open Meeting Investigator to meet with Committee of Adjustment panel members to advise them on how to conduct meetings and their discussions in an appropriate manner.

Committee Decision Advice and Other Information

The Planning and Growth Management Committee requested the City Manager to report directly to City Council confirming availability of start-up funding in 2014 to begin the process for Local Appeal Body so that it is in place to hear all appeals made after June 1, 2015.

Origin
(May 6, 2014) Report from the Chief Planner and Executive Director, City Planning
Summary

This report summarizes the results of the public consultations on implementing a Local Appeal Body (LAB) for the City of Toronto to hear appeals of minor variance and consent applications.  The report also provides principles, informed by the consultation, to guide LAB implementation in the event Council decides to implement a LAB.

Background Information (Committee)
(May 6, 2014) Report and Attachments 1 - 2 from the Chief Planner and Executive Director, City Planning on Implementing a Local Appeal Body for Toronto - Public Consultation Comments and Guiding Principles
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-69375.pdf)

Background Information (City Council)
(June 9, 2014) Supplementary report from the City Manager on Implementing a Local Appeal Body for Toronto - Public Consultations and Guiding Principles (PG33.14a)
(http://www.toronto.ca/legdocs/mmis/2014/cc/bgrd/backgroundfile-70947.pdf)

Speakers

Danielle Chin, Building Industry and Land Development Association
Eileen Denny, Vice-Chair, Confederation of Resident and Ratepayer Associations in Toronto
Michael Coll, Resident

Communications (Committee)
(May 28, 2014) E-mail from Patrick Smyth (PG.New.PG33.14.1)
(May 28, 2014) Letter from Bill Birdsell, President, Ontario Association of Architects (PG.New.PG33.14.2)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-47799.pdf)

Communications (City Council)
(June 8, 2014) Letter from Eileen Denny, Vice Chair, Confederation of Resident and Ratepayer Associations in Toronto (CC.New.PG33.14.3)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48357.pdf)


Executive Committee - Meeting 43
EX43.1

ACTION 

 

 

Ward: All 

Development Charge By-law - Technical Amendment
First Item after Member Motions on Wednesday, July 9.

Bill 683 has been submitted on this Item.
Public Notice Given
Statutory - Development Charges Act, SO 1997
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council adopt the proposed amendment to Development Charge By-law No. 1347-2013, in Appendix 1 to the report (June 17, 2014) from the City Solicitor and the Deputy City Manager and Chief Financial Officer.

 

2.         City Council authorize the City Solicitor, in consultation with the Deputy City Manager and Chief Financial Officer, to make such stylistic and minor changes to Appendix 1 to the report (June 17, 2014) from the City Solicitor and the Deputy City Manager and Chief Financial Officer as may be necessary to give effect to the recommendations contained herein.

Committee Decision Advice and Other Information

The Executive Committee held a statutory public meeting on July 2, 2014, and notice was given in accordance with the Development Charges Act.  No one addressed the Committee.

Origin
(June 17, 2014) Report from the City Solicitor and the Deputy City Manager and Chief Financial Officer
Summary

This report presents a proposed amendment to Development Charge By-law No. 1347-2013 for consideration at a statutory public meeting. The sole purpose of the amendment is to clarify the time at which development charges are calculated, payable and collected in cases where a development is built out in phases.

 

This technical amendment to the by-law has been developed in consultation with Toronto Building, and is recommended in addition to procedural changes that have been implemented to avoid confusion and potential loss of development charge revenue.

Background Information (Committee)
(June 17, 2014) Report and Appendix 1 from the City Solicitor and the Deputy City Manager and Chief Financial Officer on Development Charge By-law - Technical Amendment
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70763.pdf)

(June 11, 2014) Development Charges By-law Public Notice
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70764.pdf)


EX43.3

ACTION 

 

 

Ward: All 

Review of the City of Toronto's Emergency Response to the December 2013 Ice Storm
Committee Recommendations

The Executive Committee recommends that:

 

Emergency Preparedness and Response:

 

1.         City Council direct the City Manager, in consultation with applicable City divisions, agencies and corporations, to update the City of Toronto Emergency Plan and its Operational Support Functions and Risk Specific Plans, as per the recommendations detailed in Appendix 1 to the report (June 17, 2014) from the City Manager and Deputy City Managers.

 

2.         City Council direct the City Manager, in consultation with applicable City divisions, agencies and corporations, and partners, the Canadian Red Cross etc., to enhance emergency staffing capacity and maintain, at a minimum, five-deep staffing levels to ensure sufficient redundancy for the Emergency Operation Centre and at Emergency Reception Centres, and to advance training of required staff throughout the balance of 2014 using existing staff training resources.

 

3.         City Council direct the Deputy City Manager, Cluster B to develop a proactive public education and awareness program to increase the awareness of residents and businesses on emergency preparedness measures and information in consultation with Toronto Hydro and other partners as appropriate. 

4.         City Council request that the Toronto Police Service Board direct the Chief, Toronto Police Service to work with the City Manager to develop emergency response protocols to ensure Police Officers are available to direct and control the City's highest priority traffic intersections in the event of power outages during emergency events.

 5.        City Council direct the Deputy City Manager, Cluster B, in consultation with all relevant City divisions, agencies and corporations, to develop a standardized process for the post-emergency review and evaluation of the City of Toronto’s response to emergency events, incorporating elements recommended through the third party peer review. 

Supports for Vulnerable Populations: 

6.         City Council direct the Deputy City Manager, Cluster A and the Director, Office of Emergency Management, in consultation with all relevant City divisions, agencies and corporations, to establish an Emergency Human Services working group and to explore the formation of an Emergency Response Agreement with the Toronto Central Local Health Integration Network, Findhelp Information Services (211), and other community-based agencies to improve implementation of the Vulnerable Persons Protocol and increase access to services for vulnerable residents during an emergency situation. 

7.         City Council direct the Deputy City Manager, Cluster A to pre-identify appropriate Community Recreation facilities to be used as Emergency Reception Centres and develop facility specific plans, including the provision of back-up power, for operational response during an emergency event. 

Emergency Communications: 

8.         City Council direct the City Manager to continue to work in collaboration with staff from Toronto Hydro, the Red Cross and other members of the City's Emergency Risk communicators' network to identify opportunities to expand and strengthen the communications tactics and communications channels that can be utilized to more effectively communicate with the public, particularly vulnerable populations, during an extended power disruption. 

9.         City Council direct the City Manager and City Clerk, in consultation with City of Toronto Councillors, the Office of Emergency Management and Strategic Communications, to develop a new Councillor Co-ordination Operational Support Function (OSF) document to support the role of Councillors during an emergency event, including protocols for the co-ordination and dissemination of information and the development of appropriate processes for training. 

10.       City Council request the City Manager to include in any enhanced emergency communications strategies, such as those suggested in Recommendations 8 and 9, the provision of American Sign Language (ASL) in televised updates and announcements.

 

311 Toronto and Toronto Hydro Contact Centre Co-ordination: 

11.       City Council request that City (311 Toronto) and Toronto Hydro expedite the development and execution of a Memorandum of Understanding that formally documents the expectations and actions of both organizations to ensure co-ordination of communications, information and requests for service related to power outages for localized and widespread events. 

Urban Forestry and Infrastructure Resiliency: 

12.       City Council direct the Deputy City Manager, Cluster A, in consultation with Urban Forestry, to work with Toronto Hydro to review current line clearing programs with respect to best practices and report back to City Council in the first quarter of 2015 on identified opportunities to enhance co-ordination of activities to more effectively manage the potential impact of trees in close proximity to hydro lines. 

13.       City Council request Toronto Hydro, in consultation with the City (Urban Forestry) to explore the use of infrastructure that is resilient to power outages associated with tree contact, which reduces line clearing requirements and the associated adverse impact on trees, when replacing or installing new above ground infrastructure. 

14.       City Council support Toronto Hydro's inclusion of $70 to $75 million over five years for the conversion of overhead hydro lines to underground as part of its 2015-2019 rate application to the Ontario Energy Board, and request that Toronto Hydro work with the City (Urban Forestry) to review and identify potential future priorities, where conversion of overhead lines to underground would most significantly improve the resiliency of the electrical-supply in Toronto. 

Provincial Requests: 

15.       City Council request that the Province of Ontario expand the existing provisions in the Ontario Building Code to require continuous power supply for back-up generators in certain building types (i.e., buildings more than six storeys, care occupancies and hospitals). 

16.       City Council direct the Deputy City Manager and Chief Financial Officer to report to Budget Committee once confirmation of Ice Storm expenditure reimbursements through the Provincial Ice Storm Assistance Program are received, including a funding plan for any submitted expenditures that are deemed ineligible for reimbursement under the Program. 

 

Other:

 

17.       City Council request the City Manager to report to the Executive Committee on the status of the implementation of all the above Recommendations in the second quarter of 2015.

 

18.       City Council receive the report (June 24, 2014) from the City Manager [Item EX43.3a] for information.

Committee Decision Advice and Other Information

The City Manager gave a presentation to the Executive Committee on December 2013 Ice Storm - City of Toronto's Emergency Response Review.

 

The President and Chief Executive Officer, Toronto Hydro gave a presentation to the Executive Committee on Ice Storm Independent Panel Review Report Briefing.

 

The Chair, Independent Review Panel gave a presentation to the Executive Committee on Toronto Hydro Response to December 2013 Ice Storm - Independent Review Panel Report.

Origin
(June 17, 2014) Report from the City Manager and the Deputy City Managers
Summary

In response to the extreme ice storm that occurred on the evening of December 21, 2013 through December 22, 2013, a Special City Council meeting was held on January 10 and 13, 2014, at which time a number of resolutions were adopted following Council's consideration of the City Manager's report entitled Impacts from the December 2013 Extreme Winter Storm Event on the City of Toronto (CC46.1). 

 

The City Manager's report entitled December 2013 Extreme Winter Storm Event – Provincial Funding Request and Structure of Comprehensive Reviews (EX39.3) was considered on April 1, 2 and 3, 2014 and provided an update on the City's request for financial assistance from the Province and outlined the City's process to review its emergency response to the Ice Storm.

 

This report responds to Council's requests and provides the outcomes of the City's review of the emergency response. Included are a series of recommendations in six broad categories to improve the City's ability to mitigate, prepare for, respond to and recover from future emergencies.  Additional information is provided on changes to the City’s Emergency Plan and on the status of the City’s request to the Province for reimbursement of Ice Storm related costs through the Ice Storm Assistance Program.

 

1.         Emergency Preparedness and Response

 

Emergency preparedness is a shared responsibility amongst the City, its divisions, agencies and corporations, the Province, businesses, and individual residents.  To increase preparedness for future emergencies, including power outages, this report recommends enhanced public education and awareness initiatives that provide critical information to City of Toronto residents and businesses.

 

To ensure there are sufficient resources available to manage prolonged city-wide emergencies, this report also recommends enhanced staff training and a commitment from City divisions, agencies and corporations for staffing plans that, at a minimum, provide a five-deep staffing redundancy for positions within the Emergency Operation Centre and at Reception Centres.

 

Following the review of the City’s emergency response, which included an evaluation of the effectiveness of the Emergency Plan and its Operational Support Functions and Risk Specific Plan for Power Outages, this report recommends that the Emergency Plan be updated to incorporate lessons learned and that the City’s process for the review of future emergencies be further enhanced and standardized.

 

2.         Supports for Vulnerable Populations

 

To more effectively meet the needs of the City’s most vulnerable, and recognizing that this responsibility is shared with the Province, this report recommends the establishing an Emergency Human Services working group and exploring the development of an Emergency Response Agreement with the Toronto Central Local Health Integration Network, Findhelp Information Services (211), and other community-based health and social service agencies.

 

In addition, this report recommends that City staff pre-identify appropriate City-owned facilities to be used as Emergency Reception Centres for future emergencies using appropriate site selection criteria.  The sites selected will be equipped with back-up power and have supplies and equipment pre-assigned, and facility specific plans will be developed to more effectively respond to broader and prolonged emergency situations.

 

3.         Emergency Communications

 

The ability to communicate broadly to the public during prolonged and widespread power outages is a significant concern for our residents and Council.  This report recommends the development of new and enhanced tactics and channels to more effectively communicate to the public during power outages, including broader messaging through traditional media and social media and posting of emergency notices in community facilities.  City staff will also engage building operators and the business community to co-ordinate the posting of emergency information for their residents and customers.

 

In response to requests to improve communications with City Councillors, this report recommends the development of a new Emergency Plan Operational Support Function that will provide greater clarity on the role of City Councillors during emergencies and establish clear communication protocols.

 

4.         311 Toronto and Toronto Hydro Contact Centre Co-ordination

 

A number of areas have been identified in which co-ordination can be improved between 311 Toronto and Toronto Hydro’s Contact Centre.  This report recommends that Toronto Hydro and 311 Toronto develop a Memorandum of Understanding that formally documents expectations during power outages to improve services to residents.

 

5.         Urban Forestry and Infrastructure Resiliency

 

The Ice Storm resulted in wide-spread power outages primarily due to ice accumulation and fallen trees and tree limbs that damaged power distribution lines.  In order to minimize potential impacts from similar future events, this report recommends that the City and Toronto Hydro work together to improve the resiliency of hydro distribution lines by:

 

-           reviewing current line clearing practices to more effectively manage trees in close proximity to hydro lines;

-           exploring the potential use of more resilient infrastructure when above ground hydro lines are replaced or newly installed; and

-           identifying targeted priorities for the conversion of overhead hydro distribution lines to underground including critical facilities such as hospitals, water treatment plants, etc.

 

The City and Toronto Hydro will also co-ordinate on the implementation of recommended actions outlined in the Toronto Hydro Independent Review Panel Report, The Response of Toronto Hydro-Electric System Limited to the December 2013 Ice Storm.   The Report’s key areas of findings and recommendations include Communications, Information Systems, Vegetation Management, System Hardening, and Resilience.

 

6.         Provincial Requests

 

In response to requests from Council regarding back-up power, particularly in high-rise buildings, this report recommends that the City request the Province to expand the existing provisions of the Building Code to require continuous back-up power in buildings more than six stories in height and/or in facilities such as hospitals and care centres.

 

The City has also submitted its Expression of Interest for reimbursement of ice storm related expenditures through the Province’s Ice Storm Assistance Program.  Current costs estimates for the City, excluding costs to Toronto Hydro, revenue losses, and tree replacement, are $77.2 million.  This report recommends that the Deputy City Manager and Chief Financial Officer report to Budget Committee once confirmation of reimbursements under the Program are received, including a funding plan for any submitted expenditures that are deemed ineligible.

 

This report focuses primarily on the City's emergency response to the December 2013 Ice Storm. Other reports prepared by City staff that relate to the City's resiliency to our changing climate and the City's response to cold weather emergencies will be considered along with this report at the Council Meeting scheduled for on July 8, 2014.

Background Information (Committee)
(June 17, 2014) Report and Appendices 1, 2 and 3 from the City Manager and the Deputy City Managers
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70933.pdf)

(June 18, 2014) Appendix 4 - PricewaterhouseCoopers LLP Peer Review of the City's Emergency Management Program Review
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70908.pdf)

(May 1, 2014) Appendix 5 - Province of Ontario May 2014 Program Update
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70934.pdf)

(July 2, 2014) Presentation from the City Manager on December 2013 Ice Storm - City of Toronto's Emergency Response Review
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-71052.pdf)

(July 2, 2014) Presentation from Anthony Haines, President and Chief Executive Officer, Toronto Hydro on Ice Storm Independent Panel Review Report Briefing
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-71053.pdf)

(July 2, 2014) Presentation from the Independent Review Panel on Toronto Hydro Response to December 2013 Ice Storm Independent Review Panel Report
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-71054.pdf)

Speakers

John Camilleri, President, CUPE Local 1
Katrina Miller
Councillor Sarah Doucette
Councillor Janet  Davis
Councillor Frances Nunziata
Councillor Paula Fletcher
Councillor Shelley Carroll

Communications (Committee)
(July 2, 2014) Letter from John Camilleri, Cupe Local 1 (EX.New.EX43.3.1)
(http://www.toronto.ca/legdocs/mmis/2014/ex/comm/communicationfile-48448.pdf)


3a Transmittal of Toronto Hydro’s Independent Review Panel Report - The Response of Toronto Hydro-Electrical System Limited to the December 2013 Ice Storm
Origin
(June 24, 2014) Report from the City Manager
Summary

The ice storm that occurred in Toronto in late December 2013 caused widespread electricity outages and disrupted the lives of thousands of Torontonians.  Approximately 416,000 Toronto Hydro customers lost power at one point during the ice storm, which affected more than one million City residents.

 

In January, Toronto Hydro commissioned an Independent Review Panel to look at Toronto Hydro’s performance during the storm and to confirm practices that worked well and identify areas in need of improvement.  The Independent Review Panel worked closely with Davies Consulting on the design and approach of the review and then on the identification of findings and the development of 25 recommendations for consideration by Toronto Hydro Management.  The Independent Review Panel Report, The Response of Toronto Hydro-Electrical System Limited to the December 2013 Ice Storm, was released publically on June 18, 2014.

 

As requested by Council at its meeting January 10 and 13, 2014, this report transmits the findings of Toronto Hydro’s Independent Panel to Council for information.

Background Information (Committee)
(June 24, 2014) Report from the City Manager on Transmittal of Toronto Hydro’s Independent Review Panel Report: The Response of Toronto Hydro-Electrical System Limited to the December 2013 Ice Storm
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70975.pdf)

(June 24, 2014) Attachment 1 - Transmittal letter, dated June 24, 2014, from Toronto Hydro President and CEO Re: Independent Review Panel - Final Report
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70997.pdf)

(June 19, 2014) Attachment 2 - Toronto Hydro Independent Review Panel Report, The Response of Toronto Hydro-Electrical System Limited to the December 2013 Ice Storm
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70991.pdf)


EX43.5

ACTION 

 

 

Ward: All 

2013 Progress Report on Equity, Diversity and Human Rights (EDHR) Achievements
Communication EX43.5.2 has been submitted on this Item
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council receive the item for information.

Origin
(June 17, 2014) Report from the City Manager
Summary

The City Manager reports regularly to Council on the delivery of City programs and services to Toronto's diverse population. It is the City's priority to provide accessible and equitable programs and services to residents and employees.  In 2013, City Council endorsed 26 new Strategic Actions for 2014-2018 which build on previous directions and continue to advance Council’s vision, mission and goals.

 

Strategic Action #11 commits the City to ensuring that access, equity and diversity are embedded in all City services, policies, and programs.  Strategic Action #17 commits the City to delivering policies, programs and services that serve the diversity of our population.  Addressing equity, diversity and human rights and embedding these principles and practices in all city activities will help the City achieve Customer Service Excellence and meet legislative and policy obligations.

 

This report highlights promising and exceptional City programs, services, and initiatives from across the corporation.  Progress is reported based on the following four indicators: 1) City as Employer – Corporate Indicator; 2) City as Provider of Customer Service – Corporate Indicator; 3) Division-specific Quantitative Indicators; and 4) Division-specific Qualitative Indicators.  Compared to the 2012 Equity, Diversity and Human Rights (EDHR) Achievements Report, there has been an increase in initiatives that focus on:

 

-           Accessibility

-           Partnerships with community organizations or other levels of government

-           Embedding equity

-           Participation/civic engagement

-           Programs and services dedicated to vulnerable women, families and children

 

Similarly, there has been notable progress in the number of employees and individuals from priority groups receiving mentoring, internships and professional development opportunities.  The number of employees completing equity, diversity and human rights training has also risen significantly.

 

Number of Participants

2011

2012

2013

Internal Mentoring

234

311

426

External Mentoring

524

800

2880

Internships

1654

1462

1652

Professional Development

982

1500

8423

Participation in EDHR Training

1000

1353

1835

 

 

(See Chart titled "Corporate Indicators – City as an Employer Number of

Participants" in the Summary section of the report)

 

Further highlights of divisional achievements are provided in Appendices 1 through 4.

The Toronto Public Service (TPS) has placed renewed emphasis on access, equity and diversity as a strategic priority for 2014-2018. Looking ahead, the Equity, Diversity and Human Rights Division will be implementing a number of corporate initiatives:

 

-           Implementation of a Corporate Equity, Diversity and Human Rights Framework – the Framework will provide a strategic vision for the Toronto Public Service that is aligned to the City's Strategic Actions (2013-2018) and strengthen divisional capacity to assess the impacts of their equity, diversity and human rights initiatives.

 

-           Strengthening Equity Impact Assessment – a revised Equity Lens will help staff identify and explain the potential unintended barriers and negative impacts of policies, programs, services and other City practices.

 

-           Employment Equity – as part of the Diversity focus area of the new Talent Blueprint 2014-2018 Workforce Plan, the Equity, Diversity and Human Rights division will support a number of key activities to increase diversity in the workforce.

 

This report highlights some outstanding examples of corporate and divisional policies, programs and services that embed equity, diversity and human rights considerations.  Collaboration and partnership across divisions, agencies and corporations and with other orders of government, organizations and the private sector, produces results not obtainable by divisions working alone.  Such initiatives will continue to be encouraged, supported and shared across the Toronto Public Service, ensuring the City is responsive to the needs of our diverse communities.

Background Information (Committee)
(June 17, 2014) Report from the City Manager on 2013 Progress Report on Equity, Diversity and Human Rights (EDHR) Achievements
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70885.pdf)

Appendix 1 - Corporate Indicator - City as Employer
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70856.pdf)

Appendix 2 - Corporate Indicator - City as Provider of Customer Service
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70857.pdf)

Appendix 3 - Quantitative Division-Specific Indicators
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70858.pdf)

Appendix 4 - Qualitative Division-Specific Indicators
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70859.pdf)

Speakers

Hamish Wilson
Councillor Shelley Carroll
Councillor Janet Davis
Councillor Pam  McConnell

Communications (Committee)
(July 2, 2014) Letter from Hamish Wilson (EX.New.EX43.5.1)
Communications (City Council)
(July 4, 2014) E-mail from Hamish Wilson (CC.Supp.EX43.5.2)

EX43.6

ACTION 

 

 

Ward: All 

Recipients - 2014 Access Equity and Human Rights Awards
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council extend congratulations to the following who have been selected by a community panel as recipients of the 2014 City of Toronto Access, Equity and Human Rights Awards:

 

            Aboriginal Affairs Award:                 David Abbott

            Access Award:                                    Luke Anderson

            Pride Award:                                      Keisha Williams

            William P. Hubbard Award:               Ritu Bhasin

 

2.         City Council confirm the selection(s) made by the Constance E. Hamilton Award Selection Committee comprised of the Women Members of Council that Dr. Rosemary Moodie, Valerie Mah and Anne Ford are the recipients of the 2014 Constance E. Hamilton Award.

Origin
(June 17, 2014) Report from the City Manager
Summary

This report advises Council of the result of the nomination process for the City of Toronto Access, Equity and Human Rights Awards. These Awards are the Aboriginal Affairs Award, the Access Award on Disability Issues, the Constance E. Hamilton Award on the Status of Women, the Pride Award for Lesbian, Gay, Bisexual, Transgender, Transsexual and Two Spirited Issues and the William P. Hubbard Race Relations Award. 

 

The recipient of the Constance E. Hamilton Award is selected by the Women Members of Council and will be a supplementary item to this report.

Background Information (Committee)
(June 17, 2014) Report from the City Manager on Recipients - 2014 Access Equity and Human Rights Awards
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70849.pdf)


6a Recipients - 2014 Constance E. Hamilton Award
Origin
(June 17, 2014) Letter from the Constance E. Hamilton Award Selection Committee
Summary

The Constance E. Hamilton Award was established in 1979 and is named after the first woman elected in 1920 to municipal council in Toronto.  The award recognizes person(s) who have made a significant contribution to improving the social, economic, cultural and political status of women in Toronto. 

 

The Selection Committee has reviewed the nominations submitted by the public and selected the following recipients for their contributions toward improving the status of women in Toronto:

 

Dr. Rosemary Moodie

 

Dr. Rosemary Moodie exemplifies many extraordinary leadership, mentorship and advocacy qualities on the advancement of women. As president and board chair of the Young Women's Christian Association (YWCA) Toronto chapter for the past three years, Rosemary has expanded the organization's affordable and supportive housing options for young women living with mental health and addiction issues as well as low income single women and those feeling from domestic violence. She has nurtured young women's leadership on the Board of Directors and continues to empower young women by setting an example of a strong, inspiring female visionary. Her other contributions range from the medical community to childhood education both locally and internationally. She has contributed to and continues to be involved with many boards including: Food for the Poor Canada, Project for the Advancement of Childhood Education Canada, Scotiabank Foundation, St Joseph Health Centre Toronto, Goodwill Ontario, and many more. Her work touches the lives of single, low income Aboriginal women in Canada fleeing from violence and extends to children in Jamaica and Haiti who attend schools and programs her contributions have helped create.

 

Valerie Mah

 

The first Chinese woman principal in the Toronto Board of Education, Valerie Mah believes no child should go hungry in this city. Throughout her accomplished teaching career worked to establish food programs for kids and supports for moms and families, including establishing an annual Lunar New Year Banquet through TEOF (Toronto Education and Opportunity Fund) and a full-service kitchen in the Bruce School Board at the time, ensuring that all children from this working-class neighbourhood got a snack and a lunch. Also as the principal of Bruce School, she helped lead the school from closure to creating the model for Ontario's full-day kindergarten in partnership with WoodGreen and the Atkinson Foundation. This program gained international recognition for its seamless curriculum, childcare in the school classrooms and ECEs in the kindergarten class. Along with Dr. Joseph Wong, Valerie Mah was one of the founders of the Yee Hong Centre for Geriatric Care to provide high quality and culturally appropriate services for Chinese seniors.

 

Anne Ford

 

Anne Rochon Ford has been a quiet, steady and forceful champion in the City of Toronto for women's health both locally and throughout the country. Anne is currently the Executive Director of the Canadian Women's Health Network, but has a long history of advocacy and activism in support of women's health in Toronto. As a founding member of Willow  Breast  Cancer  Support and Resources Services (1994), Women  and Health  Protection (1997), the Toronto Women's Health  Network (1981),  the Ontario  Women's Health  Network  (1997), Anne  has shown  an incredible commitment and vision for inclusive  women's health agenda. Ms. Rochon Ford has edited and authored a number of important publications including The Push to Prescribe: Women and Canadian Drug Policy (2009), and "Access to Midwifery: Reflections on the Ontario Equity Committee Experience" in Reconceiving Midwifery (2004).

 

Awards Presentation

 

The Constance E. Hamilton Award will be presented during the City’s Annual Human Rights Awards Ceremony in November when the following awards will also be presented:  Aboriginal Affairs Award, the Access Award on Disability Issues, the Pride Award for Lesbian, Gay, Bisexual, Transgender, Transsexual and Two Spirited Issues and the William P. Hubbard Race Relations Award. 

Background Information (Committee)
(June 17, 2014) Letter from the Constance E. Hamilton Award Selection Committee on Recipients - 2014 Constance E. Hamilton Award
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70880.pdf)


EX43.7

ACTION 

 

 

Ward: All 

Toronto Hydro Corporation - Annual General Meeting and 2013 Audited Financial Statements
Confidential Attachment - The security of the property of the municipality or local board and personal information about identifiable individuals
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council consider that portion of the Council meeting at which the report (June 17, 2014) from the City Manager is being considered as the Annual General Meeting of the Shareholder for Toronto Hydro Corporation by:

 

a.         Approving the "Toronto Hydro Corporation 2013 Annual Shareholder Meeting, Resolution of the Sole Shareholder – City of Toronto, Re-appointing Auditor" in Attachment 1 to the report (June 17, 2014) from the City Manager in order to re-appoint KPMG LLP, Chartered Accountants as the auditor for Toronto Hydro Corporation for 2014, and to authorize the Board of Directors of Toronto Hydro Corporation to fix the auditor's remuneration;

 

b.         Receiving the "Toronto Hydro Corporation 2013 Annual Report, The Measure of Our Commitment", in Attachment 2 to the report (June 17, 2014) from the City Manager;

 

c.         Receiving the "Toronto Hydro Corporation Fourth Quarter 2013 Report to the Shareholder December 31, 2013", in Confidential Attachment 3 to the report (June 17, 2014) from the City Manager;

 

d.         Receiving the "Toronto Hydro Corporation 2013 Annual Financial Report December 31, 2013", including the "Toronto Hydro Corporation Consolidated Financial Statements December 31, 2013 and 2012", the "Toronto Hydro Corporation Ontario Securities Commission Form, Certification of Filings – CFO and CEO", and the "Toronto Hydro Corporation First Quarter Report March 31, 2014", in Attachments 4, 5 and 6 respectively to the report (June 17, 2014) from the City Manager; and

 

e.         Receiving the "Toronto Hydro Corporation December 31, 2013 Internal Financial Statements", the "Financial Statements Toronto Hydro-Electric System Limited December 31, 2013", and the "Financial Statements Toronto Hydro Energy Services Inc. December 31, 2013", in Confidential Attachments 7, 8 and 9 respectively to the report (June 17, 2014) from the City Manager.

 

2.         City Council direct that Confidential Attachments 3, 7, 8 and 9 to the report (June 17, 2014) from the City Manager remain confidential in their entirety due to the security of the property of the City and securities requirements arising from Toronto Hydro Corporation's status as an offering corporation under the Business Corporations Act (Ontario), R.S.O. 1990, c.B.16, Toronto Hydro Corporation's status as a reporting issuer under the Securities Act (Ontario), R.S.O. 1990, c.S.5, and the application by the Ontario Securities Commission of National Instrument 51-102.

 

3.         City Council receive the "Toronto Hydro Corporation Annual Information Form for the Year Ended December 31, 2013" in Attachment 10 to the report (June 17, 2014) from the City Manager.

 

4.         City Council receive the report "Executive Compensation Disclosure Toronto Hydro Corporation 2013", in Attachment 11(a) and Confidential Attachment 11(b) to the report (June 17, 2014) from the City Manager, and direct that Confidential Attachment 11(b) remain confidential in its entirety as it deals with personal information about identifiable individuals.

 

5.         City Council receive the "Toronto Hydro Annual Report 2013 Environmental Performance", in Attachment 12 to the report (June 17, 2014) from the City Manager.

 

6.         City Council refer the "Toronto Hydro Corporation Consolidated Financial Statements December 31, 2013 and 2012", included as part of Attachment 4 to the report (June 17, 2014) from the City Manager, to the Audit Committee for information.

 

7.         City Council authorize and direct the appropriate City Officials to take the necessary actions to give effect thereto.

Origin
(June 17, 2014) Report from the City Manager
Summary

This report contains recommendations pertaining to the actions necessary to comply with the requirements of the Business Corporations Act (Ontario), R.S.O. 1990, c.B.16 ("OBCA") for holding the Annual General Meeting of the Shareholder of Toronto Hydro Corporation ("THC") including receipt of Toronto Hydro Corporation's audited annual consolidated financial statements for 2013 and appointment of the auditor for Toronto Hydro Corporation for 2014.

 

This report also recommends for receipt at the Annual General Meeting of the Shareholder of Toronto Hydro Corporation, other reports provided by Toronto Hydro Corporation as required by the Amended and Restated Shareholder Direction Relating to Toronto Hydro Corporation ("Shareholder Direction") which, in addition to the OBCA requirements, include:

 

-                       Toronto Hydro Corporation's annual report;

-           Toronto Hydro Corporation's fourth quarter report to the Shareholder, internal financial statements and financial statements for its subsidiaries; Toronto Hydro Corporation has advised the City that Attachments 3, 7, 8 and 9 are confidential due to (a) the security of the property of the City, and (b) securities requirements arising from Toronto Hydro Corporation's status as an offering corporation under the OBCA, Toronto Hydro Corporation's status as a reporting issuer under the Securities Act (Ontario), R.S.O. 1990, c.S.5, and the application by the Ontario Securities Commission of National Instrument 51-102;

-                       Toronto Hydro Corporation 's Annual Information Form which is a public document published annually as required by the Ontario Securities Commission from Toronto Hydro Corporation as a public debt issuer;

-           Toronto Hydro Corporation 's disclosure of executive compensation in two parts, with the part in Attachment 11(b) being confidential as it includes personal information about identifiable individuals; and

-           Toronto Hydro Corporation 's report on environmental performance in relation to City objectives.

Background Information (Committee)
(June 17, 2014) Report from the City Manager on Toronto Hydro Corporation - Annual General Meeting and 2013 Audited Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70827.pdf)

Attachment 1 - Toronto Hydro Corporation 2013 Annual Shareholder Meeting, Resolution of the Sole Shareholder - City of Toronto, Re-appointing Auditor
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70927.pdf)

Attachment 2 - Toronto Hydro Corporation 2013 Annual Report, The Measure of Our Commitment
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70828.pdf)

(March 19, 2014) Confidential Attachment 3 - Toronto Hydro Corporation Fourth Quarter 2013 Report to the Shareholder December 31, 2013
Attachment 4 - Toronto Hydro Corporation Annual Financial Report December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70870.pdf)

Attachment 5 - Toronto Hydro Corporation Ontario Securities Commission Form, Certification of Annual Filings - Chief Financial Officer and Chief Executive Officer
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70871.pdf)

Attachment 6 - Toronto Hydro Corporation First Quarter Report March 31, 2014
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70872.pdf)

Confidential Attachment 7 - Toronto Hydro Corporation December 31, 2013 Internal Financial Statements
Confidential Attachment 8 - Financial Statements Toronto Hydro-Electric System Limited December 31, 2013 and 2013
Confidential Attachment 9 - Financial Statements Toronto Hydro Energy Services Inc. December 31, 2013
Attachment 10 - Toronto Hydro Corporation Annual Information Form for the Year Ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70876.pdf)

Attachment 11(a) Executive Compensation Disclosure, Toronto Hydro Corporation 2013
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70877.pdf)

Confidential Attachment 11(b) Executive Compensation Disclosure, Toronto Hydro Corporation 2013
Attachment 12 - Toronto Hydro Annual Report, 2013 Environmental Performance
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70879.pdf)


EX43.8

ACTION 

 

 

Ward: All 

Invest Toronto - Annual General Meeting and Audited Annual Financial Statements 2013
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council treat the Council meeting at which this report is considered as the 2013 Annual General Meeting of the Shareholder for Invest Toronto Inc. by:

 

a.         Receiving the 2013 Annual Report of Invest Toronto Inc. titled "The Road to Success", which includes Audited Financial Statements, in Attachment 1 to the report (June 17, 2014) from the City Manager;

 

b.         Appointing Pricewaterhouse Coopers LLP, Chartered Accountants, as the Auditor of Invest Toronto Inc. for fiscal year 2014, and authorizing the Board of Directors of Invest Toronto to fix the remuneration of such Auditor; and

 

c.         Receiving the report (June 17, 2014) from the Deputy City Manager and Chief Financial Officer, "Invest Toronto Inc. - 2013 Audited Financial Statements", in Attachment 2 to the report (June 17, 2014) from the City Manager.

 

2.         City Council forward a copy of the 2013 Annual Report of Invest Toronto Inc. titled "The Road to Success", which includes Audited Financial Statements, in Attachment 1 to the report (June 17, 2014) from the City Manager, to the Audit Committee for information.

 

3.         City Council receive the information concerning executive compensation disclosure in Attachment 3 in the report (June 17, 2014) from the City Manager for information.

Origin
(June 17, 2014) Report from the City Manager
Summary

This report recommends the actions necessary to comply with the requirements of the Business Corporations Act (Ontario) for holding the 2013 Annual General Meeting of the shareholder of Invest Toronto Inc. including receipt of its Annual Report and Audited Financial Statements and appointment of the auditor. This report also transmits information from Invest Toronto Inc. to City Council disclosing the compensation of executive officers employed by the corporation in 2013.

Background Information (Committee)
(June 17, 2014) Report from the City Manager on Invest Toronto - Annual General Meeting and Audited Annual Financial Statements 2013
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70888.pdf)

(June 17, 2014) Attachment 1 - 2013 Annual Report from Invest Toronto Inc. titled "The Road to Success", which includes Audited Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70868.pdf)

(June 17, 2014) Attachment 2 - Report of Deputy City Manager and Chief Financial Officer on "Invest Toronto Inc. - 2013 Audited Financial Statements"
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70889.pdf)

(June 17, 2014) Attachment 3 - Invest Toronto - 2013 Executive Compensation Disclosure
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70890.pdf)


EX43.9

ACTION 

 

 

Ward: All 

Toronto Community Housing Corporation - Annual Shareholder Meeting and 2013 Audited Annual Financial Statements
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council treat the part of the Council meeting when this report is considered as the annual shareholder meeting for Toronto Community Housing Corporation (TCH) by:

 

a.         Receiving Toronto Community Housing Corporation 's 2013 Audited Annual Consolidated Financial Statements for the period ending December 31, 2013, and the auditor's report thereon dated April 25, 2014, in Appendix A to Attachment 1 to the report (June 16, 2014) from the City Manager and forward a copy to the Audit Committee for information; and

           

b.         Reappointing PriceWaterhouseCoopers LLP, Chartered Accountants, as Toronto Community Housing Corporation's auditor until the next annual shareholder meeting at the fee provided therefor in the City’s agreement with that firm.

 

2.         City Council receive the report (May 29, 2014) from the Deputy City Manager and Chief Financial Officer, "Toronto Community Housing Corporation  - 2013 Financial Statements", in Attachment 1 to the report (June 16, 2014) from the City Manager.

 

3.         City Council receive Toronto Community Housing Corporation's 2013 Annual Report, in Attachment 2 to the report (June 16, 2014) from the City Manager, comprising the Letter to the Shareholder and Annual Report from the Corporation’s Interim President and Chief Executive Officer dated May 5, 2014 and related attachments.

Origin
(June 16, 2014) Report from the City Manager
Summary

This report recommends the actions necessary to comply with the requirements of the Business Corporations Act (Ontario) ("OBCA") for holding an annual shareholder meeting for Toronto Community Housing Corporation (“TCH”), including receipt of the 2013 financial statements and the auditor's report thereon and appointment of the auditor.

Background Information (Committee)
(June 16, 2014) Report from the City Manager on Toronto Community Housing Corporation - Annual Shareholder Meeting and 2013 Audited Annual Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70710.pdf)

(May 29, 2014) Attachment 1 - Report from the Deputy City Manager and Chief Financial Officer entitled “Toronto Community Housing Corporation - 2013 Financial Statements”
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70711.pdf)

(December 31, 2013) Appendix A to Attachment 1 - 2013 Toronto Community Housing Corporation Audited Annual Consolidated Annual Financial Statements and Auditor’s Report
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70712.pdf)

(May 5, 2014) Attachment 2 - Letter from Toronto Community Housing Corporation Interim President and Chief Executive Officer transmitting Toronto Community Housing Corporation's 2013 Annual Report, 2013 Audited Financial Statements, 2013 Eviction Statistics, 2013 Tenant Engagement Activities and 2013 Report on Sales of Standalone Properties
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70713.pdf)

Attachment 3 - Toronto Community Housing Corporation 2013 Annual Report
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70714.pdf)


EX43.10

ACTION 

 

 

Ward: All 

Infrastructure Ontario Refinancing of Toronto Community Housing Mortgages
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council, in its capacity as Shareholder of Toronto Community Housing Corporation (TCH)

 

a.         pursuant to Section 7.4.1 (a) of the City's Shareholder Direction to Toronto Community Housing Corporation approve the Term Sheet in Attachment 1 to the report (June 17, 2014) from the City Manager and the Deputy City Manager and Chief Financial Officer (the Term Sheet) between Toronto Community Housing Corporation and Infrastructure Ontario for refinancing totalling $49.7 million in order to address the renewal of 15 Toronto Community Housing Corporation mortgages totalling $19.0 million, as well as obtaining incremental financing of $30.7 million (less transaction costs and legal fees);

 

b.         approve the extension of Toronto Community Housing Corporation's mortgage subsidy for 8 properties identified in Attachment 2 to the report (June 17, 2014) from the City Manager and the Deputy City Manager and Chief Financial Officer, based on the current monthly mortgage payment, until the end of 2045, both on condition that:

 

i.          the net amount of incremental financing be deposited to a new special reserve other than the State of Good Repair Fund dedicated to the repair or replacement of building components with a useful life of at least 30 years; and

 

ii.         Toronto Community Housing Corporation report annually, through Toronto Community Housing Corporation's Annual Report to Council, on the status and use of funding deposited to such special reserve.

