Minutes Confirmed on April 28, 2016
Board of Directors of the Toronto Atmospheric Fund
- Meeting No.:
- 7
- Contact:
- Jennifer Lin, Committee Secretary
- Meeting Date:
- Thursday, February 11, 2016
- Phone:
- 416-392-4666
- Start Time:
- 9:30 AM
- E-mail:
- jlin@toronto.ca
- Location:
- Committee Room 1, City Hall
- Chair:
- Sandra Odendahl
TA7.1 - Welcome and Introductions
- Decision Type:
- Information
- Status:
- Received
Board Decision
The Board of Directors of the Toronto Atmospheric Fund received the item for information.
Summary
Welcome and Introductions by the Chair of the Board of Directors of the Toronto Atmospheric Fund.
Motions
That the item be received for information.
TA7.2 - Presentation - Communications Update
- Decision Type:
- Presentation
- Status:
- Received
Board Decision
The Board of Directors of the Toronto Atmospheric Fund received the presentation (February 11, 2016) from the Communications Manager, Toronto Atmospheric Fund for information.
Decision Advice and Other Information
The Communications Manager, Toronto Atmospheric Fund gave a presentation on Toronto Atmospheric Fund Corporate Communications.
Summary
The Communications Manager, Toronto Atmospheric Fund will give a presentation on Communications Update.
Background Information
https://www.toronto.ca/legdocs/mmis/2016/ta/bgrd/backgroundfile-90534.pdf
Motions
That the item be received for information.
TA7.3 - Chief Executive Officer's Report
- Decision Type:
- Information
- Status:
- Received
Board Decision
The Board of Directors of the Toronto Atmospheric Fund received the Report (January 28, 2016) from the Chief Executive Officer for information.
Decision Advice and Other Information
The Vice President, Programs and Partnerships, Toronto Atmospheric Fund, gave an overview of Chief Executive Officer's Report (January 28, 2016).
Origin
Summary
This report provides an update on Toronto Atmospheric Fund initiatives with regard to Governance and Organizational Matters, and Strategic Programs and Collaborations.
Background Information
https://www.toronto.ca/legdocs/mmis/2016/ta/bgrd/backgroundfile-89494.pdf
Motions
That the item be received for information.
TA7.4 - 2015 Business Plan - Summary of Results
- Decision Type:
- Information
- Status:
- Received
Board Decision
The Board of Directors of the Toronto Atmospheric Fund received the report (January 28, 2016) from the Chief Executive Officer, Toronto Atmospheric Fund for information.
Origin
Summary
The attached report documents the results achieved by Toronto Atmospheric Fund in 2015. With few exceptions, Toronto Atmospheric Fund has achieved or exceeded objectives set out in the approved 2015 Business Plan. The report also reflects on challenges and identifies lessons learned and insights from the year's work.
Background Information
https://www.toronto.ca/legdocs/mmis/2016/ta/bgrd/backgroundfile-89496.pdf
Motions
That the item be received for information.
TA7.5 - 2016 Business Plan
- Decision Type:
- ACTION
- Status:
- Adopted
Board Decision
The Board of Directors of the Toronto Atmospheric Fund:
1. Approved the Toronto Atmospheric Fund's 2016 Business Plan.
Origin
Summary
A draft 2016 Business Plan is attached for Board consideration and approval. The projects and activities are guided by the Strategic Directions for 2015-2020 approved by the Toronto Atmospheric Fund Board, including: continued priority on energy efficiency of buildings and mobilizing financial capital for low-carbon solutions; increased investment in charting a course to achieving the City's ambitious 80 percent greenhouse gas (GHG) reduction target by 2050; enhanced attention to community engagement, recognizing that Toronto Atmospheric Fund's carbon-reduction mandate can be more compelling when aligned with other priorities and co-benefits such as health, mobility and economic opportunity; and consideration of Toronto Atmospheric Fund 's role in supporting regional initiatives that advance the mandate.
Background Information
https://www.toronto.ca/legdocs/mmis/2016/ta/bgrd/backgroundfile-89498.pdf
Motions
TA7.6 - Adoption of Updated Ethical Policies Consistent with the Provisions of the Toronto Public Service By-law
- Decision Type:
- ACTION
- Status:
- Adopted
Board Decision
The Board of the Directors of the Toronto Atmospheric Fund:
1. Rescinded Toronto Atmospheric Fund's current policies relating to conflict of interest, political activity and disclosure of wrongdoing and reprisal protection.
2. Adopted the enclosed policies set out in Appendices A, B and C to the report (January 28, 2016) from the Chief Executive Officer, Toronto Atmospheric Fund.
Origin
Summary
Updates of Toronto Atmospheric Fund's ethical policies, consistent with the provisions of the Toronto Public Service By-law, are proposed for adoption.
