Minutes

Confirmed on
October 25, 2012



Board of Management of the Toronto Zoo


Meeting No. 16   Contact Dela Ting, Committee Administrator
Meeting Date Tuesday, September 25, 2012
  Phone 416-397-7769
Start Time 10:00 AM
  E-mail zoobd@toronto.ca
Location Toronto Zoo Boardroom, 361A Old Finch Avenue
  Chair   Mr. Joe Torzsok  

ZB16.1

ACTION 

Adopted 

 

 

2013 Operating Plan and Budget

Board Decision

The Board:

 

1.         Approved the Requested Base 2013 Operating Budget and New/Existing Service Changes, as adopted by the Policy and Finance Committee on 2012-08-23.

Origin
(September 17, 2012) Report from the Chief Operating Officer
Summary

This report provides an outline and description of the 2013 Operating Plan and Budget for approval by the Board.

Background Information
(September 17, 2012) Report from the Chief Operating Officer - 2013 Operating Plan and Budget
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50175.pdf)

(September 17, 2012) Attachment - 2013 Operating Plan and Budget Submission
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50176.pdf)

Communications
(September 24, 2012) E-mail from Miguel Avila (ZB.New.16.1.1)
Motions
Motion to Adopt Item moved by Councillor Mark Grimes (Carried)

ZB16.2

ACTION 

Withdrawn 

 

 

Deputations - Board Resolutions Status Report

Board Decision

This item was withdrawn for consideration by the Chair.

Origin
(September 15, 2012) Report from the Chief Executive Officer
Summary

This report recommends how to address future requests for public deputations on the Board Resolutions Status Report.

Background Information
(September 15, 2012) Report from the Chief Executive Officer - Deputations - Board Resolutions Status Report
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50177.pdf)

Motions
Motion to Withdraw an Item moved by Mr. Joe Torzsok (Withdrawn)

ZB16.3

ACTION 

Adopted 

 

 

Panda Transportation Partner/Sponsor Rfp

Board Decision

The Board:

 

1.         Approved the partnership / sponsorship proposed by Federal Express Canada at a total estimated value of $3,727.6 thousand in response to RFP #47 (2012-08) consisting of $500.0 thousand in in-kind services for the Transportation of the Pandas from China, $2,247.6 thousand in discounted services for the shipment of bamboo, and $980.0 thousand in in-kind services for marketing of the Panda Partnership / Sponsorship.

 

2.         Approved the transportation of the bamboo for a five (5) year period at the significantly discounted price of $157.7 thousand per annum as outlined in the Proposal.

Decision Advice and Other Information

The Board expressed thanks to the Chief Executive Officer for securing the agreement with Federal Express Canada.

Origin
(September 15, 2012) Report from the Chief Operating Officer
Summary

This report outlines results of a Request for Proposal (RFP) for a Transportation Partner/Sponsor for the giant pandas.  The proposal from Federal Express Canada (FedEx) is recommended for consideration to facilitate the delivery of the pandas in 2013 and the shipment of the food supply for the pandas for a five year period during their stay at the Toronto Zoo. FedEx is a global brand and has shipped pandas recently from China to the Edinburgh Zoo in Scotland and to ZooParc de Beauval in France.

Background Information
(September 15, 2012) Report from the Chief Operating Officer - Panda Transportation Partner/Sponsor Rfp
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50178.pdf)

Communications
(September 24, 2012) E-mail from Miguel Avila (ZB.New.16.3.1)
Motions
Motion to Adopt Item moved by Councillor Mark Grimes (Carried)

ZB16.4

ACTION 

Adopted 

 

 

Eurasia Structures Tender

Board Decision

The Board:

 

1.         Authorized the Chief Executive Officer to award the contract for the Eurasia Structures, part of the North Zoo Site Redevelopment Eurasia Project.

Origin
(June 26, 2012) Report from the Chief Operating Officer
Summary

This report recommends approval for the Chief Executive Officer to award a tender for the Eurasia Structures tender.

