Minutes

To be Confirmed



Special Committee on Governance


Meeting No. 5   Contact Nancy Martins, Committee Administrator
Meeting Date Friday, November 1, 2019
  Phone 416-397-4579
Start Time 9:30 AM
  E-mail gvc@toronto.ca
Location Committee Room 2, City Hall
  Chair   Councillor Stephen Holyday  

GV5.1

ACTION 

Amended 

 

Ward: All 

Special Committee on Governance - Summary of Findings

Committee Recommendations

The Special Committee on Governance recommends that:

 

1.  City Council direct the Chief Planner and Executive Director, City Planning to consider partnering with a post-secondary institute to undertake research on the organizational structure of the Committee of Adjustment to better engage and empower residents in the process.

 

2. City Council direct the City Manager and the City Clerk to identify further opportunities for delegation to Community Council so that City Council can focus on city-wide priorities and that these opportunities be presented to Council by the end of the fourth quarter of 2020.

 

3. City Council request the City Clerk to report on any changes required to permit the electronic submission of petitions in advance of Council meetings.

 

4. City Council request the City Clerk to identify opportunities to create a more welcoming atmosphere for public presentations (deputations), including increased information for newcomers, dedicated deputations guides, and posted speaking schedules.

Decision Advice and Other Information

The Deputy City Clerk gave a presentation on Focus on: Member Motions.

Origin
(October 23, 2019) Report from the City Manager
Summary

At its meeting of December 4, 2018, City Council considered the report CC1.1 "Recalibrating City Council's Governance System for 26 Members" and adopted an interim committee structure and mandates, adopted new Community Council boundaries, amended Council member appointments to the City's boards, committees and external bodies, and public member appointments to agencies, corporations and tribunals, amended the Public Appointments Policy, increased Councillor resources including their staffing budget, staffing salary cap, and newsletter funds, amended the Constituency Offices Policy and established a Special Committee on Governance.

 

The Special Committee on Governance was mandated to consider the impacts on the City's governance structure and processes arising from the reduction in the size of Council and make recommendations to City Council on any further changes to its governance structure.

 

Consultations conducted as part of the Special Committee on Governance's workplan show support for the interim standing committee mandates, Community Council boundaries, Council and public appointments and resources to Members of Council adopted by Council in December 2018.

 

In addition to general support for the interim governance model, staff also received input through the consultations on a number of major themes including:

 

-  Public engagement and civic literacy; 
-  An Office of Neighbourhoods and supports to neighbourhood associations; and
-  Functions of City Councillors and possible delegation of some duties to appointed

   individuals or bodies.

 

Other minor themes that were raised in the consultations include:

 

-  Electoral reform;
-  Changes to the way committee meetings operate including presentations, Member
   Motions and agenda management;
-  Council advisory bodies;
-  Public appointments; and
-  Onboarding and information to support public appointees to the City's agencies
   and corporations. 

 

This report provides information on these themes related to governance and engagement that emerged from the staff work, examples of ideas for consideration by the committee, and where possible estimated costs to further consult with the public, as requested by the Committee at its September 2019 meeting. A summary of input from the most recent consultations can be found in Attachment 1.

 

This report also recommends that the City partner with a post-secondary institute to research the efficacy of community impacts of the Committee of Adjustment system, as directed by the Committee at its meeting on June 11, 2019.

Background Information
(October 23, 2019) Report from the City Manager on Special Committee on Governance - Summary of Findings
(https://www.toronto.ca/legdocs/mmis/2019/gv/bgrd/backgroundfile-139129.pdf)

Attachment 1 - Summary of Input to the Special Committee on Governance by Neighbourhood Associations and Members of Council
(https://www.toronto.ca/legdocs/mmis/2019/gv/bgrd/backgroundfile-139264.pdf)

Attachment 2 - Summary of Jurisdictional Review of Municipal Neighbourhood and Locally Based Governance Models
(https://www.toronto.ca/legdocs/mmis/2019/gv/bgrd/backgroundfile-139265.pdf)

