Minutes Confirmed on November 21, 2013
Government Management Committee
- Meeting No.:
- 25
- Contact:
- Candy Davidovits, Committee Administrator
- Meeting Date:
- Tuesday, October 15, 2013
- Phone:
- 416-338-5089
- Start Time:
- 9:30 AM
- E-mail:
- gmc@toronto.ca
- Location:
- Committee Room 1, City Hall
GM25.1 - Response to Council Request for Information on Red Light Camera Infractions
- Decision Type:
- ACTION
- Status:
- Amended
- Wards:
- All
Committee Decision
The Government Management Committee requested the General Manager, Transportation Services, when preparing his evaluation report to the Public Works and Infrastructure Committee on the operation of the Red Light Camera Program, to:
1. Include activity volumes by monitored intersection locations and provide recommendations for publishing data at regular intervals to educate the public on red light running at monitored locations in the City of Toronto.
2. Provide this information to the Public Works and Infrastructure Committee in January 2014.
Origin
Summary
This report provides information requested by Council on November 27, 2012, following Government Management Committee consideration on November 15, 2012 of the October 30, 2012 report by the Director, Court Services and the City Solicitor regarding red light camera infractions.
Background Information
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-61388.pdf
Motions
That the Government Management Committee request the General Manager, Transportation Services, when preparing his evaluation report to the Public Works and Infrastructure Committee on the operation of the Red Light Camera Program, to:
1. Include activity volumes by monitored intersection locations and provide recommendations for publishing data at regular intervals to educate the public on red light running at monitored locations in the City of Toronto.
2. Provide this information to the Public Works and Infrastructure Committee in January 2014.
GM25.2 - Progress Update on the e-Procurement Project
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Decision
The Government Management Committee received the item for information.
Origin
Summary
The purpose of this report is to advise the Government Management Committee on the progress of the initiatives that the Director, Purchasing Materials Management and Chief Information Officer are taking to leverage technology in the procurement process.
This report provides an update on the e-Procurement Project. The project team is currently procuring consulting services to perform further scoping and planning which will form the basis for a detailed implementation plan (budget and schedule).
Background Information
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-61626.pdf
Motions
2a - The Use of Consultants for SAP and Non-SAP Implementation Projects
Origin
Summary
The purpose of this report is to advise the Government Management Committee on the value of using outside consultants when investigating and implementing new business software (for both SAP and non-SAP projects). SAP is the City's corporate Enterprise Resource Planning (ERP) system which runs our Financial and Human Resources needs.
Background Information
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62216.pdf
GM25.3 - Extension of Lease for Lands at Dynamic Drive
- Decision Type:
- ACTION
- Status:
- Adopted
- Ward:
- 41 - Scarborough-Rouge River
Committee Recommendations
The Government Management Committee recommends that:
1. City Council authorize a lease extension agreement for 6,000 square feet of land located south of Nashdene Road and east of East Highland Creek with CP Rail for a five (5) year term commencing May 1, 2013 and expiring April 30, 2018, substantially on the terms and conditions set out in Appendix A to the report (September 17, 2013) from the Chief Corporate Officer, and on such other terms and conditions as may be deemed appropriate by the Chief Corporate Officer (CCO), or his or her designate, and in a form acceptable to the City Solicitor.
2. City Council authorize the City Solicitor to complete the lease extension agreement, deliver any notices, pay expenses and amend the commencement and other dates to such earlier or later date(s), on such terms and conditions, as she may, from time to time determine.
3. City Council authorize the CCO to administer and manage the lease extension agreement, including the provision of any consent, approvals, notices and notices of termination, provided that the CCO may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.
4. City Council authorize the CCO and Director of Real Estate Services to severally execute the lease extension agreement on behalf of the City.
Origin
Summary
The purpose of this report is to obtain Council's authority to enter into a lease extension agreement with Canadian Pacific Railway Company ("CP Rail") for approximately 6,000 square feet of land located immediately west of 125 Nashdene Road and abutting East Highland Creek.