 

c.         authorize the City Manager or his delegate to execute on behalf of the shareholder an agreement among the City, Toronto Community Housing Corporation and Infrastructure Ontario which provides a City guarantee for the repayment of the principal and interest on the mortgages in this proposal on terms and conditions satisfactory to the City Manager or his delegate and in a form approved by the City Solicitor;

 

d.         authorize the City Manager or his delegate to execute on behalf of the shareholder an amendment to the existing 2013 Shareholder Agreement amongst the City, Toronto Community Housing Corporation and Infrastructure Ontario (for the refinancing of mortgages that required renewal in 2013) which will provide for the following on conditions satisfactory to the City Manager or his delegate and in a form approved by the City Solicitor:

 

i.          a City guarantee for the repayment of principal and interest on the mortgage loans; and

 

ii.         deletion of the existing requirement that Toronto Community Housing Corporation provide Infrastructure Ontario with a Letter of Credit in the amount of $4.5 million; and

 

e.         deem the guarantees recommended in Recommendations 1.c. and 1.d. to be in the interests of the City.

 

2.                City Council, in its capacity as Service Manager under the Housing Services Act, 2011 (the HSA):

 

a.         grant Service Manager consent to Toronto Community Housing Corporation pursuant to section 162(2) or 162(2) of the Housing Services Act, 2011 (the HSA), as appropriate, to mortgage those properties described in Appendix 1 to the Term Sheet in Attachment 1 to the report (June 17, 2014) from the City Manager and the Deputy City Manager and Chief Financial Officer that require Service Manager consent to secure the obligations of Toronto Community Housing Corporation to Infrastructure Ontario described in the Term Sheet; and

 

b.         authorize the General Manager, Shelter, Support and Housing Administration to:

 

i.          request all necessary third party waivers, consents or other authorizations which the Service Manager is required to seek in connection with the transactions contemplated by the Term Sheet in Attachment 1 to the report (June 17, 2014) from the City Manager and the Deputy City Manager and Chief Financial Officer; and

 

ii.         provide the necessary notice to the Minister of Municipal Affairs and Housing pursuant to Section 163 of the Housing Services Act, 2011 (the HSA).

 

3.         City Council consent pursuant to subsection 453.1(6) of the City of Toronto Act 2006 to any mortgage or charge given to Infrastructure Ontario (as Chargee) with respect to any of the properties described in Appendix 1 to the Term Sheet in Attachment 1 to the report (June 17, 2014) from the City Manager and the Deputy City Manager and Chief Financial Officer by Toronto Community Housing Corporation and that where required the City Clerk provide a certificate, in registerable form, to Infrastructure Ontario pursuant to subsection 453.1(9) of the City of Toronto Act, 2006.

 

4.         City Council authorize the City Manager to execute and deliver such other notices, consents, authorizations and agreements on behalf of the City a shareholder or Service Manager in order to facilitate the refinancing of the Toronto Community Housing Corporation mortgages on the properties described in the Term Sheet in Attachment 1 to the report (June 17, 2014) from the City Manager and the Deputy City Manager and Chief Financial Officer, including, without limitation, amendments to the Operating Agreement between the City and Toronto Community Housing Corporation.

Origin
(June 17, 2014) Report from the City Manager and the Deputy City Manager and Chief Financial Officer
Summary

In November, 2013 City Council approved the Toronto Community Housing (TCH) Ten-Year Capital Financing Plan. As part of that approval, Council directed that Toronto Community Housing initiate negotiations with potential lenders for the refinancing of Toronto Community Housing mortgages being renewed in 2014 and 2015.

 

This report seeks approval from Council for a proposal developed by Toronto Community Housing and Infrastructure Ontario (IO) which would result in the refinancing of 15 Toronto Community Housing properties with mortgages scheduled for renewal in 2014. Upon approval by Council, Toronto Community Housing will receive mortgage refinancing totalling $49.7 million. Of this total, $19.0 million will be used to pay out the existing social housing mortgages. The balance of $30.7 million represents incremental financing of which $2.9 million will be restricted for investment in future capital repairs within the pool of 15 refinanced properties and $27.9 million which will be invested to address capital needs throughout the entire Toronto Community Housing social housing portfolio.

 

The refinancing proposal will have no immediate financial impact to the City. However, Toronto Community Housing Corporation has requested a City commitment to extend subsidy funding of mortgages for 8 of the 15 properties, at current levels, to the end of the new 30-year mortgage amortization term. The extended mortgage subsidy funding has a total nominal value of $44.7 million and a present value of $19.6 million.

 

In addition, the proposed terms require that the City provide an explicit guarantee to Infrastructure Ontario for repayment of the mortgages within this proposal. They also require that the City provide a guarantee for repayment of the Toronto Community Housing mortgages that were refinanced by Infrastructure Ontario in 2013.

Background Information (Committee)
(June 17, 2014) Report from the City Manager and the Deputy City Manager and Chief Financial Officer on Infrastructure Ontario Refinancing of Toronto Community Housing Mortgages
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70824.pdf)

(June 17, 2014) Attachment 1 and Appendices 1 and 2 - Infrastructure Ontario TCH Mortgage Refinancing Proposal (Term Sheet)
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70825.pdf)

(June 17, 2014) Attachment 2 - Additional City Funding Commitment by Property
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70826.pdf)


EX43.11

ACTION 

 

 

Ward: All 

Refinancing of City Loans to Toronto Community Housing
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council, in its capacity as Shareholder of Toronto Community Housing Corporation (TCH):

 

a.         pursuant to Section 6.3.1 (a) of the City's Shareholder Direction to Toronto Community Housing approve the term sheet substantially in the form attached in Attachment 1 to the report (June 17, 2014) from the Deputy City Manager and Chief Financial Officer (the Term Sheet) between Toronto Community Housing and the City for refinancing totalling $52.4 million in order to address the renewal of 55 Toronto Community Housing mortgages with a total outstanding balance of approximately $19.4 million, as well as obtaining incremental financing of approximately $33 million (less transaction costs and legal fees); and

 

b.         approve the extension of Toronto Community Housing's mortgage subsidy for 47 identified properties, based on the current monthly mortgage payment, until the end of 2044, both on condition that:

 

i.          the net amount of incremental financing be deposited to a new special reserve other than the State of Good Repair Fund dedicated to the repair or replacement of building components with a useful life of at least 30 years; and

 

ii.         Toronto Community Housing report annually, through Toronto Community Housing's Annual Report to Council, on the status and use of funding deposited to such special reserve.

 

2.         In order to provide the credit facilities to Toronto Community Housing, that City Council:

 

a.         authorize a loan to Toronto Community Housing in the amount of $52.4 million in accordance with the terms and conditions set out in the Term Sheet attached in Attachment 1 of the report (June 17, 2014) from the Deputy City Manager and Chief Financial Officer;

 

b.         authorize the City Manager or his delegate to execute a new loan agreement between the City and Toronto Community Housing substantially on the terms and conditions set out in the Term Sheet attached in Attachment 1 to the report (June 17, 2014) from the Deputy City Manager and Chief Financial Officer and on such other terms and conditions that are satisfactory to the City Manager or such delegate and in a form approved by the City Solicitor;

 

c.         authorize the drawing of the incremental financing amount of approximately $33.0 million from working capital; and

 

d.         deem the loan recommended in Recommendation 2.a. above to be in the interests of the City.

 

3.         City Council, in its capacity as Service Manager under the Housing Services Act, 2011 (the HSA):

 

a.         grant Service Manager consent to Toronto Community Housing pursuant to section 162(2) of the Housing Services Act to mortgage those properties described in Appendix 1 to the Term Sheet in Attachment 1 to the report (June 17, 2014) from the Deputy City Manager and Chief Financial Officer that require Service Manager consent to secure the obligations of Toronto Community Housing to the City described in the Term Sheet; and

 

b.         authorize the General Manager, Shelter, Support and Housing Administration to:

 

i.          request all necessary third party waivers, consents or other authorizations which the Service Manager is required to seek in connection with the transactions contemplated by the Term Sheet; and

 

ii.          provide the necessary notice to the Minister of Municipal Affairs and Housing pursuant to Section 163 of the Housing Services Act.

 

4.         City Council consent pursuant to subsection 453.1(6) of the City of Toronto Act, 2006 to any mortgage or charge given to the City (as Chargee) with respect to any of the properties described in Appendix 1 to the Term Sheet in Attachment 1 to the report (June 17, 2014) from the Deputy City Manager and Chief Financial Officer by Toronto Community Housing, and that where required, the City Clerk provide a certificate, in registerable form, pursuant to subsection 453.1(9) of the City of Toronto Act, 2006.

 

5.         City Council authorize the City Manager to execute and deliver such other notices, consents, authorizations and agreements on behalf of the City a shareholder or Service Manager in order to facilitate the refinancing of the Toronto Community Housing mortgages on the properties described in the Term Sheet in Attachment 1 to the report (June 17, 2014) from the Deputy City Manager and Chief Financial Officer, including, without limitation, amendments to the Operating Agreement between the City and Toronto Community Housing.

Origin
(June 17, 2014) Report from the Deputy City Manager and Chief Financial Officer
Summary

The purpose of this report is to respond to a direction from Executive Committee that the City Manager, in consultation with Corporate Finance, Shelter, Support and Housing Administration and Toronto Community Housing, report on options to restructure/refinance high-interest City loans to Toronto Community Housing (TCH) in order to unlock funding to address Toronto Community Housing's capital repair backlog.

 

This report recommends that Toronto Community Housing Corporation be provided with a new 30-year loan that replaces the existing City loans for 55 properties. As shown in Appendix A, these existing loans have an outstanding balance of approximately $19.4 million and maturity dates that range from 2017 to 2031. The existing interest rates on these loans range from 5.5% to 11% and average about 8%.

 

It is proposed that the City provide the new loan at an interest rate that is equal to the City's current cost of capital for 30-year debentures, which is approximately 4.5%. The new loan would have a total annual repayment amount equal to the total annual repayment amount currently being provided by Toronto Community Housing on the existing loans. As a result of the extended amortization period and the reduced interest rate, the existing annual repayment amounts can now support a new total loan amount of $52.4 million. After repayment of the existing loans, this will allow Toronto Community Housing to apply approximately $33.0 million towards addressing capital needs throughout the entire Toronto Community Housing social housing portfolio.

 

In order to support Toronto Community Housing's repayment of this expanded loan, Toronto Community Housing Corporation has requested a City commitment to extend the existing mortgage subsidy funding being provided by the City to Toronto Community Housing for 47 of the 55 properties (8 properties do not currently receive mortgage subsidies) so that the current annual subsidy amounts are maintained until the end of the new 30-year mortgage amortization term. The extended mortgage subsidy funding has a total nominal value of $40.1 million and a present value of $16.9 million.

Background Information (Committee)
(June 17, 2014) Report from the Deputy City Manager and Chief Financial Officer on Refinancing of City Loans to Toronto Community Housing
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70796.pdf)

Attachment 1 - City/Toronto Community Housing Mortgage Refinancing Proposal (Term Sheet)
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70797.pdf)

Attachment 2 - Additional City Funding Commitment by Property
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70798.pdf)


EX43.12

ACTION 

 

 

Ward: All 

Vintner’s Quality Alliance Wines at Toronto Farmers’ Markets
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council receive the item for information.

Origin
(June 17, 2014) Report from the Executive Director, Strategic and Corporate Policy
Summary

This report provides information on regulation amendments to the provincial Liquor Licence Act to permit the sale and sampling of Vintner’s Quality Alliance (VQA) wines at Ontario farmers’ markets on a two-year pilot program basis.  Under the program, VQA wineries are authorized to sell and serve samples of their product at farmers’ markets across the province, including markets in Toronto. The Alcohol and Gaming Commission of Ontario (AGCO) delivers and regulates the program. Under the regulation, the City of Toronto has the ability to prohibit VQA wine sales at farmers’ market within its boundaries. City Divisions permit or directly organize twenty farmers’ markets in Toronto, and an additional six farmers’ markets are held on property owned by City agencies. Under the new regulations, VQA wines could be available at these farmers’ markets. City staff are closely monitoring the impact of the program on the markets and adjacent neighbourhoods, and will evaluate the program near the completion of the pilot.

Background Information (Committee)
(June 17, 2014) Report from the Executive Director, Strategic and Corporate Policy on Vintner’s Quality Alliance Wines at Toronto Farmers’ Markets
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70881.pdf)

(April 11, 2014) Attachment 1 - Correspondence from the Alcohol and Gaming Commission to the City Clerk
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70882.pdf)

(June 17, 2014) Attachment 2 - Inventory of Toronto Farmers’ Markets
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70883.pdf)

(June 17, 2014) Attachment 3 - Toronto Farmers’ Market Network - Guidelines for Product Sampling by Wineries at Farmers’ Markets
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70884.pdf)

Speakers

Miroslav Glavic


EX43.13

ACTION 

 

 

Ward: All 

Next Phase of Waterfront Revitalization
Communications EX43.13.3 to EX43.13.6 have been submitted on this Item

First Item on Tuesday July 8
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council direct the City Manager and the Deputy City Manager, Cluster B, to report on the outcome of a waterfront strategic review in the second quarter of 2015.

 

2.         City Council request Waterfront Toronto to adopt a policy similar to the Freedom of Information request under Municipal Freedom of Information and Protection of Privacy Act for all documents and communications in its possession.

 

3.         City Council request Waterfront Toronto to retain the services of an independent Open Meeting Investigator similar to the Meeting Investigator for the City of Toronto. The Waterfront Toronto Open Meeting Investigator will receive requests for investigation into meetings which the requester believes did not comply with its open meeting rules, such investigative report shall be made public.

 

4.         City Council request Waterfront Toronto to adopt a policy similar to the one found in the Toronto Public Service by-law which provides a mechanism for disclosure of wrongdoing and protection for staff who do so, and include provisions for the Disclosure of Wrongdoing and Reprisal Protections.

 

5.         City Council request the City Manager to report back through the Executive Committee on the details and timing of implementation of these initiatives in the first quarter of 2015.

 

6.         City Council request the City Manager to report in the first quarter of 2015 on terms of reference for the re-establishment of the Toronto Waterfront Reference group.

Origin
(June 17, 2014) Report from the City Manager and the Deputy City Manager, Cluster B
Summary

The purpose of this report is to propose a strategic review related to the next phase of waterfront revitalization, the outcome of which will be reported to the Executive Committee in the second quarter of 2015.

 

The need for a strategic review is triggered by the submission of Waterfront Toronto's Strategic Business Plan to the City, efforts to determine a funding scheme for East Bayfront transit and emerging Port Lands Acceleration Initiative work.  The recent provincial and upcoming federal elections also provide a timely opportunity for re-engagement of the government partners and the re-assessment of waterfront priorities.

 

Since Waterfront Toronto was established in 2003, almost $1.5 billion of government funding has been invested in waterfront revitalization.  City funding to the project and capital budget expenditures, along with Waterfront Toronto land and development revenues, will largely complete the capital projects that are underway through to 2017.  However, waterfront revitalization is at the half way point and progress could stall without the continued participation of the three orders of government. 

 

While much work has been completed, a number of important city building projects remain as yet unrealized.  These include waterfront transit, notably the extension of transit to East Bayfront and eastern points, as well as flood protection and servicing in the Port Lands. Both of these initiatives are included in the City's recent development charge renewal for partial funding.  In addition, new projects of significance are emerging.  For example, Great Gulf Corporation's proposed employment hub at 21 Don Roadway beside the Don River and discussion of a subway relief line should be considered as the City plans for the next decade of its waterfront delivery.

 

The proposed strategic review will use the experience of waterfront revitalization since 2000, results of discussions with federal and provincial officials, and consultation with key stakeholders including the public, to formulate a platform for the future.  A set of agreed upon principles, as articulated in this report, will guide the review, the outcome of which will be reported to Council early in its next term.

Background Information (Committee)
(June 17, 2014) Report from the City Manager and the Deputy City Manager, Cluster B on Next Phase of Waterfront Revitalization
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70846.pdf)

(December 18, 2013) Attachment 1 - Waterfront Toronto's Strategic Business Plan, Waterfront 2.0
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70847.pdf)

(June 17, 2014) Attachment 2 - Summary Report of Waterfront Toronto Economic Impact Analysis (April 2001 - March 2013)
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70848.pdf)

Speakers

Cynthia Wilkey, West Don Lands Committee
Jane Robinson, Gooderham & Worts Neighbourhood Association
Julie Beddoes
John Wilson
Councillor Paula Fletcher
Councillor Pam McConnell
Councillor Doug Ford
Councillor Shelley Carroll
Councillor Janet Davis

Communications (Committee)
(July 2, 2014) Letter from Avi Tesciuba, Hines (EX.New.EX43.13.1)
(http://www.toronto.ca/legdocs/mmis/2014/ex/comm/communicationfile-48454.pdf)

(June 30, 2014) E-mail from Alan Vihant, Great Gulf Group of Companies (EX.New.EX43.13.2)
(http://www.toronto.ca/legdocs/mmis/2014/ex/comm/communicationfile-48450.pdf)

Communications (City Council)
(July 4, 2014) E-mail from Hamish Wilson (CC.Supp.EX43.13.3)
(July 7, 2014) Letter from Mark Wilson, Chair, Waterfront Toronto (CC.New.EX43.13.4)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48599.pdf)

(July 7, 2014) Letter from Neil Pattison, Director of Development, The Daniels Corporation (CC.New.EX43.13.5)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48600.pdf)

(July 7, 2014) Letter from Jason Lester, Chief Executive Officer, Dundee Kilmer Developments L.P. (CC.New.EX43.13.6)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48621.pdf)


EX43.14

ACTION 

 

 

Ward: All 

Pan/Parapan American Games Capital Projects Update
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council amend the 2014 Approved Capital Budget for Pan Am Games to increase the total project cost for the BMX Track capital sub-project by $2.413 million from $1.547 million to $3.96 million, funded by redirecting up to $1.054 million in City debt funding from the Toronto Pan Am Sports Centre capital sub-project, conditional on the remaining required share of up to $1.359 million being committed by the Government of Canada in order to maintain the 44 percent (City of Toronto) / 56 percent (Government of Canada) cost sharing ratio.

 

2.         City Council amend the 2014 Approved Capital Budget for Pan Am Games to add a new capital sub-project entitled BMX Track – [Concrete Reinforcement] with the total project cost of up to $4.41 million, funded by redirecting up to $0.450 million in unspent City debt funding from the Toronto Pan Am Sports Centre capital sub-project, in order to increase facility security, reduce liability risk and ensure long-term durability of the facility.

Origin
(June 17, 2014) Report from the Deputy City Manager, Cluster A
Summary

This report provides an update on the status of the City’s ten 2015 Pan/Parapan American Games (“2015 Games”) capital projects, and advises Council that there is a budget shortfall for the Pan Am Bicycle Motocross Track construction project at Centennial Park ("BMX Track Project").  Authority is sought to pay for the City’s 44 percent share of the shortfall by redirecting $1.260 million in City debt funding from Toronto Pan Am Sports Centre (“TPASC”) capital sub-project which is projected to be almost $10 million under budget.

 

The BMX Track Project was originally estimated by TO2015 at $1.547 million.  The City agreed to include the project in its 2015 Games capital projects, with the City contributing $0.678 million or 44 percent  of total project costs.   In May 2014, the Request for Proposals (RFP) process for this project closed and the preferred, low-cost, proponent was identified. Based on the preferred proponent’s submission, the total cost for the BMX Track Project cost is now anticipated to be $4.410 million.  Should this project proceed, the City's contribution would be $1.940 million or $1.262 million more than the City’s current budgeted contribution of $0.678 million. In addition, the Government of Canada's contribution would be required to increase from $0.866 million to $2.469 million.

 

In 2011, City Council approved a capital project called Pan Am Aquatic Centre/Canadian Sport Institute for Ontario now named the Toronto Pan Am Sports Centre (“TPASC”).  The approved TPASC project cost was $248.93 million, $54.765 million of which represented the City's contribution.  As a result of lower tenders, the guaranteed price of the Infrastructure Ontario (“IO”) managed TPASC contract is $205 million and the City’s contribution has been reduced to $45.10 million, resulting in budget savings of $9.67 million (the “TPASC Budget Savings”).  In July 2013, Council approved the reallocation of $2.42 million of the Toronto Pan Am Sports Centre Budget Savings to fund the West Channel, a new Pan Am Games project.  Council’s authority is now sought to redirect up to $1.262 million of the remaining TPASC Budget Savings to fund the additional BMX Track Project costs.

 

This matter is urgent in nature because, in order to complete the BMX Track venue in time for adequate testing prior to the 2015 Games, project construction must commence before the end of July 2014.

Background Information (Committee)
(June 17, 2014) Report from the Deputy City Manager, Cluster A on Pan/Parapan American Games Capital Projects Update
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70768.pdf)

Speakers

Councillor Doug Ford

Communications (Committee)
(June 26, 2014) E-mail from Romana Marconi (EX.Supp.EX43.14.1)

EX43.15

ACTION 

 

 

Ward: All 

Update on the 2015 Pan American / Parapan American Games Host City Showcase Program
Communications EX43.15.1 and EX43.15.2 have been submitted on this Item
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council amend the 2014 Capital Budget for Economic Development and Culture to increase the total project cost for the Prince Edward Viaduct Illumination (Phase 1) capital sub-project (i.e. lighting of the five piers and subway undercarriage) by $1.000 million from $1.800 million to $2.800 million, funded from the Public Realm Reserve Fund (XR1410).

 

2.         City Council delegate authority to the City Manager to accept on the City’s behalf any donations or contributions related to the Prince Edward Viaduct Illumination project, and enter into any related agreements provided that such agreements are in a form satisfactory to the City Solicitor and compliant with applicable City policies, at any time between August 2014 and January 2015.

 

3.         City Council approve a temporary exemption from by-law 743-16(10) to support a Host City Street Banner campaign of up to 150 days prior to and during the TORONTO 2015 Games.

 

4.         City Council direct the Deputy City Manager, Cluster A to report back to the August 20, 2014 meeting of the Executive Committee on the distribution of the $1.76 million Pan Am Community Projects initiative, with due regard to any advice offered by the Mayor's Pan Am Reference Group or other community perspectives.

 

5.           City Council approve the award categories and criteria for the Toronto Sports Hall of Honour outlined in Appendix B to the report (June 17, 2014) from the Deputy City Manager, Cluster A, and authorize the General Manager, Parks, Forestry and Recreation to form a selection panel of no less than seven (7) and no more than thirteen (13) members, reflecting the City’s diversity objectives and comprised of representatives from the organizations identified in Appendix B.

 

6.         City Council delegate authority to the City Manager to enter into any agreements - whether involving a partnership, donation, grant, contract service provision or otherwise, and including with respect to the receipt, transfer or expenditure of funds - in order to support the timely implementation of approved and budgeted Host City Showcase Program initiatives, provided that such agreements are in a form satisfactory to the City Solicitor.

Origin
(June 17, 2014) Report from the Deputy City Manager, Cluster A
Summary

In July 2013 City Council endorsed an investment of up to $20 million in a 2015 Pan/Parapan American Games Host City Showcase Program (“Showcase Program”) to enhance the experience of the TORONTO 2015 Games for participants and residents, and to advance the City's economic development and tourism, sport development and healthy living, and resident engagement and cultural celebration goals.

 

Final approval and funding for the Showcase Program– including $2.500 million for a cultural celebration; $2.700 million to support Games related marketing, communication and enhanced visitor services activities; and $13.898 million for 28 innovative projects – was confirmed through Council’s adoption of the 2014 Operating and Capital Budgets.

 

This report supports and advises on the implementation of certain Showcase Program initiatives by (i) seeking additional funding of $1.000 million for the first phase of the Prince Edward Viaduct Illumination project; (ii) requesting authority to proceed with a 150 day Host City Street Banner campaign; (iii) recommending that the $1.76 million earmarked for the Pan Am Community Projects initiative be divided among three complementary grant streams; (iv) describing features of the Toronto Sports Hall of Honour initiative; and (v) reporting on, respectively, efforts by City officials to secure sponsorships to offset Showcase Program costs and to ensure that Games related cultural activities are equitably distributed across Toronto.

Background Information (Committee)
(June 17, 2014) Report and Appendices A and B, from the Deputy City Manager, Cluster A on Update on the 2015 Pan American / Parapan American Games Host City Showcase Program
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70821.pdf)

Speakers

Hamish Wilson

Communications (City Council)
(July 6, 2014) E-mail from Hamish Wilson (CC.Supp.EX43.15.1)
(July 4, 2014) E-mail from Hamish Wilson (CC.Supp.EX43.15.2)

EX43.16

ACTION 

 

 

Ward: All 

Proposed Re-Naming of Union Station
First Item after Member Motions on Wednesday, July 9.
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council direct that Union Station not be re-named to Sir John A. Macdonald Station.

 

2.         City Council authorize, upon completion of the Union Station revitalization, that the plaza that is being redeveloped in front of Union Station be formally named after Sir John A. Macdonald.

 

3.         City Council authorize, upon addressing outstanding operational issues, the installation of a plaque on Union Station's parapet wall to commemorate the naming of the new Sir John A. Macdonald Plaza.

 

4.         City Council direct that in accordance with the City's Honourific and Street Naming Policy, the purchase and installation of the Sir John A. Macdonald plaque be contingent upon securing the necessary funding from external parties.

 

5.         City Council direct the City Manager to establish a Sir John A. MacDonald Working Group, composed of Councillors, staff, and local businesses to properly recognize the Sir John A. Macdonald Plaza.

 

Origin
(June 17, 2014) Report from the Director, Toronto Office of Partnerships
Summary

Executive Committee requested, at its February 23, 2014 meeting, that staff consult with the general public and relevant stakeholders regarding the feasibility of renaming Union Station after Sir  John A. Macdonald, one of the "Fathers of Confederation". The purpose of this report is to recommend that Union Station not be renamed in honour of Canada's first Prime Minister for the following reasons:

 

-           The Station's name and edifice are iconic and both are considered to be core components of the City's history and heritage;

 

-           The general public and key stakeholders do not support the idea;

 

-           Changing the name would have substantive operational impacts;

 

-           Such a renaming would not be in line with the City's Honourific and Street Naming Policy.

 

In lieu of Union Station, it is recommended that the City mark the bicentennial of our first Prime Minister's birth by formally naming, upon completion of the Union Station revitalization and other considerations, the new plaza being developed at the Station's entrance after Sir John A. Macdonald.

Background Information (Committee)
(June 17, 2014) Report from the Director, Toronto Office of Partnerships on Proposed Re-Naming of Union Station
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70795.pdf)

Speakers

Miroslav Glavic
Councillor Pam McConnell

Communications (Committee)
(June 14, 2014) E-mail from Karen Sun, Foundation to Commemorate the Chinese Railroad Workers in Canada (EX.Main.EX43.16.1)
(http://www.toronto.ca/legdocs/mmis/2014/ex/comm/communicationfile-48347.pdf)


EX43.17

ACTION 

 

 

Ward: 27 

951-971 Bay Street and 501-521 Yonge Street - Applying the Parks and Recreation Component of the Development Charges to an Off-site Parkland Dedication
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council approve a development charge credit for the design and construction of the Above Base Park Improvements by the owners of 951-971 Bay Street and 501-521 Yonge Street at 5-25 Wellesley Street West and 14 to 26 Breadalbane Street. The development charge credit shall be in an amount that is the lesser of the cost to the owners of installing the Above Base Park Improvements, as approved by the General Manager, Parks, Forestry and Recreation, and the Parks and Recreation component of development charges payable for the development. The development charge credits will only be applicable if the Wellesley Street site is approved, and if the owners agree to apply the credits.

 

2.         City Council authorize staff to enter into an agreement with the owners of 951-957 Bay Street and 501-521 Yonge Street to accept a Letter of Credit for the payment of the Parks and Recreation component of Development Charges payable.

 

3.         City Council authorize staff to enter into an agreement with the owners of 951-957 Bay Sreet and 501-521 Yonge Street to accept a Letter of Credit to secure the parkland dedication requirements in respect of the site.

Origin
(June 16, 2014) Report from the Acting General Manager, Parks, Forestry and Recreation
Summary

City Planning is scheduling a Final Report for a proposed rezoning at 5 to 25 Wellesley Street West and 14 to 26 Breadalbane Street (one site, referred to in this report as the Wellesley Street site) to the August 12, 2014 meeting of the Toronto and East York Community Council. As part of the development application, the owner has proposed part of the site for parkland to fulfill their parkland dedication requirements. The owner of this site also controls two other sites in the immediate area that have been subject to recent development approvals at 951-971 Bay Street (Bay Street site) and 501-521 Yonge Street (Yonge Street site). The owner is proposing that the parkland dedication requirements for those sites be fulfilled on the Wellesley Street site.

 

The development application on the Bay Street site is on track to obtain its Superstructure Permit in the next few weeks. As the owner has agreed to construct the above base park improvements at the Wellesley Street site, staff are seeking City Council approval to apply a credit against the Parks and Recreation component of the Development charges to build the above base park improvements and to collect Letters of Credit for the Development Charges and the Parkland Dedication requirement.

Background Information (Committee)
(June 16, 2014) Report and Attachment 1 from the Acting General Manager, Parks, Forestry and Recreation on 951-971 Bay Street and 501-521 Yonge Street - Applying the Parks and Recreation Component of the Development Charges to an Off-site Parkland Dedication
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70737.pdf)


EX43.18

ACTION 

 

 

Ward: All 

Toward a Policy Framework for Toronto Transit Fare Equity
Communication EX43.18.6 has been submitted on this Item
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council direct the Executive Director, Social Development, Finance and Administration, in partnership with the Chief Customer Officer and Deputy Chief Executive Officer, Toronto Transit Commission, the General Manager, Toronto Employment and Social Services, the Medical Officer of Health; the Chief Planner and Executive Director, City Planning; the City Treasurer; and the Director, Financial Planning to develop a Policy Framework for Toronto Transit Fare Equity for consideration by the end of 2015.

                       

2.         City Council forward the report (June 17, 2014) from the Executive Director, Social Development, Finance and Administration and the Chief Customer Officer, Toronto Transit Commission, to the Federal Ministers of: Employment and Social Development, Health, Transport, and Veterans' Affairs, and the Ontario Ministers of Children and Youth Services, Citizenship and Immigration, Community and Social Services, Economic Development, Trade and Employment; Education, Health and Long-Term Care, Training, Colleges, and Universities, Transportation, and Seniors Affairs, and the President and Chief Executive Officer, Metrolinx.

Origin
(June 17, 2014) Report from the Executive Director, Social Development, Finance and Administration and the Chief Customer Officer, Toronto Transit Commission
Summary

Equitable access to public transit has two core dimensions: service availability and service affordability.

 

Toronto is preparing for a future that includes expanded and enhanced public transit services. These initiatives will increase equitable access to transit, by making high quality transit available to more Torontonians.

 

In light of transit expansion developments that will improve availability, it is timely for the City of Toronto to prepare a complementary transit plan focused on affordability. A Policy Framework for Toronto Transit Fare Equity is needed so that when new transit services become available, they will also be affordable for lower income riders.

 

Over the past year, several reports have been adopted related to reducing the cost of public transit for low income residents and directing various City staff to review different mechanisms for achieving transit fare affordability. What has been missing to date is an overarching strategic policy framework to guide such analyses and lead to recommendations that are relevant to different City programs and can be jointly implemented. To respond effectively to recent directions, this report recommends the preparation of a formal City-wide policy framework for defining, funding, implementing, and evaluating transit affordability. A formal policy framework will clarify the assumptions, goals, and funding requirements for sustaining transit discounts for low income residents and thereby achieve transit fare equity for all Torontonians.  Key considerations that should inform the design of this policy framework are described in this report.

Background Information (Committee)
(June 17, 2014) Report and Appendix A from the Executive Director, Social Development, Finance and Administration and Chief Customer Officer, Toronto Transit Commission on Toward a Policy Framework for Toronto Transit Fare Equity
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70755.pdf)

Speakers

Stefanie Hardman, Fair Fare Coalition
Brenda Thompson, Scarborough Anti-Poverty Coalition
Jessica Bell
Linsey Macphee, Toronto Drop In Network
Helen Armstrong, St. Stephens Community House
Councillor Shelley Carroll

Communications (Committee)
(June 30, 2014) E-mail from Lynne Raskin (EX.New.EX43.18.1)
(July 2, 2014) Letter from Cristina Andrade and Marcelina Gonzalez Rodriguez (EX.New.EX43.18.2)
(http://www.toronto.ca/legdocs/mmis/2014/ex/comm/communicationfile-48461.pdf)

(July 2, 2014) Letter from Jennifer Huang (EX.New.EX43.18.3)
(July 2, 2014) Letter from Jessica Bell, TTCriders (EX.New.EX43.18.4)
(http://www.toronto.ca/legdocs/mmis/2014/ex/comm/communicationfile-48466.pdf)

(July 2, 2014) Letter from Linsay Macphee, Toronto Drop-in Network (EX.New.EX43.18.5)
Communications (City Council)
(July 2, 2014) Submission from Stefanie Hardman (CC.Supp.EX43.18.6)

EX43.19

ACTION 

 

 

Ward: All 

Extending and Continuing City Council-Authorized 2014 Water and Wastewater Consumption Rates and Service Fees and Solid Waste Management Services Rates
Bill 696 has been submitted on this Item.
Public Notice Given
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council extend and continue the Water and Wastewater Consumption Rates and Service Fees set out in Appendix A to the report (June 11, 2014) from the Deputy City Manager and Chief Financial Officer and the Deputy City Manager, Cluster B, and approved by City Council, and enacted by By-law No. 1698-2013, beyond December 31, 2014 until such time that City Council adopts Toronto Water's 2015 Operating and Capital Budgets and any corresponding changes, which may be necessary to the Water and Wastewater Consumption Rates and Service Fees.

 

2.         City Council extend and continue the Solid Waste Rates set out in Appendix B to the report (June 11, 2014) from the Deputy City Manager and Chief Financial Officer and the Deputy City Manager, Cluster B, and approved by City Council and enacted by By-law136-2014, beyond December 31, 2014 until such time that City Council adopts the 2015 Operating and Capital Budgets for Solid Waste Management Services and any corresponding changes, which may be necessary to the Solid Waste Rates.

 

3.         City Council authorize amendments to Municipal Code Chapter 441, Fees and Charges, to provide that all fees and charges approved by City Council and set out in the Appendices to Chapter 441 continue in full force and effect until such time as they are amended or repealed, unless otherwise authorized by City Council and specified in the Municipal Code.

 

4.         City Council authorize the necessary amendments to Municipal Code Chapter 441 – Fees and Charges, and any other necessary Municipal Code Chapters as may be required, to give effect to Recommendations 1, 2 and 3 above.

 

5.         City Council grant authority to the City Solicitor to introduce any necessary Bills required to implement these recommendations, subject to any necessary refinements, including stylistic, format and organization, as may be identified by the City Solicitor, the Deputy City Manager and Chief Financial Officer, the General Manager, Toronto Water and the General Manager, Solid Waste Management Services.

Origin
(June 11, 2014) Report from the Deputy City Manager and Chief Financial Officer and the Deputy City Manager, Cluster B
Summary

This report seeks Council authority to extend and continue, beyond December 31, 2014, the 2014 Water and Wastewater Consumption Rates and Service Fees (the "Toronto Water Rates") and the 2014 Solid Waste Management Services Rates (the "Solid Waste Rates"), set out in Appendix A and B respectively to this report, previously approved by Council at its meeting on December 16, 17 and 18, 2013, (collectively, the "Rates") until such time as the newly elected Council has considered and approved the 2015 Operating and Capital budgets for Toronto Water and Solid Waste Management Services and any corresponding changes which may be necessary to the Rates.

 

In addition, to streamline efficiencies and address this issue, particularly, for future election years, this report seeks Council authority to make any necessary amendments to Municipal Code Chapter 441, Fees and Charges, to provide that all fees and charges approved by Council and set out in the Appendices to Chapter 441 continue in full force and effect until such time as they are amended or repealed, unless otherwise authorized by Council and specified in the Municipal Code.

Background Information (Committee)
(June 11, 2014) Report from the Deputy City Manager and Chief Financial Officer, and the Deputy City Manager, Cluster B on Extending and Continuing City Council-Authorized 2014 Water and Wastewater Consumption Rates and Service Fees and Solid Waste Management Services Rates
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70476.pdf)

(June 11, 2014) Appendix A - Water and Wastewater Consumption Rates to Extend and Continue
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70477.pdf)

(June 11, 2014) Appendix B - Solid Waste Rates to Extend and Continue
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70478.pdf)

(June 11, 2014) Public Notice on Proposed Extension and Continuation of City Council-Authorized 2014 Water and Wastewater Consumption Rates and Service Fees and Solid Waste Management Services Rates into 2015
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70810.pdf)

Public Notice Attachment A - Schedule 1, 2 and 3, Water and Wastewater Consumption Rates
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70811.pdf)

Public Notice Attachment B - Solid Waste Management Services Rates
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70814.pdf)


EX43.20

ACTION 

 

 

Ward: 6 

Development Charge Credits for the Construction of a Portion of Legion Road
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council authorize a development charge credit in the amount of $463,035.30 to Empire (Beyond the Sea) Ltd. for the eligible road works related to the reconstruction of Legion Road adjacent to their site located at 2242 and 2246 Lake Shore Boulevard West subject to Empire (Beyond the Sea) Ltd. executing a Release in a form satisfactory to the City Solicitor.

Origin
(June 13, 2014) Report from the General Manager, Transportation Services
Summary

The purpose of this report is to seek City Council authority to provide development charge credits to Empire (Beyond the Sea) Ltd. ("Empire") related to their construction of the section of Legion Road adjacent to their site located at 2242 and 2246 Lake Shore Boulevard West.  Empire constructed this section of Legion Road in accordance with the vertical profile reflected in the Legion Road Extension Class EA Environmental Study Report (ESR).  As a result, Empire incurred construction costs that they would not have otherwise been responsible for.   On this basis, City staff have concluded that Empire is eligible for a development charge credit (refund) for a portion of their construction costs for the section of Legion Road abutting their site.

 

Funds for the credit are available in the City's Development Charge Reserve Fund.

Background Information (Committee)
(June 13, 2014) Report and Attachment 1 from the General Manager, Transportation Services on Development Charge Credits for the Construction of a Portion of Legion Road
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70743.pdf)


EX43.23

ACTION 

 

 

Ward: All 

2014 Levy on Railway Roadways and Rights of Way and on Power Utility Transmission and Distribution Corridors
Bill 661 has been submitted on this Item.
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council authorize the levy and collection of taxes for the 2014 taxation year on railway roadways and rights of way and on land used as transmission or distribution corridors owned by power utilities, in accordance with subsection 280 (1) of the City of Toronto Act, 2006 and subsection 257.7 (1) the Education Act.

 

2.         City Council grant authority for the introduction of the necessary bill to give effect thereto.

Origin
(June 11, 2014) Report from the Treasurer
Summary

This report seeks Council authority for the introduction of the by-law necessary to levy and collect taxes for the 2014 taxation year on railway roadways and rights of way and on land used as transmission or distribution corridors owned by power utilities.  The levies total approximately $7.2 million in taxation revenue, of which the municipal share is $6.6 million and the provincial education share is $0.6 million.

Background Information (Committee)
(June 11, 2014) Report from the Treasurer on 2014 Levy on Railway Roadways and Rights of Way and on Power Utility Transmission and Distribution Corridors
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70505.pdf)


EX43.24

ACTION 

 

 

Ward: All 

2014 Heads and Beds Levy on Institutions
Bill 660 has been submitted on this Item.
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council authorize the levy and collection of amounts for the 2014 taxation year on hospitals, colleges and universities and correctional facilities as authorized by Section 285 of the City of Toronto Act, 2006.

 

2.         City Council direct that the maximum prescribed amount of $75 be applied per provincially rated hospital bed, full time student, or resident place as prescribed by Ontario Regulation 121/07.

 

3.         City Council grant authority for the introduction of the necessary bill in Council to levy amounts for the 2014 taxation year on hospitals, colleges and universities and correctional facilities.

 

4.         City Council again forward the 2013 report on the Heads and Beds Levy on Institutions to the Premier of Ontario, Minister of Finance and request that the $75.00 levy be increased.

 

Committee Decision Advice and Other Information

The Executive Committee directed the Treasurer to report directly to City Council at its scheduled meeting of July 8 and 9, 2014 on the final 2014 “Heads and Beds” levy should the final 2014 capacity figures for Colleges be received from the Province prior to this Council meeting.

 

Origin
(June 12, 2014) Report from the Treasurer
Summary

This report requests Council authority to adopt a by-law to levy amounts for the 2014 taxation year for public hospitals, universities and colleges, and correctional facilities (the “institutions”), estimated at approximately $16.7 million (annual “Heads and Beds” levy).

Background Information (Committee)
(June 12, 2014) Report and Attachment 1 from the Treasurer on 2014 Heads and Beds Levy on Institutions
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70582.pdf)


EX43.25

ACTION 

 

 

Ward: All 

Property Taxes - 2015 Interim Levy By-Law
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council authorize that the 2015 interim levy for all property classes be based on 50 percent of the total 2014 taxes billed for each property, adjusted, as necessary, to reflect any additional taxes added to the previous year's taxes as a result of assessment added to the tax roll.