Communications
(October 28, 2019) E-mail from Morty Fine (GV.New.GV5.1.1)
(October 29, 2019) E-mail from Miriam Anderson (GV.New.GV5.1.2)
(October 29, 2019) E-mail from Graham Lavender (GV.New.GV5.1.3)
(October 29, 2019) E-mail from Cameron McLeod (GV.New.GV5.1.4)
(October 29, 2019) E-mail from Ripu Jagayat (GV.New.GV5.1.5)
(October 29, 2019) Letter from Geoff Kettel and Cathie Macdonald, Co-Chairs, Federation of North Toronto Residents' Associations (GV.New.GV5.1.6)
(https://www.toronto.ca/legdocs/mmis/2019/gv/comm/communicationfile-98576.pdf)

(October 29, 2019) E-mail from Robert Haskett (GV.New.GV5.1.7)
(October 29, 2019) E-mail from John Miller (GV.New.GV5.1.8)
(October 29, 2019) E-mail from Josh Newman (GV.New.GV5.1.9)
(October 29, 2019) E-mail from Jeananne Robertson (GV.New.GV5.1.10)
(October 29, 2019) E-mail from Patrick Dinnen (GV.New.GV5.1.11)
(October 29, 2019) E-mail from Andrew Butash (GV.New.GV5.1.12)
(October 29, 2019) E-mail from Philipp Angermeyer (GV.New.GV5.1.13)
(October 29, 2019) E-mail from Heidi Tsao (GV.New.GV5.1.14)
(October 29, 2019) E-mail from Patrick Cavanagh (GV.New.GV5.1.15)
(October 29, 2019) E-mail from Bailey Chiu (GV.New.GV5.1.16)
(October 29, 2019) E-mail from Sebastian Keegan (GV.New.GV5.1.17)
(October 29, 2019) E-mail from Judy Land (GV.New.GV5.1.18)
(October 29, 2019) E-mail from Blake Connoy (GV.New.GV5.1.19)
(October 29, 2019) E-mail from Jane Garthson (GV.New.GV5.1.20)
(October 29, 2019) E-mail from Diana Hooper (GV.New.GV5.1.21)
(October 29, 2019) E-mail from Robin Shonfield (GV.New.GV5.1.22)
(October 29, 2019) E-mail from June Rogers (GV.New.GV5.1.23)
(October 29, 2019) E-mail from Jacob Allderdice (GV.New.GV5.1.24)
(October 29, 2019) E-mail from Mark Henschel (GV.New.GV5.1.25)
(October 29, 2019) E-mail from Keith Weaver (GV.New.GV5.1.26)
(October 29, 2019) E-mail from Gord Doctorow (GV.New.GV5.1.27)
(October 29, 2019) E-mail from Jo-Anne Liburd (GV.New.GV5.1.28)
(October 29, 2019) E-mail from Ashlee Cooper (GV.New.GV5.1.29)
(October 29, 2019) E-mail from Sean Caragata (GV.New.GV5.1.30)
(October 29, 2019) E-mail from Nick Shcherban (GV.New.GV5.1.31)
(October 29, 2019) E-mail from Josh Harrower (GV.New.GV5.1.32)
(October 29, 2019) E-mail from Nick Hanning (GV.New.GV5.1.33)
(October 29, 2019) E-mail from Deborah Chalmers (GV.New.GV5.1.34)
(October 29, 2019) E-mail from Duncan Patterson (GV.New.GV5.1.35)
(October 29, 2019) E-mail from David Simmons (GV.New.GV5.1.36)
(October 29, 2019) E-mail from Matt Welke (GV.New.GV5.1.37)
(October 30, 2019) E-mail from Adam Plackett and Maria Kelleher (GV.New.GV5.1.38)
(October 30, 2019) E-mail from Robert Kortright (GV.New.GV5.1.39)
(October 30, 2019) E-mail from Raj Bharati (GV.New.GV5.1.40)
(October 30, 2019) E-mail from April Aliermo (GV.New.GV5.1.41)
(October 30, 2019) E-mail from Hilde Reis-Smart (GV.New.GV5.1.42)
(October 30, 2019) E-mail from Sam Lyon (GV.New.GV5.1.43)
(October 30, 2019) E-mail from Lina Baltakys (GV.New.GV5.1.44)
(October 30, 2019) E-mail from Packrick DeRochie (GV.New.GV5.1.45)
(October 30, 2019) E-mail from Alex Rose (GV.New.GV5.1.46)
(October 30, 2019) E-mail from Henrik Bechmann (GV.New.GV5.1.47)
(https://www.toronto.ca/legdocs/mmis/2019/gv/comm/communicationfile-98683.pdf)