Background Information
https://www.toronto.ca/legdocs/mmis/2016/ta/bgrd/backgroundfile-89499.pdf
Motions
TA7.7 - Enhancing Toronto Atmospheric Fund’s Endowment
- Decision Type:
- ACTION
- Status:
- Amended
Board Decision
The Board of the Directors of the Toronto Atmospheric Fund:
1. Requested the City Manager's office to work with the Chief Executive Officer, Toronto Atmospheric Fund (TAF), under the authority of the Relationship Framework, to explore mechanisms to facilitate non-City of Toronto contributions to augment TAF's endowment and the expansion of Toronto Atmospheric Fund's mandate, including any necessary amendments to the Toronto Atmospheric Fund Act, Toronto Atmospheric Fund's Relationship Framework with the City of Toronto or the establishment of other governance instruments or agreements, while maintaining the purpose of the original endowment and accountabilities to the City of Toronto.
2. Requested City Manager's Office and the Chief Executive Officer, Toronto Atmospheric Fund to continue discussion with Provincial Government for the purpose of Part 1 above and report to the Board of the Directors of the Toronto Atmospheric Fund.
3. Struck an Ad Hoc Endowment Expansion Working Group comprised of the Toronto Atmospheric Fund Board Chair, Vice-Chair, Treasurer and at least one other Board member, to consider new opportunities and make recommendations to the Toronto Atmospheric Fund Board concerning advancement of these opportunities, in consultation with the City Manager.
Origin
Summary
On the occasion of Toronto Atmospheric Fund's 25th anniversary, Toronto Atmospheric Fund is exploring opportunities to enhance the endowment, providing Toronto Atmospheric Fund with the mandate and capacity to advance urban climate solutions beyond Toronto, leveraging Toronto's visionary investment and Toronto Atmospheric Fund's track-record and expertise. Having emerged from Toronto Atmospheric Fund's strategic planning and discussions with the Board of Directors, City colleagues and other stakeholders, the proposal now requires formal Board endorsement and the support of the City to advance potential implementation.
Background Information
https://www.toronto.ca/legdocs/mmis/2016/ta/bgrd/backgroundfile-89860.pdf
Motions
That the Board of Directors of the Toronto Atmospheric Fund:
1. Endorse the concept to increase the endowment and expand Toronto Atmospheric Fund's mandate and to explore a name change to The Atmospheric Fund to reflect an expanded mandate, while maintaining the purpose of the original City of Toronto endowment and accountabilities to the City.
2. Request the City Manager's office to work with the Chief Executive Officer, Toronto Atmospheric Fund, under the authority of the Relationship Framework, to explore mechanisms to facilitate non-City of Toronto contributions to augment TAF's endowment and the expansion of Toronto Atmospheric Fund's mandate, including any necessary amendments to the Toronto Atmospheric Fund Act, Toronto Atmospheric Fund's Relationship Framework with the City of Toronto or the establishment of other governance instruments or agreements, while maintaining the purpose of the original endowment and accountabilities to the City of Toronto.
3. Strike an Ad Hoc Endowment Expansion Working Group comprised of the Toronto Atmospheric Fund Board Chair, Vice-Chair, Treasurer and at least one other Board member, to consider new opportunities and make recommendations to the TAF Board concerning advancement of these opportunities, in consultation with the City Manager.
That Recommendation 1 of motion 1 by the Chair be deleted.
That Recommendation 2 of motion 1 be renumbered to be Recommendation 1.
That New Recommendation 2 be added: "Request City Manager's Office and CEO, TAF to continue discussion with Provincial Government for the purpose of the above recommendation and report to the Board of the Directors of the Toronto Atmospheric Fund."
So motion 1 reads:
"That the Board of the Directors of the Toronto Atmospheric Fund:
1. Request the City Manager's office to work with the Chief Executive Officer, Toronto Atmospheric Fund, under the authority of the Relationship Framework, to explore mechanisms to facilitate non-City of Toronto contributions to augment TAF's endowment and the expansion of Toronto Atmospheric Fund's mandate, including any necessary amendments to the Toronto Atmospheric Fund Act, Toronto Atmospheric Fund's Relationship Framework with the City of Toronto or the establishment of other governance instruments or agreements, while maintaining the purpose of the original endowment and accountabilities to the City of Toronto.
2. Request the City Manager's Office and the Chief Executive Officer, Toronto Atmospheric Fund to continue discussion with Provincial Government for the purpose of the above recommendation and report to the Board of the Directors of the Toronto Atmospheric Fund.
3. Strike an Ad Hoc Endowment Expansion Working Group comprised of the Toronto Atmospheric Fund Board Chair, Vice-Chair, Treasurer and at least one other Board member, to consider new opportunities and make recommendations to the TAF Board concerning advancement of these opportunities, in consultation with the City Manager."