 

2.         City Council authorize that the interim levy apply to assessments added to the tax roll for 2014 that were not on the assessment roll when the by-law was passed.

 

3.         City Council authorize that:

 

a.         the interim bill payment due dates for property tax accounts paid on the eleven (11) instalment pre-authorized tax payment plan be: February 17, March 16, April 15, May 15, and June 15, 2015;

 

b.         the interim bill payment due date for the two (2) instalment pre-authorized tax payment plan be March 2, 2015; and

 

c.         the interim bill payment due dates for all other property tax accounts on the regular instalment option or on the six (6) instalment pre-authorized tax payment plan be: March 2, April 1, and May 1, 2015.

 

4.         City Council authorize:

 

a.         the collection of interim taxes;

 

b.         imposing a penalty charge for non-payment of interim taxes at a rate of 1.25 percent of taxes due and unpaid and the addition of such charges on the first day of default; and

  

c.         imposing an interest charge on all outstanding taxes accruing from the first day of default at a rate of 1.25 per cent per month.

 

5.         City Council grant authority to introduce the necessary bill in Council on December 2 and 3, 2014, providing for the levying and collection of the 2015 interim taxes prior to the adoption of the estimates for 2015, which by-law, when enacted, will be effective as of January 1, 2015.

Origin
(June 11, 2014) Report from the Treasurer
Summary

This report recommends the adoption of the 2015 interim levy and requests authority to introduce the necessary by-law at the inaugural meeting of Council on December 2 and 3, 2014.  The 2015 interim levy will raise approximately $1.89 billion for City purposes, and will provide for the cash requirements of the City until such time as the 2015 Operating Budget and 2015 final property tax levy are approved by Council.

Background Information (Committee)
(June 11, 2014) Report from the Treasurer on Property Taxes: 2015 Interim Levy By-Law
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70498.pdf)


EX43.26

ACTION 

 

 

Ward: 13 

Swansea Town Hall Community Centre Request for Cash Flow Advance
Committee Recommendations

The Executive Committee recommends that:

 

1.           City Council approve a cash advance of $0.027 million to the Swansea Town Hall Community Centre to compensate for the loss in rental revenue arising from the closure of the Swansea Nursery School facility in order to meet its operating obligations, and that the source to fund the final net deficit for Swansea Town Hall Community Centre be reported as part of the final 2014 year-end Operating Budget Variance report.

Origin
(June 20, 2014) Letter from the Budget Committee
Summary

The purpose of this report is to recommend a $0.027 million cash advance to the Swansea Town Hall Community Centre. As a result of the implementation of full day kindergarten in September 2014, the Swansea Nursery School (a licensed not-for-profit daycare) advised Swansea Town Hall Community Centre on April 30, 2014 of its decision to partially close its operations beginning in May 2014, with full closure expected as of June 30, 2014. This will result in a loss of rental revenue for the Community Centre for the latter half of 2014. Swansea Town Hall Community Centre is requesting a cash advance of $0.027 million to cover operating expenses for the six-month period as a result of the loss in rental revenue.

Background Information (Committee)
(June 20, 2014) Letter from the Budget Committee on Swansea Town Hall Community Centre Request for Cash Flow Advance
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70911.htm)

(June 4, 2014) Report from the Deputy City Manager and Chief Financial Officer on Swansea Town Hall Community Centre Request for Cash Flow Advance
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70909.pdf)

(April 30, 2014) Appendix 1- Notice of Closure from Swansea Nursery School
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70910.pdf)


EX43.27

ACTION 

 

 

Ward: All 

Increase Reserve Fund Draw for Exhibition Place
Committee Recommendations

The Executive Committee forwards the item to City Council without recommendation.

Origin
(June 20, 2014) Letter from the Budget Committee
Summary

The purpose of this report is to request that Council approve an increase in the draw from the Exhibition Place Conference Centre Reserve Fund (CCRF) of $781,239, as the operating requirement to fund the construction loan payments for the Allstream Centre was higher than originally estimated in the 2013 Approved Operating Budget.

Background Information (Committee)
(June 20, 2014) Letter from the Budget Committee on Increase Reserve Fund Draw for Exhibition Place
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70891.htm)

(June 5, 2014) Report from the Deputy City Manager and Chief Financial Officer on Increase Reserve Fund Draw for Exhibition Place
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70913.pdf)


EX43.28

ACTION 

 

 

Ward: All 

Operating Variance Report for the Year Ended December 31, 2013
The City Manager and the Deputy City Manager and Chief Financial Officer have submitted a memo on this item (EX43.28c)
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council receive the item for information.

Origin
(June 20, 2014) Letter from the Budget Committee
Summary

The purpose of this report is to provide Council with the City of Toronto's Operating Variance for the year ended December 31, 2013 and allocation of the 2013 year-end surplus.

 

The preliminary 2013 year-end operating position for Tax Supported Operations resulted in a net favourable variance of $168.084 million available for distribution after Council directions and legislative requirements are met.  Consistent with City Council's approved Surplus Management Policy, at least 75 percent of the surplus or $126.063 million of the 2013 final year-end operating results will be allocated to the Capital Financing Reserve and $42.021 million will be allocated to underfunded liabilities and/or reserve funds.  The 2013 Tax Supported Operating surplus represents only about 1.8 percent of the approved gross City Budget.

 

For the twelve-month period ended December 31, 2013, Tax Supported Operations are summarized in Table 1 below.

 

(See Table 1 of the Report dated June 4, 2014 from the Deputy City Manager and Chief Financial Officer)

 

Under-spending was driven largely by savings from:

           Lower than budgeted Toronto Transit Commission Conventional Services' expenditures for various items such as depreciation on capital assets, diesel fuel, certain healthcare benefits, maintenance costs for buses and streetcars and vacancies;

           Lower than planned Tax Deficiencies (i.e. write-offs from assessment appeals); and,

           A reduction in caseload for Toronto Employment and Social Services.

 

In addition, higher than budgeted revenue realized from permit applications for Toronto Building, Payment in Lieu of Taxes and the Municipal Land Transfer Tax contributed to the favourable net variance.

 

One program area reported a significant unfavourable variances in 2013.  Court Services ended 2013 with a deficit of about $15.5 million net due to lower ticket issuance and resulting fine revenues.

 

Rate Supported Programs, excluding the Toronto Parking Authority, reported a year-end net favourable variance of $62.956 million which will be returned to their respective program reserve funds.  The Toronto Parking Authority reported an unfavourable variance of $3.187 million net.

 

Table 2 below summarizes Rate Supported Program net variances:

 

(See Table 2 of the Report dated June 4, 2014 from the Deputy City Manager and Chief Financial Officer)

 

The year-end favourable net variance of $59.769 million was driven by Toronto Water's net under-spending of $52.437 million, primarily due to:

 

           Over-achieved revenues of $31.829 million from a less than expected decline in residential water consumption than originally forecasted;

           Higher than expected recoveries for new water and wastewater service connections; and,

           Lower gross expenditures of $20.608 million below expectations primarily due to under-spending in salaries and benefits for vacant positions.

 

Table 3 below summarizes the vacancy rate for the twelve months ended December 31, 2013. For year-end, the City recorded a vacancy rate of 2.6 percent after approved gapping which forms part of 2013 Budget adopted by Council.

 

(See Table 3 of the Report dated June 4, 2014 from the Deputy City Manager and Chief Financial Officer)

Background Information (Committee)
(June 20, 2014) Letter from the Budget Committee on Operating Variance Report for the Year Ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70892.htm)

(June 4, 2014) Report and Appendices A to E from the Deputy City Manager and Chief Financial Officer on Operating Variance Report for the Year Ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70915.pdf)

Background Information (City Council)
(July 8, 2014) Memo from the City Manager and the Deputy City Manager and Chief Financial Officer on Toronto Transit Commission Request to Retain Operating Surplus (EX43.28c)
(http://www.toronto.ca/legdocs/mmis/2014/cc/bgrd/backgroundfile-71307.pdf)


28a Request from the Toronto Transit Commission to Retain Its 2013 Operating Surplus
Origin
(June 2, 2014) Letter from the Chief Financial and Administration Officer, Toronto Transit Commission
Summary

In recommending approval of its Draft Consolidated Financial Statements for the Year Ended December 31, 2013 to the City's Audit Committee, the Toronto Transit Commission Board of Directors also made recommendations with respect to retaining its 2013 $47.7 million operating surplus.

 

Preliminary year-end financial statements indicated a 2013 year-end subsidy of $7.3 million. A number of regular year-end accounting adjustments largely based on actuarial estimates were made in finalizing this number, which is now $47.7 million. In 2013 the TTC spent less than what had been estimated in several areas, such as long-term liabilities for workplace safety, insurance benefits, accident claims payouts, retroactive pay, overhead costs to capital projects and administrative fees.

 

City of Toronto policy requires all surplus to go back to the City which essentially reduces the TTC’s subsidy for that year. This is a City of Toronto policy and applies to all agencies, boards and commissions of the City

 

The surplus cannot be reallocated to the TTC operating budget for one-time service increases because any service increase would need to be maintained year-over-year.

Background Information (Committee)
(June 2, 2014) Letter from the Chief Financial and Administration Officer, Toronto Transit Commission, forwarding Financial Statements for the year ended December 31, 2013 and recommendations regarding 2013 surplus
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70723.pdf)


28b Multi-Year Impact of the Toronto Transit Commission's Request to Retain 2013 Operating Surplus
Origin
(June 16, 2014) Report from the Deputy City Manager and Chief Financial Officer
Summary

The purpose of this report is to identify the multi-year financial impact on both the TTC's Operating Budget and 10-Year Capital Plan, arising from the Toronto Transit Commission's (TTC) request from their meeting of May 28, 2014 that Council approve that the TTC retain $47.7 million in 2013 operating surplus for the purpose of avoiding a fare increase for 2015.

 

This report will also clarify the use of City-wide operating surplus, with the City's Surplus Management Policy stating that at least 75 percent of the City-wide surplus is to be allocated the Capital Financing Reserve. Given a 2013 net favourable variance of $168.1 million, 75 percent or $126.1 million will be directed to the Capital Financing Reserve.  This reserve predominately funds TTC capital projects as part of the Capital Financing Strategy, with $252 million budgeted to fund TTC capital projects in 2014 alone.

 

In addition, it is proposed that $10.8 million of the 2013 surplus is to be used to fund TTC accident claim liabilities.

 

Accordingly, more than the entire 2013 TTC surplus of $47.7 million is already being re-invested back into the TTC. 

Background Information (Committee)
(June 16, 2014) Report from the Deputy City Manager and Chief Financial Officer on Multi-Year Impact of the Toronto Transit Commission's Request to Retain 2013 Operating Surplus
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70722.pdf)


EX43.29

ACTION 

 

 

Ward: All 

Capital Variance Report for the Year Ended December 31, 2013
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council approve in-year budget adjustments to the Toronto Water's 2013 Approved Capital Budget and Plan detailed in Appendix 2 to the report (June 4, 2014) from the Deputy City Manager and Chief Financial Officer with no incremental impact on debt funding

 

2.         City Council approve additional carry forward funding of $0.046 million in unspent capital funding from 2013 for Children Services as detailed in Appendix 3 to the report (June 4, 2014) from the Deputy City Manager and Chief Financial Officer, in order to continue work on previously approved capital project, and that the 2014 Approved Capital Budget be adjusted accordingly with no incremental impact on debt.

 

3.         City Council receive for information Appendix 4 to the report (June 4, 2014) from the Deputy City Manager and Chief Financial Officer which lists 67 capital projects/sub-projects that have been completed and are to be closed, having a total project budget saving of $35.354 million, including savings of $31.660 million in debt funding.

 

4.         City Council authorize and direct the appropriate City Officials to take the necessary action to give effect thereto.

Origin
(June 20, 2014) Letter from the Budget Committee
Summary

The purpose of this report is to provide Council with the City of Toronto Capital Variance for the year-ended December 31, 2013, to seek Council’s approval for in-year budget and 2013 carry forward funding adjustments that have no incremental impact on debt.

 

Capital expenditures for the twelve months ended December 31, 2013 totalled $2.386 billion or 57.9 percent of the 2013 Approved Capital Budget of $4.125 billion (see Table 1).  This spending pattern is consistent with prior years.  As detailed by City Program and Agency in Appendix 1, it is noted that 14 of 33 City Programs and Agencies spent in excess of 60 percent of their respective 2013 Approved Capital Budget.

 

For the twelve-months period ended December 31, 2013, Tax Supported Programs and Agencies reported capital expenditures of $1.837 billion representing 55.7 percent of their collective 2013 Approved Capital Budget of $3.298 billion; Rate Supported Programs reported capital expenditures of $548.752 million, representing 66.3 percent of their collective 2013 Approved Capital Budget of $827.125 million.

 

(See Table 1 of the Report dated June 4, 2014 from the Deputy City Manager and Chief Financial Officer)

 

The rate of spending in 2013  was driven largely by difficulty in finding and securing suitable sites for constructions in accordance with initially planned timeframes; delays in securing funds from cost-sharing partners; longer than planned timelines to obtain necessary approvals or required permits; extensive community consultations; delays in tendering contracts; unanticipated delays in construction start-up; and resources constraints.  Unspent funds for projects that have not been completed have been carried forward to 2014 on an as needed basis, in accordance with the City's Carry Forward Policy. 

 

In addition, several projects were completed under-budget. Through this report staff recommends closing 67 projects which have came in under budget by $35.354 million.

Background Information (Committee)
(June 20, 2014) Letter from the Budget Committee on Capital Variance Report for the Year Ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70893.htm)

(June 4, 2014) Report from the Deputy City Manager and Chief Financial Officer on Capital Variance Report for the Year Ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70921.pdf)

Appendix 1 - 2013 Consolidated Capital Variance Report for the Year Ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70919.pdf)

Appendix 2 - In-Year adjustments
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70920.pdf)

Appendix 3 - 2013 Carry Forwards Funding Adjustments
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70917.pdf)

Appendix 4 - Closed Capital Projects
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70922.pdf)

Appendix 5 - Capital Variance Explanation - Programs/Agencies
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70918.pdf)

Appendix 5 - REVISED Capital Variance Explanation - Programs/Agencies
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-71021.pdf)


EX43.30

ACTION 

 

 

Ward: All 

Amendments to Contract 47017290, 47017308, 47017297 and 47017307 for Repairs of Water and Sewer Connections, Mains and Appurtenances in various Districts
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council amend the 2014 Capital Budget and 2015-2023 Capital Plan for Toronto Water by accelerating the 2015 approved cash flow for All District Water Service Replacement Project (CPW544-03) and Sewer Rehabilitation Project (CPW465-06)  in the amount of $1,550,000.00 and $1,850,000.00 respectively, from 2015 to 2014, as outlined in Table 2 in the report (May 28, 2014) from the General Manager, Toronto Water and the Acting Director, Purchasing and Materials Management, with no budget impact.

 

2.         City Council amend the 2014 Operating Budget for Toronto Water by reallocating the 2014 approved funding for contribution to Toronto Water's Capital Financing Reserve Funds in the total amount of $3,621,440.00 to the 2014 approved funding for contracted services as outlined in Table 2 in the report (May 28, 2014) from the General Manager, Toronto Water and the Acting Director, Purchasing and Materials Management, with a $0 net impact on the 2014 Approved Operating Budget.

 

3.         City Council reverse the 2014 Operating Budget amendment in Recommendation 2 above, as part of the 2015 Operating Budget Process.

 

4.         City Council direct the General Manager, Toronto Water, include for consideration with the 2015 Operating and Capital Budget Process, any additional funding required in 2015 and future years resulting from the impact of the extreme cold weather during the 2014 winter.

Committee Decision Advice and Other Information

The Public Works and Infrastructure Committee, at its meeting of June 18, 2014:

 

1.         Amended Contract 47017290 for Repairs of Water and Sewer Connections, Mains and Appurtenances Toronto East York District, Tender 254-2012, with OJCR Construction Ltd., by an additional amount of $2,500,000.00 net of all taxes ($2,544,000.00 net of HST recoveries) revising the current value from $11,786,948.43 to $14,286,948.43 net of all taxes ($14,538,398.72 net of HST recoveries), subject to City Council approval of Recommendations 1 and 2 from the Executive Committee.

 

2.         Amended Contract 47017308 for Repairs of Water and Sewer Connections, Mains and Appurtenances Etobicoke York District, Tender 255-2012, with OJCR Construction Ltd., by an additional amount of $2,800,000.00 net of all taxes ($2,849,280.00 net of HST recoveries) revising the current value from $8,696,692.66 to $11,496,692.66 net of all taxes ($11,699,034.45 net of HST recoveries), subject to City Council approval of Recommendations 1 and 2 from the Executive Committee.

 

3.         Amended Contract 47017297 for Repairs of Water and Sewer Connections, Mains and Appurtenances NorthYork District, Tender 256-2012, with Finch Paving (1993) Ltd., by an additional amount of $900,000.00 net of all taxes ($915,840.00 net of HST recoveries) revising the current value from $7,083,696.28 to $7, 983,696.28 net of all taxes ($8,124,209.34 net of HST recoveries), subject to City Council approval of Recommendations 1 and 2 from the Executive Committee.

 

4.         Amended Contract 47017307 for Repairs of Water and Sewer Connections, Mains and Appurtenances Scarborough District, Tender 257-2012, with 614128 Ontario Ltd. o/a Trisan Construction, by an additional amount of $700,000.00 net of all taxes ($712,320.00 net of HST recoveries) revising the current value from $5,065,946.02 to $5,765,946.02 net of all taxes ($5,867,426.67 net of HST recoveries), subject to City Council approval of Recommendations 1 and 2 from the Executive Committee.

Origin
(June 20, 2014) Letter from the Budget Committee
Summary

The purpose of this report is to advise on the impact of the extreme cold weather during the 2014 Winter on Toronto Water Operations current contracts, and to seek authority to amend Contracts 47017290, 47017308, 47017297 and 47017307 for Repairs of Water and Sewer Connections, Mains and Appurtenances in various Districts to ensure business continuity to the end of 2014, as well as to seek authority to amend the approved 2014-2023 Capital Budget and Plan and 2014 Operating Budget for Toronto Water in order to allocate appropriate funding for requested contract amendments. It also reports on the cost impact of the volume increase to permanent restoration work to be carried out by Transportation Services in 2015/16.

Background Information (Committee)
(June 20, 2014) Letter from the Budget Committee on Amendments to Contract 47017290, 47017308, 47017297 and 47017307 for Repairs of Water and Sewer Connections, Mains and Appurtenances in various Districts
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70894.htm)

(May 28, 2014) Report from the General Manager, Toronto Water and the Acting Director, Purchasing and Materials Management
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70923.pdf)

Appendix 1 - Funding Requirements by Contract
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70924.pdf)


EX43.31

ACTION 

 

 

Ward: All 

Records Retention By-law Amendment - The Board of Governors of Exhibition Place
Bill 692 has been submitted on this Item.
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council approve of a By-law substantially as set out in Appendix A and the records retention schedule  for the Board of Governors of Exhibition Place set out in Appendix B to the report (May 26, 2014) from the Chief Executive Officer, Exhibition Place.

Origin
(May 26, 2014) Report from the Chief Executive Officer, Exhibition Place
Summary

This report recommends that City Council approve a by-law and records retention schedule for Exhibition Place.

 

Under Section 201, City of Toronto Act, 2006, a record of the City or of its Local Boards, other than a copy of the original record, may only be destroyed if the retention period for the record has expired, except as otherwise provided. In 2006 and 2008, the City of Toronto approved by-laws which established a retention schedule for Exhibition Place. When these by-laws were approved there was an understanding that the schedule did not address all existing records series and that subsequent by-law amendments would capture new record series. This report requests approval for a third, routine amendment to the Board’s records retention by-law, Municipal Code c. 219, Records, Corporate (Local Boards).

 

These amendments revise the existing records retention schedule by adding new classes of records. The appendices containing the draft by-law amendment and the new records retention schedule were prepared by Records and Archives staff and have been reviewed by the Chief Executive Officer, Corporate Secretary and Chief Financial Officer of Exhibition Place. They have also been reviewed by City Legal, and the City’s internal and external auditors.  All concur that the retention schedules affected by this report are appropriate and in compliance with applicable standards and legislation.

Background Information (Committee)
(May 26, 2014) Report and Appendix A from the Chief Executive Officer, Exhibition Place on Records Retention By-law Amendment - The Board of Governors of Exhibition Place
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70319.pdf)

(May 26, 2014) Appendix B - New record retention schedule
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70320.pdf)


EX43.32

ACTION 

 

 

Ward: All 

Toronto Police Service - Renewal of the Community Policing Partnership Program Grant Agreement
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council authorize the City of Toronto to renew the Community Policing Partnership (CPP) Agreement with the Province and the Toronto Police Services Board, on terms and conditions substantially similar to those contained in the previous CPP Grant Program Agreement with the Province, subject to approval as to form by the City Solicitor.

Origin
(May 27, 2014) Report from the Chair, Toronto Police Services Board
Summary

The purpose of this report is to request the Executive Committee to submit a recommendation to City Council to authorize the City of Toronto to renew the Community Policing Partnership (CPP) Program Agreement between the Province of Ontario, the City of Toronto, and the Toronto Police Services Board for a further two-year period – April 1, 2014 to March 31, 2016.  This Agreement was received on April 30, 2014 and replaces the current agreement, which expired on March 31, 2014.

 

Under the Community Policing Partnership Program, the Toronto Police Service (Service) receives grant funding of up to $7.53 million annually to cover a portion ($30,000 per officer) of the salaries and benefits of up to 251 officers.  Although the program is on-going, a formal agreement is entered into every two years.  Revenue of $7.53 million is built into the Service budget each year for the Community Policing Partnership grant program.  In order to maximize the amount of funding received under this grant, the Service must maintain its uniform staffing levels at a predetermined benchmark of at least 5,180 officers.  Uniform staffing levels have been maintained above this benchmark every year since the inception of the Community Policing Partnership Program in 1998 and the current approved authorized uniform strength is 5,505. 

Background Information (Committee)
(May 27, 2014) Report from the Chair, Toronto Police Services Board on Toronto Police Service - Renewal of the Community Policing Partnership Program Grant Agreement
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70322.pdf)

Speakers

Miguel Avila


EX43.33

ACTION 

 

 

Ward: All 

Toronto Police Service - Renewal of the Safer Communities - 1,000 Officers Partnership Program Grant Agreement
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council approve the renewal of the Safer Communities – 1,000 Officers Partnership Program Agreement with the Province and the Toronto Police Services Board, on terms and conditions substantially similar to those contained in the previous Safer Communities – 1,000 Officers Partnership Program Agreement with the Province, subject to approval as to form by the City Solicitor.

Origin
(May 27, 2014) Report from the Chair, Toronto Police Services Board
Summary

The purpose of this report is to request the City’s Executive Committee to submit a recommendation to Toronto City Council to authorize the City of Toronto to renew the Safer Communities – 1,000 Officers Partnership Program Agreement between the Province of Ontario, the City of Toronto and the Toronto Police Services Board for a further two-year period – April 1, 2014 to March 31, 2016.  This Agreement was received on April 30, 2014 and replaces the current agreement, which expired on March 31, 2014.

 

Under the Safer Communities – 1,000 Officers Partnership Program, the Toronto Police Service (Service) receives grant funding of up to $8.75 million annually to cover a portion ($35,000 per officer) of the salaries and benefits of up to 250 officers.  Although the program is on-going, a formal agreement is entered into every two years.  Revenue is built into the Service budget each year for this grant program.  In order to maximize the amount of funding received under this grant, the Service must maintain its uniform staffing levels at a predetermined benchmark of at least 5,510 officers.  With the recent approval of the civilianization of 99 uniform positions, the revised, approved uniform establishment for the Service is 5,505 officers.  Due to this change, the Province has approved the use of premium pay up to a maximum of $175,000 to make up for any potential shortfall in the number of positions to achieve full funding. With this change, the Service would meet the requirements to obtain full funding under the grant.

Background Information (Committee)
(May 27, 2014) Report from the Chair, Toronto Police Services Board on Toronto Police Service - Renewal of the Safer Communities - 1,000 Officers Partnership Program Grant Agreement
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70323.pdf)

Speakers

Miguel Avila


EX43.34

ACTION 

 

 

Ward: All 

Toronto School Boards Task Force Recommendations
Committee Recommendations

The Executive Committee recommends that:

 

1.         City Council request the Deputy Mayor and the Chair of the Toronto School Boards Task Force to meet as soon as possible with the Ontario Minister of Education to discuss City of Toronto concerns regarding Regulation 444/98 and how to better reflect school properties as community assets by providing school boards with greater financial flexibility.

Committee Decision Advice and Other Information

The Executive Committee forwarded the report (May 27, 2014) from the Executive Director, Social Development, Finance and Administration to the City Manager with the request that he consider including the City School Boards Advisory Committee as a recommended Advisory Committee in the new term of Council.

Origin
(June 4, 2014) Letter from the Toronto School Boards Task Force
Summary

In July 2013, City Council established the City of Toronto – Toronto School Boards Task Force as an advisory committee reporting to Council through the Executive Committee. It was

tasked with providing advice to the next term of Council as to the best means to ensure ongoing collaboration between the City and the School Boards.

 

This report provides a consultation summary from Task Force members and their resulting advice for how the City and the School Boards can best collaborate and the key priorities for

such collaboration. The Task Force proposes that the next Term of Council establish a City-School Boards Advisory Committee. City staff will report at the beginning of the next term of

City Council with recommendations on the establishment of Council advisory bodies and working committees.

Background Information (Committee)
(June 4, 2014) Decision Letter from the Toronto School Boards Task Force on Toronto School Boards Task Force Recommendations
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70800.pdf)

(May 27, 2014) Report and Appendices from the Executive Director, Social Development, Finance & Administration on Toronto School Boards Task Force Recommendations
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70801.pdf)

(May 13, 2014) Report from the City Council on Request to explore new partnerships through revision of Ontario Regulation 444/98
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70802.pdf)

(May 28, 2014) Letter frrom Councillor Crawford on School Zone Safety Report
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70803.pdf)


EX43.35

ACTION 

 

 

Ward: All 

Hydro Corridor Lease Agreements
Committee Recommendations

The Executive Committee recommends that:

 

1.         Subject to funding being approved as part of the 2015 Budget Process, City Council request the Director, Real Estate Services to negotiate a licence lease agreement with Hydro One (Ontario Realty Corporation) as an initial measure to transform the remaining Hydro Corridor lands known as Parcels 3, 4, 5, 7, and 9, which have already been identified by Parks, Forestry and Recreation for leasing, located north of Dupont Street and the CP Railway and running from Earlscourt Park to Ossington Avenue, into parkland with recreational amenities that are compatible with the land conditions.

Origin
(June 16, 2014) Letter from City Council
Summary

The west-end hydro corridor has the potential to become an iconic landscape in the City of Toronto, as it can provide a continuous green space for local residents. These subject lands are located north of Dupont Street and the CP Railway, and run from Earlscourt Park to the Annex.  Currently, this corridor provides much needed spatial relief to an area that is compact and densely built.  It also serves a community that is one of the most park-deprived neighbourhoods in the City of Toronto.  However, only pockets of these subject lands are leased by the City, leaving behind fragmented open spaces with large areas of abandoned landscapes.  This includes: the Wiltshire Avenue Corridor, located between Davenport Road and St. Clair Avenue West; the Geary Avenue Lands, located east of Dovercourt Road to Geary Parkette; and the Geary Avenue Lands, located west of Dovercourt Road.  These open landscapes have a tremendous potential to be re-used as a linear park. It can provide the community with much needed amenities that will enhance the City's public realm, while providing residents with a safe and accessible place to enjoy the outdoors.

 

This subject corridor is owned by the Ontario Realty Corporation with Hydro One as the primary user.  The Province has a policy for secondary uses of hydro corridors in place (the Provincial Secondary Land Use Program) and the City already has long-term licences for eight portions of the hydro corridor that are City parks.  These parks are well used by the community and include sports fields, splash pads, allotment gardens and playgrounds. However, by not leasing the entire corridor, many of these open spaces have been abandoned and left in poor conditions.  It also deprives the local community of a continuous physical connection for pedestrians and cyclists.

 

Given the community's strong support towards the revitalization of these lands, Workshop Architecture, an architectural firm located in Ward 17 Davenport, recently organized an international design competition - Green Line Ideas Competition.  This competition attracted many bold visions and proposals from architects, landscape architects, planners, artists and community members that contributed to an overall vision for the public use of this subject hydro corridor. Seventy-seven proposals were submitted to this competition from around the world, all of which clearly elaborated the need to revitalize and reclaim these lands for public use as a measure to enhance the City's public realm.

 

Similar to Toronto's Kay Gardner Beltline Park and New York City's High Line, infrastructure and its respective open spaces must be re-evaluated for future and innovative uses. It is therefore imperative that the City take the initiative to pursue ways that can enable the community to use these lands in new and enjoyable ways.

Background Information (Committee)
(June 16, 2014) Letter from City Council on Hydro Corridor Lease Agreements
(http://www.toronto.ca/legdocs/mmis/2014/ex/bgrd/backgroundfile-70756.pdf)


Audit Committee - Meeting 16
AU16.1

ACTION 

 

 

Ward: All 

City of Toronto - 2013 Audited Consolidated Financial Statements
Committee Recommendations

The Audit Committee recommends that:

 

1.         City Council approve the 2013 Consolidated Financial Statements as attached in Appendix A to the report (June 11, 2014) from the Deputy City Manager and Chief Financial Officer and the Treasurer.

Committee Decision Advice and Other Information

The Audit Committee requested that the Speaker of Council be advised of the Committee's request that this Item be time specific at the July 8-9, 2014 City Council meeting in order to allow residents to watch the presentation and debate.

 

The following City officials made a presentation to the Audit Committee on the City of Toronto 2013 Audited Consolidated Financial Statements:

 

-           Giuliana Carbone, Treasurer

 

-           Mike St. Amant, Director, Accounting Services, City of Toronto.

Origin
(June 11, 2014) Report from the Deputy City Manager and Chief Financial Officer, and the Treasurer
Summary

This report presents the City of Toronto's Consolidated Financial Statements for the year ended December 31, 2013 to Committee and Council for approval and provides highlights of the City’s 2013 financial performance and financial condition as of December 31, 2013.

Background Information (Committee)
(June 11, 2014) Report from the Deputy City Manager and Chief Financial Officer and the Treasurer, submitting the 2013 Audited Consolidated Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70531.pdf)

Appendix A - 2013 Consolidated Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70532.pdf)

Appendix B - Key Issues/Risks Facing the City of Toronto
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70533.pdf)

Appendix C - Glossary
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70534.pdf)

City of Toronto - 2013 Year-end Report - submitted by PricewaterhouseCoopers LLP (AU16.1a)
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70584.pdf)

(June 27, 2014) Presentation Materials submitted by the Treasurer
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-71038.pdf)


AU16.2

ACTION 

 

 

Ward: All 

Financial Statements for the Year Ended December 31, 2013 - Agencies and Corporations
Committee Recommendations

That:

 

1.         City Council receive for information, the 2013 Financial Statements and related documents for the following agencies and corporations:

 

-           Exhibition Place

-           The North York Performing Arts Centre Corporation

-           St. Lawrence Centre for the Arts

-           Toronto Atmospheric Fund

-           Toronto Parking Authority

-           Toronto Public Library

-           Toronto Transit Commission

-           Yonge-Dundas Square

-           Heritage Toronto

-           Toronto Zoo.

Committee Decision Advice and Other Information

The Audit Committee received for information, the 2013 Financial Statements and related documents for the following corporations, having regard that the Statements have previously been considered by City Council:

 

-           Build Toronto

-           Casa Loma Corporation

-           Lakeshore Arena Corporation

-           Toronto Port Lands Company.

Summary

The following agencies and corporations have submitted 2013 Financial Statements and related documents to the Audit Committee for consideration:

 

-           Exhibition Place

-           The North York Performing Arts Centre Corporation

-           St. Lawrence Centre for the Arts

-           Toronto Atmospheric Fund

-           Toronto Parking Authority

-           Toronto Public Library

-           Toronto Transit Commission

-           Yonge-Dundas Square.

 

In addition, City Council on June 10, 11, 12 and 13, 2014, received and forwarded the 2013 Financial Statements of the following corporations to the Audit Committee for information:

 

-           Build Toronto

-           Casa Loma Corporation

-           Lakeshore Arena Corporation

-           Toronto Port Lands Company.


2a Exhibition Place - 2013 Financial Statements
Summary

Financial Statements for Exhibition Place for the year ended December 31, 2013.

Background Information (Committee)
(June 24, 2014) Communication from the Chief Executive Officer, Exhibition Place, regarding 2013 Financial Statements (Final Version)
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70989.pdf)

(June 13, 2014) Communication from the Chief Executive Officer, Exhibition Place, regarding 2013 Financial Statements (Draft Version)
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70749.pdf)

(June 13, 2014) Report from the Chief Executive Officer, Exhibition Place, forwarding 2013 Consolidated Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70816.pdf)

Financial Statements - Exhibition Place - as at December 31, 2013 (Final version posted on June 24, 2014, replaces version previously marked as Draft)
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70750.pdf)

Management Letter to PricewaterhouseCoopers LLP, from the Chief Executive Officer and the Chief Financial Officer, Exhibition Place
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70753.pdf)

(June 13, 2014) Report from the Chief Executive Officer, Exhibition Place, forwarding 2013 Audit Results
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70751.pdf)

Year-end Report - Exhibition Place - for the year ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70752.pdf)


2b The North York Performing Arts Centre Corporation (operating as the Toronto Centre for the Arts) - 2013 Financial Statements
Summary

Financial Statements for The North York Performing Arts Centre Corporation (operating as the Toronto Centre for the Arts) for the year ending December 31, 2013.

Background Information (Committee)
Financial Statements - The North York Performing Arts Centre Corporation (operating as the Toronto Centre for the Arts) - December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70486.pdf)

Year-end Report - The North York Performing Arts Centre Corporation - for the year ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70487.pdf)

(June 6, 2014) Management Letter from the General Manager, North York Performing Arts Centre Corporation
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70488.pdf)


2c St. Lawrence Centre for the Arts - 2013 Financial Statements
Summary

Financial Statements for the St. Lawrence Centre for the Arts as at December 31, 2013.

Background Information (Committee)
Financial Statements - St. Lawrence Centre for the Arts - December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70155.pdf)

Year-end Report - St. Lawrence Centre for the Arts - for the year ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70156.pdf)

(April 24, 2014) Management Letter from the General Manager, and the Director of Finance, St. Lawrence Centre for the Arts
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70157.pdf)


2d Toronto Atmospheric Fund - 2013 Financial Statements
Summary

Consolidated Financial Statements for the Toronto Atmospheric Fund for the year ending December 31, 2013.

Background Information (Committee)
Financial Statement - Toronto Atmospheric Fund - December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70507.pdf)

Explanatory Note to Financial Statements - Toronto Atmospheric Fund
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70508.pdf)

Audit Year-end Report - Toronto Atmospheric Fund - for the year ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70529.pdf)

Annual Report 2013 - Toronto Atmospheric Fund
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70530.pdf)


2e Toronto Parking Authority - 2013 Financial Statements
Summary

Financial Statements for the Toronto Parking Authority for the year ended December 31, 2013.

Background Information (Committee)
Financial Statements - Toronto Parking Authority - December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70483.pdf)

Year-end Report - Toronto Parking Authority - for the year ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70484.pdf)


2f Toronto Public Library Board - 2013 Financial Statements
Summary

Financial Statements for the Toronto Public Library Board as at December 31, 2013.

Background Information (Committee)
(June 3, 2014) Report from the City Librarian, forwarding Financial Statements for the Year Ended December 31, 2013 - Toronto Public Library Board
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70367.pdf)

Financial Statements - Toronto Public Library Board - December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70368.pdf)

Year-end Report - Toronto Public Library Board - for the year ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70369.pdf)


2g Toronto Transit Commission - 2013 Financial Statements
Summary

Consolidated Financial Statements for the Toronto Transit Commission for the year ended

December 31, 2013.

Background Information (Committee)
(June 2, 2014) Letter from the Chief Financial and Administration Officer, TTC, forwarding Financial Statements for the year ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70224.pdf)

Financial Statements - Toronto Transit Commission - December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70225.pdf)

(June 2, 2014) Letter from the Chief Financial and Administration Officer, TTC, forwarding the Year-end Report - Toronto Transit Commission
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70179.pdf)

Year-end Report - Toronto Transit Commission - for the year ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70180.pdf)


2h Yonge-Dundas Square - 2013 Financial Statements
Summary
Financial Statements for Yonge-Dundas Square for the year ending December 31, 2013.
Background Information (Committee)
Financial Statements - Yonge-Dundas Square - December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70406.pdf)

Audit Results Letter - Yonge-Dundas Square - for the year ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70407.pdf)


2m Heritage Toronto - 2013 Financial Statements
Summary

Financial Statements for Heritage Toronto as at December 31, 2013.

Background Information (Committee)
Financial Statements - Heritage Toronto, December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70971.pdf)

Year-end Report - Heritage Toronto - for the year ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70972.pdf)


2n Toronto Zoo - 2013 Financial Statements
Summary

Financial Statements for the Toronto Zoo for the year ended December 31, 2013.

Background Information (Committee)
(June 25, 2014) Decision Letter from the Board of Management of the Toronto Zoo, forwarding the Toronto Zoo's 2013 Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-71024.pdf)

(May 28, 2014) Report from the Chief Operating Officer, Toronto Zoo, regarding the 2013 Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-71025.pdf)

Financial Statements - Toronto Zoo - December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-71022.pdf)

Year-end Report - Toronto Zoo - for the year ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-71023.pdf)


AU16.3

ACTION 

 

 

Ward: All 

Status of the Financial Audits of the City’s Agencies and Corporations for the Year Ended December 31, 2013
Committee Recommendations

The Audit Committee recommends that:

 

1.         City Council receive for information, the report (June 12, 2014) from the Auditor General on the status of the financial audits of the City’s Agencies and Corporations for the year ended December 31, 2013.

Origin
(June 12, 2014) Report from the Auditor General
Summary

The purpose of this report is to provide the Audit Committee and City Council with the status of financial audits of the City’s Agencies and Corporations for the year ended December 31, 2013.

 

The majority of the audits of the City’s Agencies and Corporations have been completed and approved by their respective Boards.  Any financial statements that are outstanding will be available for the next Audit Committee meeting, anticipated for February 2015.

Background Information (Committee)
(June 12, 2014) Report from the Auditor General - Status of the Financial Audits of the City’s Agencies and Corporations for the Year Ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70631.pdf)


AU16.4

ACTION 

 

 

Ward: All 

Trust Funds - 2013 Audited Consolidated Financial Statements
Committee Recommendations

The Audit Committee recommends that:

 

1.         City Council approve the 2013 Trust Fund Statements as attached in Appendix A to the report (June 11, 2014) from the Treasurer.

Origin
(June 11, 2014) Report from the Treasurer
Summary

This report presents the City of Toronto’s Consolidated Trust Funds Financial Statements for the year ended December 31, 2013 to Committee and City Council for approval and provide highlights of the Trust Funds' 2013 financial performance and financial condition as of December 31, 2013.

Background Information (Committee)
(June 11, 2014) Report from the Treasurer - 2013 Audited Trust Funds Consolidated Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70538.pdf)

Appendix A - 2013 Trust Funds - Consolidated Financial Statements for the year ended December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70539.pdf)

Appendix B - Trust Fund Account Descriptions
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70540.pdf)

City of Toronto Trust Funds - 2013 Year-end Report - submitted by PricewaterhouseCoopers LLP (AU16.4a)
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70583.pdf)


AU16.5

ACTION 

 

 

Ward: All 

Sinking Funds - 2013 Audited Financial Statements
Committee Recommendations

The Audit Committee recommends that:

 

1.         City Council approve the 2013 Sinking Funds Statements as attached in Appendix A to the report (June 11, 2014) from the Treasurer.

Origin
(June 11, 2014) Report from the Treasurer
Summary

This report presents the City of Toronto’s Sinking Funds Financial Statements for the year ended December 31, 2013 to Committee and Council for approval and provides highlights of the Sinking Funds' 2013 financial performance and financial condition as of December 31, 2013. 

Background Information (Committee)
(June 11, 2014) Report from the Treasurer regarding the 2013 Audited Sinking Funds Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70535.pdf)

Appendix A - Financial Statements - City of Toronto Sinking Funds, December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70536.pdf)

City of Toronto Sinking Funds - 2013 Year-end Report - submitted by PricewaterhouseCoopers LLP (AU16.5a)
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70659.pdf)


AU16.6

ACTION 

 

 

Ward: All 

Community Centres - 2013 Audited Financial Statements
Committee Recommendations

The Audit Committee recommends that:

 

1.         City Council receive the 2013 audited financial statements of Community Centres attached as Appendices to the report (June 11, 2014) from the Auditor General.