(October 30, 2019) E-mail from Chloe Doesburg (GV.New.GV5.1.48)
(October 30, 2019) E-mail from Jasmin Earle (GV.New.GV5.1.49)
(October 30, 2019) E-mail from Elisabeth Anne Jocz (GV.New.GV5.1.50)
(October 30, 2019) E-mail from JoAnne McKeown (GV.New.GV5.1.51)
(October 30, 2019) Letter from Lee Jacobson, Treasurer, Wellington Place Neighbourhood Association (GV.New.GV5.1.52)
(https://www.toronto.ca/legdocs/mmis/2019/gv/comm/communicationfile-98696.pdf)

(October 30, 2019) E-mail from Diana Bodnar (GV.New.GV5.1.53)
(October 30, 2019) E-mail from James Isbister (GV.New.GV5.1.54)
(October 30, 2019) E-mail from Murray Barrett (GV.New.GV5.1.55)
(October 30, 2019) E-mail from Brian Gottheil (GV.New.GV5.1.56)
(October 30, 2019) E-mail from Jesse Barke (GV.New.GV5.1.57)
(October 30, 2019) E-mail from Margrit Eichler (GV.New.GV5.1.58)
(October 30, 2019) E-mail from Andrew Trachsell (GV.New.GV5.1.59)
(October 30, 2019) E-mail from Marcus Peterson (GV.New.GV5.1.60)
(October 31, 2019) E-mail from Joe Moed (GV.New.GV5.1.61)
(October 31, 2019) E-mail from Brian Rutherford (GV.Supp.GV5.1.62)
(October 31, 2019) E-mail from Rodney Merchant (GV.Supp.GV5.1.63)
(October 31, 2019) Letter from William Roberts, Chair and Veronica Wynne, Secretary, Confederation of Resident & Ratepayer Associations in Toronto  (GV.Supp.GV5.1.64)
(https://www.toronto.ca/legdocs/mmis/2019/gv/comm/communicationfile-98719.pdf)

(October 31, 2019) E-mail from John Tench (GV.Supp.GC5.1.65)
(October 31, 2019) E-mail from Matt Kassirer (GV.Supp.GV5.1.66)
(October 31, 2019) E-mail from Vince Tschritter (GV.Supp.GV5.1.67)
(October 31, 2019) E-mail from Jim Roche (GV.Supp.GV5.1.68)
(October 31, 2019) E-mail from Fred Spek (GV.Supp.GV5.1.69)
(October 31, 2019) Letter from Suri Weinberg-≠Linsky, Communications Director, Weston Village Residents Association  (GV.Supp.GV5.1.70)
(https://www.toronto.ca/legdocs/mmis/2019/gv/comm/communicationfile-98725.pdf)

(October 31, 2019) E-mail from Jenn McIntyre, Director, Romero House (GV.New.GV5.1.71)
(https://www.toronto.ca/legdocs/mmis/2019/gv/comm/communicationfile-98786.pdf)

(October 31, 2019) E-mail from Adrian Thatcher (GV.New.GV5.1.72)
(October 31, 2019) E-mail from Josh Stein (GV.New.GV5.1.73)
(October 31, 2019) E-mail from Carolyn Sealfon (GV.New.GV5.1.74)
(October 31, 2019) E-mail from Mark Smith  (GV.New.GV5.1.75)
(October 31, 2019) E-mail from Devika Shah (GV.New.GV5.1.76)
(https://www.toronto.ca/legdocs/mmis/2019/gv/comm/communicationfile-98791.pdf)

(October 31, 2019) Letter from Kathryn Holden, Bay Cloverleaf Community Association (GV.New.GV5.1.77)
(https://www.toronto.ca/legdocs/mmis/2019/gv/comm/communicationfile-98792.pdf)