TA7.8 - Draft Financial Results for the Year ended December 31, 2015
- Decision Type:
- Information
- Status:
- Amended
Board Decision
The Board of Directors of the Toronto Atmospheric Fund:
1. Directed the Chief Executive Officer, Toronto Atmoshperic Fund to review the stabilization policy, its relationship to the budget process and associated surplus, and report to the Board of Directors of the Toronto Atmospheric Fund meeting on April 28, 2016.
Origin
Summary
The draft financial results for 2015 are compared to Toronto Atmospheric Fund's approved 2015 budget with commentary on the full year's results, which are subject to audit.
Background Information
https://www.toronto.ca/legdocs/mmis/2016/ta/bgrd/backgroundfile-89874.pdf
(December 31, 2015) Attachment 1 - Toronto Atmospheric Fund - Unaudited Summary of Revenues and Expenditures for the Year ending December 31, 2015 - $ in 000's
https://www.toronto.ca/legdocs/mmis/2016/ta/bgrd/backgroundfile-89875.pdf
Motions
That the Chief Executive Officer, Toronto Atmospheric Fund review the stabilization policy, its relationship to the budget process and associated surplus, and report back to TAF Board next meeting on April 28, 2016.
TA7.9 - Minutes of the Investment Committee Held on November 5, 2015
- Decision Type:
- ACTION
- Status:
- Received
Board Decision
The Board of Directors of the Toronto Atmospheric Fund received the item for information.
Summary
Draft Minutes of the Investment Committee meeting held on November 5, 2015 for approval.
Background Information
https://www.toronto.ca/legdocs/mmis/2016/ta/bgrd/backgroundfile-89904.pdf
Motions
That the item be received for information.
TA7.10 - Minutes of the Grants and Programs Committee Meeting Held on January 20, 2016
- Decision Type:
- ACTION
- Status:
- Received
Board Decision
The Board of Directors of the Toronto Atmospheric Fund received the item for information.
Summary
Draft Minutes of the Grants and Programs Committee Meeting held on January 20, 2016, for approval.
Background Information
https://www.toronto.ca/legdocs/mmis/2016/ta/bgrd/backgroundfile-89906.pdf
Motions
That the item be received for information.
TA7.11 - Board Meeting Date Change
- Decision Type:
- ACTION
- Status:
- Adopted
Board Decision
The Board of Directors of the Toronto Atmospheric Fund:
1. Changed the meeting date of the Board of Directors of the Toronto Atmospheric Fund from Thursday July 7, 2016 to Wednesday July 6, 2016, in Committee Room 1, City Hall.
Origin
Summary
The purpose of this report is to request that the Board change the Board meeting from Thursday, July 7, to Wednesday, July 6, 2016.
Background Information
https://www.toronto.ca/legdocs/mmis/2016/ta/bgrd/backgroundfile-89886.pdf
Motions
Procedural Motions
That the minutes of the Board of Directors of the Toronto Atmospheric Fund meeting of December 4, 2015, be confirmed.
11:06 a.m. - That the Board recess for 5 minutes.
Non-Members Present:
Mary Pickering, Vice President, Programs and Partnerships, Toronto Atmospheric Fund
Richard Rysak, Director of Finance, Toronto Atmospheric Fund
Bryan Purcell, Director of Finance
Cliff Goldfarb, Solicitor, Gardiner Roberts LLP
Julie Leach, Communications Manager, Toronto Atmospheric Fund
Vivien Leong, Toronto Atmospheric Fund
Fiona Murray, Director, Corporate Policy, City Manager's Office
Karen Jones, Senior Corporate Management Policy Consultant, City Manager's Office
Peter Notaro, Executive Director, Strategic and Corporate Policy, City Manager's Office
Meeting Sessions
| Session Date | Session Type | Start Time | End Time | Public or Closed Session |
|---|---|---|---|---|
| 2016-02-11 | Morning | 9:40 AM | 11:06 AM | Public |
| 2016-02-11 | Morning | 11:22 AM | 12:05 PM | Public |
Attendance
| Date and Time | Quorum | Members |
|---|---|---|
| 2016-02-11 9:40 AM - 11:06 AM (Public Session) |
Present |
Present: Justin J. Di Ciano, Corey Diamond, Sarah Doucette, Stephen Holyday, Jason Kotler, Mike Layton, Jacoline Loewen, Susan McLean, Sandra Odendahl (Chair), Gord Perks, Rob Roberti Not Present: Ravi Seethapathy |
| 2016-02-11 11:22 AM - 12:05 PM (Public Session) |
Present |
Present: Justin J. Di Ciano, Corey Diamond, Sarah Doucette, Stephen Holyday, Jason Kotler, Mike Layton, Jacoline Loewen, Susan McLean, Sandra Odendahl (Chair), Gord Perks, Rob Roberti Not Present: Ravi Seethapathy |