Origin
(June 11, 2014) Report from the Auditor General
Summary

The purpose of this report is to provide the Audit Committee and City Council with the 2013 audited financial statements of Community Centres.

 

The 2013 audited financial statements for the ten Community Centres are presented to Audit Committee after approval by their respective Boards of Management.  The external auditors, Welch LLP, advise that they have provided their comments on internal controls to each organization by way of a report to the Board.  Welch LLP's reports are appended to this report.

 

The financial statements for the Ralph Thornton Community Centre and Scadding Court Community Centre were not available at the time of preparation of this report but are expected to be available for the next meeting of the Audit Committee.

Background Information (Committee)
(June 11, 2014) Report from the Auditor General - Community Centres - 2013 Audited Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70605.pdf)

Appendix 1: 519 Church Street Community Centre
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70606.pdf)

Appendix 2: Applegrove Community Complex
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70607.pdf)

Appendix 3: Cecil Street Community Centre
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70608.pdf)

Appendix 4: Central Eglinton Community Centre
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70609.pdf)

Appendix 5: Community Centre 55
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70610.pdf)

Appendix 6: Eastview Neighbourhood Community Centre
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70611.pdf)

Appendix 7: Harbourfront Community Centre
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70612.pdf)

Appendix 8: Swansea Town Hall Community Centre
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70613.pdf)

Appendix 9: Ralph Thornton Community Centre (not yet available)
Appendix 10: Scadding Court Community Centre
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70617.pdf)


AU16.7

ACTION 

 

 

Ward: All 

Arenas - 2013 Audited Financial Statements
Committee Recommendations

 The Audit Committee recommends that:

 

1.         City Council receive the 2013 audited financial statements of Arenas attached as Appendices to the report (June 11, 2014) from the Auditor General, save and except Appendix 6:  North Toronto Memorial Arena.

 

2.         City Council direct the Board of Management for North Toronto Memorial Arena to adjust their 2013 Financial Statements to address the qualified audit opinion, and to provide a copy of re-issued Financial Statements directly to the Auditor General for review as soon as possible. The Auditor General to determine whether all issues have been appropriately addressed, and if so, submit the Statements to City Council for consideration on August 26, 2014.

 

3.         City Council direct the Board of Management for North Toronto Memorial Arena to ensure that all future Financial Statements are issued without a qualified audit opinion.

Origin
(June 11, 2014) Report from the Auditor General
Summary

The purpose of this report is to provide the Audit Committee and City Council with the 2013 audited financial statements of Arenas.

 

The 2013 audited financial statements for the eight City Arenas are presented to the Audit Committee after approval by their respective Boards or Committees of Management.  The external auditors, Welch LLP, advise that they have provided their comments on internal controls to each organization by way of a report to the Board. Welch LLP’s reports are appended to this report.

 

The external auditors issued a qualified opinion on the financial statements of the North Toronto Memorial Arena.  The qualified opinion was on the basis that the Arena has not recognized the vacation or payroll liability as at December 31, 2013, which constitutes a departure from Canadian public sector accounting standards.

 

The financial statements for the Ted Reeve Community Arena and William H. Bolton Arena were not available at the time of preparation of this report but are expected to be available for the next meeting of Audit Committee.

Background Information (Committee)
(June 11, 2014) Report from the Auditor General - 2013 Audited Financial Statements of Arenas
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70640.pdf)

Appendix 1: Committee of Management - Forest Hill Memorial Arena
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70641.pdf)

Appendix 2: Committee of Management - George Bell Arena
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70642.pdf)

Appendix 3: Committee of Management - Leaside Memorial Community Gardens Arena
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70643.pdf)

Appendix 4: Committee of Management - McCormick Playground Arena
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70644.pdf)

Appendix 5: Board of Management - Moss Park Arena
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70645.pdf)

Appendix 6: Board of Management - North Toronto Memorial Arena
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70646.pdf)

Appendix 7: Committee of Management - Ted Reeve Community Arena (not yet available)
Appendix 8: Committee of Management - William H. Bolton Arena (not yet available)

AU16.8

ACTION 

 

 

Ward: All 

Business Improvement Areas (BIAs) - 2013 Audited Financial Statements - Report No. 1
Committee Recommendations

The Audit Committee recommends that:

 

1.         City Council approve the 2013 audited financial statements and management letters of the forty-two (42) Business Improvement Areas attached as Appendices A to AQ of the report (June 11, 2014) from the Treasurer and the Director, Business Growth Services, Economic Development and Culture.

Origin
(June 11, 2014) Report from the Treasurer and Director, Business Growth Services, Economic Development and Culture
Summary

The purpose of this report is to present the 2013 audited financial statements and management letters for forty-two (42) Business Improvement Areas (BIAs) to Audit Committee and City Council for its approval.

Background Information (Committee)
(June 11, 2014) Report from the Treasurer and Director, Business Growth Services, Economic Development and Culture - 2013 Audited Financial Statements of Business Improvement Areas (BIAs)
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70541.pdf)

Appendix A: Baby Point Gates Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70542.pdf)

Appendix B: Bloor Annex Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70543.pdf)

Appendix C: Bloor By The Park Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70544.pdf)

Appendix D: Bloor Street Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70545.pdf)

Appendix E: Bloor West Village Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70547.pdf)

Appendix F: Bloor Yorkville Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70548.pdf)

Appendix G: Bloorcourt Village Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70549.pdf)

Appendix H: Chinatown Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70551.pdf)

Appendix I: Church-Wellesley Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70552.pdf)

Appendix J: Corso Italia Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70553.pdf)

Appendix K: Crossroads of the Danforth Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70554.pdf)

Appendix L: Danforth Mosaic Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70555.pdf)

Appendix M: Danforth Village Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70556.pdf)

Appendix N: Downtown Yonge Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70557.pdf)

Appendix N1: Downtown Yonge Management Letter
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70558.pdf)

Appendix O: Fairbank Village Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70559.pdf)

Appendix P: Financial District Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70560.pdf)

Appendix P1: Financial District Management Letter
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70525.pdf)

Appendix Q: Forest Hill Village Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70526.pdf)

Appendix R: Greektown on the Danforth Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70527.pdf)

Appendix S: Harbord Street Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70528.pdf)

Appendix T: Hillcrest Village Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70569.pdf)

Appendix U: Junction Gardens Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70570.pdf)

Appendix V: Kennedy Road Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70571.pdf)

Appendix W: Kingsway Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70572.pdf)

Appendix X: Korea Town Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70573.pdf)

Appendix Y: Leslieville Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70562.pdf)

Appendix Y1: Leslieville Management Letter
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70574.pdf)

Appendix Z: Mimico Village Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70575.pdf)

Appendix AA: Mirvish Village Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70576.pdf)

Appendix AB: Mount Dennis Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70577.pdf)

Appendix AC: Pape Village Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70578.pdf)

Appendix AD: Parkdale Village Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70579.pdf)

Appendix AE: Riverside Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70580.pdf)

Appendix AF: Rosedale Main Street Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70563.pdf)

Appendix AG: Sheppard East Village Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70565.pdf)

Appendix AH: St. Clair Gardens Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70566.pdf)

Appendix AI: St. Lawrence Market Neighbourhood Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70567.pdf)

Appendix AJ: The Beach Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70568.pdf)

Appendix AK: The Danforth Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70589.pdf)

Appendix AL: The Eglinton Way Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70590.pdf)

Appendix AM: The Waterfront Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70591.pdf)

Appendix AN: Toronto Entertainment District Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70592.pdf)

Appendix AN1: Toronto Entertainment District Management Letter
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70593.pdf)

Appendix AO: Uptown Yonge Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70594.pdf)

Appendix AP: Yonge-Lawrence Village Financial Statements
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70596.pdf)

Appendix AQ: A letter from the auditor, Rafiq Dosani dated May 26, 2014 stating that there were no significant management letter issues identified.
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70597.pdf)


AU16.10

ACTION 

 

 

Ward: All 

Auditor General’s Status Report on Outstanding Audit Recommendations for City Divisions
Confidential Attachment - Security of property belonging to the City or one of its agencies and corporations; and litigation or potential litigation that affects the City or one of its agencies and corporations.
Committee Recommendations

The Audit Committee recommends that:

 

1.         City Council receive the report (June 11, 2014) from the Auditor General for information.

 

2.         City Council authorize the public release of the recommendations and management comments contained in Confidential Attachment 1 to the report (June 11, 2014) from the Auditor General at the discretion of the City Solicitor, in consultation with the City Manager.

Origin
(June 11, 2014) Report from the Auditor General
Summary

This report provides information regarding the implementation status of audit recommendations contained in various reports issued by the Auditor General to City divisions.  On an annual basis the Auditor General reviews the implementation status of outstanding audit recommendations and reports the results of the review to Council through Audit Committee.

 

Since July 1, 2008 the Auditor General has issued various reports containing a total of 570 recommendations.  Since that time 14 of these recommendations have been identified by the Auditor General as no longer relevant.  Factors such as reorganizations and changes in business practices and service levels have rendered these recommendations as no longer relevant.  Consequently, 556 of the 570 recommendations continue to have relevance.

 

Management has made progress on implementing outstanding audit recommendations.  However, a number of recommendations have been outstanding for a long period of time.  Our analysis indicates 32 recommendations have been outstanding for over three years and 13 of these recommendations are outstanding for over five years.  Management should take steps to implement these recommendations.  

 

The results of our review indicate management has fully implemented 389 or 70 per cent of the recommendations made by the Auditor General during the five year period from July 1, 2008 to June 30, 2013.

 

From a historical perspective, the Auditor General has issued 1,432 recommendations since January 1, 1999.  Management has fully implemented 87 per cent or 1,252 of these 1,432 recommendations.  Continued efforts to implement outstanding recommendations will provide additional benefit to the City through cost savings, additional revenue and enhanced service delivery.

Background Information (Committee)
(June 11, 2014) Report from the Auditor General - Status Report on Outstanding Audit Recommendations for City Divisions
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70627.pdf)

Confidential Attachment 1

AU16.11

ACTION 

 

 

Ward: All 

Auditor General’s Status Report on Outstanding Audit Recommendations for City Agencies and Corporations
Committee Recommendations

The Audit Committee recommends that:

 

1.         City Council receive the report (June 11, 2014) from the City Auditor for information.

Origin
(June 11, 2014) Report from the Auditor General
Summary

This report provides information regarding the implementation status of audit recommendations contained in various reports issued by the Auditor General to City Agencies and Corporations.  On an annual basis the Auditor General reviews the implementation status of outstanding audit recommendations and reports the results of the review to City Council through Audit Committee.

 

Since July 1, 2008 the Auditor General has issued various reports to City Agencies and Corporations containing a total of 168 recommendations.  Since that time nine of these recommendations have been identified by the Auditor General as no longer relevant.  These recommendations are no longer relevant as reorganizations and changes in business practices and service levels have rendered them no longer applicable.  Consequently, 159 of the recommendations continue to have relevance.

 

The results of our review indicate that on a combined basis, City Agencies and Corporations have implemented 77 per cent or 122 of the recommendations made by the Auditor General from July 1, 2008 to June 30, 2013.

 

Continued efforts to implement outstanding recommendations will provide additional benefit to City Agencies and Corporations through cost savings, additional revenue and enhanced service delivery.

 

This update on the status of outstanding recommendations includes the following City Agencies and Corporations:

  1. Toronto Parking Authority
  2. Toronto Police Services
  3. Toronto Transit Commission

 

In addition, the follow-up results for the reports issued to the Toronto Community Housing Corporation (TCHC) are presented in a separate report.

Background Information (Committee)
(June 11, 2014) Report from the Auditor General - Status Report on Outstanding Audit Recommendations for City Agencies and Corporations
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70598.pdf)


AU16.12

ACTION 

 

 

Ward: All 

Auditor General’s Office - Forensic Unit Status Report on Outstanding Recommendations
Committee Recommendations

The Audit Committee recommends that:

 

1.         City Council receive the report (June 9, 2014) from the Auditor General for information.

Origin
(June 9, 2014) Report from the Auditor General
Summary

This report provides information regarding the implementation status of recommendations made by the Forensic Unit of the Auditor General’s Office which were publicly reported through Audit Committee.  These recommendations were made in the context of annual Fraud and Waste Hotline reports or other special reviews such as the 2013 report on Fleet Services Division - Review of Various Equipment Maintenance Practices.

On an annual basis, the Auditor General reviews information provided by management to determine the accuracy of management assertions related to each recommendation.  The results of this review are communicated to Council through Audit Committee.

Since January 2007, the Auditor General has issued various reports related to its operation of the City’s Fraud and Waste Hotline Program.  Since that time a total of 27 recommendations have been reported publicly.

The results of our review indicate management has not fully implemented fourteen outstanding recommendations made in reports by the Auditor General’s Forensic Unit from January 1, 2007 to December 31, 2013.

Continued efforts to implement outstanding recommendations will provide additional benefit to the City through cost savings, additional revenue and enhanced service delivery.

As well, an additional 23 recommendations were made to management staff in the context of confidential investigation reports and have been fully implemented.  The implementation status of confidential recommendations is communicated directly to the City Manager.

Background Information (Committee)
(June 9, 2014) Report from the Auditor General - Forensic Unit Status Report on Outstanding Recommendations
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70639.pdf)


AU16.15

ACTION 

 

 

Ward: All 

Opportunities to Enhance the Oversight of Non-Union Employee Separation Costs
Committee Recommendations

The Audit Committee recommends that:

 

1.         City Council request the Executive Director, Human Resources Division to regularly track non-union employee separation costs.

 

2.         City Council request the City Manager, in consultation with the Executive Director, Human Resources Division and the City Solicitor, to report annually, to the Employee and Labour Relations Committee on cumulative non-union employee separation costs.  The information reported should include a sufficient level of detail and analyses that allows adequate oversight of separation costs, while ensuring that personal information is protected.

 

3.         City Council request the City Manager, in consultation with the Executive Director, Human Resources Division, to review the current process for approving separation costs in order to ensure that the authorization levels are appropriate in the circumstances.  In particular, the process should require the City Manager to approve non-union terminations involving exceptional separation arrangements as well as terminations that would give rise to a conflict of interest risk.

 

4.         City Council request the City Manager to ensure that all separation costs, including any exceptions, are documented and approved in accordance with the required approvals set out in the Separation Program.

 

5.         City Council request the City Manager, in consultation with the Executive Director, Human Resources Division and the City Solicitor, to consider developing and implementing proactive measures to identify terminated employees who have found employment elsewhere to ensure the comparable employment provisions are being followed.  Steps to be considered should include but not be limited to:

 

            a.         periodically mail out notices to employees who receive a separation payment, inquiring as to their employment status;

 

            b.         periodically perform search of publicly available information on the internet; and 

           

            c.         recover overpayments where appropriate.

 

6.         City Council request the City Manager, in consultation with the Executive Director, Human Resources Division and the City Solicitor, to conduct a formal review of the City’s Separation Program on a periodic basis, to ensure that the program remains fair and consistent with the practices of other municipalities and organizations, employment legislation and common law practices.  All revisions should be reflected in the Separation Program and Strategies manual accordingly.

 

7.         City Council request the City Manager to work with both Human Resources and Division Heads to ensure that annual performance evaluations clearly reflect employees performance.  Documentation be retained for all employees particularly those employees who do not meet expectations.

 

8.         City Council request the City Manager, in consultation with the Executive Director, Human Resources Division and the Director, Accounting Services, to develop and implement a communication protocol to ensure that separation costs are properly accounted for in the financial statements.

Committee Decision Advice and Other Information

The Auditor General made a presentation to the Audit Committee on the Opportunities to Enhance the Oversight of Non-union Employee Separation Costs.

Origin
(June 11, 2014) Report from the Auditor General
Summary

The Auditor General’s 2014 Work Plan included a review of the City’s non-union employee separation costs.  The City has statutory and legal obligations to provide separation pay to an affected employee when the employment relationship is terminated by the City.  From 2011 to 2013, 90 terminated non-union employees received separation payments.  Annually, this represents less than one per cent of the 4,200 non-union employees employed by the City.  The average separation amount was approximately $120,000 per employee.

 

The objective of this review was to ensure that non-union employee separation costs have been awarded in accordance with City policies.  For the most part, our review found that separation costs were awarded in accordance with City policies, procedures and applicable regulations.  However, there are opportunities to enhance certain oversight activities.

 

This report contains eight recommendations along with a management response to each of the recommendations.

Background Information (Committee)
(June 11, 2014) Report from the Auditor General - Opportunities to Enhance the Oversight of Non-Union Employee Separation Costs
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70638.pdf)

(June 27, 2014) Presentation Materials submitted by the Auditor General
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-71040.pdf)


AU16.16

ACTION 

 

 

Ward: All 

Controls Over Telecommunication Expenses Need Improvement
Confidential Attachment - Litigation or potential litigation that affects the City or one of its agencies and corporations.
Committee Recommendations

The Audit Committee recommends that:

 

1.         City Council request the Chief Information Officer to develop a process for reviewing contract compliance during the time the contract is awarded as well as during the contract period.

 

2.         City Council request the General Manager, Transportation Services to review existing payment processes for traffic light circuits and evaluate the need to obtain a formal contract for traffic light circuits to include payment requirements, terms, conditions and service levels.

3.         City Council request the City Manager to direct divisions to implement a process for ongoing review and monitoring of telecommunication costs including costs incurred by management employees responsible for approving billing invoices.
Costs incurred as a result of personal use should be reimbursed to the City.

4.         City Council request the City Manager to direct divisions to review controls over access and use of group wireless devices.  The inventory of group wireless devices should be reviewed and those not required should be cancelled.

5.         City Council request the City Manager in consultation with the Chief Information Officer consider placing limitations and restrictions on long distance calls outside North America.  In particular, long distance calling capability should be disabled on group devices.

6.         City Council request the Chief Information Officer to implement a process for timely reporting of telecommunication expenses and related details to divisions.  Wireless service providers should be directed to provide additional billing details to assist in divisional review and analysis of voice and data use charges. 

7.         City Council request the City Manager to direct divisions to ensure wireless device users purchase appropriate wireless voice and data travel packages before travelling outside Canada. 

8.         City Council request the City Manager to direct divisional management to ensure users understand wireless service plan usage limits.  Appropriate changes to plans should be requested on a timely basis to avoid unnecessary costs.

9.         City Council request the Chief Information Officer to review options for conference calling and evaluate whether cost savings could be achieved. 

10.       City Council request the Deputy City Manager and Chief Financial Officer to develop a process to periodically reconcile invoices paid from SAP with the invoices approved in the NetPlus telecommunication system.

11.       City Council request the Deputy City Manager and Chief Financial Officer to review the existing process of manually updating invoice payment information from SAP to the NetPlus telecommunication system and evaluate whether the process can be automated.

12.       City Council request the Chief Information Officer to implement a process ensuring vendor invoices agree with amounts provided in vendor contracts before payments are approved.

13.       City Council request the Chief Information Officer to perform a detailed review of 2013 and any prior period invoices for telecommunication service providers.  Respective wireless vendors should be contacted regarding refund of any overpayments identified. 

14.       City Council request the Chief Information Officer to implement measures to ensure extra work order invoices are validated with price quotes where appropriate and accompanied by work completion reports before payment. 

15.       City Council request the City Manager to direct divisions to review their respective inventory of telecommunication devices to ensure that it reflects the current status of such devices.  Inventories should be adjusted where appropriate and reviews should be performed on a periodic basis. 

16.       City Council request the City Manager to develop exception reporting criteria to assist in evaluating unnecessary telecommunication costs.  Criteria identified should include devices and services with no activity, suspended phones beyond a specified period and phones no longer in use.  Devices and services no longer required should be cancelled. 

17.       City Council request the Chief Information Officer to develop a process requiring formal written documentation for granting access to the NetPlus telecommunication system.  Periodic review of NetPlus system user access should be conducted to ensure continued access aligns with job duties.

18.       City Council request the Chief Executive Officers of City Agencies and Corporations review the issues and recommendations included in this report and consider the relevance to their respective organizations.  Particular emphasis should be placed on evaluating the cost benefit of converting landlines to Voice Over Internet Protocol (VOIP). 

19.       City Council adopt the confidential recommendations in the Confidential Attachment.

 

20.       City Council not authorize the public release of the information contained in the  Confidential Attachment as it relates to litigation or potential litigation that affects the City or its agencies and corporations.

Committee Decision Advice and Other Information

Alan Ash, Director, Auditor General's Office, made a presentation to the Audit Committee - Controls over Telecommunication Expenses Need Improvement.

Origin
(June 10, 2014) Report from the Auditor General
Summary

The Auditor General’s Audit Work Plan included a review of City telecommunication expenses and controls.  This review was selected due to the significant amount of funds involved and the fact that the Auditor General’s Office had not reviewed this area since 2005.  In 2013, telecommunication costs for the City were $19.2 million.

 

The objective of this review was to assess internal controls over the management of telecommunication contracts, payment of vendor invoices, telecommunication device inventory, and oversight of telecommunication expenses.

 

This report includes results reported through a public report enclosed as Appendix 1 and a confidential report attached as Attachment 1.  The public report and the confidential attachment combined contain 20 recommendations that will result in reduced telecommunication costs and improved controls over telecommunication expenses, and the management of telecommunication contracts. 

 

This report also includes one recommendation to City Agencies and Corporations.  The recommendation relates to the need for City Agencies and Corporations to evaluate the feasibility of converting telephone landlines to Voice Over Internet Protocol (VOIP).  Our review indicates significant savings can be achieved through the conversion of existing landlines to VOIP. 

Background Information (Committee)
(June 10, 2014) Report from the Auditor General - Controls Over Telecommunication Expenses Need Improvement
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70658.pdf)

Confidential Attachment 1
(June 27, 2014) Presentation Materials submitted by the Auditor General
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-71041.pdf)


AU16.17

ACTION 

 

 

Ward: All 

Cost Benefits of Extended Warranties for Construction Projects Are Unknown
Committee Recommendations

The Audit Committee recommends that:

 

1.         City Council request the City Manager to review the costs and benefits of the standard use of a two-year warranty period in construction contracts.

 

2.         City Council request the City Manager to standardize procedures for warranty administration.  Policies and procedures should hold construction contract project managers responsible for tracking and monitoring construction performance bonds, warranty periods, inspections and defects requiring repair.

 

3.         City Council request the City Manager to develop warranty documentation standards and reports to improve information tracking and communication between staff.

 

4.         City Council request the City Manager to review technology currently available to improve warranty administration and communication Citywide.

Origin
(May 1, 2014) Report from the Auditor General
Summary

The Auditor General’s Audit Work Plan included a review of City construction contract warranties.  This review was selected due to the significant amount of funds involved and previous Auditor General reports identifying deficiencies in construction project warranty tracking and follow-up.

 

This report provides four recommendations which will strengthen controls over construction contract warranties.  The implementation of the four recommendations included in this report will improve warranty and performance bond tracking, and provide information related to the cost effectiveness and benefits of construction project warranties and performance bonds.  Potential cost savings may be realized by reducing the warranty period on certain construction projects from two years to one year.

Background Information (Committee)
(May 1, 2014) Report from the Auditor General - Cost Benefits of Extended Warranties for Construction Projects Are Unknown
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70618.pdf)


AU16.18

ACTION 

 

 

Ward: All 

Opportunities to Enhance Employee Absenteeism Performance Measures and Reporting of Results
Committee Recommendations

The Audit Committee recommends that:

 

1.         City Council request the Executive Director, Human Resources Division to report annually to the Employee and Labour Relations Committee on employee absenteeism including statistics, performance measures and trend analyses.

2.         City Council request the Executive Director, Human Resources Division to look for opportunities to benchmark the City's employee absenteeism results with other municipalities or organizations.

3.         City Council request the Executive Director, Human Resources Division in consultation with the Director, Pension, Payroll and Employee Benefits to consider enhancing the employee absenteeism performance measures currently in place.

Origin
(April 11, 2014) Report from the Auditor General
Summary

The Auditor General’s 2013 Audit Work Plan included a review of employees' absenteeism due to illness or personal injury.  Absenteeism has a direct impact on productivity that often results in additional costs to the city from employment of replacement staff and overtime.  In 2013, the estimated direct cost of salaries paid to absent employees amounted to $71.7 million ($89.2 million when ill dependent time is included).  The objective for this audit was to determine if there are opportunities to enhance the tracking and reporting of absenteeism performance measures by Human Resources for all City employees.

 

This report contains three recommendations along with a management response to each of the recommendations.

Background Information (Committee)
(April 11, 2014) Report from the Auditor General - Opportunities to Enhance Employee Absenteeism Performance Measures and Reporting of Results
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70624.pdf)


AU16.19

ACTION 

 

 

Ward: All 

Strengthening the City’s Oversight of Social Housing Programs
Committee Recommendations

The Audit Committee recommends that:

 

1.         City Council request the General Manager, Shelter, Support and Housing Administration to develop a risk based process for reviewing eligibility files to ensure that housing providers are effectively administering rent-geared-to-income assistance. 

 

2.         City Council request the General Manager, Shelter, Support and Housing Administration to conduct an assessment among housing providers of training needs and develop appropriate strategies to meet the needs of staff who perform and oversee eligibility reviews.

 

3.         City Council request the General Manager, Shelter, Support and Housing Administration to develop a strategy to deal with potential social housing tenant fraud which as a minimum should include the following:

 

a        policies and procedures setting out standards for staff performing investigations;

 

b        guidelines for housing providers on the steps to be taken in situations where tenant fraud is suspected;

 

c.         provide tools and training for provider and City staff assigned to detecting and investigating irregular activities; and

d        ensure the divisional Fraud Action Plan addresses the potential for tenant fraud.

4.         City Council request the General Manager, Shelter, Support and Housing Administration in collaboration with the General Manager of Toronto Employment and Social Services and the General Manager of Children’s Services explore opportunities to:

 

a        share information for the purpose of verifying eligibility for each program; and

b        collaborate on investigations regarding mutual clients who may be involved in irregular activities.

5.         City Council request the General Manager, Shelter, Support and Housing Administration to use the provincial database to track rent arrears and rent-geared-to-income funds to be recovered.

6.         City Council request the General Manager, Shelter, Support and Housing Administration to report as part of the annual budget process on number of rent-geared-to-income households provided assistance and the total assistance provided.

7.         City Council request the General Manager, Shelter, Support and Housing Administration to update service agreements with social housing providers and include total housing units in the building and any details concerning other obligations such as but not restricted to:

a        any specific mandate for the building;

b.         number of market units in the building;

c        minimum number of rent-geared-to-income units to be maintained at all times; and

d        minimum number and type of accessible units to be maintained in the building.

8.         City Council request the General Manager, Shelter, Support and Housing Administration to ensure the Social Housing Administration System contains complete and accurate information concerning the mandate, and number and type of units available and occupied in each building.

9.         City Council request the General Manager, Shelter, Support and Housing Administration, in collaboration with the Director of Affordable Housing, ensure all affordable housing units are transferred to Social Housing for ongoing administration to make sure they are occupied by appropriate households.

10.       City Council request the General Manager, Shelter, Support and Housing Administration to establish controls to ensure that Annual Information Returns are received, reviewed and processed within the standard timelines established by the Division.

11.       City Council request the General Manager, Shelter, Support and Housing Administration to develop a standardized process for conducting and tracking operational reviews and criteria to determine the frequency and breadth of the review. 

12.       City Council request the General Manager, Shelter, Support and Housing Administration to revise the policies and procedures relating to providers in difficulty and ensure criteria are developed to guide specific interventions. 

13.       City Council request the General Manager, Shelter, Support and Housing Administration in consultation with the Deputy City Manager and Chief Financial Officer to report to City Council in the spring of 2015 on the potential financial implications of obtaining property tax exemptions for eligible social housing providers.

14.       City Council request the General Manager, Shelter, Support and Housing Administration to review all social housing projects to identify those where ownership of the property reverts to the City when the lease expires.

Origin
(June 2, 2014) Report from the Auditor General
Summary

The Auditor General’s Work Plan included a review of social housing subsidies administered by the Social Housing Unit in the Shelter, Support and Housing Administration Division.  The expenditures for the Social Housing Unit in 2013 were $466 million. 

 

The objective of this review was to assess the adequacy of the City’s oversight of social housing in ensuring the accuracy of rent-geared-to-income (RGI) assistance provided to eligible households and operating subsidies to housing providers. 

 

While Toronto Community Housing Corporation (TCHC) is the main provider of social housing units in the City, the focus of this review was on the City's oversight of the additional 246 not-for-profit social housing providers.  In 2013, RGI assistance was provided to 52,309 households living in TCHC housing units and an additional 14,829 households living in housing units supplied by other social housing providers.

 

This report contains 14 recommendations.  Addressing the recommendations in this report will strengthen the City’s oversight role as the service manager for social housing programs. 

Background Information (Committee)
(June 2, 2014) Report from the Auditor General - Strengthening the City’s Oversight of Social Housing Programs
(http://www.toronto.ca/legdocs/mmis/2014/au/bgrd/backgroundfile-70649.pdf)


Board of Health - Meeting 32
HL32.2

ACTION 

 

 

Ward: All 

Strategies to Prevent Heat-Related Illness and Deaths from Extreme Heat Emergencies
Board Recommendations

The Board of Health recommends that:

 

1.         City Council request the City Manager, in consultation with the Medical Officer of Health, to work through The Emergency Management Program Committee (TEMPC) and the Emergency Management Working Group to ensure that heat emergency preparedness and management includes measures to identify vulnerable populations and to provide outreach and heat relief through:

 

a.         a review of heat related risks as part of annual risk assessment;

 

b.         updating Operational Support Functions as required; and

 

c.         updating the Emergency Plan as required.

Board Decision Advice and Other Information

The Board of Health:

 

1.         Requested the Medical Officer of Health to engage with Toronto area Local Health Integrated Networks (Central West, Mississauga/Halton, Toronto Central, Central and Central East) to:

 

a.         ensure that all hospitals and other health service providers have adequate plans to respond to a heat emergency; and

 

b.         encourage all health service providers to ensure that vulnerability assessments for all clients consider if they will be affected by extreme heat.

 

2.         Requested the Medical Officer of Health to collaborate with the Chief Corporate Officer and the Director of the Environment and Energy Division to:

 

a.         ensure that extreme heat events are considered in the Resilient City divisional risk assessments related to extreme weather, including power outages, and that measures are developed to prevent adverse health impacts; and

 

b.         develop and implement an engagement strategy with key stakeholders from the private sector and community services sector to improve resiliency.

 

3.         In order to reduce heat-related illnesses and deaths, requested the Medical Officer of Health to work with the appropriate city officials to fast track implementing the following actions:

 

a.         expand the urban tree canopy, increase green infrastructure, and expand pedestrian and bike networks to reduce the urban heat island effect;

 

b.         increase energy conservation measures, incentivize developing renewable power generation in all buildings to support building a resilient distributed energy system to reduce the impact of brown-outs and black-outs.

 

4.         Requested the Medical Officer of Health to develop and implement a comprehensive health-focused "extreme heat prevention and preparation" public education campaign that focuses on preventative actions Torontonians can take to reduce extreme heat illnesses and deaths. The public education campaign should include:

 

a.         outreach and engagement of vulnerable populations in multi-residential buildings;

 

b.         community forums and partnership engagement with NGOs and community groups; and

 

c.         education activities that target the general public using media, social media, and the public education system.

 

5.         Requested the Medical Officer of Health to work with the Province of Ontario to:

 

a.         develop coordinated and harmonized provincial extreme heat and cold alert systems and response plans;

 

b.         provide appropriate resources required to maximize prevention of, and preparation for public health emergencies that will come from heat-related illnesses and deaths due to severe heat caused by climate change.

 

6.         Forwarded the report (June 13, 2014) from the Medical Officer of Health to Toronto Community Housing with the request that they develop a strategy for protecting vulnerable residents in extreme heat, especially the elderly.

 

7.         Forwarded the report (June 13, 2014) from the Medical Officer of Health to the Canadian Red Cross, Ontario Medical Association, Faith and the Common Good, Social Planning Toronto and Street Health.

Origin
(June 13, 2014) Report from the Medical Officer of Health
Summary

Due to the changing climate, Toronto can expect a fivefold increase in three-day heat waves and an increased likelihood of a heat emergency with high mortality such as has occurred in large cities in other developed countries.  Climate models suggest that by 2049, the annual average temperature will have increased by 4.4 degrees celsius and there will be more than triple the amount of days (approximately 60) with temperatures that exceed 30 degrees celsius compared to historical conditions (2000 to 2009).  As heat episodes increase, so will the health impacts.

 

Currently, Toronto Public Health administers the Heat Alert and Response Program to prevent heat related deaths and illness during usual summertime conditions.  However, the program was not designed to address heat emergencies when heat conditions are more severe and last longer, and which may lead to high mortality.  In that case, the Medical Officer of Health can request the Toronto Office of Emergency Management activate the City of Toronto’s Emergency Operations Centre (EOC) and if necessary, scale up the response through the City's Emergency Plan.  To date, the City's Emergency Plan has never been activated for a heat event.

 

This report outlines strategies to strengthen Toronto's preparedness for heat emergencies, strengthen the healthcare sector's preparedness for heat emergencies, build Toronto's resiliency and develop policies that increase access to cool spaces for heat-vulnerable populations.

Background Information (Board)
(June 13, 2014) Report from the Medical Officer of Health on Strategies to Prevent Heat-Related Illness and Deaths from Extreme Heat Emergencies
(http://www.toronto.ca/legdocs/mmis/2014/hl/bgrd/backgroundfile-70709.pdf)

Speakers

Scott Leon
Franz Hartmann, Executive Director, Toronto Environmental Alliance

Communications (Board)
(June 30, 2014) Submission from Franz Hartmann, Executive Director, Toronto Environmental Alliance  (HL.New.HL32.2.1)
(http://www.toronto.ca/legdocs/mmis/2014/hl/comm/communicationfile-48439.pdf)

(June 30, 2014) Submission from Scott Leon (HL.New.HL32.2.2)

HL32.3

ACTION 

 

 

Ward: All 

Comprehensive Review of Cold Weather Protocols and Cold Weather Health Impacts in Toronto
To be considered with Item CD30.6
Board Recommendations

The Board of Health recommends that:

 

1.         City Council approve the transfer of responsibility for co-ordinating Toronto’s cold weather alert and response program from Shelter, Support and Housing Administration to the Medical Officer of Health in time for the 2014-2015 cold weather season.

Board Decision Advice and Other Information

The Board of Health, should City Council approve the transfer of responsibility for co-ordinating Toronto's cold weather alert and response program from Shelter, Support and Housing Administration to the Medical Officer of Health in time for the 2014-2015 cold weather season:

 

1.         Requested the Medical Officer of Health to assume responsibility for calling Extreme Cold Weather Alerts as of the 2014-2015 cold weather season when Environment Canada forecasts a temperature of -15 °C or colder, taking into account wind chill and other weather conditions.

 

2.         Requested the Medical Officer of Health to update the weather criteria for calling Extreme Cold Weather Alerts as appropriate based on current scientific evidence.

 

3.         Requested that the Medical Officer of Health to develop a comprehensive Cold Weather Plan in collaboration with the General Manager of Shelter, Support and Housing Administration and other City officials as appropriate to reduce health risks for City of Toronto populations.

 

4.         Requested the Medical Officer of Health in, collaboration with appropriate City agencies, to identify and develop strategies to prevent potential health impacts associated with the range of inclement weather types that could adversely impact Toronto as a result of our changing and highly variable climate.

 

5.         Requested Medical Officer of Health, in collaboration with the General Manager of Shelter, Support and Housing Administration, and in consultation with community stakeholders, to develop as part of the Cold Weather Plan an enhanced communications strategy to ensure that at-risk populations are aware of the health risks, protective interventions and available services associated with cold weather, including during Extreme Weather Alerts.

 

6.         Forwarded the report (June 10, 2014) from the Medical Officer of Health and the General Manager, Shelter, Support and Housing Administration to Public Health Ontario, Environment Canada, Health Canada, the Director of the Environment and Energy Division, and Social Planning Toronto.

Origin
(June 10, 2014) Report from the Medical Officer of Health and the General Manager, Shelter, Support and Housing Administration
Summary

This report reviews the temperature thresholds for issuing an Extreme Cold Weather Alert and whether any changes to the protocol are required. It also reports the findings of program reviews of the Metro Hall Warming Centre pilot project and the Out of the Cold program, and updates City Council on previous Council direction to open all 172 flex beds to relieve occupancy pressure in the shelter system.

 

In cold weather, hypothermia, frostbite, and trenchfoot can arise relatively quickly among homeless populations as a result of direct exposure to cold, with severe consequences including death. Emerging research now shows that cold weather also likely increases overall deaths and hospitalizations in Toronto, mainly due to cardiovascular and respiratory causes. Those most at risk among the general population are the elderly and people with pre-existing health concerns.

 

To protect homeless populations, Shelter Support and Housing Administration (SSHA) co-ordinates a suite of winter services including respite services such as drop-in centres that provide temporary escape from the cold, outreach services to connect with individuals on the street and check on their condition, and additional shelter beds. Currently, SSHA calls Extreme Cold Weather Alerts when the temperature reaches -15 °C or colder, or when other extreme winter weather conditions or circumstances warrant it, such as a severe snow storm. During an Alert, SSHA scales up street outreach, transit token availability and shelter access.

 

A new Cold Weather Plan co-ordinated by Toronto Public Health (rather than SSHA), with the Medical Officer of Health responsible for calling Extreme Cold Weather Alerts, will enable the full range of health impacts known to be associated with cold weather to be addressed and offers an ideal opportunity to review and update the criteria for calling Alerts. This transition aligns with practise across much of Ontario, is consistent with the City's approach to calling heat alerts, and provides an opportunity to engage City and community partners in a co-ordinated approach to cold weather messaging and response. As part of this plan, SSHA will maintain a leadership role in providing services to homeless populations.

 

The Metro Hall Warming Centre pilot and the Out of the Cold program are low barrier/low threshold programs that serve people living in precarious housing and a segment of homeless people at risk of exposure to extreme cold weather including those who do not regularly access other homeless support programs or services.  These programs provide a valuable service and should be continued.

 

The activated flex beds removed flexibility from the shelter system to respond to sudden demand surges and compromised Shelter, Support and Housing Administration's ability to respond to such surges in a timely fashion.  Flex beds should be returned to their original purpose, as soon as permanent shelter beds can be introduced to the system.

Background Information (Board)
(June 10, 2014) Report from the Medical Officer of Health and the General Manager, Shelter, Support and Housing Administration (SSHA) on the Comprehensive Review of Cold Weather Protocols and Cold Weather Health Impacts in Toronto
(http://www.toronto.ca/legdocs/mmis/2014/hl/bgrd/backgroundfile-70673.pdf)

(June 10, 2014) Attachment - Summary of Warming Centre Pilot Evaluation
(http://www.toronto.ca/legdocs/mmis/2014/hl/bgrd/backgroundfile-70674.pdf)

Speakers

Tim Maguire, President, CUPE Local 79
Scott Leon

Communications (Board)
(June 28, 2014) E-mail from Reverend Maggie Helwig and Reverend Andrea Budgey, Church of St. Stephen-in-the-Fields (HL.New.HL32.3.1)
(June 28, 2014) Letter from Cathy Crowe, RN, BAAN, M.Ed. (HL.New.HL32.3.2)
(June 30, 2014) Letter from Tim Maguire, President, Canadian Union of Public Employees (CUPE) Local 79 (HL.New.HL32.3.3)
(http://www.toronto.ca/legdocs/mmis/2014/hl/comm/communicationfile-48435.pdf)

(June 30, 2014) Submission from Scott Leon (HL.New.HL32.3.4)

Community Development and Recreation Committee - Meeting 30
CD30.1

ACTION 

 

 

Ward: All 

Award - RFP 0612-14-0007 for the Supply, Installation and Operation of Snack and Hot and Cold Beverage Vending Services for Various Long-Term Care Homes
Confidential Attachment - The security of the property of the municipality or local board
Committee Recommendations

The Community Development and Recreation Committee recommends that: 

 

1.         City Council grant authority to negotiate and enter into a License Agreement with Imperial Vending Services Inc. being the highest scoring proponent meeting the requirements of Request for Proposal No. 0612-14-0007 for the Supply, Installation and Operation of snack and hot and cold beverage vending services for various long-term care homes for a two (2) year term commencing upon date of award to June 14, 2016, with an option to renew the agreement for up to three (3) separate, additional  one (1) year periods from June 15, 2016 until June 14, 2019.

 

2.         City Council authorize the public release of the information contained in the Confidential Attachment 1 of this report following execution of the license agreement to Imperial Vending Services Inc.

