Minutes To be Confirmed

That:

1.  City Council direct the City Manager to conduct, at the start of each term of Council, a large-scale public consultation on the City's long-term service priorities and financial direction to ensure Council's strategic direction for the four-year term is aligned with and understood by the community it serves.

That:

1. City Council direct the Chief Financial Officer and Treasurer to present options for presenting the Tax-Supported Operating and Capital Budgets to the Executive Committee first to report on alignment with the Mayor and Council’s strategic direction, then be referred to Budget Committee, for review and engagement with Council members and the community.

That:

1. City Council direct the City Manager to conduct an annual, rolling review of local agencies, boards, corporations, and commissions to ensure that each organization's operations are aligned with the City's strategic priorities and report the outcomes of these reviews to the Executive Committee.

That:

1. City Council direct the City Manager and the City Clerk to identify further opportunities for delegation to Community Council so that City Council can focus on city-wide priorities and that these opportunities be presented to Council by the end of the fourth quarter of 2020.

That:

1. City Council request that the City Clerk report on any changes required to permit the electronic submission of petitions in advance of Council meetings.

That:

1. City Council request that the City Clerk identify opportunities to create a more welcoming atmosphere for public presentations (deputations), including increased information for newcomers, dedicated deputations guides, and posted speaking schedules.

That:

1. City Council direct the City Manager to report back as part of the 2020 Budget process on the resources necessary to undertake a review of the City's engagement strategies. This review should include:

a. an assessment of the current resources applied to the City's engagement efforts citywide;

b. an analysis of other municipal engagement strategies;

c. an assessment of best practice models to deliver effective engagement of stakeholders; and

d. a draft implementation plan of the highest and best practices in a multifaceted community engagement strategy.

That:

1. City Council direct the City Manager and the City Clerk to report to the Executive Committee by the end of the second quarter of 2020 on steps needed to conduct the 2022 election for Mayor and Councillors by ranked ballot, such report to include, but not be limited to:

a. an update of previous reports focused on the use of ranked ballots by various municipalities, particularly in London, Ontario in 2018, as well as other comparable North American jurisdictions such as Minneapolis and San Francisco;

b. public consultation and public education requirements of a successful transition to a ranked ballot system, including those contained in the Municipal Elections Act and associated MEA Regulations;

c. technical aspects of transitioning to a ranked ballot system, such as compatible electronic tabulation technology and the technological solutions available to enable a cost effective implementation, such as renting technology from Elections Ontario; and

d. timelines and associated incremental costs required to implement a ranked ballot for the 2022 election.

That:

1. City Council request that the City Clerk to review, and report back to the Special Committee on Governance, on moving to a New York City Campaign Finance Authority model of financing Toronto Municipal Elections, such review to include:

a. an outline of the components of the model including pre-election day accountability and disclosures, grant campaign financing, nomination procedures to take part in grant financing, etc.

b. a review of the impacts of the New York City model on post-election compliance challenges and legal challenges, and

c. a detailed estimate of the cost of a 26 member Council election under this model.

That:

1.  Recommendation 1 in the staff report be deleted.

2. City Council request the Budget Committee to consider increasing the 2020 Operating budget for the City Manager's Office by $3.3 million to fund consultation and research on:

a. Public engagement and civic literacy;

b. An Office of Neighbourhoods and supports to neighbourhood associations;

c. Functions of City Councillors and possible delegation of some duties to appointed individuals or bodies;

d. Permanent resident voting;

e. Changes to the way committee meetings operate including presentations, Member Motions and agenda management;

f. Council advisory bodies; and

g. Public appointments;

and direct the City Manager to carry out the consultation and research once the additional funds are approved.

That:

1.  The Special Committee on Governance adopt Recommendation 1 of the staff report:

"1.  City Council direct that the governance model adopted by City Council on December 4, 2018 (CC1.1) remain in place as the continual model."

That:

1.  The Special Committee on Governance adopt Recommendation 2 of the staff report:

"2.  City Council direct the Chief Planner and Executive Director, City Planning to consider partnering with a post-secondary institute to undertake research on the organizational structure of the Committee of Adjustment to better engage and empower residents in the process."

That:

1. City Council direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains advice which is subject to solicitor-client privilege.

That the minutes of the Special Committee on Governance Committee held on September 25, 2019 be confirmed.

That the Special Committee on Governance extend the meeting to complete the agenda.

12:42 - That the Special Committee on Governance recess for five minutes.