Background Information
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-61933.pdf
(September 17, 2013) Appendix A - Major Terms and Conditions
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62059.pdf
(September 17, 2013) Appendix B - Location Map
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62060.pdf
Motions
GM25.4 - 288-320 Bering Avenue (Bering Yard) - Alternative Use Evaluation
- Decision Type:
- ACTION
- Status:
- Adopted
- Ward:
- 5 - Etobicoke-Lakeshore
Committee Recommendations
The Government Management Committee recommends that:
1. City Council direct staff to retain all of 288-320 Bering Avenue, shown as Part 1 on Appendix A to the report (September 27, 2013) from the Chief Corporate Officer (known as "Bering Yard"), for City purposes and/or third party leasing.
2. City Council direct staff to relocate Transportation Services from 330 Bering Avenue, shown as Part 1 on Appendix B to the report (September 27, 2013) from the Chief Corporate Officer, onto Bering Yard in order to intensify its land use and consolidate Transportation Services operations.
3. City Council direct staff to renovate buildings B, C and D (shown on Appendix A to the report (September 27, 2013) from the Chief Corporate Officer) at Bering Yard to provide appropriate accommodation for Transportation Services and refer consideration of funding requirements to the 2015 Capital Budget Process.
4. City Council authorize and direct the appropriate City officials to take the necessary action to give effect hereto.
Origin
Summary
At its meeting on November 27th, 2012, City Council directed Real Estate Services to "report to City Council on the status and completion schedule for the Yards Consolidation Study, including a reconsideration of the Bering Yard". An update on the completion schedule of the Yards Consolidation Study was provided in a report adopted by Council at its November 27th, 2012 meeting.
City staff re-evaluated Bering Yard and the potential for alternative uses. This report recommends that Bering Yard be retained for City purposes (Transportation Services) and its use be intensified by adding additional City services. If no City services have a suitable interest, it is recommended that third party leasing be explored as an interim measure. This recommendation is largely based on the limited redevelopment potential of Bering Yard as Employment Lands and the substantial costs to acquire comparable yard space for Transportation Services if the lands are sold.
This report also recommends that Transportation Services vacate a City-owned building adjacent to Bering Yard, known as 330 Bering Avenue, and relocate those office functions onto the Bering Yard premises. The building at 330 Bering Avenue should be retained for City uses, or leased for financial returns.
Background Information
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-61995.pdf
(September 27, 2013) Appendix A - Site Map and Buildings, 288-320 Bering Avenue (Bering Yard)
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62067.pdf
(September 27, 2013) Appendix B - Site Map and Buildings, 330 Bering Avenue
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62070.pdf
(September 27, 2013) Appendix C - Location Map
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62071.pdf
(September 27, 2013) Appendix D - Service Areas
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62072.pdf
Motions
GM25.5 - Customer Service Standards - Service Targets
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Decision
The Government Management Committee received the item for information.
Origin
Summary
This report provides additional information on customer service standards that exist for divisions that report through the Government Management Committee, as well as data related to actual performance as compared to service targets, as requested by the Government Management Committee at its meeting of September 9, 2013.
Background Information
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-61999.pdf
Speakers
Motions
GM25.6 - Agreement with the University of Toronto for Voluntary Payments Relating to its Revenue-Producing Properties
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Recommendations
The Government Management Committee recommends that:
1. City Council authorize the City Solicitor to extend the existing agreement with the University of Toronto negotiated in 2005 with respect to voluntary payments by the University on its revenue-producing properties, on substantially the same terms as the existing agreement, including the following:
a. that the University agree to continue to make voluntary payments to the City on all revenue producing properties for which it collects payments on account of taxes;
b. that the term of the agreement be for 12 years, covering the taxation years 2012 to 2023, inclusive; and
c. such other terms and conditions satisfactory to the City Solicitor and the Treasurer, and in a form satisfactory to the City Solicitor.
2. City Council request that the Minister of Finance and the Minister of Training, Colleges and Universities review the legislation governing exemptions from taxation and the treatment of tenants occupying university lands that would otherwise be taxable to ensure that the assessment and taxation provisions are consistent, both within Toronto and across Ontario.
Origin
Summary
This report seeks authority to extend an existing agreement with the University of Toronto (the "University") regarding voluntary payments to be made by the University on its revenue-producing properties, substantially on the same terms as the previous agreement approved by Council in 2005.