Origin
(June 10, 2014) Report from the General Manager, Long-Term Care Homes and Services and the Acting Director, Purchasing and Materials Management Division
Summary

The purpose of this report is to provide information on the results of the Request for Proposal (RFP) No. 0612-14-0007 for the Supply, Installation and Operation of snack and hot and cold beverage vending services for various long-term care homes and to request authority to negotiate and enter into a License Agreement with the recommended proponent, Imperial Vending Services Inc., being the highest scoring proponent, for a two (2) year term commencing upon date of award to June 14, 2016, with the option to renew the agreement for up to three (3) separate, additional one (1) year periods from June 15, 2016 to June 14, 2019. 

Background Information (Committee)
(June 10, 2014) Report from the General Manager, Long-Term Care Homes and Services and the Acting Director, Purchasing and Materials Management Division on the Award - RFP 0612-14-0007 for the Supply, Installation and Operation of Snack and Hot and Cold Beverage Vending Services for Various Long-Term Care Homes
(http://www.toronto.ca/legdocs/mmis/2014/cd/bgrd/backgroundfile-70315.pdf)

(June 10, 2014) Confidential Attachment 1: Proposed Revenues for Long-Term Care Homes and Services

CD30.2

ACTION 

 

 

Ward: All 

Update on City Initiatives to Strengthen Neighbourhoods
Committee Recommendations

The Community Development and Recreation Committee recommends that:

 

1.         City Council delegate authority to the Executive Director, Social Development, Finance and Administration to allocate the Council approved $300,000 in Community Funding for 2014 to support the four neighbourhoods that are transitioning from the Neighbourhood Improvement Area portfolio. 

 

2.         City Council approve one-time funding in the amount of $45,000 to support the stabilization of the Rexdale Community Hub in partnership with the Rexdale Community Health Centre as described in the body of this report.

 

3.         City Council delegate authority to the Executive Director, Social Development, Finance and Administration to re-allocate 2014 Community Service Partnerships funds that are not used during the funding year by organizations to other Community Service Partnerships organizations.

 

Origin
(June 11, 2014) Report from the Executive Director, Social Development, Finance and Administration Division
Summary

On April 1, 2014, City Council adopted the report, Toronto Strong Neighbourhood Strategy (TSNS) 2020 – Recommended Neighbourhood Improvement Areas. TSNS 2020 will work to advance equitable economic, social, health, environmental and participation outcomes in all neighbourhoods across Toronto, with a focus on 31 Neighbourhood Improvement Areas.  By partnering with residents, businesses and agencies, TSNS 2020 will strengthen neighbourhood wellbeing and deliver local impact for citywide change.

 

Council directed the Executive Director, Social Development, Finance and Administration Division to report back before the close of Council 2014 on the implementation process. 

 

This report:

 

-           Provides an update on Emerging Neighbourhoods Strategy and requests delegated authority to Executive Director, Social Development, Finance and Administration Division to allocate transition funding in the emerging neighbourhoods in 2014;

 

-           Recommends one-time funding through the Community Services Partnership (CSP) Program to support the stabilization of the Rexdale Community Hub in partnership with the Rexdale Community Health Centre; and

 

-           Provides an update on the TSNS 2020 Partnership Opportunities Legacy (POL) Funding for 2015.

Background Information (Committee)
(June 11, 2014) Report from the Executive Director, Social Development, Finance and Administration Division on the Update on City Initiatives to Strengthen Neighbourhoods
(http://www.toronto.ca/legdocs/mmis/2014/cd/bgrd/backgroundfile-70475.pdf)

Speakers

Janet Sherbanowski
Donald Cameron, Treasurer, Crime Prevention Association of Toronto (CPAT)


CD30.4

ACTION 

 

 

Ward: All 

Progress on Master Lease Agreements and Update on the Early Learning and Care Assessment for Quality Improvement
Committee Recommendations

The Community Development and Recreation Committee recommends that:

 

1.         City Council receive this report for information.

Origin
(June 11, 2014) Report from the General Manager of Children’s Services
Summary

This report responds to City Council's requests to report on the status of the master lease agreements between school boards and child care operators providing Full-Day Kindergarten before- and after-school programs. It also provides an update on the Early Learning and Care Assessment for Quality Improvement (ELCAQI), the renamed child care quality assessment tool, and confirms that no new concerns have arisen with respect to the Province of Ontario's modernization of child care initiative since the division's last report on this matter.

 

Children's Services has met with the Toronto District School Board (TDSB) to provide recommendations on the draft lease agreement, which concentrate on creating seamless environments for children based on strong partnerships between the different program operators. The Division does not have authority to negotiate lease agreements on behalf of third-party child care operators with the school boards but will continue to encourage seamless experiences for children.

 

The ELCAQI has undergone recent revisions which support best practices. Some changes to the assessment process have also been implemented in response to operators' feedback.  Specifically, a Corrected During Assessment (CDA) process has been introduced to allow operators to rectify certain items that were not initially observed during the assessment visit The assessment tool continues to be informative and helpful to parents whom are choosing child care, for staff as a training tool and Boards of Directors in informing strategic directions and priority investments.

Background Information (Committee)
(June 11, 2014) Report from the General Manager of Children’s Services on the Progress on Master Lease Agreements and Update on the Early Learning and Care Assessment for Quality Improvement
(http://www.toronto.ca/legdocs/mmis/2014/cd/bgrd/backgroundfile-70376.pdf)

Speakers

Jane Mercer, Toronto Coalition for Better Child Care
June Hall, Director, Main Square Day Care Centre


CD30.6

ACTION 

 

 

Ward: All 

Comprehensive Review of Cold Weather Protocols and Cold Weather Health Impacts in Toronto
To be considered with Item HL32.3
Committee Recommendations

The Community Development and Recreation Committee recommends that:

 

1.         City Council approve the transfer of responsibility for co-ordinating Toronto’s cold weather alert and response program from Shelter, Support and Housing Administration to the Medical Officer of Health in time for the 2014-2015 cold weather season.

 

2.         City Council request the General Manager, Shelter, Support and Housing Administration to:

 

a.         Issue a Request for Expression of Interest (REOI) in 2014 to establish community interest in operating and/or co-ordinating 24-hour drop-in services during Extreme Cold Weather Alerts; and

 

b.         Prepare a report to Budget Committee during the 2015 Operating Budget process for their consideration on the results of the REOI, feasibility of the service, potential service delivery model(s) and estimated program costs and tax impacts;

 

3.         City Council request the Medical Officer of Health and the General Manager, Shelter, Support and Housing Administration to develop:

 

a.         a minimum standard for cold weather drop-in service; and

 

b.         an enhanced communication strategy around cold alerts.

 

4.         City Council request the General Manager, Shelter, Support and Housing Administration, to engage in a collaborative outreach effort with the co-ordinating agency of the Out of the Cold program to expand program sites for the 2014-15 season including a strategy for coordination and service provision in the inner-suburbs;

 

5.         City Council request the General Manager, Shelter, Support and Housing Administration and the Chief Corporate Officer to investigate the use of a city-owned facility to provide 24-hour drop-in services during Extreme Cold Weather Alerts; and

 

6.         City Council request the General Manager, Shelter, Support and Housing Administration (SSHA), to include in SSHA's ten-year capital management and infrastructure strategy an analysis of the financial impact of delivering an additional 100 permanent shelter beds with the aim of returning flexibility to the shelter system to respond to unanticipated surges in occupancy levels.

Origin
(June 10, 2014) Report from the Medical Officer of Health and the General Manager, Shelter, Support and Housing Administration
Summary

This report reviews the temperature thresholds for issuing an Extreme Cold Weather Alert and whether any changes to the protocol are required. It also reports the findings of program reviews of the Metro Hall Warming Centre pilot project and the Out of the Cold program, and updates City Council on previous Council direction to open all 172 flex beds to relieve occupancy pressure in the shelter system.

 

In cold weather, hypothermia, frostbite, and trenchfoot can arise relatively quickly among homeless populations as a result of direct exposure to cold, with severe consequences including death. Emerging research now shows that cold weather also likely increases overall deaths and hospitalizations in Toronto, mainly due to cardiovascular and respiratory causes. Those most at risk among the general population are the elderly and people with pre-existing health concerns.

 

To protect homeless populations, Shelter Support and Housing Administration (SSHA) co-ordinates a suite of winter services including respite services such as drop-in centres that provide temporary escape from the cold, outreach services to connect with individuals on the street and check on their condition, and additional shelter beds. Currently, SSHA calls Extreme Cold Weather Alerts when the temperature reaches -15 °C or colder, or when other extreme winter weather conditions or circumstances warrant it, such as a severe snow storm. During an Alert, SSHA scales up street outreach, transit token availability and shelter access.

 

A new Cold Weather Plan co-ordinated by Toronto Public Health (rather than SSHA), with the Medical Officer of Health responsible for calling Extreme Cold Weather Alerts, will enable the full range of health impacts known to be associated with cold weather to be addressed and offers an ideal opportunity to review and update the criteria for calling Alerts. This transition aligns with practise across much of Ontario, is consistent with the City's approach to calling heat alerts, and provides an opportunity to engage City and community partners in a co-ordinated approach to cold weather messaging and response. As part of this plan, SSHA will maintain a leadership role in providing services to homeless populations.

 

The Metro Hall Warming Centre pilot and the Out of the Cold program are low barrier/low threshold programs that serve people living in precarious housing and a segment of homeless people at risk of exposure to extreme cold weather including those who do not regularly access other homeless support programs or services.  These programs provide a valuable service and should be continued.

 

The activated flex beds removed flexibility from the shelter system to respond to sudden demand surges and compromised Shelter, Support and Housing Administration's ability to respond to such surges in a timely fashion.  Flex beds should be returned to their original purpose, as soon as permanent shelter beds can be introduced to the system.

Background Information (Committee)
(June 10, 2014) Report from the Medical Officer of Health and General Manager, Shelter, Support and Housing Administration on the Comprehensive Review of Cold Weather Protocols and Cold Weather Health Impacts in Toronto
(http://www.toronto.ca/legdocs/mmis/2014/cd/bgrd/backgroundfile-70510.pdf)

(June 10, 2014) Attachment - Summary of Warming Centre Pilot Evaluation
(http://www.toronto.ca/legdocs/mmis/2014/cd/bgrd/backgroundfile-70511.pdf)

Speakers

Maggie Helwig, Church of St Stephen in the Fields
Reverend Andrea Budgey
Liisa Schofield, Ontario Coalition Against Poverty (OCAP)
John  Spragge


CD30.8

ACTION 

 

 

Ward: All 

Update on Options for a Lesbian, Gay, Bisexual, Trans, Queer/Questioning, and Two-Spirited (LGBTQ2S) Youth Focused Shelter or Transitional Housing
Committee Recommendations

The Community Development and Recreation Committee recommends that:

 

1.         Council direct the General Manager, Shelter, Support and Housing to report back to the Community Development and Recreation Committee on August 14, 2014 on the feasibility of allocating 25 percent of shelter beds to Lesbian, Gay, Bisexual, Trans, Queer/Questioning, and Two-Spirited (LGBTQ2S) youth in an existing youth shelter facility with the request that the allocation be implemented in the fourth quarter of 2014;

 

2.         City Council request the General Manager, Shelter, Support and Housing Administration to ensure that Lesbian, Gay, Bisexual, Trans, Queer/Questioning, and Two-Spirited(LGBTQ2S) cultural competency, or anti-homophobia and anti-transphobia training be made mandatory for all shelter staff immediately, including maintenance, facilities, hospitality, and management staff;

 

3.         City Council authorize the General Manager, Shelter, Support and Housing Administration, to issue a Request for Expression of Interest (REOI) in 2014 to explore community interest in operating an emergency shelter or transitional housing for Lesbian, Gay, Bisexual, Trans, Queer/Questioning, and Two-Spirited (LGBTQ2S) youth experiencing homelessness; and

 

4.         City Council direct the General Manager, Shelter, Support and Housing Administration, to report to Budget Committee during the 2015 Operating Budget process on the results of the Request for Expression of Interest (REOI), feasibility of the service, and estimated program costs and tax impacts.

Origin
(June 11, 2014) Report from the General Manager, Shelter, Support and Housing Administration
Summary

This report provides an update on the work of City staff and community stakeholders to develop options to support LGBTQ2S (Lesbian, Gay, Bisexual, Trans, Queer/Questioning, and Two-spirited) youth experiencing homelessness in Toronto. The report also contains recommendations on the future direction of this work.

 

Feedback received to date from stakeholders supports the need to create a standalone emergency shelter or transitional housing for LGBTQ2S youth.  In addition, ongoing work is needed to make the current emergency shelter system for both youth and adults more accessible and safe for LGBTQ2S communities.

 

Staff will continue to gather information and research on best practices in other jurisdictions with the aim of developing a service model which will meet the needs of LGBTQ2S homeless youth in Toronto.  Concurrently, staff will incorporate best practices into the development of new emergency shelter standards to be implemented in 2015.

 

Improving access and equity for specific client groups, including LGBTQ2S communities, is a strategic direction in the 2014-2019 Housing Stability Service Planning Framework adopted by City Council in 2014.

Background Information (Committee)
(June 11, 2014) Report from the General Manager, Shelter, Support and Housing Administration on the Update on Options for a Lesbian, Gay, Bisexual, Trans, Queer/Questioning, Two-Spirited (LGBTQ2S) Youth Focused Shelter or Transitional Housing
(http://www.toronto.ca/legdocs/mmis/2014/cd/bgrd/backgroundfile-70514.pdf)

Speakers

Tanya Gulliver-Garcia, Canadian Observatory on Homelessness/Homeless Hub
Helen Kennedy and  Mark Riczu, Egale Canada Human Rights Trust
Dr. Alex Abramovich and Teal-Rose Jaques
Councillor Shelley Carroll

Communications (Committee)
(June 25, 2014) Letter from Tanya Gulliver-Garcia, Canadian Observatory on Homelessness/Homeless Hub  (CD.New.CD30.8.1)
(http://www.toronto.ca/legdocs/mmis/2014/cd/comm/communicationfile-48415.pdf)


CD30.9

ACTION 

 

 

Ward: All 

2014 to 2016 Community Homelessness Prevention Initiative (CHPI) Funding Allocations
Committee Recommendations

The Community Development and Recreation Committee recommends that:

 

1.         City Council authorize the General Manager, Shelter, Support and Housing Administration (SSHA) to enter into agreements and allocate, as community grants, up to $6,543,748 gross and $0 net from the 2015 and 2016 Provincial Community Homelessness Prevention Initiative (CHPI), subject to approval of the 2015 and 2016 operating budgets, as follows:

 

a.         To increase the funding, and enter into an agreement with Daily Bread Food Bank Investment Drop-in Project for up to $300,000 gross and $0 net, as follows:

 

i.          from April 1, 2015 to December 31, 2015 for up to $225,000 gross and $0 net as set out in Appendix A of the report (June 11, 2014) from the General Manager, Shelter, Support and Housing Administration; and

 

ii.          from January 1, 2016 to March 31, 2016 for up to $75,000 gross and $0 net as set out in Appendix A of the report (June 11, 2014) from the General Manager, Shelter, Support and Housing Administration.

 

b.         To extend the funding and enter into agreements with currently funded Drop-in  projects for up to $1,309,871 gross and $0 net, from April 1, 2015 to September 30, 2015 as set out in Appendix B of the report (June 11, 2014) from the General Manager, Shelter, Support and Housing Administration ;

 

c.         To extend the funding and enter into agreements with currently funded Supports to Daily Living (SDL) projects for up to $4,933,877 gross, and $0 net as follows:

 

i.          from April 1, 2015 to December 31, 2015 for up to $3,700,408 gross and $0 net as set out in Appendix C of the report (June 11, 2014) from the General Manager, Shelter, Support and Housing Administration; and

 

ii.         from January 1, 2016 to March 31, 2016 for up to $1,233,469 gross, and $0 net as set out in Appendix C of the report (June 11, 2014) from the General Manager, Shelter, Support and Housing Administration.

 

2.         City Council authorize the General Manager, Shelter, Support and Housing Administration (SSHA) to enter into an agreement with Margaret’s Housing and Community Support for the period June 1, 2014 to March 31, 2016 to deliver drop-in services, for up to $504,166 gross and $0 net subject to approval of the 2015 and  2016 City Operating Budgets as follows:

 

i.          from June 1, 2014 to December 31, 2014 for up to $160,416 gross and $0 net as set out in Appendix D of the report (June 11, 2014) from the General Manager, Shelter, Support and Housing Administration;

 

ii.         from January 1, 2015 to December 31, 2015 for up to $275,000 gross and $0 net as set out in Appendix D of the report (June 11, 2014) from the General Manager, Shelter, Support and Housing Administration; and

 

iii.         from January 1, 2016 to March 31, 2016 for up to $68,750 gross and $0 net as set out in Appendix D of the report (June 11, 2014) from the General Manager, Shelter, Support and Housing Administration.

 

3.         City Council authorize the General Manager, Shelter, Support and Housing Administration (SSHA) to allocate community grants and enter into new agreements, with options to fund for up to five years, with the successful respondents to a Request for Proposal for Drop-in projects, starting October 1, 2015 for up to $705,000 gross and $0 net from the 2015 Community Homelessness Prevention Initiative (CHPI) and up to $2,115,000 gross, and $0 net from the 2016 CHPI, subject to the approval of the 2015 and 2016 City Operating Budgets, and subsequent operating budgets.

 

4.         City Council authorize the General Manager, Shelter, Support and Housing Administration (SSHA) to enter into service agreements and allocate funds up to $700,000 gross and $0 net from the 2015 and 2016 Community Homelessness Prevention Initiative (CHPI) subject to approval of the 2015 and 2016 City Operating Budgets to:

 

a.         Enter into new agreements and amend existing agreements to respond to emerging issues and/or unexpected situations impacting the community, for an amount not to exceed $375,000 gross and $0 net as follows:

 

i.          from January 1, 2015 to December 31, 2015 for up to $300,000 gross and $0 net; and

 

ii.          from January 1, 2016 to March 31, 2016 for up to $75,000 gross and $0 net.

 

b.         Provide funding for the 2015/16 Health and Safety Fund up to $250,000 gross and $0 net consistent with the terms set out in Appendix F of the report (June 11, 2014) from the General Manager, Shelter, Support and Housing Administration, as follows:

 

i.          from January 1, 2015 to December 31, 2015 for up to $200,000 gross and $0 net; and

 

ii.          from January 1, 2016 to March 31, 2016 for up to $50,000 gross and $0 net.

 

c.         Provide funding up to $75,000 gross and $0 net for 2015 Drop-in Appeals. This funding is to be used for appeals made to funding decisions resulting from the Drop-in Request for Proposal (RFP).  In the event that there are no appeals, or that less than $75,000 is required for appeals, the funds would be reallocated to the Health and Safety Fund (Recommendation 4b).

 

5.         City Council authorize the General Manager, Shelter, Support and Housing Administration (SSHA) to extend an existing agreement for the period April 1, 2015 to September 30, 2015 with Neighbourhood Information Post (the lead community agency coordinating the Rent Bank Program in Toronto) to deliver the Toronto Rent Bank Program subject to the approval of the 2015 City Operating Budget as follows:

 

i.          from April 1, 2015 to September 30, 2015 for up to $741,624 gross and $0 net as set out in Appendix E of the report (June 11, 2014) from the General Manager, Shelter, Support and Housing Administration.

 

6.         City Council authorize the General Manager, Shelter, Support and Housing Administration (SSHA) to award community grants consistent with the Toronto Community Grants Policy outlined in Appendix G of the report (June 11, 2014) from the General Manager, Shelter, Support and Housing Administration.

Origin
(June 11, 2014) Report from the General Manager, Shelter, Support and Housing Administration
Summary

This report seeks authority to enter into or extend existing funding agreements with community agencies that help people to find and keep housing and increase housing stability.

 

All of the allocations for which authority is sought in this report are from the City's provincially funded Community Homelessness Prevention Initiative (CHPI) allocation.

 

This report makes recommendations for $160,416 gross and $0 net of the 2014, $7,531,903 gross and $0 net of the 2015 and $3,617,219 gross and $0 net of the 2016 CHPI funding.  In total for the 2014, 2015, and 2016, budgets, allocation of$11,309,538 gross and $0 net in CHPI funds, is recommended. 

 

Funding for the 2014 allocation is available from the 2014 Approved Operating Budget for Shelter, Support and Housing Administration (SSHA).  Recommendations for funding in 2015 and 2016 are subject to the availability of CHPI funding in 2015 and 2016 Operating Budgets for Shelter, Support and Housing Administration.

Background Information (Committee)
(June 11, 2014) Report and Appendices A-G from the General Manager, Shelter, Support and Housing Administration on the 2014 to 2016 Community Homelessness Prevention Initiative (CHPI) Funding Allocations
(http://www.toronto.ca/legdocs/mmis/2014/cd/bgrd/backgroundfile-70512.pdf)


CD30.10

ACTION 

 

 

Ward: All 

Update on the Review of the Centralized Waiting List for Social Housing
Committee Recommendations

The Community Development and Recreation Committee recommends that:

 

1.         City Council authorize the General Manager, Shelter, Support and Housing Administration to implement a choice based system for the selection of households for vacant rent-geared-to-income (RGI) units, such that the highest priority household will be selected for a vacant RGI unit from among the applicant households that express interest within a specified time period, after information about the vacant RGI unit has been made available to all eligible households;

 

2.         City Council authorize the General Manager, Shelter, Support and Housing Administration to revise Local Occupancy Standards for rent-geared-to-income (RGI) assistance as described in Appendix A of the report (June 11, 2014) from the General Manager, Shelter, Support and Housing Administration;

 

3.         City Council authorize the General Manager, Shelter, Support and Housing Administration to revise the social housing provider mandate policy as described in the attached Appendix B of the report (June 11, 2014) from the General Manager, Shelter, Support and Housing Administration;

 

4.         City Council authorize the Deputy City Manager, Cluster A to take steps to integrate the administration of access to rent-geared-to-income (RGI) housing with administration of other housing benefits and supports, and other income-tested human services by:

 

a.         developing an integrated service delivery model for intake and eligibility determination for RGI assistance, housing allowances  and other housing and related City-administered human services;

 

b.         transforming the centralized waiting list system into a multi-service housing registry as a component of the integrated human services delivery model;

 

c.         working with Toronto Community Housing to develop a transition plan for the integrated service delivery model that acknowledges and protects the interests of Toronto Community Housing staff, service partners, applicants and residents; and

 

5.         City Council request the Province to replace the Special Priority Housing Category with long-term funding for a specialized program to provide rent supplements and appropriate supports that better meet the housing needs of victims of domestic abuse.

Origin
(June 11, 2014) Report from the General Manager, Shelter, Support and Housing Administration
Summary

In April 2013, Council approved recommendations from the first phase of a review of the social housing waiting list system, including future directions for improving access to housing services in Toronto.

 

Over the past year, Shelter, Support and Housing Administration (SSHA) staff undertook the second phase of the review, including the following work completed in collaboration with City staff, Toronto Community Housing (TCH) and community partners:

 

-           Community consultations with applicants, service providers and the public.

-           A pilot choice based system, called "My Choice Rental," to improve access to rent-geared-to-income (RGI) housing.

-           Updates and changes to local rules for social housing, including occupancy standards, mandates and the method for ranking applications.

 

The recommendations in this report are intended to ensure that households in need are able to access available housing services in an efficient, transparent and equitable manner.

 

In addition to recommendations for the centralized waiting list for RGI assistance, this report provides a model for integrating access to a range of housing and related services in Toronto. This model will be implemented in coordination with related cross-divisional service initiatives and with the key actions identified in the 2014-2019 Housing Stability Service Planning Framework approved by Council in December 2013.

Background Information (Committee)
(June 11, 2014) Report and Appendices A and B from the General Manager, Shelter, Support and Housing Administration on the Update on the Review of the Centralized Waiting List for Social Housing
(http://www.toronto.ca/legdocs/mmis/2014/cd/bgrd/backgroundfile-70513.pdf)

Presentation on the Update on the Review of the Centralized Waiting List for Social Housing
(http://www.toronto.ca/legdocs/mmis/2014/cd/bgrd/backgroundfile-70990.pdf)


CD30.11

ACTION 

 

 

Ward: 15, 17, 21 

Relocation of Cornerstone Place Shelter
Committee Recommendations

The Community Development and Recreation Committee recommends that:

 

1.         City Council approve the permanent relocation of Cornerstone Place Shelter at 616 Vaughan Road, subject to:

 

a.         Cornerstone Place providing a business case that demonstrates the viability of the shelter's operations at the new location, to the satisfaction of the General Manager, Shelter, Support and Housing Administration; and

 

b.         a community meeting being conducted in accordance with the requirement of the Municipal Shelter By-law 138-2003.

Origin
(June 20, 2014) Report from the General Manager, Shelter, Support and Housing Administration
Summary

Cornerstone Place is a 50-bed men's purchase of service shelter located at 833 St. Clair Avenue West in Ward 21. The property has been sold to a developer and the shelter must vacate the facility in the very near future. The developer is working closely with Cornerstone, Shelter, Support and Housing Administration (SSHA), and the local ward councillor to support the residents staying at the current site for as long as possible. A proposed new location has been identified at 616 Vaughan Road, in Ward 15, which requires Council approval in order to proceed.

 

If Council approves the new location for the shelter, SSHA will work in cooperation with the local ward councillor to conduct a community meeting for area residents to discuss the planned shelter location.

 

In order to ensure service continuity for the men at Cornerstone, Cornerstone Baptist Tabernacle has offered the use of space at 21 Blackthorn Avenue in Ward 17 as a temporary, emergency shelter site until the location at 616 Vaughan Road is ready for occupancy. SSHA staff support this interim solution. If this temporary site cannot be utilized, the residents of Cornerstone would be absorbed into the available beds within the rest of the men's shelter system and the staff at Cornerstone would likely have to be laid off until the new location is ready for occupancy.

Background Information (Committee)
(June 20, 2014) Report from the General Manager, Shelter, Support and Housing Administration on the Relocation of Cornerstone Place Shelter
(http://www.toronto.ca/legdocs/mmis/2014/cd/bgrd/backgroundfile-70948.pdf)


Economic Development Committee - Meeting 32
ED32.6

ACTION 

 

 

Ward: All 

Newcomer Employment Initiatives in Toronto
Committee Recommendations

The Economic Development Committee recommends that:

 

1.         City Council direct the General Manager of Toronto Employment and Social Services to provide an update on newcomer employment initiatives as part of the Workforce Development Strategy progress report, scheduled to be provided to the Economic Development Committee in April 2015.

Origin
(June 6, 2014) Report from the General Manager, Employment and Social Services
Summary

Toronto is one of the most multicultural urban areas in the world, with residents coming from 188 countries and speaking over 140 different languages. Over half of Toronto's residents are born outside Canada, making it an extremely diverse city. The successful settlement and integration of newcomers depends on a range of socio-economic factors. This report addresses one of these factors – supporting people to find jobs and integrate into the labour market – and outlines current approaches and programs the City is undertaking to support newcomers in Toronto's job market.

 

This report identifies areas where the City supports newcomers in the labour force, through partnerships with both governmental and community organizations, outlines three strategic frameworks that guide the City's work with newcomers and provides an overview of dominant issues facing newcomers in Toronto.

Background Information (Committee)
(June 6, 2014) Report from the General Manager, Employment and Social Services on Newcomer Employment Initiatives in Toronto
(http://www.toronto.ca/legdocs/mmis/2014/ed/bgrd/backgroundfile-70343.pdf)


ED32.7

ACTION 

 

 

Ward: 19 

Loan of Durham Cathedral's Magna Carta and Forest Charter to Fort York National Historic Site
Committee Recommendations

The Economic Development Committee recommends that:

 

1.         City Council approve entering into a loan agreement with Durham Cathedral to bring its copies of the Magna Carta and the Forest Charter to Toronto to be exhibited at Fort York National Historic Site in fall 2015.

 

2.         City Council delegate signing authority to the General Manager of Economic Development and Culture for all matters relating to this loan.

 

3.         City Council approve Economic Development and Culture staff undertaking initial planning work in 2014 for the Magna Carta exhibition.

 

4.         City Council direct the General Manager of Economic Development and Culture to include a funding strategy for the 2015 components of the Magna Carta exhibition, with a net zero impact on the tax base, as part of the 2015 operating budget submission for the Economic Development and Culture Division.

Origin
(June 13, 2014) Report from the General Manager, Economic Development and Culture
Summary

The Magna Carta and the Forest Charter are foundational documents for rights, justice and governance in the Western world. To mark the 800th anniversary of the first signing of these documents, Magna Carta Canada has organized a travelling exhibition to bring Durham Cathedral's copies of the Magna Carta and the Forest Charter (dating from 1225) to Canada.

 

In Toronto, it is proposed that the exhibition be mounted in the new Visitor Centre at Fort York National Historic Site. The display of such significant documents - never seen before in this city - will highlight Fort York's new facility and its capability for hosting major exhibitions. It will also build new audiences there and throughout the City's museum system.

 

This report recommends that City Council approve entering into a loan agreement with Durham Cathedral to exhibit its copies of the Magna Carta and the Forest Charter at Fort York National Historic Site in 2015.

 

Council's approval of this loan is required because the insured value of the documents (about $36.5 million) exceeds the authority delegated to the General Manager of Economic Development and Culture for approving cultural matters ($100,000).

Background Information (Committee)
(June 13, 2014) Report from the General Manager, Economic Development and Culture on Loan of Durham Cathedral's Magna Carta and Forest Charter to Fort York National Historic Site
(http://www.toronto.ca/legdocs/mmis/2014/ed/bgrd/backgroundfile-70122.pdf)


ED32.8

ACTION 

 

 

Ward: All 

Culture Build Investment Program - 2014 Allocations
Committee Recommendations

The Economic Development Committee recommends that:

 

1.         City Council approve the allocation of the state of good repair investment of $330,000.00 to the following organizations through the Culture Build Program:

 

Artists to Artists Foundation                                               

$65,000.00

Hot Docs        

     $25,000.00

Red Sky Performance

     $22,000.00

SKETCH

     $81,000.00

GBSP Centre Corp (Young Centre for the Performing Arts)

$15,100.00

Tafelmusik

$100,000.00

Toronto Dance Foundation

$21,900.00

Total:                                                                                  

$330,000.00

 

Origin
(June 10, 2014) Report from the General Manager, Economic Development and Culture
Summary

The purpose of this report is to recommend the 2014 Culture Build Investment Program allocations to seven non-city-owned not-for-profit cultural facilities. The total allocation of $330,000.00 for 2014 Culture Build Investment Program was approved by City Council as part of the Economic Development and Culture operating budget on January 29, 2014. 

 

The Culture Build Investment Program provides matching funds to assist the City's not-for-profit cultural sector with financing for state of good repair capital projects.  The arts and cultural organizations that are supported through the Culture Build Investment Program provide a wide variety of opportunities for Toronto residents to engage in the arts as participants, volunteers or audience members.  In its first eight years, the Culture Build Investment Program has helped bring 71 cultural facilities closer to a state of good repair.

 

The recommended allocations contained in this report are the result of a Peer Panel review of the applications received at the April 14, 2014 deadline according to established criteria. The administration of the review was carried out in accordance with the City of Toronto Grants Policy as adopted by City Council and effective April 2013.  

 

Based on feedback from last year's peer review panel,  Culture Build's eligibility criteria has been expanded to include a wider range of facilities with a  core cultural mandate,  and  to include funding for feasibility studies for projects that would meet the criteria.

Background Information (Committee)
(May 30, 2014) Report and Attachment 1 from the General Manager, Economic Development and Culture on Culture Build Investment Program - 2014 Allocations
(http://www.toronto.ca/legdocs/mmis/2014/ed/bgrd/backgroundfile-70120.pdf)

Speakers

Rudy Ruttimann, Executive Director, SKETCH
Jacklyn Thomas, CEO, Artists to Artists Foundation


ED32.9

ACTION 

 

 

Ward: All 

Strengthening Toronto's Urban Wood Industry
Committee Recommendations

The Economic Development Committee recommends that:

 

1.         City Council direct the General Manager of Economic Development and Culture to continue to work in partnership with industry, other City divisions and other levels of government to support the growth of the urban wood sector in Toronto.

 

2.         City Council direct the General Manager of Economic Development and Culture to continue to work with private and public sector stakeholders to maximize the economic benefits of utilizing local salvaged wood from privately owned trees in Toronto.

Origin
(June 4, 2014) Report from the General Manager, Economic Development and Culture
Summary

Toronto and region has a wood-using industry which employs an estimated 25,000 people.  Toronto is also one of Canada's design centers for both furniture and interior design.  Canada is the world's 4th largest exporter of furniture behind Italy, China and Germany.  Yet the wood that is used in Toronto by Toronto's wood industry comes, for the most part, from far afield.

 

Toronto has a small but vibrant cluster of companies which process Toronto trees on private property into products that are in high demand from local homeowners and commercial operations.  These firms and products are garnering world-wide attention.  There are over 200 firms employing about 1,000 workers in this cluster and they face a number of barriers – one of the most significant being the lack of awareness of their products and services.

 

Economic Development and Culture (EDC) staff efforts to strengthen the Toronto urban wood industry are focused on developing market awareness, creating networks and supply chains to connect established firms to new markets and to provide assistance in growing these companies.

 

Using local wood for economic opportunities, just as producing green energy locally and growing food locally, will keep dollars in the local economy and create new job opportunities in Toronto.  

 

This report briefly describes EDC's efforts to strengthen Toronto's urban wood industry.

Background Information (Committee)
(June 4, 2014) Report and Attachment 1 from the General Manager, Economic Development and Culture on Strengthening Toronto's Urban Wood Industry
(http://www.toronto.ca/legdocs/mmis/2014/ed/bgrd/backgroundfile-70330.pdf)

Speakers

Mike Sharpe, Director, Design and Manufacture, Storyboard Furniture
Janet McKay, Executive Director, LEAF (Local Enhancement and Appreciation of Forests)
Sidney Gendon, Sawmill Sid
Lorant Tapaszi, Roca Wood Works Inc.


ED32.10

ACTION 

 

 

Ward: All 

Utilization Plans - Wood from the Maple Leaf Forever Tree
Committee Recommendations

The Economic Development Committee recommends that:

 

1.         City Council authorize the General Manager of Economic Development and Culture to continue to work with private and public sector partners to maximize the retention of the heritage and cultural value of the Maple Leaf Forever tree through appropriate uses of its wood.

 

2.         City Council direct the General Manager of Economic Development and Culture to report back with a final list of all projects which utilized the wood from the Maple Leaf Forever Tree and to provide the amount of funds raised to support urban forestry initiatives in Toronto.

Origin
(June 4, 2014) Report from the General Manager, Economic Development and Culture
Summary

The silver maple tree at 62 Laing Street, believed to be the inspiration for Alexander Muir's Maple Leaf Forever song written in 1867, was felled by a storm on July 19, 2013.

 

At the October 8, 2013 meeting of City Council, Economic Development and Culture (EDC) was directed to proceed with the utilization plans approved by Council and to report back on the allocation and use of the salvaged wood from this tree.

 

This report outlines the plans for the utilization of the wood from the Maple Leaf Forever (MLF) tree including plans for the exhibition and display of the products produced.

Background Information (Committee)
(June 4, 2014) Report and Attachment 1 from the General Manager, Economic Development and Culture on Utilization Plans - Wood from the Maple Leaf Forever Tree
(http://www.toronto.ca/legdocs/mmis/2014/ed/bgrd/backgroundfile-70318.pdf)

Attachment 2 - Project Outlines: Maple Leaf Forever Tree Wood Projects
(http://www.toronto.ca/legdocs/mmis/2014/ed/bgrd/backgroundfile-70329.pdf)


ED32.11

ACTION 

 

 

Ward: 15 

Intention to Designate the Proposed Dufferin-Wingold Business Improvement Area (BIA)
Committee Recommendations

The Economic Development Committee recommends that:

 

1.         City Council state its intention to designate the area described by Attachment No.1 to the report (May 21, 2014) from the General Manager, Economic Development and Culture, as the Dufferin-Wingold Business Improvement Area under Chapter 19 of the City of Toronto Municipal Code.

 

2.         City Council authorize and direct the City Clerk to send out a notice of City Council’s intention to pass a by-law designating the area described by Attachment No. 1 in this report as a Business Improvement Area (BIA), in accordance with Chapter 19 of the City of Toronto Municipal Code.

 

3.         City Council request the Executive Director of Technical Services to prepare designation by-law maps of the area as described by Attachment No. 1 in this report, and submit them to the City Solicitor.

Origin
(May 21, 2014) Report from the General Manager, Economic Development and Culture
Summary

This report recommends that the City Clerk conduct a poll to determine if there is sufficient support to designate the area along Dufferin Street, between Wingold Avenue on the south and Lawrence Avenue on the north, as the Dufferin-Wingold Business Improvement Area (BIA).

 

Upon completion of the poll, the General Manager of Economic Development and Culture will report on the results to City Council through the Economic Development Committee.  Subject to a positive poll result, staff shall prepare the necessary by-laws and bills to give effect thereto.

Background Information (Committee)
(May 21, 2014) Report and Attachment 1 from the General Manager, Economic Development and Culture on Intention to Designate the Proposed Dufferin-Wingold Business Improvement Area (BIA)
(http://www.toronto.ca/legdocs/mmis/2014/ed/bgrd/backgroundfile-70136.pdf)


ED32.12

ACTION 

 

 

Ward: 22 

Intention to Designate the Proposed Midtown Yonge Business Improvement Area (BIA)
Committee Recommendations

The Economic Development Committee recommends that:

 

1.        City Council state its intention to designate the area described by Attachment No.1 to the report (May 6, 2014) from the General Manager, Economic Development and Culture, as the Midtown Yonge Business Improvement Area under Chapter 19 of the City of Toronto Municipal Code.

 

2.         City Council authorize and direct the City Clerk to send out a notice of City Council’s intention to pass a by-law designating the area described by Attachment No. 1 in this report as a Business Improvement Area (BIA), in accordance with Chapter 19 of the City of Toronto Municipal Code.

 

3.         City Council request the Executive Director of Technical Services to prepare designation by-law maps of the area as described by Attachment No. 1 in this report, and submit them to the City Solicitor.

Origin
(May 6, 2014) Report from the General Manager, Economic Development and Culture
Summary

This report recommends that the City Clerk conduct a poll to determine if there is sufficient support to designate the area along Yonge Street, between the Beltline Trail on the south and Soudan/Berwick Avenues on the north, as the Midtown Yonge Business Improvement Area (BIA).

 

Upon completion of the poll, the General Manager of Economic Development and Culture will report on the results to City Council through the Economic Development Committee.  Subject to a positive poll result, staff shall prepare the necessary by-laws and bills to give effect thereto.

Background Information (Committee)
(May 6, 2014) Report and Attachment 1 from the General Manager, Economic Development and Culture on Intention to Designate the Proposed Midtown Yonge Business Improvement Area (BIA)
(http://www.toronto.ca/legdocs/mmis/2014/ed/bgrd/backgroundfile-70133.pdf)

Communications (Committee)
(June 23, 2014) Letter from Councillor Josh Matlow (ED.New.ED32.12.1)
(http://www.toronto.ca/legdocs/mmis/2014/ed/comm/communicationfile-48394.pdf)


ED32.13

ACTION 

 

 

Ward: 20, 21, 22 

The Dupont Strip Business Improvement Area (BIA) - Name Change
Bill 665 has been submitted on this Item.
Committee Recommendations

The Economic Development Committee recommends that:

 

1.         City Council approve the renaming of the Dupont Strip Business Improvement Area, as defined by the boundaries described in Attachment No. 1 to the report (May 19, 2014) from the General Manager, Economic Development and Culture, to the Dupont by the Castle Business Improvement Area.

 

2.         City Council amend the Toronto Municipal Code Chapter 19, Business Improvement Areas, as required to reflect the name change.

Origin
(May 19, 2014) Report from the General Manager, Economic Development and Culture
Summary

The purpose of this report is to recommend that the name of the Dupont Strip Business Improvement Area be changed to the Dupont by the Castle Business Improvement Area.

Background Information (Committee)
(May 19, 2014) Report and Attachment 1 from the General Manager, Economic Development and Culture on the Dupont Strip Business Improvement Area (BIA) - Name Change
(http://www.toronto.ca/legdocs/mmis/2014/ed/bgrd/backgroundfile-70129.pdf)


ED32.15

ACTION 

 

 

Ward: All 

Small Business Roundtable Summary Report
Committee Recommendations

The Economic Development Committee recommends that:

 

1.         with respect to Taxes/Licenses:

 

a.        City Council direct the General Manager, Economic Development and Culture, to work in consultation with the Chief Financial Officer to review the feasibility of continuing to further reduce the small business commercial property tax gap beyond 2020 to below the targeted 2.5 times residential property tax rate.