Background Information
(June 26, 2012) Report from the Chief Operating Officer - Eurasia Structures Tender
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50179.pdf)

Motions
Motion to Adopt Item moved by Councillor Gloria Lindsay Luby (Carried)

ZB16.5

ACTION 

Adopted 

 

 

Registration of Official Marks

Board Decision

The Board:

 

1.         Directed the word marks “Giant Pandas 2013-2018”, “Discovery Zone”  and “Wild For Life” and the related visual identifiers be adopted and used as official marks of the Board of Management of the Toronto Zoo;

 

2.         Directed the City Solicitor to request the Registrar of Trade-marks to give public notice of the adoption and use of the marks listed in Recommendation 1 above; and

 

3.         Authorized and directed the appropriate officials to take the necessary action to give effect thereto.

Origin
(September 17, 2012) Report from the Chief Operating Officer
Summary

This report recommends that, in order to better protect the interests of the Board and the City, and the Board’s corporate identity, the Board obtain protection under The Trade-marks Act for the official marks, word marks and visual identifiers, as listed in this report and on Schedule I.

Background Information
(September 17, 2012) Report and Attachment 1 from the Chief Operating Officer - Registration of Official Marks
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50180.pdf)

Motions
Motion to Adopt Item moved by Paul Doyle (Carried)

ZB16.6

ACTION 

Deferred 

 

 

2012 Exempt Staff Compensation
Confidential Attachment - Labour relations or employee negotiations

Board Decision

The Board deferred consideration of the item until the meeting on October 25, 2012.

Decision Advice and Other Information

The Board recessed its public session to consider this item in closed session as it relates to labour relations or employee negotiations.

 

Origin
(September 10, 2012) Report from the Director, Corporate Planning
Summary

The purpose of this report is to recommend adjustments to the Exempt Compensation Plan for 2012.  Each year the Board has approved salary increases incorporating market adjustments and merit increases for exempt staff based on the Zoo's performance management process. The pay-for-performance model, which has been in place since 2001, provides a means of evaluating our exempt staff, improved accountability, and a greater incentive to achieve a higher level of performance.

Background Information
(September 10, 2012) Report from the Director, Corporate Planning - 2012 Exempt Staff Compensation and Confidential Attachment 1
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50183.pdf)

Motions
1 - Motion to Meet in Closed Session moved by Cal Bricker (Carried)
 

2 - Motion to Reconvene in Public Session moved by Cal Bricker (Carried)

3 - Motion to Defer Item moved by Cal Bricker (Carried)

That the Board defer consideration of the item until the meeting on October 25, 2012.


ZB16.7

Information 

Received 

 

 

Operating Budget Variance - June 2012

Board Decision

The Board received the item for information.

Origin
(September 17, 2012) Report from the Chief Operating Officer
Summary

This report outlines the Zoo’s operating variance for the period ending 2012-06-30 and provides a year-end projection.

Background Information
(September 17, 2012) Report and Attachment 1 from the Chief Operating Officer - Operating Budget Variance - June 2012
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50186.pdf)

Motions
Motion to Receive Item moved by Councillor Gloria Lindsay Luby (Carried)
That the item be received for information.

ZB16.8

Information 

Received 

 

 

2012 Six Month - Health & Safety Status Report

Board Decision

The Board received the item for information.

Origin
(August 10, 2012) Report from the Chief Operating Officer
Summary

A status report is presented to the Board every six months regarding the Toronto Zoo’s Visitor Safety occurrences and programs.

Background Information
(August 10, 2012) Report and Attachment 1 from the Chief Operating Officer - 2012 Six Month - Health & Safety Status Report
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50187.pdf)

Motions
Motion to Receive Item moved by Councillor Mark Grimes (Carried)
That the item be received for information.

ZB16.9

Information 

Received 

 

 

2012 Six-Month Visitor Safety Report

Board Decision

The Board received the item for information.

Origin
(August 20, 2012) Report from the Chief Operating Officer
Summary

A status report is presented to the Board every six months regarding the Toronto Zoo’s Visitor Safety occurrences and programs.

Background Information
(August 20, 2012) Report and Attachment 1 from the Chief Operating Officer - 2012 Six-Month Visitor Safety Report
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50188.pdf)

Motions
Motion to Receive Item moved by Councillor Mark Grimes (Carried)
That the item be received for information.

ZB16.10

Information 

Received 

 

 

Biogas Facility - Update

Board Decision

The Board received the item for information.