Background Information
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62001.pdf
Motions
GM25.7 - Union Station Revitalization Project - Status Update
- Decision Type:
- ACTION
- Status:
- Deferred
- Ward:
- 28 - Toronto Centre-Rosedale
Committee Decision
The Government Management Committee deferred consideration of the item until the November 18, 2013 Government Management Committee meeting and requested that:
1. The Deputy City Manager and Chief Financial Officer and the Chief Corporate Officer approach Metrolinx and Parks Canada to provide additional funding for the additional costs for the Union Station Revitalization Project.
2. The Chief Corporate Officer report to the Government Management Committee on ways to provide complete cost estimates on major capital projects within her jurisdiction prior to them being considered by City Council.
3. The Mayor write a letter to the Federation of Canadian Municipalities asking for a letter in support of the City’s request to Metrolinx and Parks Canada for the additional funding required for the Union Station Revitalization Project.
Origin
Summary
The purpose of this report is to provide an update on the City of Toronto's Union Station Revitalization Project, including a status report on the construction progress and an update on the project's funding and revenue forecasts. Budget costs are forecasted to be higher by $80 million or about 11 percent. However, self-sustaining project revenues (i.e. recoverable debt) and contribution from the Union Station Reserve Fund will be sufficient to offset the additional costs with no new net impact on taxes.
Union Station is a National Historic site and one of the finest examples of Beaux – Art Architecture in Canada. As part of the sale in 2000 from the Toronto Terminals Railway Company Limited to the City of Toronto, the City was required to enter into a Heritage Easement Agreement with Parks Canada which governs all the restoration work at the station. Union Station opened in 1927 and has often been characterised as a grand urban gateway, and was intended to transform the town of York into a world class metropolis. Today the City of Toronto is setting an example of restoration and revitalization of this historic site, once completed the station will act as a gateway to the waterfront and the City.
The Union Station Revitalization Project is now in its fourth year of a 6 year construction schedule. It is one of the most complicated projects in the country, "wedged" into one of the most congested parts of the City and being undertaken while the TTC funded subway platform reconstruction is underway as well as two other major Metrolinx funded infrastructure projects: the GO Transit Atrium & Track Signalling/Repair, and the construction of the Union Pearson Express terminal station. The total re-investment and re-vitalization by all levels of government and organizations is estimated at approximately $1.5 billion.
The Union Station Revitalization Project is on time for completion in 2016. Union Station is the largest transportation hub in the country handling 65 million passengers per year which is expected to grow to 130 million passengers per year by 2021. This is by far the busiest transportation hub in the country. Without the revitalization of the Station and the capacity the City is adding through concourse construction, the City would not be able to handle these volumes and arguably would be limiting the City's overall potential to grow. This project paired with Metrolinx transit projects are an investment in the City's infrastructure that will promote transit oriented growth in the long term.
As the project has progressed, it is becoming evident from discussions with the Head Lessee that the Station will also act as a destination for culture, entertainment and dining experiences. Union Station will not just be a place that people pass through on their way to work or back, it will become a destination in itself. Union Station will also link the communities north of the station to communities now being developed to the south and will in essence act as a City/community gathering place where "the best of Toronto" can be experienced. Current forecasts indicate an additional $80 million is required to complete the project. This additional requirement can be funded from self-sustaining recoverable debt (primarily financed through rental income). It is recommended that work continue to deliver the essential scope of the project to implement the Council, Partners and Stakeholders envisioned iconic centrepiece of the downtown core and transit network.
Background Information
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62153.pdf
(October 1, 2013) Appendix A - Project Financial Report
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62155.pdf
(October 1, 2013) Appendix B - Forecast Summary of Project Cost Changes
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62156.pdf
(October 1, 2013) Appendix C - Union Station Statement of Continuity
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62157.pdf
(October 1, 2013) Appendix C-1 - Union Station Cash Flow Forecast
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62158.pdf
(October 15, 2013) Presentation from the Chief Corporate Officer on the Union Station Revitalization Project Update
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62527.pdf
Communications
https://www.toronto.ca/legdocs/mmis/2013/gm/comm/communicationfile-40441.pdf
Motions
That consideration of the item be deferred until the November 18, 2013 Government Management Committee meeting and that:
1. The Deputy City Manager and Chief Financial Officer and the Chief Corporate Officer be requested to approach Metrolinx and Parks Canada to provide additional funding for the additional costs for the Union Station Revitalization Project.