 

b.        City Council direct the General Manager, Economic Development and Culture, to review and consider expanding the current initiative on regulatory changes to commercial and industrial properties in areas of rapid development be assessed at the current use rather than the highest and best use.

 

c.        City Council request the Province to eliminate the inequity in the business education tax rates between the City of Toronto and the surrounding region; and

 

d.        City Council direct the General Manager, Economic Development and Culture, to develop, in conjunction with relevant Divisions, a strategy to simplify and streamline the City's business permitting processes by implementing on-line application and processing for required permits and licences.

 

2.         with respect to Promoting Innovation and Start-Ups:

 

a.        City Council direct the General Manager, Economic Development and Culture to explore the feasibility of conducting a quarterly Innovation Showcase whereby emerging start-ups in the City of Toronto can present pitches to invited guests that would be encouraged to help mentor, support and accelerate the connections for these start-up teams as they grow.

 

b.        City Council direct the General Manager, Economic Development and Culture to develop a terms of reference for a Small Business and Start-Up Innovation Council. The Council will act as a forum for discussion of new opportunities, the exchange of ideas and the development of small businesses and start-ups.

 

c.        City Council direct the General Manager, Economic Development and Culture, to submit in writing a request to Invest Toronto, that the agency seek out more start-ups from around the world in addition to attracting large enterprises.

 

3.         with respect to Collaboration and Communication with Small Business:

 

a.        City Council direct the General Manager, Economic Development and Culture to develop a terms of reference for a Small Business Advisory Council, comprised of City Councillors and small business owners and operators that is tasked with providing small businesses with advice, networking opportunities and addressing issues that small businesses regularly face.

 

b.        City Council direct the General Manager, Economic Development and Culture, in collaboration with the Toronto Office of Partnerships and other relevant divisions, to develop and implement a communications strategy to ensure that small businesses are availing themselves of all of the services and opportunities that are open to them.

 

c.        City Council direct the General Manager, Economic Development and Culture, in collaboration with relevant divisions, to pro-actively promote the fact that the City is interested in doing business with the small business sector and to communicate the various ways in which the sector may engage with the City.

 

d.        City Council direct the General Manager, Economic Development and Culture, in collaboration with the Purchasing and Materials Management Division and the Toronto Office of Partnerships, to proactively promote the fact that the City is interested in doing business with the small business sector.

Origin
(June 16, 2014) Letter from the Deputy Mayor Norm Kelly and Councillor Michael Thompson, Chair, Economic Development and Culture Committee
Summary

A summary of the April 11, 2014 Small Business Roundtable Report with recommendations.

Background Information (Committee)
(June 16, 2014) Letter from Deputy Mayor Norman Kelly and Councillor Michael Thompson, Chair, Economic Development and Culture Committee on Re: Small Business Roundtable Report and Recommendations to Support Toronto's Small Businesses
(http://www.toronto.ca/legdocs/mmis/2014/ed/bgrd/backgroundfile-70685.pdf)

Small Business Roundtable Summary Report - April 2014
(http://www.toronto.ca/legdocs/mmis/2014/ed/bgrd/backgroundfile-70672.pdf)


Government Management Committee - Meeting 31
GM31.2

ACTION 

 

 

Ward: All 

Apportionment of Property Taxes - June 16, 2014 Hearing
Public Notice Given
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council approve the apportionment of property taxes in the amounts identified in Appendix A to the report (May 22, 2014) from the Treasurer, under the columns entitled "Apportioned Tax" and "Apportioned Phase In/Capping".

Origin
(May 22, 2014) Report from the Treasurer
Summary

The process of redistributing outstanding property taxes from one (1) parcel of land to many newly created properties following a severance or re-development of land is referred to as “the apportionment of taxes”.

 

This report deals with eight (8) tax apportionment applications made by the Treasurer or to the Treasurer by an owner of land pursuant to section 322 of the City of Toronto Act, 2006, for the properties listed in Appendix A (attached).  

 

The legislation requires Council to hold a public meeting at which the applicants and / or property owners may express any concerns.  Council has delegated authority to hold such public meetings to the Government Management Committee. 

 

Staff  have mailed Notices of Hearing to affected taxpayers advising of the upcoming hearing before the Government Management Committee.

Background Information (Committee)
(May 22, 2014) Report from the Treasurer on Apportionment of Property Taxes - June 16, 2014 Hearing
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69594.pdf)

(May 22, 2014) Appendix A - Apportionment Report - Treasurer Initiated Tax Apportionments
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69595.pdf)


GM31.3

ACTION 

 

 

Ward: All 

Cancellation, Reduction or Refund of Property Taxes - June 16, 2014 Hearing
Public Notice Given
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council approve the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006 as provided in the Detailed Hearing Report marked as Appendix A attached to the report (May 22, 2014) from the Treasurer, excluding the following application:

 

Appeal

Number

Ward

Number

 

Property Address

201300998

6

11 Lake Promenade

 

2.         City Council approve the individual tax appeal applications made pursuant to section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) identified in the Detailed Hearing Report marked as Appendix B to the report (May 22, 2014) from the Treasurer.

Origin
(May 22, 2014) Report from the Treasurer
Summary

This report deals with tax appeal applications made to the Treasurer pursuant to sections 323 and 325 of the City of Toronto Act, 2006 (COTA).  Section 323 permits Council to cancel, reduce or refund taxes in cases when, during the year, a property undergoes changes such as when it is destroyed by fire or demolished, becomes exempt from taxation, or is reclassified due to a change in use.  Under section 325 of the COTA, taxpayers can request a cancellation, reduction or refund of taxes when an error in the assessment roll is identified which results in an overcharge.

 

The legislation requires Council to hold a public meeting where applicants may make a submission in defence of their position.  Council has delegated authority to hold such public meetings to the Government Management Committee.

 

Staff have mailed Notices of Hearing to affected taxpayers advising of the upcoming hearing before the Government Management Committee.

Background Information (Committee)
(May 22, 2014) Report from the Treasurer on Cancellation, Reduction or Refund of Property Taxes - June 16, 2014 Hearing
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69612.pdf)

(May 22, 2014) Appendix A - Council Detail Hearing Report - Section 323 of COTA, Hearing 2014H3
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69613.pdf)

(May 22, 2014) Appendix B - Council Detail Hearing Report - Section 325 of COTA, Hearing 2014H3
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69614.pdf)


GM31.4

ACTION 

 

 

Ward: All 

Processes to Ensure that Developers Pay Property Taxes on New Condominium Developments Prior to Occupancy
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council request the Chief Planner and Executive Director, City Planning, to provide the Revenue Services Division with a copy of the Notice of Approval of a Plan of Condominium and a Plan of Subdivision, to allow the Revenue Services Division to ascertain, prior to registration of the Condominium or Plan of Subdivision, whether there are arrears of property taxes or pending assessment or property tax appeals associated with the development, and to take any actions deemed appropriate.

Origin
(May 28, 2014) Report from the Treasurer
Summary

As requested by Government Management Committee, this report reviews the current processes that are in place to ensure that outstanding property taxes on new condominium developments are paid before the condominium units are occupied or conveyed. This is to ensure that new unit owners do not assume property tax liabilities that are the responsibility of the developer. The report also reviews if any additional processes or options are available to the City to better ensure that developers pay the property taxes associated with new condominium developments prior to occupancy.

Background Information (Committee)
(May 28, 2014) Report from the Treasurer on Processes to Ensure that Developers Pay Property Taxes on New Condominium Developments Prior to Occupancy
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69790.pdf)


GM31.6

ACTION 

 

 

Ward: All 

Build Toronto Progress
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council direct that the Chief Corporate Officer consider on a case by case basis whether it is appropriate to recommend to Council that Build Toronto pay market value for any additional land requested by Build Toronto that is supplementary to or required to implement the development of a property by Build Toronto after Council initially approved terms for the transfer of the property to Build Toronto.

 

2.         City Council direct Build Toronto to provide a summary of the value created on the sale of each property closed during the year and on each project completed during the year within each Annual Report.

 

3.         City Council request the Deputy Mayor to write a letter to the Ontario Minister of Finance requesting the speedy passage of regulatory changes to Build Toronto, previously requested by the City of Toronto.

Origin
(May 29, 2014) Report from the Chief Corporate Officer
Summary

This report is intended to address the request of Government Management Committee, at its meeting held on April 7, 2014, for a report on various matters related to the progress that Build Toronto has achieved.

Background Information (Committee)
(May 29, 2014) Report from the Chief Corporate Officer on Build Toronto Progress
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69957.pdf)


GM31.8

ACTION 

 

 

Ward: All 

Division Designation on City-owned Vehicles
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council direct the Director of Fleet Services to install additional labeling with divisional names on required City Fleet vehicles at an estimated $165,000 in additional costs, as outlined in Option 2b in the report (June 2, 2014) from the Director, Fleet Services.

Origin
(June 2, 2014) Report from the Director, Fleet Services
Summary

This report responds to City Council's direction (April 1-3, 2014), that the City Manager report on the feasibility of adding either permanent or temporary labeling on Fleet vehicles to indicate the division they represent.

 

The fundamental principle and objective of this report's recommendation is to maintain a recognizable and unified corporate identity for the City of Toronto vehicles in accordance with the City of Toronto Identity Policy and the City's Corporate Identity Program.

 

The research and analysis conducted by Fleet Services indicates that adding either permanent or temporary division designation labeling for Fleet vehicles would result in additional costs. It also indicates that this would add complexity to vehicle reassignments or sharing between divisions, reducing overall vehicle utilization and efficiency. 

Background Information (Committee)
(June 2, 2014) Report from the Director, Fleet Services, on Division Designation on City-owned Vehicles
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-70009.pdf)


GM31.9

ACTION 

 

 

Ward: All 

Provision of Sole Source Professional Services from Microsoft Canada Inc. for Migration to Microsoft Exchange E-mail System
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council authorize the Chief Information Officer to negotiate and execute a contract with Microsoft Canada Inc, for the provision of professional services to assist the City with its implementation of the Microsoft Exchange E-mail system, in the amount of $2,260,000.00 including all applicable taxes and charges; $2,035,200.00 net of HST recoveries, on terms and conditions satisfactory to the City Solicitor.

 

2.         City Council request the Deputy City Manager and Chief Financial Officer and the City Solicitor to review and amend processes and requirements in IT goods and services call documents and contracts to attract more qualified vendors to submit competitive responses in IT competitive calls and report to the Government Management Committee in the first quarter of 2015 with an update.

Origin
(May 30, 2014) Report from the Chief Information Officer and the Acting Director, Purchasing and Materials Management
Summary

This report seeks authority to enter into a sole source contract with Microsoft Canada Inc. to provide implementation services for the migration to the Microsoft Exchange E-mail system, in the amount not to exceed $2,035,200.00 net of HST recoveries.

 

The sole source is requested in order to meet the urgent timelines to replace the current E-mail system.  A Request for Proposal (RFP) #3405-13-3121 to select a proponent received only one proposal that met the minimum threshold. The successful proponent was subsequently disqualified during the negotiations process as they refused to meet a mandatory requirement of the RFP to provide a Letter of Credit to guarantee satisfactory performance.

Background Information (Committee)
(May 30, 2014) Report from the Chief Information Officer and the Acting Director, Purchasing and Materials Management, on Provision of Sole Source Professional Services from Microsoft Canada Inc. for Migration to Microsoft Exchange E-mail System
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-70038.pdf)


GM31.10

ACTION 

 

 

Ward: All 

Approval to Initiate and Participate in Assessment Appeals
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council authorize the Treasurer to proceed with the assessment appeals identified in Appendix A to the report (May 29, 2014) from the Treasurer.

 

2.         City Council authorize the Treasurer to participate in the assessment appeals initiated by property owners, as identified in Appendix B to the report (May 29, 2014) from the Treasurer, and any other appeals that may be subsequently identified by the Treasurer as warranting the City's active participation, including any motion, appeal of a decision or other adjudicative process that arises out of property and assessment matters, and approve the actions taken to date by Revenue Services and Legal Services staff in respect to these appeals.

 

3.         City Council authorize the Director of Revenue Services and/or his designate, in consultation with the City Solicitor, be granted standing authority to take all appropriate measures to deal with each of the appeals referred to in the report (May 29, 2014) from the Treasurer, including authority to discontinue or settle such appeals where it is concluded that it is reasonable to do so, to execute minutes of settlement or any other settlement agreement, to appeal any decision where warranted, to commence and pursue any warranted and related adjudicative proceeding such as a request for reconsideration, an application for Judicial Review, the stating of a case or any other proceeding like those referred to.

Origin
(May 29, 2014) Report from the Treasurer
Summary

This report identifies those properties where, as a result of staff review and analysis, the Director of Revenue Services has initiated assessment appeals at the Assessment Review Board (ARB) and is now seeking authorization to proceed with those appeals. The appeals are intended to correct assessments that have been incorrectly classified, under-valued, or wrongly returned on the supplementary/omitted assessment rolls provided to the City in 2013, or on the assessment roll for the 2014 taxation year. In addition, staff are requesting authorization to actively participate in various owner-initiated appeals in order to protect the City’s interests.

 

If the recommendations put forward in this report are adopted, Revenue Services and the City Solicitor's office will proceed to prepare the City's position on a case-by-case basis.

Background Information (Committee)
(May 29, 2014) Report from the Treasurer on Approval to Initiate and Participate in Assessment Appeals
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69946.pdf)

(May 29, 2014) Appendix A - Appeals Initiated by the Treasurer
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69943.pdf)

(May 29, 2014) Appendix B - Property Owner Appeals for West Don Lands - City Participation
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69944.pdf)

(May 29, 2014) Appendix C - Summary of Criteria Approved by City Council in 2006
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69945.pdf)


GM31.11

ACTION 

 

 

Ward: 37 

85 Ellesmere Road - Maryvale Branch Library - Designation of a Portion of Premises as a Municipal Capital Facility
Bill 693 has been submitted on this Item.
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council pass a by-law pursuant to section 252 of the City of Toronto Act, 2006, providing authority to:

 

a.         enter into a municipal capital facility agreement with FCHT Holdings (Ontario) Corporation, the current owner of Parkway Mall at 85 Ellesmere Road, in respect of approximately 4,421 sq. ft. of the current leased space and 577 additional square feet of additional rentable area leased by the Toronto Public Library; and

 

b.         exempt the additional leased space (577 sq. ft.) from taxation for municipal and education purposes, for which the tax exemption is to be effective from the latest of the following dates: the commencement date of the lease; the date the municipal capital facility agreement is signed; or the date the tax exemption by-law is enacted.

 

2.         City Council direct the City Clerk to give written notice of the by-law to the Minister of Education, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, the Conseil Scolaire de District du Centre-Sud-Ouest, and the Conseil Scolaire de District du Catholique Centre-Sud.

 

3.         City Council grant authority for the introduction of the necessary bills to give effect thereto.

Origin
(May 23, 2014) Report from the Treasurer
Summary

This report seeks Council’s authority for the adoption of necessary by-laws to designate as a municipal capital facility the premises occupied by the Maryvale Branch Library located at 85 Ellesmere Road within the Parkway Mall, and to provide a property tax exemption for municipal and education purposes.  The municipal capital facility agreement will provide for a continued exemption for the space currently occupied by the library of approximately 4,421 square feet, and a new exemption for an additional 577 square feet of new space that is being leased by the library starting May 1, 2014.

Background Information (Committee)
(May 23, 2014) Report from the Treasurer on 85 Ellesmere Road - Maryvale Branch Library - Designation of a Portion of Premises as a Municipal Capital Facility
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69655.pdf)


GM31.12

ACTION 

 

 

Ward: 12 

Unpaid Property Taxes at 3500 Eglinton Avenue West
Confidential Attachment - The receiving of advice or communications that are subject to solicitor-client privilege. This report is about litigation or potential litigation that affects the City or one of its agencies, boards, and commissions.
Committee Recommendations

The Government Management Committee recommends:

 

1.         City Council receive the report (May 29, 2014) from the City Solicitor for information.

 

2.         City Council direct that the confidential information in Attachment 1 to the report (May 29, 2014) from the City Solicitor, remain confidential as it is subject to solicitor-client privilege and concerns litigation which affects the City.

Origin
(May 29, 2014) Report from the City Solicitor
Summary

The purpose of this report is to provide an update and information regarding the status of this matter, which first came before the Government Management Committee on February 24, 2014, and was considered by City Council on April 1, 2014.

Background Information (Committee)
(May 29, 2014) Report from the City Solicitor on Unpaid Property Taxes at 3500 Eglinton Avenue West
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69793.pdf)

(May 29, 2014) Confidential Attachment 1 - Unpaid Property Taxes at 3500 Eglinton Avenue West

GM31.13

ACTION 

 

 

Ward: 8 

Real Estate Acquisitions - Toronto-York Spadina Subway Extension Project (South of Steeles)
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council authorize the Director of Real Estate Services to negotiate to acquire and, if necessary, to initiate expropriation proceedings for temporary easements of up to two years over the Property detailed in Appendix "A" of the report (May 29, 2014) from the Chief Corporate Officer, for the construction of the Project.

 

2.         City Council authorize the Director of Real Estate Services to serve and publish Notices of Application for Approval to Expropriate the temporary easements, to forward to the Chief Inquiry Officer any requests for hearing that are received, to attend the hearing to present the City's position, to report the Inquiry Officer's recommendations to City Council for its consideration and to secure such court order(s) or take such other action as may be required to amend any procedural time lines where permitted pursuant to the applicable legislation.

Origin
(May 29, 2014) Report from the Chief Corporate Officer
Summary

On February 7 and 8, 2011, by its adoption of Item CC3.4, City Council authorized the expropriation of portions of 3926-3932 Keele Street and 44-46 Romfield Drive as identified in Appendix "A" (the "Property") for the purposes of four year temporary construction easements to facilitate the Toronto-York Spadina Subway Extension (the "Project").

 

The TTC has now identified the need to extend the easements for up to an addition two year term.  To ensure construction scheduling and timelines for completion of the Project, this report seeks authority to negotiate to acquire temporary easements over the Property for up to an additional two year period and to initiate expropriation proceedings where necessary.

Background Information (Committee)
(May 29, 2014) Report from the Chief Corporate Officer on Real Estate Acquisitions - Toronto-York Spadina Subway Extension Project (South of Steeles)
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-70005.pdf)

(May 29, 2014) Appendix A - Property Requirements Table and Site Map
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-70034.pdf)

(May 29, 2014) Appendix B1 - Expropriation Plan - 3926-3932 Keele Street and Appendix B2 - Expropriation Plan - 44-46 Romfield Drive
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-70036.pdf)


GM31.15

ACTION 

 

 

Ward: 12 

Amendment to Below-Market Rent Lease Agreement with For Youth Initiative at 1652 Keele Street
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council authorize an amendment to the existing Below-Market Rent lease agreement with For Youth Initiative ("FYI") to add approximately 246 square feet of additional space on the ground floor of the building located on the property known municipally as 1652 Keele Street, substantially based on the terms set out in the attached Appendix "A" of the report (June 2, 2014) from the Chief Corporate Officer and the Executive Director, Social Development, Finance and Administration, with such revisions thereto and such other terms and conditions acceptable to the Chief Corporate Officer and in a form acceptable to the City Solicitor.

 

2.         City Council grant an exemption from the Return on Investment (ROI) requirement as the tool is under development with Social Development, Finance and Administration Division.

Origin
(June 2, 2014) Report from the Chief Corporate Officer and the Executive Director, Social Development, Finance and Administration
Summary

The purpose of this report is to obtain authority to amend an existing Below-Market Rent ("BMR") lease with the tenant, For Youth Initiative, to include approximately 246 square feet of additional space within the building located at 1652 Keele Street.

Background Information (Committee)
(June 2, 2014) Report from the Chief Corporate Officer and the Executive Director, Social Development, Finance and Administration, on Amendment to Below-Market Rent Lease Agreement with For Youth Initiative at 1652 Keele Street
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-70042.pdf)

(June 2, 2014) Appendix "A" - Major Terms and Conditions for 1652 Keele Street
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-70043.pdf)

(June 2, 2014) Location Map - 1652 Keele Street
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-70044.pdf)


GM31.18

ACTION 

 

 

Ward: All 

Metropolitan Toronto Pension Plan - Actuarial Valuation Report as at December 31, 2013
Bill 662 has been submitted on this Item.
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council receive the "Actuarial Valuation Report as of December 31, 2013" (attached as Attachment 1 to the report (May 23, 2014) from the Treasurer) prepared by Mercer Human Resource Consulting with respect to the Metropolitan Toronto Pension Plan.

 

2.         City Council approve, effective January 1, 2014, a total ad hoc cost-of-living increase of 1.94% in pension benefits to pensioners of the Metropolitan Toronto Pension Plan at an estimated total actuarial cost of $8.9 million on a solvency basis which will be borne by the Plan comprised on the following:

 

a.         a 0.94% increase effective January 1, 2014, based on the average of the Statistics Canada CPI over 2013; and

 

b.         a 1.0% increase effective January 1, 2014, based on the average of the Statistics Canada CPI over 2011, made as a catch-up payment as such an increase was not granted to pensioners at January 1, 2012 due to insufficient funds in the Indexation Reserve Account.  The plan now has sufficient funds to cover this increase and such a payment is allowable under the By-Law and the Pension Benefits Act.  The increase is effective January 1, 2014 and is not retroactive to prior years.

 

3.         By-law No. 15-92 of the former Metropolitan Corporation governing the Metropolitan Toronto Pension Plan as amended to date be further amended accordingly and authority be granted to introduce the necessary bill in Council.

Origin
(May 23, 2014) Report from the Treasurer
Summary

This report submits the Actuarial Valuation as at December 31, 2013 for the Toronto Metropolitan Toronto Pension Plan (the Plan) and recommends a total cost-of-living increase of 1.94% to pensioners effective January 1, 2014.  The 2013 Valuation sets forth the financial position of the Plan for the year ended December 31, 2013 on both a going-concern and a solvency basis, and confirms that the Plan does not require any special payments by the City of Toronto.

Background Information (Committee)
(May 23, 2014) Report from the Treasurer on Metropolitan Toronto Pension Plan - Actuarial Valuation Report as at December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69596.pdf)

(May 23, 2014) Attachment 1 - The Metropolitan Toronto Pension Plan, Actuarial Valuation Report as of December 31, 2013 (March 2014)
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69620.pdf)


18a Metropolitan Toronto Pension Plan - Actuarial Valuation Report as at December 31, 2013
Origin
(April 30, 2014) Letter from the Board of Trustees of the Metropolitan Toronto Pension Plan
Summary

The Board of Trustees of the Metropolitan Toronto Pension Plan on April 30, 2014, considered a draft report (March 2014) from Anil Narale, Principal, Mercer, forwarding the Actuarial Valuation report for Funding Purposes as at December 31, 2013 for the Metropolitan Toronto Pension Plan. 

Background Information (Committee)
(April 30, 2014) Letter from the Board of Trustees of the Metropolitan Toronto Pension Plan - Actuarial Valuation Report as at December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-70020.pdf)


GM31.19

ACTION 

 

 

Ward: All 

Metropolitan Toronto Police Benefit Plan - Actuarial Report as at December 31, 2013
The Treasurer has submitted a supplementary report on this Item (GM31.19a with recommendations)
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council receive the "Report on the Actuarial Valuation for Funding Purposes as at December 31, 2013" (Attachment 2 to the report (May 30, 2014) from the Treasurer) prepared by Mercer Human Resource Consulting with respect to the Metropolitan Toronto Police Benefit Fund (MTPBF).

 

2.         City Council approve the special contributions already made to the Fund in 2014 in the amount of $2.548 million, being equal to the 2013 wind-up shortfall, as the only statutorily required special contribution to the Fund in 2014, until such time as the Financial Services Commission of Ontario (FSCO) requires, if it ever does, the City to take steps under the Pension Benefits Act (PBA) to eliminate the part of the $37.250 million solvency deficiency shown in the 2013 Actuarial Valuation which is in excess of the 2013 wind-up shortfall.

 

3.         In the event that FSCO directs that the City must take steps under the PBA to eliminate all of the $37.250 million smoothed solvency deficiency shown in the 2013 Actuarial Valuation, City Council:

 

a.         authorize the Treasurer to make a catch-up payment to the MTPBF, including interest, to cover the originally scheduled special contributions shown in Attachment 1 to the report (May 30, 2014) from the Treasurer, from January 1, 2014 up to such date in 2014 on which the City may be so directed by FSCO, after allowing for the $2.548 million special contribution already made in 2014, to a maximum of $11.5 million, as long as the CRA has confirmed that such contributions will not constitute a breach of the ITA regulations;

 

b.         authorize the Treasurer to arrange for the issuance to the Fund's Board of Trustees of an  automatically renewing 1-year letter of credit in accordance with the Regulations under the PBA to cover the remainder of the special contributions as they would have come due to a maximum of $36.233 million, as per Attachment 1 to the report (May 30, 2014) from the Treasurer;

 

c.         authorize the Treasurer to arrange for reduction in the face value of any such Letter of Credit to match any reduction in the smoothed solvency deficiency shown in any subsequent Actuarial Valuation of the MTPBF filed with FSCO;

 

d.         approve a Non-Program Operating Budget increase of $10,300 gross and $0 net funded from the Employee/Retiree Benefits Reserve Fund for $10,300 to cover the cost of the Letter of Credit in 2014.

Origin
(May 30, 2014) Report from the Treasurer
Summary

This report submits the Actuarial Valuation as at December 31, 2013 (Attachment 2), for the Metropolitan Toronto Police Benefit Fund (MTPBF).  The report requests funding from the Employee / Retiree Benefits Reserve Fund so that if the City receives a direction from the provincial pension regulator to continue making monthly contributions for the elimination of the smoothed solvency deficiency shown in the Valuation in accordance with Ontario pension legislation, the City will be able to:

 

a.          pay as of the date of the direction, a catch-up amount, including interest; and

 

b.         provide to the MTPBF's Board of Trustees,  a letter of credit from the City's banker instead of making the  remainder of those contributions. 

 

The 2013 Valuation sets forth the financial position of the Fund for the year ended December 31, 2013, and shows a funding excess of $17.7 million on a going-concern basis, a shortfall of $2.548 million on an unsmoothed solvency (wind-up) basis and a deficiency on a smoothed solvency basis (i.e., rolling 4-year averaging of net asset losses /gains) of $37.250 million.  The Valuation also provides an amortization schedule of special contributions for eliminating the solvency deficiency within the mandatory five (5) years.

 

The Valuation explains that the Province’s requirements for special contributions under the Pension Benefits Act (PBA) in the case of a solvency deficiency conflict with the Canada Revenue Agency’s (CRA) interpretation of the regulations under the Income Tax Act  (ITA), which stipulate generally that special contributions cannot be made for shortfalls in excess of the wind-up deficiency, if any.

 

Given that the CRA and the Financial Services Commission of Ontario (FSCO) which is responsible for compliance with the PBA, are apparently working on, but have not yet resolved the conflict, staff are seeking Council authority to deal with the Fund's shortfall on the basis of the contribution limitation under the ITA, but in the event that FSCO requires that the entire smoothed solvency deficiency under the PBA must form the basis of action by the City, a letter of credit be issued accordingly.

Background Information (Committee)
(May 30, 2014) Report from the Treasurer on Metropolitan Toronto Police Benefit Plan - Actuarial Report as at December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69949.pdf)

(May 30, 2014) Attachment 1 - Police Pension Plan 5-Year Amortized Special Payment/Line of Credit Schedule
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69947.pdf)

(May 30, 2014) Attachment 2 - Metropolitan Toronto Police Benefit Fund, Report on the Actuarial Valuation for Funding Purposes as at December 31, 2013, (March 2014)
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69948.pdf)

Background Information (City Council)
(July 7, 2014) Supplementary report from the Treasurer on Metropolitan Toronto Police Benefit Plan - Actuarial Report as at December 31, 2013 (GM31.19a)
(http://www.toronto.ca/legdocs/mmis/2014/cc/bgrd/backgroundfile-71275.pdf)

Appendix A - 2013 Metropolitan Toronto Police Benefit Plan 5-Year Amortized Special Payment/Letter of Credit (LOC) Schedule
(http://www.toronto.ca/legdocs/mmis/2014/cc/bgrd/backgroundfile-71268.pdf)

Appendix B - 2012 Metropolitan Toronto Police Benefit Plan 5-Year Amortized Special Payment/Letter of Credit (LOC) Schedule
(http://www.toronto.ca/legdocs/mmis/2014/cc/bgrd/backgroundfile-71276.pdf)


GM31.20

ACTION 

 

 

Ward: All 

Toronto Fire Department Superannuation and Benefit Fund - Actuarial Report as at December 31, 2013
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council receive the “Report on the Actuarial Valuation for Funding Purposes as at December 31, 2013” (Attachment 2 to the report (May 30, 2014) from the Treasurer) prepared by Buck Consultants with respect to the Toronto Fire Department Superannuation and Benefit Fund.

 

2.         City Council approve the deferral of any special payments to the Fire Fund given the windup surplus of the Plan, until such time as the Financial Services Commission of Ontario (FSCO) requires, if it ever does, the City to take steps under the Pension Benefits Act (PBA) to eliminate the $4.978 million solvency deficiency shown in the 2013 Actuarial Valuation.

 

3.         In the event that FSCO directs that the City must take steps under the PBA to eliminate the $4.978 million smoothed solvency deficiency shown in the 2013 Actuarial Valuation, City Council:

 

a.         authorize the Treasurer to make a catch-up payment to the Plan, including interest, to cover the originally scheduled special contributions shown in Attachment 1 to the report (May 30, 2014) from the Treasurer, from January 1, 2014 up to such date in 2014 on which the City may be so directed by FSCO, to a maximum of $1.1 million, as long as the CRA has confirmed that such contributions will not constitute a breach of the ITA regulations;

 

b.         authorize the Treasurer to arrange for the issuance to the Fund`s Benefit Fund Committee of an automatically renewing 1-year letter of credit in accordance with the Regulations under the PBA to cover the remainder of the special contributions as they would have come due to a maximum of $5.294 million, as per Attachment 1 to the report (May 30, 2014) from the Treasurer;

 

c.         authorize the Treasurer to arrange for reduction in the face value of any such Letter of Credit to match any reduction in the smoothed solvency deficiency shown in any subsequent Actuarial Valuation of the Plan filed with FSCO; and

 

d.         approve a Non-Program Operating Budget increase of $795 gross and $0 net funded from the Employee/Retiree Benefits Reserve Fund for $795 to cover the annual cost of the Letter of Credit.

Origin
(May 30, 2014) Report from the Treasurer
Summary

This report submits the Actuarial Valuation as at December 31, 2013 (Attachment 2), for the Toronto Fire Department Superannuation and Benefit Fund (the "Fire Fund"). The report requests funding from the Employee/Retiree Benefits Reserve Fund so that if the City receives a direction from the provincial pension regulator to commence making monthly contributions for the elimination of the smoothed solvency deficiency shown in the Valuation in accordance with Ontario pension legislation, the City will be able to:

 

a.          pay as of the date of the direction, a catch-up amount, including interest; and

 

b.         provide to the Fund`s Benefit Fund Committee, a letter of credit from the City's banker instead of making any further contributions.

 

The 2013 Valuation sets forth the financial position of the Plan for the year ended December 31, 2013, and shows a funding excess of $9.452 million on a going-concern basis, a surplus of $11.0 million on an unsmoothed solvency (wind-up) basis, and a deficiency on a smoothed solvency basis (i.e., rolling 4-year averaging of net asset losses/ gains) of $4.978 million. The Valuation also provides an amortization schedule of special contributions for eliminating the solvency deficiency within the mandatory five (5) years.

 

The Valuation explains that the Province’s requirements for special contributions under the Pension Benefits Act (PBA) in the case of a solvency deficiency conflict with the Canada Revenue Agency’s (CRA) interpretation of the regulations under the Income Tax Act  (ITA), which stipulate generally that special contributions cannot be made for shortfalls in excess of the wind-up deficiency, if any.

 

Given that the CRA and the Financial Services Commission of Ontario (FSCO) which is responsible for compliance with the PBA, are apparently working on, but have not yet resolved the conflict, staff are seeking Council authority to deal with the Fund's shortfall on the basis of the contribution limitation under the ITA, but in the event that FSCO requires that the entire smoothed solvency deficiency under the PBA must form the basis of action by the City, a letter of credit be issued accordingly.

Background Information (Committee)
(May 30, 2014) Report from the Treasurer on Toronto Fire Department Superannuation and Benefit Fund - Actuarial Report as at December 31, 2013
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69940.pdf)

(May 30, 2014) Attachment 1 - Toronto Fire Department Superannuation and Benefit Fund 5-Year Amortized Special Payment/Line of Credit (LOC) Schedule
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69941.pdf)

(May 30, 2014) Attachment 2 - Toronto Fire Department Superannuation and Benefit Fund, Actuarial Valuation Report as of December 31, 2013 (April 2014)
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69942.pdf)


GM31.21

ACTION 

 

 

Ward: All 

Actuarial Valuation Report of the Corporation of the City of York Employees' Pension Plan (York)
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council receive the “Report on the Actuarial Valuation for Funding Purposes as at December 31, 2013” (Attachment 2 to the report (May 30, 2014) from the Treasurer) prepared by Mercer Human Resource Consulting with respect to the City of York Employees' Pension Plan ("the Plan").

 

2.         City Council approve the special contributions already made to the Fund in 2014 in the amount of $0.018 million (which was based on the special payment schedule approved from the December 31, 2010 Valuation), until such time as the Financial Services Commission of Ontario (FSCO) requires, if it ever does, the City to take steps under the Pension Benefits Act (PBA) to eliminate the part of the $2.929 million solvency deficiency shown in the 2013 Actuarial Valuation which is in excess of the contributions already made.

 

3.         In the event that FSCO directs that the City must take steps under the PBA to eliminate all of the $2.929 million smoothed solvency deficiency shown in the 2013 Actuarial Valuation, City Council:

 

a.         authorize the Treasurer to make a catch-up payment to the Plan, including interest, to cover the originally scheduled special contributions shown in Attachment 1 to the report (May 30, 2014) from the Treasurer, from January 1, 2014 up to such date in 2014 on which the City may be so directed by FSCO, after allowing for the $0.018 million special contribution already made in 2014, to a maximum of $1.0 million, as long as the CRA has confirmed that such contributions will not constitute a breach of the ITA regulations;

 

b.         authorize the Treasurer to arrange for the issuance to the York Pension Employees' Pension and Benefit Committee of an automatically renewing 1-year letter of credit in accordance with the Regulations under the PBA to cover the remainder of the special contributions as they would have come due to a maximum of $2.887 million, as per Attachment 1 to the report (May 30, 2014) from the Treasurer;

 

c.         authorize the Treasurer to arrange for reduction in the face value of any such Letter of Credit to match any reduction in the smoothed solvency deficiency shown in any subsequent Actuarial Valuation of the Plan filed with FSCO; and

 

d.         approve a Non-Program Operating Budget increase of $758.00 gross and $0 net funded from the Employee/Retiree Benefits Reserve Fund for $758.00 to cover the cost of the Letter of Credit in 2014.

Origin
(May 30, 2014) Report from the Treasurer
Summary

This report submits the Actuarial Valuation as at December 31, 2013 (Attachment 2), for the City of York Employees' Pension Plan ("the York Pension Plan"). The report requests funding from the Employee/Retiree Benefits Reserve Fund so that if the City receives a direction from the provincial pension regulator to continue making monthly contributions for the elimination of the smoothed solvency deficiency shown in the Valuation in accordance with Ontario pension legislation (which were suspended in May, 2014 for conformity with CRA requirements) the City will be able to:

 

a.         pay as of the date of the direction, a catch-up amount, including interest; and

 

b.         provide to the York Pension Employees' Pension and Benefit Committee, a letter of credit from the City's banker instead of making the remainder of those contributions.

 

The 2013 Valuation sets forth the financial position of the Fund for the year ended December 31, 2013, and shows a funding excess of $0.281 million on a going-concern basis, a surplus of $ 0.426 million on an unsmoothed solvency (wind-up) basis and a deficiency on a smoothed solvency basis (i.e., rolling 4-year averaging of net asset losses / gains) of $2.929 million.   The Valuation also provides an amortization schedule of special contributions for eliminating the solvency deficiency within the mandatory five (5) years.

 

The Valuation explains that the Province’s requirements for special contributions under the Pension Benefits Act (PBA) in the case of a solvency deficiency conflict with the Canada Revenue Agency’s (CRA) interpretation of the regulations under the Income Tax Act  (ITA), which stipulate generally that special contributions cannot be made for shortfalls in excess of the wind-up deficiency, if any.

 

Given that the CRA and the Financial Services Commission of Ontario (FSCO) which is responsible for compliance with the PBA, are apparently working on, but have not yet resolved the conflict, staff are seeking Council authority to deal with the Fund's shortfall on the basis of the contribution limitation under the ITA, but in the event that FSCO requires that the entire smoothed solvency deficiency under the PBA must form the basis of action by the City, a letter of credit be issued accordingly.

Background Information (Committee)
(May 30, 2014) Report from the Treasure on Actuarial Valuation Report of the Corporation of the City of York Employees' Pension Plan (York)
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69933.pdf)

(May 30, 2014) Attachment 1 - The Corporation of the City of York Employees' Pension Plan 5-Year Amortized Special Payment/Line of Credit (LOC) Schedule
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69913.pdf)

(May 30, 2014) Attachment 2 - The Corporation of the City of York Employees' Pension Plan, Report on the Actuarial Valuation for Funding Purposes as at December 31, 2013 (March 2014)
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-69914.pdf)


GM31.24

ACTION 

 

 

Ward: 23 

Expropriation of 49 Sheppard Avenue East, 4, 6, 8, 12, 14, 16, 18, 20, 22 and 24 Bonnington Place for the North York City Centre Service Road
Committee Recommendations

The Government Management Committee recommends that:

 

1.         City Council grant authority to initiate the expropriation process for the taking of the properties know as 49 Sheppard Avenue East, 4, 6, 8, 12, 14, 16, 18, 20, 22 and 24 Bonnington Place in the event that an offer to sell ( agreement) cannot be reached.

 

2.         City Council grant authority to serve and publish Notices of Application for Approval to Expropriate the properties known as 49 Sheppard Avenue East, 4, 6, 8 12, 14, 16, 18, 20, 22 and 24 Bonnington Place and to forward to the Chief Inquiry Officer any requests for hearing that are received, to attend the hearing to present the City's position and to report the Inquiry Officer's recommendations to City Council for its consideration.

 

3.         City Council authorize and direct the appropriate City officials to take the necessary action to give effect thereto.

Origin
(June 3, 2014) Report from the Chief Corporate Officer
Summary

This report seeks authority to commence expropriation proceedings for the properties municipally known as 49 Sheppard Avenue East, 4, 6, 8, 12, 14, 16, 18, 20, 22 and24 Bonnington Place. These properties are required to further complete the southern portion of North York City Centre Service Road (“NYSR”).

 

Negotiations with the owners of these properties have been ongoing since January 2010. The negotiations thus far have led staff to conclude that terms of an agreement to acquire these properties by means of a negotiated settlement may jeopardize the construction schedule for the "NYSR". In order to avoid further delay in acquiring these lands, expropriation is necessary. 

Background Information (Committee)
(June 3, 2014) Report and Appendices A and B from the Chief Corporate Officer on Expropriation of 49 Sheppard Avenue East, 4, 6, 8, 12, 14, 16, 18, 20, 22 and 24 Bonnington Place for the North York City Centre Service Road
(http://www.toronto.ca/legdocs/mmis/2014/gm/bgrd/backgroundfile-70375.pdf)


Parks and Environment Committee - Meeting 28
PE28.1

ACTION 

 

 

Ward: All 

Legacy Usage of the West Channel 2015 Pan/Parapan American Games Venue
Committee Recommendations

The Parks and Environment Committee recommends that:

 

1.         City Council restrict the hosting of motorboat-towed competitions and events within the West Channel to a combined total maximum of 10 days per calendar year, including all days which interrupt public use, so as to ensure access to and quiet enjoyment of the surrounding parkland by residents.

Origin
(December 9, 2013) Report from the General Manager, Parks, Forestry and Recreation Division
Summary

This report outlines concrete ways of ensuing legacy use of the most recent 2015 Pan and Parapan American Games (“2015 Games”) capital project approved by Council.

 

In May 2013, the City received an official request from the Toronto Organizing Committee for the 2015 Pan and Parapan American Games (“TO2015”) to use the waterways between Ontario Place and Marilyn Bell Park (the “West Channel”) to host Wakeboard and Water Ski, Open Water Swimming and the swim segment of the Triathlon during the 2015 Games.  Certain capital works must be completed to the waterways to meet international competition standards (the “West Channel Project”).