Origin
(September 17, 2012) Report from the Chief Operating Officer
Summary

This report updates the Board on the signing of the operating and ground lease agreements with ZooShare Biogas Co-operative Inc. (ZooShare). The Biogas Project represents an excellent opportunity to showcase biogas and waste management best practices to the public, consistent with the Zoo's education mandate.  The proposal provides a guaranteed financial return to the Zoo and allows the Zoo's organic waste to be processed in the most environmentally friendly manner possible.  This facility represents an innovative public-private partnership, which incorporates a unique community funding model. The success of the Biogas Project remains dependent upon ZooShare achieving other milestones, notably approval of the OPA FIT application, securing the necessary financing for the project, and Ministerial approval (if necessary) facilitated through the Toronto and Region Conservation Authority (TRCA).

Background Information
(September 17, 2012) Report and Attachment 1 from the Chief Operating Officer - Biogas Facility - Update
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50189.pdf)

Motions
Motion to Receive Item moved by Councillor Glenn De Baeremaeker (Carried)
That the item be received for information.

ZB16.11

ACTION 

Adopted 

 

 

Visitor Profile - Non-Attendees

Board Decision

The Board:

 

1.         Directed that the Toronto Zoo geographically segment Ontario data collected in the 2011 MarCom Study to specifically detail the perceptions and top reasons for non-attenders to the Toronto Zoo who reside in the Greater Toronto Area (GTA) net, core, and suburbs; and that the Toronto Zoo participate in an updated study to be conducted for 2012/13.

Origin
(September 25, 2012) Report from the Marketing Manager, Toronto Zoo
Summary

The report details a high level overview of top perceptions of Ontario residents relative to the Toronto Zoo and top reasons why Ontario residents may not attend the Toronto Zoo

Background Information
(September 25, 2012) Report fromt the Marketing Manager - Visitor Profile - Non-Attendees
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50193.pdf)

Motions
Motion to Adopt Item moved by Michael Ho (Carried)

ZB16.12

Information 

Received 

 

 

Attendance and Revenue Report

Board Decision

The Board received the item for information.

Origin
(September 17, 2012) Report from the Chief Operating Officer
Summary

This report will update the Board of Management on the year-to-date visitor statistics and revenue results for the period ending 2012-08-31. Included in this report is a dashboard highlighting some of the key metrics.

Background Information
(September 17, 2012) Report and Attachment 1 from the Chief Operating Officer - Attendance and Revenue Report
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50190.pdf)

Motions
Motion to Receive Item moved by Cal Bricker (Carried)
That the item be received for information.

ZB16.13

Information 

Received 

 

 

Board Resolutions - September Status Report

Board Decision

The Board received the item for information.

Origin
(September 17, 2012) Report from the Chief Executive Officer
Summary

This report lists the status of outstanding Board resolutions.

Background Information
(September 17, 2012) Report from the Chief Executive Officer - Board Resolutions - September Status Report
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50194.pdf)

(September 17, 2012) Attachment 1 - Board of Management Resolutions Status Report 2012-09-17
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50195.pdf)

Communications
(September 24, 2012) Submission from Peter Cusimano (ZB.New.16.13.1)
(September 25, 2012) Submission from Lisa Selby (ZB.New.16.13.2)
Speakers

Peter Cusimano (Submission Filed)
Lisa Selby (Submission Filed)

Motions
Motion to Receive Item moved by Councillor Glenn De Baeremaeker (Carried)
That the item be received for information.

ZB16.14

Information 

Received 

 

 

Committee Minutes

Board Decision

The Board received for information the minutes of the following committee meetings:

 

Policy and Finance Committee held on May 10, 2012; and

Governance Task Force held on April 5, 2012.

Origin
(September 17, 2012) Report from the Chief Executive Officer
Summary

This report will provide an update to the Board on Committee activities.

Background Information
(September 17, 2012) Report from the Chief Executive Officer - Committee Minutes
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50196.pdf)

(September 17, 2012) Attachment 1 - Policy and Finance Committee Minutes 2012-05-10
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50197.pdf)

(September 17, 2012) Attachment 2 - Governance Task Force Minutes 2012-04-05
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50198.pdf)

Motions
Motion to Receive Item moved by Cal Bricker (Carried)
That the item be received for information.

ZB16.15

ACTION 

Adopted 

 

 

Notice of Appointment to the Canadian National Exhibition Association Membership - 2012/13 Term

Board Decision

The Board:

 

1.         Re-appointed board member, Cindy Yelle to the Canadian National Exhibition Association for the 2012/2013 term.