2. The Chief Corporate Officer be requested to report on ways to provide complete cost estimates on major capital projects within her jurisdiction prior to them being considered by City Council.
That Motion 1 by Councillor Shiner be amended by adding:
"The Mayor write a letter to the Federation of Canadian Municipalities asking for a letter in support of the City’s request to Metrolinx and Parks Canada for the additional funding required for the Union Station Revitalization Project."
GM25.8 - 311 Capacity Review
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Decision
The Government Management Committee received the item for information.
Origin
Summary
This report provides a review of the capacity of 311 Toronto to handle an increase in the volume of calls during very busy periods.
Heavy snowfalls and other unplanned events (heavy rain, high winds, etc) that create high volume demand on 311 resources and longer-than-normal wait times can lead to frustrated customers. It is during these unplanned events that customers expect prompt and reliable service and expect that measures are in place to manage the increased demand.
As 311 Toronto continues to develop and gain experience with unplanned events, its response to managing these events continues to improve. In working with its divisional partners to better manage relevant event driven information and services, 311 Toronto has implemented a variety of changes that will enable it to provide improved levels of service in the future. These changes include:
- Expansion of self-service options;
- Use of social media for outbound messaging;
- Courtesy call backs on problematic service requests;
- Alternate working locations to better respond to unplanned events; and
- Expanding staff availability.
Background Information
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62053.pdf
Speakers
Motions
GM25.9 - Reporting Extinguished Hydro Lights Through 311 Toronto
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Decision
The Government Management Committee received the item for information.
Origin
Summary
This report provides information on the ability of 311 Toronto to handle calls from customers wishing to report extinguished streetlights.
Although 311 Toronto does not formally manage service requests on behalf of Toronto Hydro, there is an opportunity for 311 Toronto staff to accept reports about extinguished streetlights and pass them along to Toronto Hydro by using an application on the Toronto Hydro's website. (https://www.torontohydro.com/sites/electricsystem/residential/customercare/pages/reportastreetlightout.aspx).
Background Information
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62054.pdf
Communications
Motions
GM25.10 - Update on Call Centres and Counter Service Review
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Decision
The Government Management Committee received the item for information.
Origin
Summary
This report provides information on divisions that have call centre or customer information functions that are not integrated with 311. This report also provides a status update on the Counter Service Review.
Background Information
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62056.pdf
Speakers
Motions
That the Government Management Committee request the Deputy City Manager, Cluster A, to examine restoring services that were previously available at Civic Centres, including transportation services, information services, permit parking, building examination and planning review.
That the Government Management Committee request the Chief Corporate Officer to consider including in her 2014 budget request temporary positions to provide "Information Services", including wayfinding at City Hall and Civic Centres until the implementation of the Counter Service Review recommendations.
GM25.11 - Fair Wage Office - 2012 Annual Report
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Decision
The Government Management Committee received the item for information.
Origin
Summary
This report provides an overview of the activities of the Fair Wage office for 2012.
Background Information
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62057.pdf
Motions
GM25.12 - Process to Convert a City Facility to an Arena Board of Management Facility
- Decision Type:
- ACTION
- Status:
- Adopted
- Ward:
- 15 - Eglinton-Lawrence
Committee Decision
The Government Management Committee received the item for information.
Origin
Summary
This report outlines the process to convert a City-operated facility to an indoor sports facility operated by an Arena Board of Management.
On June 11, 12, and 13, 2013, City Council adopted Members Motion MM36.35 and, in so doing, requested the Deputy City Manager to report on the process to convert an outdoor rink and public tennis court adjacent to North Toronto Memorial Community Centre (NTMCC) to a year-round, indoor sports facility operated by North Toronto Memorial Arena (NTMA), an Arena Board of Management, through the installation of a bubble.