(October 31, 2019) Letter from Peggy Moulder, Secretary, Lakeshore Planning Council Corp. (GV.New.GV.5.1.78)
(https://www.toronto.ca/legdocs/mmis/2019/gv/comm/communicationfile-98793.pdf)

(October 31, 2019) E-mail from David Cortellessa (GV.New.GV5.1.79)
(October 31, 2019) E-mail from Joanne Cortellessa (GV.New.GV5.1.80)
(October 31, 2019) E-mail from Kristine Kjeldsen (GV.New.GV5.1.81)
(October 31, 2019) E-mail from Heather Marshall, Campaigns Director, Toronto Environmental Alliance (GV.New.GV5.1.82)
(https://www.toronto.ca/legdocs/mmis/2019/gv/comm/communicationfile-98797.pdf)

(October 31, 2019) E-mail from Michael Urban (GV.New.GV5.1.83)
(October 31, 2019) E-mail from Miriam Fine (GV.New.GV5.1.84)
(October 31, 2019) E-mail from Katie Overmonds (GV.New.GV5.1.85)
(November 1, 2019) E-mail from Nahum Mann (GV.New.GV5.1.86)
(October 31, 2019) E-mail from Elon Altar (GV.New.GV5.1.87)
(October 31, 2019) Letter from Rita Bilerman, Chair, Annex Residents' Association (GV.New.GV5.1.88)
(https://www.toronto.ca/legdocs/mmis/2019/gv/comm/communicationfile-98803.pdf)

(November 1, 2019) E-mail from Sarah Climenhaga (GV.New.GV5.1.89)
(November 1, 2019) E-mail from Jackie DaSilva (GV.New.GV5.1.90)
(October 31, 2019) Letter from Sue Dexter, Board, Harbord Village Residents' Association (GV.New.GV5.1.91)
(https://www.toronto.ca/legdocs/mmis/2019/gv/comm/communicationfile-98807.pdf)

(November 1, 2019) E-mail from Tim Dobson (GV.New.GV5.1.92)
Speakers

Alan Kasperski, Green Party of Toronto
Nahum Mann
Susan Dexter, Harbord Village Residentsí Association
Tim Ellis, Mimico Lakeshore Community Network
Mark Smith, Toronto Seniors Forum
Miriam Anderson
Blake Connoy
Geoff Kettel, Federation of North Toronto Residents' Associations
Cathie Macdonald, Federation of North Toronto Residents Association
Linda Brett
Adam Plackett
Saman Tabasi Nejad
Mosheh Herds
Veronica Wynne, Confederation of Resident & Ratepayer Associations in Toronto
Michael Urban
Devika Shah, Social Planning Toronto
Lindsay Kretschmer, Toronto Aboriginal Support Services Council
Derek Moran

Motions
1a - Motion to Amend Item (Additional) moved by Councillor Shelley Carroll (Lost)

That:

 

1.  City Council direct the City Manager to conduct, at the start of each term of Council, a large-scale public consultation on the City's long-term service priorities and financial direction to ensure Council's strategic direction for the four-year term is aligned with and understood by the community it serves.


Vote (Amend Item (Additional))

Nov-01-2019

Result: Lost (tie) Majority Required
Yes: 2 Shelley Carroll, Gord Perks 
No: 2 Gary Crawford, Stephen Holyday (Chair) 
Absent: 1 Ana Bail„o 

1b - Motion to Amend Item (Additional) moved by Councillor Shelley Carroll (Lost)

That:

 

1. City Council direct the Chief Financial Officer and Treasurer to present options for presenting the Tax-Supported Operating and Capital Budgets to the Executive Committee first to report on alignment with the Mayor and Council’s strategic direction, then be referred to Budget Committee, for review and engagement with Council members and the community.


Vote (Amend Item (Additional))

Nov-01-2019

Result: Lost (tie) Majority Required
Yes: 2 Shelley Carroll, Gord Perks 
No: 2 Gary Crawford, Stephen Holyday (Chair) 
Absent: 1 Ana Bail„o 

1c - Motion to Amend Item (Additional) moved by Councillor Shelley Carroll (Lost)

That:

 

1. City Council direct the City Manager to conduct an annual, rolling review of local agencies, boards, corporations, and commissions to ensure that each organization's operations are aligned with the City's strategic priorities and report the outcomes of these reviews to the Executive Committee.