Origin
(September 6, 2012) Letter from Brian Ashton, President, Canadian National Exhibition Association (CNEA)
Summary

This letter provides information to appointment and membership to the Canadian National Exhibition Association (CNEA).

Background Information
(September 6, 2012) Letter from the President, Canadian National Exhibition Association (CNEA)
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50199.pdf)

Motions
Motion to Adopt Item moved by Mr. Joe Torzsok (Carried)

That the Board:

 

1.         Re-appoint board member, Cindy Yelle to the Canadian National Exhibition Association for the 2012/2013 term.


ZB16.16

ACTION 

Adopted 

 

 

Elephant Transfer Status

Board Decision

The Board:

 

1.         Directed the Chief Executive Officer, Toronto Zoo to forward the (September 25, 2012) memorandum on the elephant transfer status to the Executive Committee, for its meeting on October 9, 2012, and thereon to City Council for consideration.

Decision Advice and Other Information

The Chief Executive Officer and Dr. Graham Crawshaw, Senior Veterinarian, Toronto Zoo addressed the Board of Management.

Origin
(September 25, 2012) Memo from the Chief Executive Officer
Summary

The purpose of this memorandum is to provide Board members with the current status as it relates to the Elephant transfer from the Toronto Zoo to PAWS in northern California.

Background Information
(September 25, 2012) Memo from the Chief Executive Officer - Elephant Transter Status
(http://www.toronto.ca/legdocs/mmis/2012/zb/bgrd/backgroundfile-50563.pdf)

Motions
1 - Motion to Add New Business at Committee moved by Mr. Joe Torzsok (Carried)

2 - Motion to Adopt Item moved by Councillor Mark Grimes (Carried)

That the Board direct the Chief Executive Officer to forward the (September 25, 2012) memorandum on the elephant transfer status to the Executive Committee, for its meeting on October 9, 2012, and thereon to City Council for consideration. 


Vote (Adopt Item)

Sep-25-2012

Result: Carried Majority Required
Yes: 7 Cal Bricker, Josh Colle, Paul Doyle, Mark Grimes, Michael Ho, Gloria Lindsay Luby, Joe Torzsok (Chair) 
No: 2 Raymond Cho, Glenn De Baeremaeker 
Absent: 5 Paul Ainslie, Tonie Chaltas, Sabrina Fiorellino, Joshua Vinegar, Cindy Yelle 

3 - Motion to Amend Motion moved by Councillor Glenn De Baeremaeker (Lost)

That Councillor Grimes' motion be amended by replacing the word "consideration" with the word "information."


Vote (Amend Motion)

Sep-25-2012

Result: Lost Majority Required
Yes: 2 Raymond Cho, Glenn De Baeremaeker 
No: 7 Cal Bricker, Josh Colle, Paul Doyle, Mark Grimes, Michael Ho, Gloria Lindsay Luby, Joe Torzsok (Chair) 
Absent: 5 Paul Ainslie, Tonie Chaltas, Sabrina Fiorellino, Joshua Vinegar, Cindy Yelle 

Procedural Motions
Motion to Adopt Minutes moved by Councillor Mark Grimes (Carried)

That the minutes of the meetings held on July 5, 2012, September 5, 2012 (special) and in closed sessions, be confirmed.

Tuesday, September 25, 2012
Joe Torzsok, Chair, Board of Management of the Toronto Zoo
Meeting Sessions
Session Date Session Type Start Time End Time Public or Closed Session
2012-09-25 Morning 10:13 AM 12:35 PM Public
2012-09-25 Morning 12:36 PM 12:39 PM Closed
2012-09-25 Morning 12:39 PM 12:40 PM Public
Attendance
Members were present for some or all of the time period indicated.
Date and Time Quorum Members
2012-09-25
10:13 AM - 12:35 PM
(Public Session)
Present Present: Cal Bricker, Raymond Cho, Josh Colle, Glenn De Baeremaeker, Paul Doyle, Mark Grimes, Michael Ho, Gloria Lindsay Luby, Joe Torzsok
Not Present: Paul Ainslie, Tonie Chaltas, Sabrina Fiorellino, Joshua Vinegar, Cindy Yelle