 

In July 2013, Council granted authority to the General Manager of Parks, Forestry and Recreation to create a new capital project called West Channel and to direct $2.42 million of the Toronto Pan Am Sport Centre (“TPASC”) budget savings to fund the new West Channel Project.  In that same meeting, Council directed the General Manager of Parks, Forestry and Recreation to report back on the increased activity and programming that can be accommodated as a result of the planned improvements to the West Channel.

 

Although there are a number of factors limiting motorsport training and competition in the West Channel, the improvements to the Channel will allow the sports of Water Ski and Wakeboard (“WSW”) to host approximately two elite level boat-towed competitions per year, including regional, national and adaptive amateur events, totaling a maximum of 10 days.  This increased use would begin in the 2016 season.

Background Information (Committee)
(December 9, 2013) Report from the General Manager, Parks, Forestry and Recreation, on the Legacy Usage of the West Channel 2015 Pan/Parapan American Games Venue
(http://www.toronto.ca/legdocs/mmis/2014/pe/bgrd/backgroundfile-67366.pdf)

Communications (Committee)
(January 15, 2014) E-mail from Judy Sutcliffe (PE.Main.PE28.1.1)

PE28.4

ACTION 

 

 

Ward: All 

Toronto's 2012 Greenhouse Gas and Air Quality Pollutant Emissions Inventory
Committee Recommendations

The Parks and Environment Committee recommends that:

 

1.         City Council direct the Director of the Environment and Energy Division to collaborate with relevant City Divisions, the Toronto Atmospheric Fund, Toronto Hydro and Enbridge Gas to identify and implement actions that address the following technical recommendations made by the project consultants (Canadian Urban Institute and Halsall Associates):

 

a.         Improve the accuracy of the City’s building data file to address the issue that a significant percentage (28 percent) of the buildings gross floor area is not classified and, therefore, a significant percentage (34 percent) of the City's total electricity consumption is unassigned;

 

b.         Improve the accuracy of the City’s estimates of emissions from transportation sources by surveying what car and truck types, and in what numbers, use the highways and roads in Toronto;

 

c.         Identify, in partnership with Enbridge Gas and Toronto Hydro, ways to address data privacy issues, so that more detailed and accurate information can be provided to the City;

 

d.         Standardize the building classification and aggregating schemes between the City and the energy utilities;

 

e.         Identify and estimate forecast electricity demand to support the identification of the geographic areas or sectors where the City and the utilities may wish to focus their energy conservation and emission reduction programming;

 

f.          Include both weather normalized and actual natural gas consumption and emissions in future annual greenhouse gas and air quality inventory staff updates;

 

g.         Collaborate with Transportation Services to develop a strategy for updating estimated community transportation emissions at least once every two years using high quality, Toronto specific data; and

 

h.         Develop a strategy for tracking waste related greenhouse gas emissions from privately collected waste generated in the City of Toronto.

 

2.         City Council direct the Director of the Environment and Energy Division to:

 

a.         Publish future annual greenhouse gas and air quality inventories in the fourth quarter of the year and to include utility consumption trends in the absence of applicable emission factors for the most recent years and that copies of these documents be shared with Toronto Public Health; and

 

b.         Supplement the annual greenhouse gas and air quality inventory staff updates with more detailed, professionally written and illustrated Greenhouse Gas and Air Quality Inventory Reports, prepared in collaboration with relevant City Divisions, utilities, Toronto Atmospheric Fund, and external experts, not less than once every four years.

 

3.         City Council direct the Director of the Environment and Energy Division to:

 

a.         Explore opportunities to partner with other municipalities and the Province, as well as other relevant organizations to advocate for improved vehicle emission standards that will result in improved air quality in Toronto and all Canadian cities;

 

b.         Request the Federal Minister of Natural Resources implement amendments 13 and 14 to Canada’s Energy Efficiency Regulations , which will result in reduced energy use and greenhouse gas emission in Toronto and all Canadian cities; and

 

c.         Advance, in the context of the Ontario Energy Board’s current consultative process, the adoption of new Demand-Side Management guidelines that will ensure targets and budgets to secure all cost-effective natural gas conservation in the City of Toronto.

Origin
(June 9, 2014) Report from the Chief Corporate Officer
Summary

This report provides an update on the City's progress towards meeting the greenhouse gas and air quality pollutants reduction targets adopted by City Council in the 2007 report entitled, Climate Change, Clean Air and Sustainable Energy Action Plan: Moving from Framework to Action (the "Climate Change Action Plan") by reporting on estimated levels of emissions for 2012. 

 

The information presented in this report is based on electricity and natural gas consumption, as well as, solid waste production in 2012, but there is no new data since 2008 respecting community transportation available for analysis.  In addition, this report updates the previous report regarding emission levels in 2011 based on more recent information from Environment Canada.

 

Results show that greenhouse gas emissions in 2012 compared to 1990 levels were 49 percent lower for the City Government and 25 percent lower for the City Community. These results show that Toronto has exceeded its 2012 target of a 6 percent reduction from 1990 greenhouse gas levels.  Air quality pollutant emissions, however, in 2012 were only 2.8 percent lower than the 2004 benchmark set by City Council in 2007, which is below the target of a 20 percent reduction in locally generated air pollutants by 2012. The majority of the locally generated air pollutant emissions (80.5 percent) in Toronto are from road vehicles: 35.5 percent are from cars and light trucks, 7 percent are from heavy gasoline trucks and 38 percent are from heavy diesel trucks.

Background Information (Committee)
(June 9, 2014) Report from the Chief Corporate Officer on Toronto's 2012 Greenhouse Gas and Air Quality Pollutant Emissions Inventory
(http://www.toronto.ca/legdocs/mmis/2014/pe/bgrd/backgroundfile-70321.pdf)

Speakers

Bryan Purcell, Program Director, Toronto Atmospheric Fund

Communications (Committee)
(June 23, 2014) Letter from Bryan Purcell, Program Director, Toronto Atmospheric Fund (PE.New.PE28.4.1)
(http://www.toronto.ca/legdocs/mmis/2014/pe/comm/communicationfile-48380.pdf)

(June 23, 2014) E-mail from Sharon Yetman (PE.New.PE28.4.2)
(June 23, 2014) Submission from Bryan Purcell, Program Director, Toronto Atmospheric Fund, attaching a revised Appendix to his letter (PE.New.PE28.4.3)

PE28.5

ACTION 

 

 

Ward: All 

Corporate Energy Conservation and Demand Management Plan (2014-2019) - Green Energy Act - Regulation 397/11
Committee Recommendations

The Parks and Environment Committee recommends that:

 

1.         City Council agree that the Energy Conservation and Demand Management (ECDM) Plan outlined in Appendix 'A' to the report (June 9, 2014) from the Director, Environment and Energy, will be used as the foundation for developing energy conservation and demand management projects in City facilities for the next five years.

 

2.         City Council direct the Director, Environment and Energy to continue leading the projects associated with the City's Energy Conservation and Demand Management Plan and assist the City's Agencies, Boards, Commissions and Divisions in the achievement of proposed targets.

 

3.         City Council request that the City's Agencies, Board, Commissions and Divisions actively participate in further identification and implementation of energy conservation and demand management projects.

 

4.         City Council request that all City staff, Councillors and Councillors' staff be required to turn off their computer monitors and office lights at the end of the day when they leave their offices to help reduce the electricity consumption.

Origin
(June 9, 2014) Report from the Director, Environment and Energy Division
Summary

The Government of Ontario enacted the Green Energy Act Regulation 397/11 on January 1, 2012. This legislation requires the City of Toronto to develop and publish a five-year Energy Conservation and Demand Management (ECDM) plan by July 1, 2014. The regulation requires senior management approval of the plan prior to publication. For the past year, the Energy and Waste Management Office within the Environment and Energy Division has been leading efforts to complete this plan and report.

 

The City of Toronto has a large quantity of facilities under its internal portfolio of buildings and operations. Accordingly, a benchmarking approach to classify opportunities and prioritize future projects was adopted for the development of the ECDM plan. The report is comprised of various building types related to individual divisions. Where sensible, facilities with similar operations under multiple divisions were grouped. Comparison of energy consumption enabled this analysis to estimate energy savings based on potential operational improvements and equipment retrofits to achieve top quartile performance in each building type category. The analysis projects opportunities to cut facility energy consumption by approximately 30 per cent resulting in annual cost savings of over $17 Million with an average payback period of less than 8 years.

Background Information (Committee)
(June 9, 2014) Report from the Director, Environment and Energy, on Corporate Energy Conservation and Demand Management Plan (2014-2019) - Green Energy Act - Regulation 397/11
(http://www.toronto.ca/legdocs/mmis/2014/pe/bgrd/backgroundfile-70326.pdf)

(June 9, 2014) Appendix A - Executive Summary - Energy Conservation and Demand Management (ECDM) Plan
(http://www.toronto.ca/legdocs/mmis/2014/pe/bgrd/backgroundfile-70670.pdf)


PE28.6

ACTION 

 

 

Ward: All 

Resilient City - Preparing for a Changing Climate
Committee Recommendations

The Parks and Environment Committee recommends that:

 

1.         City Council adopt the "Climate Change Risk Management Policy", as outlined in Appendix A of the report (June 9, 2014) from the Deputy City Manager and Chief Financial Officer, which establishes the necessary processes and controls for systematically identifying, assessing and taking action to mitigate risks arising from a changing climate and defines roles and responsibilities.

 

2.         City Council require all City Agencies and request all City Corporations to adopt the City's Climate Change Risk Management Policy or a similar policy that is consistent with the one adopted by City Council and advise the Chief Corporate Officer when such policy has been adopted.

 

3.         City Council request the Province of Ontario and the Government of Canada to prioritize the health and safety of residents resulting from a changing climate and extreme weather, with attention to the particular needs of large cities as a result of their density and the age of infrastructure, and the need for intergovernmental coordination among all governments, including municipalities; and direct the City Manager to continue to work with provincial and federal officials, the Federation of Canadian Municipalities and key municipal stakeholders to advance this intergovernmental priority.

 

4.         City Council direct the Chief Corporate Officer in collaboration with the Executive Environment Team members to:

 

a.         establish a process to manage across City Divisions and Agencies the interdependencies of infrastructure and services identified as being at risk to a changing climate; and

 

b.         to explore partnership opportunities with the private sector and broader public sector, such as telecommunication, private utility, healthcare, banking and insurance, in the implementation of collective action that increases Toronto’s resilience to a changing climate and extreme weather.

 

5.         City Council direct the Director of the Environment and Energy Division to:

 

a.         lead the City’s efforts to monitor and research how the climate is changing and when new information relevant to the City of Toronto becomes available, provide this to City Council, the City Manager, the Deputy City Managers and all Division Heads;

 

b.         assist, where necessary, City Divisions and Agencies in undertaking climate change and extreme weather risk assessments of their operations and the identification of actions that could be taken to mitigate those risks;

 

c.         coordinate annual reporting to City Council on the implementation of the “Climate Change Risk Management Policy” with the first report to be presented in the first quarter of 2016; and

 

d.         collaborate with the Director of Strategic Communications and all relevant City Divisions, Agencies and Corporations, to establish a corporate-wide integrated approach to communicating, educating and engaging residents and businesses about the resources and supports available to them and the actions they can take to increase their resilience to a changing climate and extreme weather.

 

6.         City Council request the Deputy City Manager and Chief Financial Officer and the Chief Corporate Officer to prepare a business case for consideration during the 2015 budget process and beyond that provides resources required to support implementation of the Climate Change Risk Assessment Policy.

 

7.         City Council endorse the proposed letter of understanding, as outlined in Appendix C of the report (June 9, 2014) from the Deputy City Manager and Chief Financial Officer, between the City of Toronto and Toronto Hydro for Collaborative Energy Planning.

 

8.         City Council direct the Deputy City Manager and Chief Financial Officer and the Chief Corporate Officer to identify proposals for consideration during the 2015 budget process and beyond for financing required increases in the electrical standby capacity in critical City-owned buildings operated by Facilities Management.

 

9.         City Council authorize the Director of the Environment and Energy Division the option to provide access to the Toronto Climate Risk Assessment Tool to the private sector and broader public sector at no financial cost and with the discretion to dispense with an indemnity.

Origin
(June 9, 2014) Report from the Deputy City Manager and Chief Financial Officer
Summary

The success of Toronto and its quality of life will be influenced by how resilient the City of Toronto, its residents and businesses are to the direct and indirect effects of a changing climate and associated extreme weather events.

 

Recent events, such as the July 8, 2013 rain storm, the many extreme heat alerts during the summer of 2013 and the December 2013 ice storm offer a number of lessons that identify the need to set a course of action that will help the City and its communities prepare for future eventualities and become more resilient to a changing climate. Toronto already has strategies and initiatives such as the Toronto Green Standard, Wet Weather Flow Master Plan, the Hot Weather Response Plan and the Strategic Forest Management Plan that are building up Toronto’s resilience, but more work is required to:

 

1.         support the integration of  climate change resilience into decision making across all City operations;

 

2.         further identify the changes required in Toronto's services and infrastructure to make them more resilient;

 

3.         establish approaches for coordinating resilience action according to identified  interdependencies of infrastructure and services and priority populations;

 

4.         seek the engagement and assistance of the federal and provincial governments to address the impacts of the changing climate on the health and safety of residents;

 

5.         partner with the private sector and broader public sector to coordinate the City's efforts with them to improve Toronto's overall resilience; and

 

6.         support residents and businesses in taking actions that enhance their personal resilience.

 

The purpose of this report is to outline an approach that will see climate change resilience integrated into decision-making and co-ordination of City operations and services. This report proposes a Climate Change Risk Management Policy that defines roles and responsibilities for identifying and mitigating climate risks and proposes mechanisms for co-ordinating, resourcing and prioritizing actions. In addition, this report responds to the climate resilience directives made by City Council when it discussed how the City responded to the December 2013 ice storm.

 

It is important to note that this report focuses on improving Toronto's climate change resilience, while other reports being prepared by the City Manager and the Medical Officer of Health for presentation at the July 8, 2014 meeting of City Council address issues associated with being prepared for emergency events that occur as a result of extreme weather.

Background Information (Committee)
(June 9, 2014) Report and Appendices A to C from the Deputy City Manager and Chief Financial Officer, on Resilient City - Preparing for a Changing Climate
(http://www.toronto.ca/legdocs/mmis/2014/pe/bgrd/backgroundfile-70623.pdf)

Speakers

Rita Bijons, Creating Resilient Extreme Weather (CREW)
Gabriella  Kalapos, Clean Air Partnership
Lucy Cummings, Executive Director, Faith and the Common Good

Communications (Committee)
(June 20, 2014) Letter from Grant Humes, Executive Director, Toronto Financial District Business Improvement Area (PE.New.PE28.6.1)
(http://www.toronto.ca/legdocs/mmis/2014/pe/comm/communicationfile-48371.pdf)

(June 23, 2014) E-mail from Bala Gnanam, Director, Sustainability and Building Technologies, BOMA Toronto (PE.New.PE28.6.2)
(June 23, 2014) Letter from Lucy Cummings, Executive Director, Faith and the Common Good (PE.New.PE28.6.3)
(http://www.toronto.ca/legdocs/mmis/2014/pe/comm/communicationfile-48355.pdf)


Planning and Growth Management Committee - Meeting 34
PG34.1

ACTION 

 

 

Ward: 11, 12, 15, 16, 17, 21, 22, 25, 26, 34, 35, 37 

Eglinton Connects Planning Study - Phase 1 (Part 1) Implementation Report
Communications PG34.1.26 to PG34.1.75 have been submitted on this Item

Bill 720 has been submitted on this Item.

Will be considered at 11:00 am on Friday July 11.
Public Notice Given
Statutory - Planning Act, RSO 1990
Committee Recommendations

The Planning and Growth Management Committee recommends that:

 

1.         Attachment 2 of the report (May 22, 2014) from the Chief Planner and Executive Director, City Planning be amended by:

 

a.         adding the map submitted by Councillor Colle to identify the "subject lands" in Part 2; and

 

b.         amending Part 5 to read: "Chapter 7, Map 28 Site Area Specific Policy No. 31, is replaced as follows:"

 

2.         City Council adopt the Official Plan Amendments as listed in Attachment 2 of the report (May 22, 2014) from the Chief Planner and Executive Director, City Planning, as amended by Recommendation 1;

 

3.         City Council direct that private and public redevelopment along Eglinton Avenue be required to provide the approved Streetscape Plan features in the boulevard in front of the development property, public lanes in the rear, dedications for widening of the right-of-way and publicly-accessible setbacks, as shown in the Plan, and that such features be secured through appropriate agreements or permits;

 

4.         City Council direct the Chief Planner and Executive Director, City Planning and City Solicitor to request the Minister of Municipal Affairs and Housing or the Ontario Municipal Board, through a modification of Official Plan Amendment 231, to implement an amendment to the Official Plan for the southern 100 metres of the lands at 3500 Eglinton Avenue West (former Kodak lands) as follows: redesignate on Map 17 (Land Use Plan) of the Official Plan the area shown on Attachment 4 of the report (May 22, 2014) from the Chief Planner and Executive Director, City Planning  from Employment Areas to Special Study Areas; and

 

5.         City Council direct the City Clerk to give notice of a Statutory Public Meeting to be held by the Planning and Growth Management Committee on August 7, 2014 to consider the Official Plan Amendments, Zoning By-law Amendments and other planning instruments and measures referred to in the Recommendations.

Committee Decision Advice and Other Information

The Planning and Growth Management Committee:

 

1.         Directed the Chief Planner and Executive Director, City Planning, to report back to the August 7, 2014, meeting of Planning and Growth Management Committee with the Phase 1 Zoning By-law Amendments and any further Official Plan Amendments.

Origin
(May 22, 2014) Report from the Chief Planner and Executive Director, City Planning
Summary

Over the last two years, the Eglinton Connects Planning Study examined the future land uses, built form, public realm and road layout on Eglinton Avenue, in anticipation of the opening of the Eglinton Crosstown LRT in 2020.  Together with various stakeholders and the community, a vision for the intensification of Eglinton Avenue was developed.  The study resulted in a Plan with 21 recommendations, which were adopted by City Council in May 2014, along with direction to consult further on initial implementation measures.

 

The purpose of this report is to recommend the adoption of some initial implementation measures for the 21 study recommendations endorsed by Council, and to report back on the results of three community meetings held in May 2014.  This report proposes that the Phase 1 implementation measures would be adopted in two parts: Part 1 includes Official Plan Amendments (OPAs) and two Council Resolutions, while Part 2 will include amendments to the Zoning By-law and other implementation measures.

 

This report recommends implementation of OPAs to facilitate the intensification of the corridor in accordance with the Plan.  Changes to land use designations are recommended in certain areas to encourage lot consolidation and redevelopment or to recognize existing uses.  A pilot project to demonstrate the implementation of a Neighbourhood Transition Area is proposed on one block.  In Leaside, an OPA to permit townhouses on one block is proposed.  Site and Area Specific Policies are proposed to secure the dedication of rear laneways as new development occurs.  Site and Area Specific Policies are also proposed to guide the development of the Bayview, Dufferin and West Side Mall Focus Areas with respect to building massing, transportation connections, open space, and community facilities.  Finally, two Resolutions are recommended to implement the Streetscape Plan and to adopt a Special Study Areas designation in part of the Mount Dennis area.

Background Information (Committee)
(May 22, 2014) Report and Attachments 1-4 from the Chief Planner and Executive Director, City Planning on the Eglinton Connects Planning Study - Phase 1 (Part 1) Implementation Report
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-70189.pdf)

(May 29, 2014) Notice of Public Meeting to be Held by the Planning and Growth Management Committee (Under the Planning Act)
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-70297.pdf)

(June 16, 2014) Map from Councillor Colle
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-70935.pdf)

Speakers

Jane Steele Moore
Martin Wasserman
Lindsay Lorimer
Geoff  Kettel, Co-President, Leaside Property Owners Association Incorporated
Eileen Denny, Vice-Chair, Confederation of Resident and Ratepayer Associations in Toronto
Joseph Guzzi, Representing the owner of 2270-2280 Eglinton Ave W, The Biglieri Group
Patrick Smyth, Areca
Michael Rosenberg

Communications (Committee)
(May 26, 2014) Letter from Wendy Nott, Senior Principal, Walker, Nott, Dragicevic Associates Limited, regarding 839 Eglinton Avenue West (PG.Main.PG34.1.1)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-47857.pdf)

(June 4, 2014) E-mail from Tamara Massey (PG.Main.PG34.1.2)
(June 4, 2014) Letter from Robert A. Dragicevic, Walker, Nott, Dragicevic Associates Limited, regarding 416-418 Eglinton Avenue West (PG.Main.PG34.1.3)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-47859.pdf)

(June 4, 2014) Letter from Robert A. Dragicevic, Walker, Nott, Dragicevic Associates Limited, regarding 90 Eglinton Avenue West (PG.Main.PG34.1.4)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-47860.pdf)

(June 5, 2014) Letter from Wendy Knott, Senior Principal, WND Associates (PG.Main.PG34.1.5)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-47904.pdf)

(June 6, 2014) Letter from Geoff Kettel and Carol Burtin-Fripp, Co-Presidents, Leaside Property Owners Association Incorporated (PG.Main.PG34.1.6)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-47921.pdf)

(June 9, 2014) Letter from Bruce and Joy Davidson  (PG.Main.PG34.1.7)
(May 15, 2014) Letter from Paul W. Rycroft, Project Manager, White Bell Investments Limited, Duffmits Holdings Inc. (PG.Supp.PG34.1.8)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48048.pdf)

(June 11, 2014) E-mail from Martin Wasserman, Basmansmith LLP (PG.Supp.PG34.1.9)
(June 13, 2014) E-mail from Frank Chaniadi (PG.Supp.PG34.1.10)
(June 13, 2014) E-mail from Teddy and Kanjana Chaniadi (PG.Supp.PG34.1.11)
(June 13, 2014) Letter from Bruce C. Ketcheson, Ritchie Ketcheson Hart & Biggart LLP (PG.Supp.PG34.1.12)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48095.pdf)

(June 17, 2014) Letter from Anne Benedetti, Goodmans, Barristers and Solicitors, for RioCan Holding owners of 660 Eglinton Avenue East (PG.New.PG34.1.13)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48241.pdf)

(June 17, 2014) E-mail from Katherine Whitehead (PG.New.PG34.1.14)
(June 18, 2014) E-mail from Rob Cazzolli, Dial Auto Parts Inc. (PG.New.PG34.1.15)
(June 18, 2014) Letter from Andrew Ferancik, Senior Principal, WND Associates (PG.New.PG34.1.16)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48269.pdf)

(June 18, 2014) Letter from John A.R. Dawson, McCarthy Tetrault, representing White Bell Investments and Duffmits Holdings (PG.New.PG34.1.17)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48273.pdf)

(June 19, 2014) E-mail from W. Ho (PG.New.PG34.1.18)
(June 18, 2014) Letter from Joseph Guzzi The Biglieri Group (PG.New.PG34.1.19)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48289.pdf)

(June 18, 2014) E-mail from Eileen Denny, on behalf of the Confederation of Resident & Ratepayer Associations in Toronto (PG.New.PG34.1.20)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48290.pdf)

(June 18, 2014) E-mail from Jessica Wilson, President, Ossington Community Association (PG.New.PG34.1.21)
(June 19, 2014) Letter from David Fleming, Executive Secretary, Swansea Area Ratepayers' Association (PG.New.PG34.1.22)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48291.pdf)

(June 19, 2014) Letter from Dave Hannam, Senior Planner, Zelinka Priamo Ltd, representing Canadian Tire Real Estate Limited (PG.New.PG34.1.23)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48302.pdf)

(June 19, 2014) Letter from Laurie J. McPherson, Bousfields Inc. (PG.New.PG34.1.24)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48303.pdf)

(June 18, 2014) Petition from 60 residents, submitted by Jane Steele Moore, in the area impacted by the proposed amendments to the Official Plan (PG.New.PG34.1.25)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48343.pdf)

Communications (City Council)
(July 4, 2014) Letter from Geoff Kettel and Carol Burtin-Fripp, Co-Presidents, Leaside Property Owners Association Incorporated (CC.Supp.PG34.1.26)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48474.pdf)

(July 6, 2014) E-mail from Chad Finkelstein (CC.Supp.PG34.1.27)
(July 6, 2014) E-mail from Daniel Page (CC.Supp.PG34.1.28)
(July 6, 2014) E-mail from Natalie Shay (CC.Supp.PG34.1.29)
(July 6, 2014) E-mail from Patrick Smyth, for and on behalf of Avenue Road Eglinton Community Association (ARECA) (CC.Supp.PG34.1.30)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48569.pdf)

(July 6, 2014) E-mail from Anne Beaumont (CC.Supp.PG34.1.31)
(July 6, 2014) E-mail from Grant Maxted and Alexander Salanga (CC.Supp.PG34.1.32)
(July 6, 2014) E-mail from Allan Blatt (CC.Supp.PG34.1.33)
(July 5, 2014) E-mail from Christine Taschin (CC.Supp.PG34.1.34)
(July 5, 2014) E-mail from Sandi Faraone (CC.Supp.PG34.1.35)
(July 5, 2014) E-mail from Sandi Faraone (CC.Supp.PG34.1.36)
(July 5, 2014) E-mail from Rhonda Myles (CC.Supp.PG34.1.37)
(July 5, 2014) E-mail from Barnaby Kalan and Marilyn Hertz (CC.Supp.PG34.1.38)
(July 5, 2014) E-mail from David Direnfeld and Lauren Breslin (CC.Supp.PG34.1.39)
(July 7, 2014) Letter from Irina Lustig (CC.Supp.PG34.1.40)
(July 7, 2014) E-mail from Paul Sabol and Karen Tu (CC.Supp.PG34.1.41)
(July 7, 2014) E-mail from Elizabeth Maishlish (CC.Supp.PG34.1.42)
(July 4, 2014) Fax from Jane Steele Moore (CC.Supp.PG34.1.43)
(July 4, 2014) Fax from Jane Steele Moore, Executive Member, North X South Eglinton Association (CC.Supp.PG34.1.44)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48592.pdf)

(July 7, 2014) E-mail from Ena Rovner (CC.Supp.PG34.1.45)
(July 7, 2014) E-mail from Dana S. (CC.Supp.PG34.1.46)
(July 7, 2014) E-mail from Nicholas Page (CC.Supp.PG34.1.47)
(July 7, 2014) E-mail from Paula and Gary Ouellette (CC.New.PG34.1.48)
(July 6, 2014) Letter from Jill Ross (CC.New.PG34.1.49)
(July 7, 2014) E-mail from Graham and Leah MacNab (CC.New.PG34.1.50)
(July 7, 2014) E-mail from Linda Hilpold and Noel Chase (CC.New.PG34.1.51)
(July 7, 2014) E-mail from Dr. Joe Goodman and Mardi Thomas-Goodman (CC.New.PG34.1.52)
(July 7, 2014) E-mail from Irina Lustig (CC.New.PG34.1.53)
(July 4, 2014) Letter from Rhonda Myles (CC.New.PG34.1.54)
(July 7, 2014) E-mail from Daniela Campione (CC.New.PG34.1.55)
(July 7, 2014) E-mail from Anita and Desmond Fonn (CC.New.PG34.1.56)
(July 7, 2014) Letter from William H. Roberts, Chair, Confederation of Resident and Ratepayer Associations in Toronto (CORRA) (CC.New.PG34.1.57)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48644.pdf)

(July 7, 2014) E-mail from Boris Rovner (CC.New.PG34.1.58)
(July 8, 2014) E-mail from Fabio Rosa (CC.New.PG34.1.59)
(July 7, 2014) E-mail from Diane Gladstone and Sheldon Shoib (CC.New.PG34.1.60)
(July 8, 2014) Letter from Karen Budahazy and Avi Markus (CC.New.PG34.1.61)
(July 8, 2014) E-mail from E.L. Cramp, Secretary, High Park Residents' Association (CC.New.PG34.1.62)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48649.pdf)

(July 8, 2014) E-mail from Terry Mills (CC.New.PG34.1.63)
(July 8, 2014) E-mail from Peter F. Kilborn (CC.New.PG34.1.64)
(July 8, 2014) E-mail from Jessica Wilson, President, Ossington Community Association (CC.New.PG34.1.65)
(July 8, 2014) Letter from Dr. David Direnfeld (CC.New.PG34.1.66)
(July 8, 2014) Fax from Lauren Breslin (CC.New.PG34.1.67)
(July 8, 2014) E-mail from John Alexopoulos (CC.New.PG34.1.68)
(July 7, 2014) Fax from Daniela Campione (CC.New.PG34.1.69)
(July 8, 2014) Memo from Timothy Dobson, Chairman, Lakeshore Planning Council Corp. (CC.New.PG34.1.70)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48672.pdf)

(July 9, 2014) Letter from Barnaby Kalan and Marilyn Hertz (CC.New.PG34.1.71)
(July 9, 2014) Letter from William H. Roberts, Barrister and Solicitor (CC.New.PG34.1.72)
(July 10, 2014) E-mail from Sarosh Nanavati (CC.New.PG34.1.73)
(July 10, 2014) Letter from Peter F. Smith, MCIP, RPP, Bousfields Inc. (CC.New.PG34.1.74)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48610.pdf)

(July 10, 2014) Submission from Tom Cohen, President, Eglinton Park Residents' Association, Ben Daube, President, Sherwood Park Residents' Association, Greg Russell, Past President, South Eglinton Ratepayers' and Residents' Association and Chris Sellors, President, Oriole Park Association, submitted by Councillor Josh Matlow, Ward 22 St. Paul's  (CC.New.PG34.1.75)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48678.pdf)


PG34.2

ACTION 

 

 

Ward: 19 

171 East Liberty Street - Zoning Amendment Application - Final Report
Public Notice Given
Statutory - Planning Act, RSO 1990
Committee Recommendations

The Planning and Growth Management Committee recommends that:

 

1.         The Draft Zoning By-law Amendment appended as Attachment 5 to the report (May 22, 2014) from the Chief Planner and Executive Director, City Planning be amended by:

 

a.         deleting the words "of which, a minimum of 10% of the total number of dwelling units shall be 3-bedroom dwelling units or larger” from Section 1(e) - Section 1(c)(iii).

 

b.         deleting Section 1(n)- Section 5(d) and replacing it with:

“A minimum of ten percent (10%) of the total number of dwelling units to be constructed in the building shall be capable of being designed as three bedroom units in compliance with the provisions of the Ontario Building Code, and these dwelling units are to be shown on any marketing plans as three bedroom units and to be marketed as three bedroom units. These units may be sold and/or constructed with fewer bedrooms with provisions in the condominium documentation to allow renovation to three bedroom units.”

 

2.         City Council amend former City of Toronto Zoning By-law 1150-2008, being a By-law to amend Zoning By-law 438-86, as amended, for the lands at 171 East Liberty Street, substantially in accordance with the draft Zoning By-law Amendment attached as Attachment 5 to the report (May 22, 2014) from the Chief Planner and Executive Director, City Planning, as amended by Recommendation 1;

 

3.         City Council authorize the City Solicitor to make such stylistic and technical changes to the draft Zoning By-law Amendments as may be required;

 

4.         Before introducing the bills to Council, the City receive the Minister of Municipal Affairs and Housing’s decision on Official Plan Amendment 231;

 

5.         Before introducing the necessary bills to City Council for enactment, City Council require the owner to enter into an Agreement pursuant to Section 37 of the Planning Act to secure the following:

 

a.         The following matters shall be secured as a community benefit in support of the development:

 

i.          The owner shall contribute $1,000,000.00, indexed upwardly in accordance with the Statistics Canada Non-Residential Construction Price Index for Toronto for the period from the date of the execution of the Section 37 Agreement to the date of payment upon issuance of the 1st above-grade building permit, toward securing and/or constructing community services and/or facilities within the general area of 171 East Liberty Street, to the satisfaction of the Chief Planner and Executive Director, City Planning in consultation with the Ward Councillor;

 

            b.         The following matters shall be secured in support of the development:

 

i.          Prior to the issuance of the first demolition permit for the of part of the existing building necessary to facilitate the proposed development, the owner will submit a Construction Management Plan including but not limited to details regarding size and location of construction staging areas, dates of significant concrete pouring activities, measures to ensure safety lighting does not negatively impact adjacent residences, construction vehicle parking locations, refuse storage, site security, site supervisor contact information, and any other matters deemed necessary to the satisfaction of the Chief Planner and Executive Director, City Planning Division, the General Manager of Transportation Services, and the Chief Building Official, in consultation with the Ward Councillor;

 

ii.         Prior to the issuance of any above grade permits, an updated wind study will be provided to the satisfaction of the City Planning Division to identify measures to mitigate wind impacts year-round. Mitigation measures will be required to be incorporated into the proposed building;

 

iii.        A minimum of ten percent (10%) of the total number of dwelling units to be constructed in the mixed-use building shall be capable of being designed as three bedroom units in compliance with the provisions of the Ontario Building Code, and these dwelling units are to be shown on any marketing plans as three bedroom units and to be marketed as three bedroom units. These units may be sold and/or constructed with fewer bedrooms with provisions in the condominium documentation to allow renovation to three bedroom units;

 

iv.        Prior to the issuance of below-grade permits, the owner shall submit a functional pavement marking and signing plan for a dedicated westbound right-turn-lane at the East Liberty Street/Pirandello Street and construct, or cause to be constructed, at no cost to the City, this dedicated westbound right-turn-lane to the satisfaction of the General Manager, Transportation Services; and

 

v.         The owner agrees to provide and maintain a minimum of 32 parking spaces within the commercial garage at 171 East Liberty Street for the exclusive use of visitors to the residential condominium, at no cost, between the hours of 6:00PM on Fridays and 6:00AM on Mondays to the satisfaction of the Chief Planner and Executive Director, City Planning.  These 32 parking spaces shall include signage that indicates that the spaces are for the exclusive use of visitors to the residential condominium, at no cost, between the hours of 6:00PM on Friday and 6:00AM on Monday.

 

vi.        The owner acknowledges and agrees that the City will withhold, until June 16, 2017, any demolition permits necessary to demolish all or part of the existing building necessary to construct the proposed new mixed use building at 171 East Liberty Street as detailed in the Final Report (May 22, 2014) from the Chief Planner and Executive Director City Planning.

 

5.         Before introducing the necessary bills to City Council for enactment, the owner shall be required to enter into an agreement registered on title of both 171 East Liberty and 5 Hanna Avenue with the owners of each site, to which the City will be party, to secure 133 commercial parking spaces to be provided at 5 Hanna Avenue; and

 

6.         City Council authorize the appropriate City officials to take such actions as are necessary to implement the foregoing, including execution of the Section 37 Agreement and any agreement(s) required for the provision of off-site parking.

Origin
(May 22, 2014) Report from the Chief Planner and Executive Director, City Planning
Summary

This application proposes to permit the redevelopment of the most easterly portion of the site with a 28-storey mixed-use building consisting of ground floor retail, 12,000 square metres of office on the 2nd to 7th storeys, 283 residential units on the 7th to 28nd storeys and three levels of underground parking.  A two-storey portion of the existing building at the east end of the site is proposed to be demolished to facilitate the proposed development.

 

The proposal includes a substantial amount of new office space which will animate the east portion of Liberty Village during the daytime. The proposal locates all new development to the east portion of the site, relating better to the character of the existing adjacent towers and allowing for a transition to the lower buildings and heritage character to the west. The proposed mixed-use building is a positive contribution to the neighbourhood and provides an appropriate transition from the primarily residential area in the east to the employment area in the west.

 

This site has been reviewed through the 5-Year Municipal Comprehensive Review of the Official Plan. Council approved a conversion of a portion of the subject lands from Employment Lands to Mixed Use Areas through Official Plan Amendment 231.

 

This report reviews and recommends approval of the Zoning By-law amendment application.  The recommendations contained within this report conform with the policies of the City's Official Plan, and City Council approved OPA 231, however as the Minister of the Municipal Affairs and Housing has yet to approve OPA 231, any bills will be held until such time as the Minister issues a decision.

Background Information (Committee)
(May 22, 2014) Report and Attachments 1-6 from the Chief Planner and Executive Director, City Planning on 171 East Liberty Street Zoning Amendment Application - Final Report
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-70261.pdf)

(May 28, 2014) Notice of Public Meeting to be Held by the Planning and Growth Management Committee (Under the Planning Act)
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-70292.pdf)

Speakers

Adam Brown, Sherman Brown Dryer Karol
Kathy Traill
Councillor Mike Layton

Communications (Committee)
(May 30, 2014) E-mail from Shanmugam, Owner of 806-85 East Liberty Street (PG.Main.PG34.2.1)
(June 4, 2014) E-mail from Matt Switzer (PG.Main.PG34.2.2)
(June 16, 2014) E-mail from Matt Switzer (PG.Supp.PG34.2.3)

PG34.3

ACTION 

 

 

Ward: 19 

10, 11, 25, and 30 Ordnance Street and 45 Strachan Avenue - Zoning By-law Amendment Application - Final Report
A report on this Item is due from the Chief Planner and Executive Director, City Planning.
Public Notice Given
Statutory - Planning Act, RSO 1990
Committee Recommendations

The City Planning Division recommends that:

 

1.         City Council amend the City of Toronto Official Plan substantially in accordance with the draft Official Plan Amendment for the lands at 30 Ordnance Street attached as Attachment 3 to the report (May 28, 2014) from the Chief Planner and Executive Director, City Planning;

 

2.         City Council authorize the City Solicitor to request the Minister of Municipal Affairs and Housing to modify OPA 231, Section 17 with respect to Chapter 6, Section 14, Garrison Common North Secondary Plan, Site and Area Specific Policy No. 8 for 10, 11 and 25 Ordnance and 45 Strachan Avenue to increase the minimum employment space to include an additional 2,140 square metres and easterly boundary adjustment or, in the alternative, if OPA 231 is appealed, request the Ontario Municipal Board to amend OPA 231 in a similar manner;

 

3.         City Council amend former City of Toronto Zoning By-law 159-2012, being a By-law to amend Zoning By-law 438-86, as amended, for the lands at 30 Ordnance Street, substantially in accordance with the draft Zoning By-law Amendment attached as Attachment 1 to the supplementary report (June 16, 2014), from the Chief Planner and Executive Director, City Planning;

 

4.         City Council amend former City of Toronto Zoning By-law 438-86, as amended, for the lands at 10, 11, 25, Ordnance Street and 45 Strachan Avenue, substantially in accordance with the draft Zoning By-law Amendment attached as Attachment No. 2 to the supplementary report (June 16, 2014), from the Chief Planner and Executive Director, City Planning;

 

5.         Before introducing the bills contemplated in Recommendations 1, 3 and 4 above to Council for enactment, City Council require the adjustment of the proposed boundary between 30 Ordnance Street and the future park has been accepted in accordance with the Park Reconveyance Agreement dated April 16, 2012 between the City of Toronto and Build Toronto Inc to the satisfaction of the General Manager, Parks, Forestry and Recreation and the General Manager, Real-Estate Services;

 

6.         Before introducing the bills contemplated in Recommendation 4 above to Council for enactment, the City shall have received the Minister of Municipal Affairs and Housing’s Decision on Official Plan Amendment 231 approving the conversion of 10, 11, 25, Ordnance Street and 45 Strachan Avenue from Employment to Mixed Use designation or, should OPA 231 be appealed, the Ontario Municipal Board decision regarding any appeals subject to 10, 11, 25, Ordnance Street and 45 Strachan Avenue in respect of Official Plan Amendment 231 and any necessary amendment to OPA 231 to increase the minimum non-residential gross floor area as contemplated in Recommendation 2 above, will have been approved;

 

7.         City Council authorize the City Solicitor to make such stylistic and technical changes to the draft Official Plan Amendment and Zoning By-law Amendments as may be required, including, as necessary, minor adjustments to the boundary between 30 Ordnance Street and the future park at 10 Ordnance Street which maintain the intent outlined in the report dated May 28, 2014, from the Chief Planner and Executive Director, City Planning;

 

8.         Before introducing the necessary Bills contemplated in recommendations 1, 3 and 4 to City Council for enactment, City Council require the owner(s) to enter into appropriate Agreement(s) pursuant to Section 37 of the Planning Act satisfactory to the City Solicitor to secure the following, at the owner's expense, in connection with 45 Strachan Avenue, 30 Ordnance Street, and 11 and 25 Ordnance Street, referred to as Blocks 1, 2, and 3 respectively:

 

i.          Prior to issuance of an above grade building permit for the first building within either of Blocks 1 or 3, the owner shall make a cash contribution to the City in the amount of $3,000,000.00 toward the cost of the Fort York Pedestrian and Cycling Bridge, including work to accommodate the bridge landings within the South Stanley Park extension, the future park space at 10 Ordnance Street, and/or Fort York National Historic Site, to the satisfaction of the General Manager, Parks Forestry and Recreation, Division and the Chief Planner and Executive Director, City Planning Division, in consultation with the Manager, Fort York National Historic Site, and the local Councillor;

 

ii.         Prior to issuance of an above-grade building permit for the first building within either of Blocks 1 or 3, the owner shall construct, or cause to be constructed, any grading works and retaining walls necessary to implement the above-base grading at 10 Ordnance Street and having a minimum value of $1,500,000.00, to the satisfaction of the General Manager, Parks Forestry and Recreation, Division and the Chief Planner and Executive Director, City Planning Division, in consultation with the Manager, Fort York National Historic Site, and the local Councillor;

 

iii.        Prior to issuance of a below-grade building permit for the first building within either of Blocks 1 or 3, the owner shall have entered into an agreement to secure the relocation of Eva’s Phoenix, to the satisfaction of the Chief Planner and Executive Director, City Planning in consultation with applicable civic officials;

 

iv.        Prior to issuance of the first above-grade building permit for the first building within either of Blocks 1 or 3, the owner shall make a cash contribution to the City in the amount of $750,000.00 toward the acquisition and/or construction of community services and/or facilities within the development at the Ordnance Triangle as may be agreed to between the parties, or within the vicinity of the development and in Ward 19, at the discretion of the Chief Planner and Executive Director, City Planning in consultation with the Ward Councillor;

 

v.         The cash contributions identified in recommendation 8. i, ii, and, iv. above shall be indexed upwardly in accordance with the Statistics Canada Non-Residential Construction Price Index for Toronto for the period from the date of the execution of the Section 37 Agreement to the date of payment and in the case of recommendation 8. ii, to the date of construction;

 

vi.        Prior to issuance of an above-grade building permit for the first building in each of Blocks 1 and 3, the owner shall submit a Pedestrian Level Wind Study, including wind tunnel analysis, which identifies recommendations for the pedestrian realm and the outdoor areas of the podiums to mitigate wind impacts year-round. The owner shall incorporate and maintain in support of the development all recommended mitigation measures to the satisfaction of the Chief Planner and Executive Director, City Planning Division;

 

vii.       Prior to the issuance of any building permit for the first building in each of Blocks 1, 2 and 3, the owner will submit a Construction Management Plan, for each phase, to the satisfaction of the Chief Planner and Executive Director, City Planning, and the Chief Building Official, in consultation with the Ward Councillor, and thereafter, shall implement the plan during the course of construction, with details to be included in the Section 37 Agreement;

 

viii.      Prior to issuance of a below-grade building permit for a building on each of Blocks 1 and 3, the owner will provide written confirmation to the satisfaction of the Chief Planner and Executive Director, City Planning Division, that all proposed crash mitigation measures are acceptable to Metrolinx and shall incorporate all measures into the plans and drawings submitted in the context of site plan approval pursuant to s114 of the City of Toronto Act, 2006, as amended, and s41 of the Planning Act, as amended and as applicable;

 

ix.        Prior to the issuance of any building permit for the first building on Block 2, the owner shall ensure that arrangements are in place to provide for the temporary relocation of existing access routes and access easements in favour of Metrolinx within the easterly limit of Block 2 (formerly part of 10 Ordnance Street) to an alternative location through 10 Ordnance Street providing access to the Metrolinx infrastructure at the ‘tip lands’, to the satisfaction of the Chief Planner and Executive Director, City Planning Division, in consultation with the General Manager, Parks Forestry and Recreation;

 

x.         Prior to the issuance of an above grade building permit for the first building within either of Blocks 1 or 3, the owner shall, to the satisfaction of Chief Planner and Executive Director, City Planning Division, in consultation with the General Manager, Parks Forestry and Recreation and Metrolinx, be responsible to provide for interim relocation of any Metrolinx access to its infrastructure at the "tip lands" over 10 Ordnance Street to a service road north of the Ordnance Triangle. The subject owner's responsibilities for providing any required interim access shall include the following:

 

a.         design and construction of alternative vehicular access for Metrolinx from Ordnance Street over other lands within the Ordnance Triangle, with the design and any details related to this access;

 

b.         obtaining all necessary approvals and registering temporary easements over the Ordnance Triangle Lands as may be required to allow the contemplated alternative interim access by Metrolinx to the north service road from Ordnance Street;

 

c.         removal of access and release of any existing access easements in favour of Metrolinx over 10 Ordnance Street;

 

xi.        Prior to registration of a plan of condominium on Block 1 the owner shall be responsible for the following, to the satisfaction of Chief Planner and Executive Director, City Planning, in consultation with the General Manager, Transportation Services:

 

a.         design and construction of vehicular access from Strachan Avenue to be shared by Blocks 1 and 2 and provide Metrolinx with shared access to its north service road, located north of Block 2, or an alternative arrangement. The design and any details related to this access, including but not limited to parking restrictions.

