Decisions

c.         What opportunities exist by using the Province of Ontario Information Technology (IT) model, given that there have been significant reforms of the IT function at the province from outsourcing to procurement review.

d.         Potential savings and timelines of outsourcing of the City's Consolidated Data Centre project, and as part of this review, identify:

i.            whether other large public sector organizations outsource their datacentre;

ii.            best practices in public sector outsourcing; and

iii.           whether private sector best practices involve outsourcing data centre.

e.         Total IT Capital and Operating Budgets for the City and its agencies broken out by specific Division and Agency, and how this compares with large urban cities such as Montreal, Ottawa, Vancouver, Chicago, and the Ontario Government.

f.          Identification of what the Province of Ontario has done and where there is an opportunity for the City to save monies in the IT Division across all Agencies, Boards, Commissions, and Divisions.

g.         The total IT headcount for the City and its agencies broken out by specific Division and Agency and why some Divisions have their own IT Staff, and how this compares to Montreal, Ottawa, Vancouver, Chicago and the Ontario Government.

h.         Potential cost savings and timelines if the City and its agencies implemented a contracted electronic payroll and paystub program.

i.          Potential cost savings and timelines if the City and its agencies outsourced all IT functions.

j.          The financial impact (including reductions to staffing costs) and operating benefits of utilizing cloud-based or other virtual-like productivity and e-mail applications and of replacing the City's current server, data storage and back-up capacity with cloud-based services or other virtual-like systems.

k.         The feasibility and financial impact of replacing City Personal Computers within client alternatives more suited to cloud-based computing or other virtual-like systems.

l.         Security and data protection issues related to cloud-based computing or other virtual-like systems.