Background Information
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62058.pdf
Motions
GM25.13 - Results - REOI 9119-13-5004 for the Design, Construction, Administration and Operational Management of a Multi-Pad Ice Arena to Replace the Don Mills Civitan Arena
- Decision Type:
- ACTION
- Status:
- Deferred
- Wards:
- 26 - Don Valley West, 34 - Don Valley East
Committee Decision
The Government Management Committee:
1. Deferred consideration of the item until the January 6, 2014 Government Management Committee meeting.
2. Requested the General Manager, Parks, Forestry and Recreation, to schedule a public meeting to discuss the location of the Don Mills Civitan Arena with the community, including the Toronto District School Board's disposal of the Don Mills Middle School site.
Origin
Summary
The purpose of this report is to provide information on the results of the Request for Expression of Interest (REOI) No. 9119-13-5004 for the design, construction administration and operational management of a multi-pad ice arena to replace the Don Mills Civitan Arena and to request authority to issue a request for proposals (RFP) to design, build and operate a two pad ice arena located at the City-owned site at the northwest corner of York Mills Rd and the Don Valley Parkway.
Background Information
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62162.pdf
Speakers
Terry West, Don Mills Residents Inc.
Councillor Jaye Robinson
Councillor Denzil Minnan-Wong
Motions
That the Government Management Committee:
1. Defer consideration of the item until the January 6, 2014 Government Management Committee meeting; and
2. Request the General Manager, Parks, Forestry and Recreation, to schedule a public meeting to discuss the location of the Don Mills Civitan Arena with the community, including the Toronto District School Board's disposal of the Don Mills Middle School site.
GM25.14 - An Update on the City Services Benefit Card Implementation
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Recommendations
The Government Management Committee recommends that:
1. City Council grant authority to the General Manager, Employment and Social Services, to issue a Request for Proposal (RFP) for a Drug Benefit Card, and award a contract contingent on the considerations outlined in this report from the Deputy City Manager, Cluster A, including lowering current City costs.
2. City Council direct the Deputy City Manager, Cluster A, report back to Government Management Committee on options for future applications of this technology to modernize service delivery.
Origin
Summary
The purpose of this report is to provide a status update on the future enhancements and applications of the City Services Benefit Card (CSBC) both for Employment and Social Services Division (TESS) and potentially for other Divisions within the City, including engaging other municipalities to discuss potential rollout of the payment card initiative to other Ontario Works service providers across Ontario.
Further, the report provides details of a TESS initiative to plan, develop and implement a Drug Benefit Card program as a new phase of the CSBC. TESS seeks to replace the current paper Drug Benefit Eligibility Card which is produced and issued monthly to all Ontario Works (OW) clients under the Provincial OW legislation, with a permanent plastic Drug Benefit Card and an online web portal / interface to support the querying of OW clients' eligibility by drug dispensers / pharmacists.
The development and implementation of this card will enhance the client experience with accessing drug benefits under the Ontario Drug Benefit Program and will also streamline administrative processes at TESS offices, resulting in cost savings for the City/TESS. This new card could also be used to support eligibility confirmation for the TESS emergency dental and dentures program.
Background Information
https://www.toronto.ca/legdocs/mmis/2013/gm/bgrd/backgroundfile-62146.pdf
Motions
Procedural Motions
That the Minutes of the Government Management Committee meeting held on September 9, 2013 be confirmed.
That the Government Management Committee amend the order paper to consider Items GM25.5, GM25.8 and GM25.10 together.
12:25 p.m. - That the Government Management Committee extend the meeting until 12:45 p.m. to continue its consideration of Item GM25.7 headed "Union Station Revitalization Project - Status Update".
12:47 p.m. - That the Government Management Committee extend the meeting until 1:00 p.m. to continue its consideration of Item GM25.7 headed "Union Station Revitalization Project - Status Update".
Meeting Sessions
Session Date | Session Type | Start Time | End Time | Public or Closed Session |
---|---|---|---|---|
2013-10-15 | Morning | 9:40 AM | 1:03 PM | Public |
Attendance
Date and Time | Quorum | Members |
---|---|---|
2013-10-15 9:40 AM - 1:03 PM (Public Session) |
Present |
Present: Vincent Crisanti, Doug Ford, Mary Fragedakis, Giorgio Mammoliti, Pam McConnell, David Shiner Also present (non-members): Janet Davis, Paula Fletcher, Denzil Minnan-Wong, Jaye Robinson |