Vote (Amend Item (Additional))

Nov-01-2019

Result: Lost (tie) Majority Required
Yes: 2 Shelley Carroll, Gord Perks 
No: 2 Gary Crawford, Stephen Holyday (Chair) 
Absent: 1 Ana Bail„o 

1d - Motion to Amend Item (Additional) moved by Councillor Shelley Carroll (Carried)

That:

 

1. City Council direct the City Manager and the City Clerk to identify further opportunities for delegation to Community Council so that City Council can focus on city-wide priorities and that these opportunities be presented to Council by the end of the fourth quarter of 2020.


Vote (Amend Item (Additional))

Nov-01-2019

Result: Carried Majority Required
Yes: 4 Shelley Carroll, Gary Crawford, Stephen Holyday (Chair), Gord Perks 
No: 0  
Absent: 1 Ana Bail„o 

1e - Motion to Amend Item (Additional) moved by Councillor Shelley Carroll (Carried)

That:

 

1. City Council request that the City Clerk report on any changes required to permit the electronic submission of petitions in advance of Council meetings.


Vote (Amend Item (Additional))

Nov-01-2019

Result: Carried Majority Required
Yes: 4 Shelley Carroll, Gary Crawford, Stephen Holyday (Chair), Gord Perks 
No: 0  
Absent: 1 Ana Bail„o 

1f - Motion to Amend Item (Additional) moved by Councillor Shelley Carroll (Carried)

That:

 

1. City Council request that the City Clerk identify opportunities to create a more welcoming atmosphere for public presentations (deputations), including increased information for newcomers, dedicated deputations guides, and posted speaking schedules.


Vote (Amend Item (Additional))

Nov-01-2019

Result: Carried Majority Required
Yes: 4 Shelley Carroll, Gary Crawford, Stephen Holyday (Chair), Gord Perks 
No: 0  
Absent: 1 Ana Bail„o 

1g - Motion to Amend Item (Additional) moved by Councillor Shelley Carroll (Lost)

That:

 

1. City Council direct the City Manager to report back as part of the 2020 Budget process on the resources necessary to undertake a review of the City's engagement strategies. This review should include:

 

a. an assessment of the current resources applied to the City's engagement efforts citywide;

 

b. an analysis of other municipal engagement strategies;

 

c. an assessment of best practice models to deliver effective engagement of stakeholders; and

 

d. a draft implementation plan of the highest and best practices in a multifaceted community engagement strategy.


Vote (Amend Item (Additional))

Nov-01-2019

Result: Lost (tie) Majority Required
Yes: 2 Shelley Carroll, Gord Perks 
No: 2 Gary Crawford, Stephen Holyday (Chair) 
Absent: 1 Ana Bail„o 

1h - Motion to Amend Item (Additional) moved by Councillor Shelley Carroll (Lost)

That:

 

1. City Council direct the City Manager and the City Clerk to report to the Executive Committee by the end of the second quarter of 2020 on steps needed to conduct the 2022 election for Mayor and Councillors by ranked ballot, such report to include, but not be limited to:

 

a. an update of previous reports focused on the use of ranked ballots by various municipalities, particularly in London, Ontario in 2018, as well as other comparable North American jurisdictions such as Minneapolis and San Francisco;

 

b. public consultation and public education requirements of a successful transition to a ranked ballot system, including those contained in the Municipal Elections Act and associated MEA Regulations;

 

c. technical aspects of transitioning to a ranked ballot system, such as compatible electronic tabulation technology and the technological solutions available to enable a cost effective implementation, such as renting technology from Elections Ontario; and

 

d. timelines and associated incremental costs required to implement a ranked ballot for the 2022 election.


Vote (Amend Item (Additional))

Nov-01-2019

Result: Lost (tie) Majority Required
Yes: 2 Shelley Carroll, Gord Perks 
No: 2 Gary Crawford, Stephen Holyday (Chair) 
Absent: 1 Ana Bail„o 

1i - Motion to Amend Item (Additional) moved by Councillor Shelley Carroll (Lost)

That:

 

1. City Council request that the City Clerk to review, and report back to the Special Committee on Governance, on moving to a New York City Campaign Finance Authority model of financing Toronto Municipal Elections, such review to include:

 

a. an outline of the components of the model including pre-election day accountability and disclosures, grant campaign financing, nomination procedures to take part in grant financing, etc.