 

b.         obtain all necessary approvals to facilitate the appropriate land ownership or easement arrangements for the Strachan Avenue shared access.

 

xii.       The timing of items x and xi, above may be amended only with the written consent of the Chief Planner and Executive Director, City Planning Division; the General Manager, Parks Forestry and Recreation, and the General Manager, Transportation Services;

 

xiii.      Prior to the issuance of an above-grade permit for the first building in each of Blocks 1 and 3, the owner will provide, to the satisfaction of the Chief Planner and Executive Director, City Planning Division, and the General Manager, Transportation Services, a public realm phasing plan detailing the phased improvements to the public realm including, but not limited to, paving and curbing details, sidewalk treatments, cycling infrastructure, pedestrian and cycling connections to the future park space at 10 Ordnance Street, and other matters which may be considered by City Staff through the review of these public realm phasing plans, all of which shall be implemented in the context of the site plan approval for the Block to the satisfaction of the Chief Planner and Executive Director, City Planning;

 

xiv.      Prior to the issuance of an above-grade building permit for the first building within each of Blocks 1 and 3, and in support of the development the owner shall provide, at no cost to the City, any improvements to municipal infrastructure as required throughout each phase of development, as identified in the Phasing Drawings, prepared by Odan/Dectech Group, and dated May 21, 2014 to the satisfaction of the Executive Director of Engineering and Construction Services and the General Manager of Transportation Services;

 

xv.       Prior to the issuance of an above-grade building permit for the first building within either Block 1 or 3, and in support of the development, the owner shall make a cash payment in an amount to be determined by Executive Director of Engineering and Construction Services and the General Manager of Transportation Services, as a cost sharing contribution to Strachan Avenue improvements to be undertaken by the City, which includes but may not be limited to, introduction of northbound and southbound left turn lanes, northbound right turn lane, introduction of a traffic signal control at Strachan Avenue / Wellington Street, and a southbound realignment of East Liberty Street west of Strachan Avenue;

 

xvi.      The owner shall acknowledge and agree to warning clauses with respect to each of Blocks 1 and 3, which the owner shall include in initial offers of purchase and sale as well as appropriate condominium documents, addressing the potential noise and vibration from the adjacent railways and from programs /events at the Fort York National Historic Site to the satisfaction of the Chief Planner and Executive Director, City Planning Divison;

 

xvii.     Prior to issuance of an above grade building permit for the first building within Block 2, the owner shall make a cash contribution to the City in the amount of $100,000.00 to be allocated toward the costs associated with the Fort York Pedestrian and Cycle Bridge and/or improvements to the area park space at the discretion of the Chief Planner and Executive Director, City Planning Divison, in consultation with the Ward Councillor, as required pursuant to the decision of the Ontario Municipal Board issued September 9, 2013 (OMB File PL130565) in connection with minor variance application A0915/12TEY. Such amount to be indexed upwardly in accordance with the Statistics Canada Non-Residential Construction Price Index for Toronto for the period from the date of the Ontario Municipal Board Decision to the date of submission of the funds by the owner to the City; and

 

xviii.    The owner shall provide and maintain public pedestrian walkways and shall convey public access easements to the City, on terms and conditions satisfactory to the City Solicitor, as generally illustrated on Figure 4 of the Urban Transportation Considerations Report, prepared by BA Group dated November 2013, with details, including timing for delivery of the easements, to be determined in the context of site plan approval for the subject Block and such easement lands to be maintained by the owner of the subject Block.

 

9.         City Council request the Director of Affordable Housing Office in consultation with the Chief Planner and Executive Director, City Planning, to report to the August 12, 2014, Toronto and East York Community Council with the details regarding the provision of affordable ownership units by Build Toronto Inc. within the Ordnance Triangle, and the mechanism through which the provision of these units will be secured;

 

10.       City Council authorize the appropriate City officials to take such actions as are necessary to implement the foregoing, including execution of the Section 37 Agreements; and

 

11.       City Council authorize cash-in-lieu funds generated through the Alternative Rate Parkland Dedication By-law in connection with 30 Ordnance Street as well as 10, 11 and 25 Ordnance Street and 45 Strachan Avenue that are above the first 5 percent to be directed for use to construct the Above Base Park Improvements to the future park within 10 Ordnance Street, the South Stanley Park extension, and/or Fort York National Historic Site, to the satisfaction of the General Manager, Parks Forestry and Recreation, Division, in consultation with the Manager, Fort York National Historic Site, and the local Councillor.

Committee Decision Advice and Other Information

The Planning and Growth Management Committee:

 

1.         Requested the Chief Planner and Executive Director, City Planning, in consultation with the appropriate city officials and the Ward Councillor, to report directly to City Council, on the following matters:

 

a.         Amending Recommendation 8.ii. from the recommendations Section of the Supplementary Report (June 16, 2014) from the Chief Planner and Executive Director, City Planning, to specify the contribution of the applicant towards the above-base grading and retaining wall construction related to the future park space at 10 Ordnance Street;

 

b.         Amending Recommendation 8.xi from the recommendations Section of the Supplementary Report (June 16, 2014) from the Chief Planner and Executive Director, City Planning, to specify the details of the applicant’s cost-sharing contribution to the Strachan Works, including the introduction of northbound and southbound left turn lanes, a northbound right turn lane, introduction of a traffic signal control at East Liberty Street/Strachan Avenue and Strachan Avenue/ Wellington Street, and a southwards realignment of East Liberty Street west of Strachan Avenue; and

 

c.         Amending the Draft Zoning By-laws for 30 Ordnance Street (Attachment 1) and 10, 11 and 25 Ordnance Street and 45 Strachan Avenue (Attachment 2) of the Supplementary Report (June 16, 2014) from the Chief Planner and Executive Director, City Planning, to provide for an alternate arrangement for the provision of residential visitors parking spaces, with these residential visitors spaces potentially being located, in whole or part, within the commercial garage, and to reduce the rate of required residents parking spaces.

Origin
(May 28, 2014) Report from the Chief Planner and Executive Director, City Planning
Summary

The Zoning By-law Amendment application proposes the construction of two mixed-use base buildings with three residential towers at heights of 39, 33, and 24 storeys, comprising 1012 residential units and 10,810 square metres of non-residential floor space at 11 and 25 Ordnance Street and 45 Strachan Avenue.  A new public park is proposed on the lands at 10 Ordnance Street.  This application also proposes amendments to Official Plan Amendment 125 and to Zoning By-law 159-2012 to modify existing permissions for two residential buildings at 30 Ordnance Street (10 115786 STE 19 OZ). All lands subject to this application are collectively referred to as the “Ordnance Triangle”.

 

The Ordnance Triangle lands have been approached as a comprehensively planned development.  City staff, in collaboration with Build Toronto and the applicant, have considered, among many matters, the relationship to nearby open spaces, Liberty Village, and Fort York National Historic Site, opportunities to improve pedestrian and vehicle connections, the proximity to the adjacent railway lines, the relationship to the proposed future park space, and connections to existing and proposed cycling infrastructure, including the new Fort York pedestrian and Cycling Bridge.

 

This report reviews and recommends approval of the Official Plan and Zoning By-law Amendments subject to the provisions contained in this report.  The recommendations contained within this report conform to the policies of the City's Official Plan, and City Council approved OPA 231.  As the Minister of the Municipal Affairs and Housing has yet to approve OPA 231, any bills related to 10, 11 and 25 Ordnance Street and 45 Strachan Avenue will be held until such time as the Minister issues a decision on OPA 231.  Bills related to 30 Ordnance Street may be allowed to proceed in advance of the Minister’s decision, as these lands have existing residential use permissions, but will be held until such time as a boundary adjustment of the 30 Ordnance Street property is completed.

Background Information (Committee)
(May 28, 2014) Report and Attachments 1-8 from the Chief Planner and Executive Director, City Planning on 10, 11, 25, and 30 Ordnance Street and 45 Strachan Avenue - Zoning By-law Amendment Application Final Report
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-70291.pdf)

(May 28, 2014) Notice of Public Meeting to be Held by the Planning and Growth Management Committee (Under the Planning Act)
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-70298.pdf)

Speakers

Cynthia MacDougall, Partner,  McCarthy Tetrault
Jeanhy Shim, Principle, Housing Lab Toronto
Councillor Mike Layton


3a 10, 11, 25, and 30 Ordnance Street and 45 Strachan Avenue - Zoning By-law Amendment Application - Supplementary Report
Origin
(June 16, 2014) Report from the Chief Planner and Executive Director, City Planning
Summary

A report dated May 28, 2014, from the Chief Planner and Executive Director, City Planning Division, recommends approval of the Zoning By-law Amendment application to construct two mixed-use buildings with towers at heights of 39, 34, and 24 storeys, comprising 1012 residential units and 10,810 square metres of non-residential floor space at 11 and 25 Ordnance Street and 45 Strachan Avenue.  The report also recommends approval of amendments to Official Plan Amendment 125 and to Zoning By-law 159-2012 to modify existing permissions for two residential buildings at 30 Ordnance Street (10 115786 STE 19 OZ). All lands subject to this application are collectively referred to as the “Ordnance Triangle”.  Two By-law amendments reflecting these developments were to be attached to that report.

 

The purpose of this report is to provide supplemental information to the May 28, 2014 report regarding Section 37 conditions with regard to road improvements and other matters.  This report also attaches the draft by-law amendments both with respect to 30 Ordnance Street as well as 10, 11, 25 Ordnance Street / 45 Strachan Avenue.

Background Information (Committee)
(June 16, 2014) Report and Attachments 1 and 2 from the Chief Planner and Executive Director, City Planning on 10, 11, 25, and 30 Ordnance Street and 45 Strachan Avenue - Zoning By-law Amendment Application Supplementary Report
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-70851.pdf)


PG34.4

ACTION 

 

 

Ward: All 

Official Plan Policies for Implementing a Development Permit System - Final Report
The Chief Planner and Executive Director, City Planning has submitted a supplementary report on this Item (PG34.4a for information)

Communications PG34.4.29 to PG34.4.57 have been submitted on this Item

Bill 718 has been submitted on this Item.

Will be considered first after PG34.1
Public Notice Given
Statutory - Planning Act, RSO 1990
Committee Recommendations

The Planning and Growth Management Committee recommends that:

 

1.         The Draft Official Plan Amendment appended to the report (May 28, 2014) from the Chief Planner and Executive Director, City Planning, as Attachment 1 be amended by:

 

a.         Adding the following to the end of Policy 3: "However, development permit by-laws will only be prepared for those areas within the City identified by Council, following at least one community meeting in the affected area, in addition to any requirements under the Planning Act." so that the revised Policy 3 reads:

"The entire City of Toronto is identified by this policy as a development permit area. However, development permit by-laws will only be prepared for those areas within the City identified by Council, following at least one community meeting in the affected area, in addition to any requirements under the Planning Act."

 

b.         Adding the following to the end of Policy 13: "in a manner that in the opinion of City Council is at least as effective to that available for zoning and minor variance applications in areas where a development permit by-law does not exist." so that Policy 13 reads:

 

"Development permit by-laws will establish the extent and the method of public notification and the means by which Council will confer with the public on applications for a development permit, in a manner that in the opinion of City Council is at least as effective to that available for zoning and minor variance applications in areas where a development permit by-law does not exist."

 

c.         Adding the following to the end of Policy 14: "However, despite the delegation, the Ward Councillor may require that the development permit application be submitted to the appropriate Community Council and to Council for a decision." so that Policy 14 reads:

"Where a development permit by-law has been enacted, Council may delegate its decision making authority respecting development permit applications and its authority to execute, amend and release development permit agreements to a Committee or body appointed by Council or an employee of the City of Toronto. However, despite the delegation, the Ward Councillor may require that the development permit application be submitted to the appropriate Community Council and to Council for a decision."

2.         City Council amend the Official Plan by introducing policies that allow for the implementation of a development permit system substantially in accordance with the draft Official Plan Amendment appended as Attachment 1 to the report (May 28, 2014) from the Chief Planner and Executive Director, City Planning, as amended by Recommendation 1.

 

3.         City Council direct that development permit by-laws be drafted by local planning staff and brought to the local Community Council for consideration at a statutory public meeting.

 

4.         City Council authorize the City Solicitor to make any technical or stylistic changes to the draft Official Plan Amendment as may be required.

Committee Decision Advice and Other Information

The Planning and Growth Management Committee:

 

1.         Requested the Chief Planner and Executive Director, City Planning to consider potential technical refinement of the proposed wording (without changing its intent) based on comments presented at the Planning and Growth Management Committee or submitted through members of Council and report to Council prior to consideration of the development permit system Official Plan Amendment.

2.         Directed the Chief Planner and Executive Director, City Planning to examine the potential for the application of a development permit by-law in the Etobicoke Centre area, the Scarborough Centre area, the North Yonge Secondary Plan area, the Yonge Eglinton Centre area and the King Spadina Planning District.

Origin
(May 28, 2014) Report from the Chief Planner and Executive Director, City Planning
Summary

Attached to this report is a draft Official Plan Amendment which introduces the policies necessary to implement a development permit system for the City of Toronto. The amendment includes changes to Schedule 3 of the Official Plan to provide for complete application requirements for development permit approvals. A new Schedule 3A is also proposed outlining the requirements for a complete application request to amend a development permit by-law. One additional policy was added stating Council's intent to establish methods by which public notification will be given and means by which Council will confer with the public on applications for a development permit approval.

 

The report recommends four areas for the initial consideration of development permit by-laws – Etobicoke Centre Secondary Plan area, the Scarborough Centre Secondary Plan area, the North Yonge Secondary Plan area, and the Yonge Eglinton Centre area. It is important to start with areas where growth expectations have a foundation of existing detailed policies that will help guide the creation of development permit by-law standards and criteria. Establishing a framework for the process involved in the by-law development, the structure and components of the by-law, and the internal review procedures will help future development permit by-laws.

 

It is anticipated that creating development permit by-laws will be an outcome of the current program of area-based study and review, such as the Avenue studies work program. Consultants will be retained to help prepare the necessary background studies. Funding will also include retention of the consultants as expert witnesses, should an Ontario Municipal Board hearing occur with respect to any development permit by-law.

Background Information (Committee)
(May 28, 2014) Report and Attachment 1 from the Chief Planner and Executive Director, City Planning on Official Plan Policies for Implementing a Development Permit System - Final Report
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-70294.pdf)

(May 29, 2014) Notice of Public Meeting to be Held by the Planning and Growth Management Committee (Under the Planning Act)
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-70299.pdf)

Background Information (City Council)
(July 7, 2014) Supplementary report from the Chief Planner and Executive Director, City Planning on Official Plan Policies for Implementing a Development Permit System [PG34.4a]
(http://www.toronto.ca/legdocs/mmis/2014/cc/bgrd/backgroundfile-71316.pdf)

Speakers

Cathie Macdonald
Bob  Murphy
Jessica Wilson, Confederation of Residents and Ratepayer Associations (CORRA)
Eileen Denny, Vice-Chair, Confederation of Resident and Ratepayer Associations in Toronto
Danielle Chin, Senior Planner, Policy & Government Relations, Building Industry and Land Development Association
George Belza, Edithvale-Yonge Community Association (Edithvale Yonge Residents’ Assocation)
Terry Mills, Arris
Councillor Jaye Robinson
Councillor Mike Layton

Communications (Committee)
(June 9, 2014) Letter from Jordan Erasmus, Planner, Infrastructure Ontario (PG.Main.PG34.4.1)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-47931.pdf)

(June 12, 2014) E-mail from Cathie Macdonald (PG.Supp.PG34.4.2)
(June 12, 2014) E-mail from Anna King, Chair, Community Liaison Committee, Stanley Knowles Housing Co operative (PG.Supp.PG34.4.3)
(June 13, 2014) E-mail from Tom Cohen, Chair, Eglinton Park Residents' Association (PG.Supp.PG34.4.4)
(June 16, 2014) Fax from Alan Redway (PG.Supp.PG34.4.5)
(June 18, 2014) Letter from John Campey, Executive Director, Social Planning Toronto Centre and Kevin Lee, Executive Director, Scadding Court (PG.New.PG34.4.6)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48236.pdf)

(June 18, 2014) E-mail from Jessica Wilson, Vice Chair, Confederation of Resident and Ratepayers Associations of Toronto (PG.New.PG34.4.7)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48261.pdf)

(June 18, 2014) Letter from William Roberts, Chair, Confederation of Resident & Ratepayers Associations in Toronto (PG.New.PG34.4.8)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48262.pdf)

(June 18, 2014) Letter from David Fleming, Executive Secretary, Swansea Area Ratepayers' Association (PG.New.PG34.4.9)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48263.pdf)

(June 18, 2014) Letter from Signe Leisk, Cassels Brock & Blackwell LLP, representing Canadian Tire Real Estate Limited (PG.New.PG34.4.10)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48264.pdf)

(June 18, 2014) Letter from Martin Gerwin & Judith Rutledge, Co-chairs, Mimico Lakeshore Network Steering Committee (PG.New.PG34.4.11)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48265.pdf)

(June 18, 2014) Letter from Krista Wylie, Bloor West Village Residents’ Association  (PG.New.PG34.4.12)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48267.pdf)

(June 18, 2014) Letter from Ralph Daley, President, Grange Community Association (PG.New.PG34.4.13)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48268.pdf)

(June 18, 2014) E-mail from T J D West (PG.New.PG34.4.14)
(June 18, 2014) Letter from David Harrison, Chair Annex Residents' Association (PG.New.PG34.4.15)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48272.pdf)

(June 18, 2014) Letter from Patrick Smyth, Avenue Road Eglinton Community Association (PG.New.PG34.4.16)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48257.pdf)

(June 18, 2014) Letter from Danielle Chin, Senior Planner, Building Industry and Land Development Association (PG.New.PG34.4.17)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48292.pdf)

(June 18, 2014) Letter from George Belza, Partner, Analogica (PG.New.PG34.4.18)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48275.pdf)

(June 18, 2014) Letter from Calvin Lantz, Stikeman Elliot, representing CAPREIT Limited Partnership (PG.New.PG34.4.19)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48293.pdf)

(June 18, 2014) Letter from Terry Mills, Arris Strategy Studio (PG.New.PG34.4.20)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48294.pdf)

(June 18, 2014) Letter from Peggy Moulder, Etobicoke-Lakeshore Community Planning Group (PG.New.PG34.4.21)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48295.pdf)

(June 18, 2014) Letter from Brian Maguire, Acting Chair, Forest Hill Homeowners' Association (PG.New.PG34.4.22)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48277.pdf)

(June 18, 2014) Letter from Calvin Lantz, Stikeman Elliot, representing RioCan Real Estate Investment Trust (PG.New.PG34.4.23)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48278.pdf)

(June 18, 2014) Letter from Denise Baker, WeirFoulds LLP, various food services companies (PG.New.PG34.4.24)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48279.pdf)

(June 18, 2014) E-mail from Robert Gulllins (PG.New.PG34.4.25)
(June 18, 2014) E-mail from Steve Nazar (PG.New.PG34.4.26)
(June 18, 2014) Letter from William Roberts, Chair, Confederation of Resident and Ratepayer Associations in Toronto (PG.New.PG34.4.27)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48321.pdf)

(June 19, 2014) Letter from Mary Todorow, Research/Policy Analyst, Advocacy Centre for Tenants Ontario (PG.New.PG34.4.28)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48342.pdf)

Communications (City Council)
(July 4, 2014) Letter from Geoff Kettel and Carol Fripp, Co-Presidents, Leaside Property Owners Association (CC.Supp.PG34.4.29)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48475.pdf)

(July 4, 2014) Letter from CORRA Executive, Confederation of Resident and Ratepayer Associations in Toronto (CC.Supp.PG34.4.30)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48517.pdf)

(July 6, 2014) E-mail from Jessica Wilson, President, Ossington Community Association (CC.Supp.PG34.4.31)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48578.pdf)

(July 5, 2014) E-mail from Krista Wylie on behalf of Bloor West Village Residents' Association (CC.Supp.PG34.4.32)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48579.pdf)

(July 6, 2014) E-mail from William H. Roberts, CORRA Chair, Confederation of Resident and Ratepayer Associations in Toronto (CC.Supp.PG34.4.33)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48580.pdf)

(July 7, 2014) E-mail from Steve Nazar (CC.Supp.PG34.4.34)
(July 5, 2014) E-mail from Chris Sellors, President, Oriole Park Association (CC.Supp.PG34.4.35)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48582.pdf)

(July 4, 2014) Letter from Timothy Dobson, OALA, Chairman, Lakeshore Planning Council Corp. (CC.Supp.PG34.4.36)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48583.pdf)

(July 5, 2014) E-mail from Barbi Lazarus (CC.Supp.PG34.4.37)
(July 4, 2014) Letter from Geoff Kettel and George Milbrandt, Co-Chairs, Federation of North Toronto Residents' Association (FoNTRA) (CC.Supp.PG34.4.38)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48585.pdf)

(July 7, 2014) E-mail from Alan Redway (CC.Supp.PG34.4.39)
(July 7, 2014) E-mail from Ben Daube, President, The Sherwood Park Residents' Association (CC.Supp.PG34.4.40)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48597.pdf)

(July 7, 2014) Letter from Brian Maguire, Acting Chair, Forest Hill Homeowners' Association (CC.New.PG34.4.41)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48631.pdf)

(July 7, 2014) E-mail from George S. Belza, Partner, Analogica (CC.New.PG34.4.42)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48632.pdf)

(July 7, 2014) E-mail from Vanessa Minkowski on behalf of the Old Mill Community Association Board (CC.New.PG34.4.43)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48633.pdf)

(July 7, 2014) E-mail from Jeremy Skinner (CC.New.PG34.4.44)
(July 7, 2014) Letter from Calvin Lantz, Stikeman Elliott LLP, Barristers and Solicitors, representing Deltera Inc. (CC.New.PG34.4.45)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48635.pdf)

(July 7, 2014) Letter from Calvin Lantz, Stikeman Elliot LLP, Barristers and Solicitors, representing Greey Realty Holdings Limited (CC.New.PG34.4.46)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48636.pdf)

(July 7, 2014) Letter from Calvin Lantz, Stikeman Elliot LLP, Barristers and Solicitors, representing Lindvest Properties Limited (CC.New.PG34.4.47)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48637.pdf)

(July 7, 2014) Letter from Calvin Lantz, Stikeman Elliot LLP, Barristers and Solicitors, representing 2142792 Ontario Ltd., 2157341 Ontario Ltd., King Edward Investments Inc., Emma Nicola Potemkin Ltd., 1028651 Ontario Ltd., 1452736 Ontario Ltd., 619595 Ontario Inc., 1115790 Ontario Inc., 736963 Ontario Ltd., 847702 Ontario Ltd. and 2054138 Ontario Ltd. (CC.New.PG34.4.48)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48638.pdf)

(July 7, 2014) Letter from Calvin Lantz, Stikeman Elliot LLP, Barristers and Solicitors, representing Bailey & Company (CC.New.PG34.4.49)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48639.pdf)

(July 7, 2014) Letter from Calvin Lantz, Stikeman Elliot LLP, Barristers and Solicitors, representing S-K Sportswear Limited, Szmul Koplowicz and Abraham Koplowicz (CC.New.PG34.4.50)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48640.pdf)

(July 7, 2014) Letter from Calvin Lantz, Stikeman Elliot LLP, Barristers and Solicitors, representing Terracap Management Inc. (CC.New.PG34.4.51)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48641.pdf)

(July 7, 2014) E-mail from Rasa Mazeika (CC.New.PG34.4.52)
(July 7, 2014) Letter from Ken Greenberg, Principal, Greenberg Consultants Inc. (CC.New.PG34.4.53)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48658.pdf)

(July 8, 2014) E-mail from Frank Peters (CC.New.PG34.4.54)
(July 8, 2014) E-mail from E.L. Cramp, Secretary, High Park Residents' Association (CC.New.PG34.4.55)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48660.pdf)

(July 8, 2014) Letter from Eileen Denny, President, Teddington Park Residents Association Inc. (CC.New.PG34.4.56)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48661.pdf)

(July 4, 2014) Letter from Robert Truman, Planning and Development Consultant (CC.New.PG34.4.57)
(http://www.toronto.ca/legdocs/mmis/2014/cc/comm/communicationfile-48662.pdf)


PG34.5

ACTION 

 

 

Ward: 27 

Proposed Amendments to Agreements between Ryerson University and the City of Toronto - Sam the Record Man Signage
Communication PG34.5.2 has been submitted on this Item
Public Notice Given
Committee Recommendations

The Planning and Growth Management Committee recommends that:

 

1.         City Council authorize the Chief Corporate Officer to enter into of a License Agreement between the City and Ryerson University permitting Ryerson to display the restored Sam the Record Man signage, referred to in the report (June 10, 2014) from the Deputy City Manager, Cluster B on the roof of the City-owned building at 277 Victoria Street, such Licensing Agreement to be on the terms and conditions contained in Schedule "1" to the report June 10, 2014) from the Deputy City Manager, Cluster B and satisfactory to the Chief Corporate Officer in consultation with the City Solicitor;

 

2.         City Council approve an amendment to Chapter 694 of the Municipal Code, Signs, General to permit the display of a roof sign and a projecting sign as described in Attachment 3 to the report (June 10, 2014) from the Deputy City Manager, Cluster B at the premises municipally known as 277 Victoria Street; and

 

3.         City Council authorize the City Solicitor to release the Easement Agreement registered as Instrument Numbers AT1868230, AT1868231 and AT1868232 from title to Ryerson's new Student Learning Centre and its Gould Street Library once Ryerson has:

 

a.         Executed the Licensing Agreement for 277 Victoria Street to the satisfaction of the City Solicitor;

 

b.         Installed the restored Sam Signage on the roof of 277 Victoria Street to the satisfaction of the Chief Corporate Officer and the Chief Building Official; and

 

c.         Entered into an Amending Site Plan Agreement, which is registered on title to Ryerson's new Student Learning Centre at 341, 347 and 349 Yonge Street, such Agreement to provide for  the installation and maintenance by Ryerson of a plaque directing interested persons to the location of the Sam Signage at 277 Victoria Street, the Agreement and plaque to be to the satisfaction of the Chief Planner and Executive Director of City Planning in consultation with the City Solicitor and the Manager, Heritage Preservation Services.

 

4.         City Council direct the appropriate City staff to examine funding sources for a "Toronto Music City" sign that would anchor the Sam Signage to the building and provide a visual link to a possible music related facility at 38 Dundas Street East.

 

5.         City Council authorize the City Solicitor to prepare any necessary Bills for introduction in Council to implement the above recommendations, subject to such stylistic and technical changes as may be required.

 

6.         City Council direct Real Estate Services and Economic Development and Culture Division staff to explore the temporary use of 38 Dundas Street East (formerly occupied by Hakim Optical), in conjunction with The Downtown Yonge BIA or other related organizations including Music Advisory Council, the Canadian Independent Music Association, or Ryerson University, as a possible "Toronto Music City" or other related facility for music development, promotion, tourism and export development and report back to the appropriate committee in 2015.

Committee Decision Advice and Other Information

The Urban Design Manager, City Planning gave a presentation to the Planning and Growth Management Committee.

Origin
(June 10, 2014) Report from the Deputy City Manager, Cluster B
Summary

This report recommends that the City offer to enter into a license agreement with Ryerson University ("Ryerson") to permit Ryerson to display the restored Sam the Record Man signage, referred to in this report (the "Sam Signage"), on the roof of the City-owned building at 277 Victoria Street, adjacent to Dundas Square.  Any determination by Ryerson to enter into such a licensing agreement is subject to the physical and financial feasibility of doing so and the approval of Ryerson's Board of Governors, if required.

 

The City's existing agreement with Ryerson securing the restoration and reinstallation of the signage would be released from title to Ryerson's Student Learning Centre and the Ryerson Library once the license agreement with respect to 277 Victoria Street is entered into and the restored signage has been installed on the roof of 277 Victoria Street. 

 

This report also recommends approval of a site-specific amendment to Chapter 694, Signs, General ("Chapter 694") to permit the Sam Signage to be located on the roof of the building at 277 Victoria Street, as well as to permit the display of a large projecting sign which will integrate the Sam Signage into this building.  This property is located within the Downtown Yonge Street Special Sign District and is specifically contemplated in the Signage Vision for the Downtown Yonge Street Strip (adopted by Council in 2009) as a location for 'Landmark Signage', such as the Sam Signage.

 

The City has been working in close collaboration with Ryerson University and other important stakeholders, including the Sniderman Family and representatives of the Music Industry to find a culturally appropriate and relevant location for the Sam Signage as per Councils direction.

 

Under the current agreement, Ryerson may install the Sign on either the Student Learning Centre or Gould Street Library frontage, however based on public feedback and extensive consultation with stakeholders and taking into consideration the present context, City Staff believe the rooftop of 277 Victoria Street is the most appropriate location. 

 

Ryerson has gone through considerable lengths and expense to assist city staff with this effort.

Background Information (Committee)
(June 10, 2014) Report and Attached Schedule "1" and Attachments 1 and 2 from the Deputy City Manager, Cluster B, on the Proposed Amendments to Agreements between Ryerson University and the City of Toronto - Sam the Record Man Signage
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-70198.pdf)

Attachment No. 3 - Description of Proposed Signs at 277 Victoria Street
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-70550.pdf)

(June 19, 2014) Presentation on Proposed Amendments to Agreements between Ryerson University and the City of Toronto - Sam the Record Man Signage
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-70794.pdf)

Speakers

Sean Boulton
Amy Terrill
Sam and Jack Markle, The Brothers Markle Inc.

Communications (Committee)
(June 19, 2014) E-mail from Mark Garner, Executive Director and CSO, Downtown Yonge Business Improvement Area (PG.New.PG34.5.1)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48299.pdf)

Communications (City Council)
(June 30, 2014) E-mail from Bobby and Jason Sniderman (CC.Main.PG34.5.2)

PG34.6

ACTION 

 

 

Ward: All 

Construction Hoarding Sign Fees and Public Realm Enhancements
Public Notice Given
Committee Recommendations

The Planning and Growth Management Committee recommends that:

 

1.         City Council approve the introduction of a monthly fee for the use of space for the display of a construction hoarding sign on construction hoarding within the public right of way of $5.60 per month per square metre of construction hoarding signs, effective January 1, 2015 to be adjusted annually as part of the operating budget process, with the revenues from the monthly fee to be directed to a reserve fund, that will be drawn upon by Arts and Culture Services, Economic Development and Culture Division in the year following collection of the fees, to be directed to a program developed by General Manager, Economic Development and Culture, in consultation with the Toronto Arts Council, to create new elements and features and improve existing elements and features of the public right of way through the creation of temporary and permanent art, with a particular focus on community arts programs involving disadvantaged youth and newcomers in the creation of art, Arts and Culture Services to provide administration for the program, and operational oversight of the program operated by the Toronto Arts Council.

 

2.         City Council approve amendments to the Guidelines for Covered Walkways so that, whenever hoarding is provided on the public right of way, 50 per cent of the surface area of the hoarding be used for community art, subject to consultation with the Ward Councillor.

 

3.         City Council authorize and direct staff to take the necessary steps to implement the recommendations, including amending any necessary by-laws, and that City Council delegate authority to the General Manager, Economic Development and Culture to negotiate and enter into any agreements, in a form which is satisfactory to the City Solicitor, as required for the establishment and operation of the program described in Recommendation 1, and that the General Manager, Economic Development and Culture be authorized to execute any required agreements or related documents on behalf of the City.

Origin
(June 6, 2014) Report from the General Manager, Transportation Services
Summary

Transportation Services, after consultation with Toronto Building, City Planning, Economic Development & Culture, and Financial Planning, is responding to a request from Planning and Growth Management Committee to consider further the introduction of additional fees for the display of advertising signs with First Party Content on construction hoarding, and the potential use of the funds from that fee for enhancements to the public realm related to public art.

 

A review was completed of the City of Toronto's experience collecting payments or rents for advertising displayed on City property or throughout the city.  A new market-based Construction Hoarding Sign in Right-of-way Fee of $5.60 per month per square metre of construction hoarding signs containing First Party Content is being proposed, effective January 1, 2015, and is to be adjusted annually as part of the operating budget process. It is also proposed that increased revenues from this fee be directed to a reserve fund that will be drawn upon by Arts and Culture Services, Economic Development and Culture Division, for purposes of commissioning, acquiring, and maintaining public art for the public realm across the City.

Background Information (Committee)
(June 6, 2014) Report and Appendix A from the General Manager, Transportation Services, on Construction Hoarding Sign Fees and Public Realm Enhancements
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-70295.pdf)

Communications (Committee)
(June 13, 2014) E-mail from Neil McDermott, Captain, Ward Advocacy Group 21, Cycle Toronto (PG.Supp.PG34.6.1)
(June 17, 2014) Letter from Danielle Chin, Senior Planner, Building Industry and Land Development Association (PG.Supp.PG34.6.2)
(http://www.toronto.ca/legdocs/mmis/2014/pg/comm/communicationfile-48184.pdf)


PG34.7

ACTION 

 

 

Ward: 14, 19 

Amendments to Chapter 694, Signs, General, with Respect to the Gardiner Gateway Special Sign District
Public Notice Given
Committee Recommendations

The Planning and Growth Management Committee recommends that:

 

1.         City Council adopt the proposed changes respecting the boundaries, illumination requirements, time-of-day operating requirements, and separation distance requirements for third party electronic signs located in the Gardiner Gateway Special Sign District, as outlined in the Draft Bylaw contained in Appendix 1 to the report (June 3, 2014) from the Chief Building Official and the Executive Director, Toronto Building;

 

2.         City Council amend Chapter 694, Signs, General, to establish each of the premises described in Appendix 2 to the report (June 3, 2014) from the Chief Building Official and the Executive Director, Toronto Building as an OS-Open Space Sign District, C-Commercial, E-Employment and R-Residential by replacing Sign District Maps Ward 19: Trinity-Spadina and Ward 14: Parkdale-High Park of Schedule A, Maps, with maps substantially similar to the maps attached as Appendix 3 to the report (June 3, 2014) from the Chief Building Official and the Executive Director, Toronto Building; and

 

3.         City Council authorize the City Solicitor to prepare the necessary Bills for introduction in Council to implement the above recommendations, subject to such stylistic and technical changes to the draft by-laws as may be required.

Origin
(June 3, 2014) Report from the Chief Building Official and the Executive Director, Toronto Building
Summary

This report reviews and recommends changes to regulations that apply to the Gardiner Gateway Special Sign District ("GG-SSD") as defined by Chapter 694 of the Municipal Code, Signs, General ("Chapter 694"). The proposed changes include reducing the area of the GG-SSD, updating the sign district designations of properties within the GG-SSD, as well as modifying the regulations to reduce the impact of large-format third party signs displaying electronic sign copy on sensitive land uses within or near the GG-SSD.

 

The Planning and Growth Management Committee, at its April 10, 2014 meeting, directed staff to report back on amendments to Chapter 694 required to eliminate the GG-SSD. In response to this direction, staff conducted two public consultation sessions inviting area residents, business and property owners, elected officials, and other stakeholders to participate.

 

Based on the consultation, staff are recommending amendments that would address many of the impacts signs in the area have on nearby sensitive land uses through modifications to the regulations and boundaries of the GG-SSD instead of its complete elimination. As well, maintaining the GG-SSD will allow for the modification or replacement of existing signs into more modern signs which have fewer impacts on surrounding land uses.

Background Information (Committee)
(June 3, 2014) Report from the Chief Building Official and Executive Director, Toronto Building on Amendments to Chapter 694, Signs, General, with Respect to the Gardiner Gateway Special Sign District
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-70145.pdf)

Appendix 1 - Draft Bylaw: Amendments to Chapter 694
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-70309.pdf)

Appendix 2 - List of Affected Premises
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-70310.pdf)

Appendix 3 - Schedule A Map - Ward 19: Trinity-Spadina
(http://www.toronto.ca/legdocs/mmis/2014/pg/bgrd/backgroundfile-70311.pdf)

Speakers

Kathy Traill
Roy Dzeko, CBS Outdoor
Dave Meslin, Scenic Toronto
Chris Bentler, VP Operations, Cieslok Media
Councillor Mike Layton
Councillor Peter Leon
Councillor Gord Perks