 

b. a review of the impacts of the New York City model on post-election compliance challenges and legal challenges, and

 

c. a detailed estimate of the cost of a 26 member Council election under this model.


Vote (Amend Item (Additional))

Nov-01-2019

Result: Lost (tie) Majority Required
Yes: 2 Shelley Carroll, Gord Perks 
No: 2 Gary Crawford, Stephen Holyday (Chair) 
Absent: 1 Ana Bail„o 

2 - Motion to Amend Item (Additional) moved by Councillor Gord Perks (Lost)

That:

 

1.  Recommendation 1 in the staff report be deleted.

 

2. City Council request the Budget Committee to consider increasing the 2020 Operating budget for the City Manager's Office by $3.3 million to fund consultation and research on:

 

a. Public engagement and civic literacy;


b. An Office of Neighbourhoods and supports to neighbourhood associations;


c. Functions of City Councillors and possible delegation of some duties to appointed individuals or bodies;


d. Permanent resident voting;


e. Changes to the way committee meetings operate including presentations, Member Motions and agenda management;


f. Council advisory bodies; and


g. Public appointments;

 

and direct the City Manager to carry out the consultation and research once the additional funds are approved.


Vote (Amend Item (Additional))

Nov-01-2019

Result: Lost (tie) Majority Required
Yes: 2 Shelley Carroll, Gord Perks 
No: 2 Gary Crawford, Stephen Holyday (Chair) 
Absent: 1 Ana Bail„o 

3 - Motion to Adopt Item as Amended moved by Councillor Stephen Holyday (Lost)

That:

 

1.  The Special Committee on Governance adopt Recommendation 1 of the staff report:

 

"1.  City Council direct that the governance model adopted by City Council on December 4, 2018 (CC1.1) remain in place as the continual model."


Vote (Adopt Item as Amended)

Nov-01-2019

Result: Lost (tie) Majority Required
Yes: 2 Gary Crawford, Stephen Holyday (Chair) 
No: 2 Shelley Carroll, Gord Perks 
Absent: 1 Ana Bail„o 

4 - Motion to Adopt Item as Amended moved by Councillor Stephen Holyday (Carried)

That:

 

1.  The Special Committee on Governance adopt Recommendation 2 of the staff report:

 

"2.  City Council direct the Chief Planner and Executive Director, City Planning to consider partnering with a post-secondary institute to undertake research on the organizational structure of the Committee of Adjustment to better engage and empower residents in the process."


Vote (Adopt Item as Amended)

Nov-01-2019

Result: Carried Majority Required
Yes: 4 Shelley Carroll, Gary Crawford, Stephen Holyday (Chair), Gord Perks 
No: 0  
Absent: 1 Ana Bail„o 

1a Focus on: Member Motions
Summary

The purpose of this presentation is to provide the committee with an overview of the purpose, rules and trends in the use of Member Motions as a way for Members to add new business to Council's decision-making system. The presentation covers the first 10 meetings of the 2018-2022 term office.

Background Information
Revised Presentation from the Deputy City Clerk on Focus on: Members Motions
(https://www.toronto.ca/legdocs/mmis/2019/gv/bgrd/backgroundfile-139675.pdf)

Presentation from the Deputy City Clerk on Focus on: Members Motions
(https://www.toronto.ca/legdocs/mmis/2019/gv/bgrd/backgroundfile-139269.pdf)


1b Public Appointment Debate Statistics
Origin
(October 24, 2019) Report from the City Clerk
Summary

The purpose of this report is to provide the number of public appointments debated in the past two terms as requested by the Committee at its September meeting.

Background Information
(October 24, 2019) Report from the City Clerk on Public Appointment Debate Statistics
(https://www.toronto.ca/legdocs/mmis/2019/gv/bgrd/backgroundfile-139278.pdf)


GV5.2

ACTION 

Amended 

 

Ward: All 

Feasibility of a Transcription Service for City Council and Committee Meetings
Confidential Attachment - The attachment to this report contains advice or communications that are subject to solicitor-client privilege. It also comments on issues related to potential litigation that may affect the City of Toronto.

Committee Recommendations

The Special Committee on Governance recommends that:

 

1. City Council direct that the confidential information contained in Item GV5.2a Confidential Attachment 1 to the report (October 30, 2019) from the City Solicitor on Comments on Impact of Transcripts on Legal Proceedings for Statements Made In City Council and Committee Meetings remain confidential in its entirety, as it contains advice which is subject to solicitor-client privilege.

Origin
(October 24, 2019) Report from the City Clerk
Summary

The purpose of this report is to respond to City Council's direction to investigate the feasibility of implementing accurate time-effective transcription of meetings of City Council and its committees, boards, agencies and special committees.

 

Implementing a Hansard-like transcription service is feasible but expensive and cannot be done with the Clerk's existing resources. A transcript would not replace the Minutes as the official record of Council proceedings.

Background Information
(October 24, 2019) Report from the City Clerk on Feasibility of a Transcription Service for City Council and Committee Meetings
(https://www.toronto.ca/legdocs/mmis/2019/gv/bgrd/backgroundfile-139266.pdf)

Appendix 1 - Jurisdictional Scan of Legislative Transcription Services
(https://www.toronto.ca/legdocs/mmis/2019/gv/bgrd/backgroundfile-139267.pdf)

Communications
(November 1, 2019) Letter from Councillor Brad Bradford, Beaches-East York, Ward 19 (GV.New.GV5.2.1)
(https://www.toronto.ca/legdocs/mmis/2019/gv/comm/communicationfile-98767.pdf)

Motions
Motion to Amend Item moved by Councillor Stephen Holyday (Carried)

That:

 

1. City Council direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains advice which is subject to solicitor-client privilege.


2a Comments on Impact of Transcripts on Legal Proceedings for Statements Made In City Council and Committee meetings
Confidential Attachment - The attachment to this report contains advice or communications that are subject to solicitor-client privilege. It also comments on issues related to potential litigation that may affect the City of Toronto.
Origin
(October 30, 2019) Report from the City Solicitor
Summary

This report supplements the City Clerk's report on the Feasibility of a Transcription Service for City Council and Committee Meetings. The City Clerk asked for legal advice on the impact of transcripts on legal proceedings for statements made in Committee and Council meetings.

Background Information
(October 30, 2019) Report from the City Solicitor on Comments on Impact of Transcripts on Legal Proceedings for Statements Made In City Council and Committee Meetings
(https://www.toronto.ca/legdocs/mmis/2019/gv/bgrd/backgroundfile-139634.pdf)

Confidential Attachment 1 - Comments on Impact of transcripts on legal proceedings for Statements Made In City Council and Committee Meetings

Procedural Motions
Motion to Adopt Minutes moved by Councillor Shelley Carroll (Carried)

That the minutes of the Special Committee on Governance Committee held on September 25, 2019 be confirmed.


Motion to Extend the Meeting moved by Councillor Stephen Holyday (Carried)

That the Special Committee on Governance extend the meeting to complete the agenda.


Motion to Recess moved by Councillor Stephen Holyday (Carried)

12:42 - That the Special Committee on Governance recess for five minutes.

Friday, November 1, 2019
Stephen Holyday, Chair, Special Committee on Governance
Meeting Sessions
Session Date Session Type Start Time End Time Public or Closed Session
2019-11-01 Morning 9:35 AM 12:42 PM Public
2019-11-01 Afternoon 12:49 PM 1:34 PM Public
Attendance
Members were present for some or all of the time period indicated.
Date and Time Quorum Members
2019-11-01
09:35 AM - 12:42 PM
(Public Session)
Present Present: Ana Bail„o, Shelley Carroll, Gary Crawford, Stephen Holyday (Chair), Gord Perks
Also present (non-members): Frances Nunziata
2019-11-01
12:49 PM - 01:34 PM
(Public Session)
Present Present: Shelley Carroll, Gary Crawford, Stephen Holyday (Chair), Gord Perks
Not Present: Ana Bail„o