Minutes Confirmed on July 16, 2014
Bid Committee
- Meeting No.:
- 188
- Contact:
- Jennifer Lin, Committee Secretary
- Meeting Date:
- Wednesday, July 9, 2014
- Phone:
- 416-392-8016
- Start Time:
- 2:00 PM
- E-mail:
- bdc@toronto.ca
- Location:
- Committee Room 3, City Hall
BD188.1 - Award of Request For Proposal No. 9117-14-3046 to Golder Associates Ltd. for Keele Valley Landfill Hydrogeological Services (2014-2018) and Pump Station Redesign
- Decision Type:
- ACTION
- Status:
- Adopted
Committee Decision
The Bid Committee adopted the following:
1. Bid Committee grant authority to award the following contract in accordance with the Contract Details set out in the report (June 26, 2014) from the Acting Director, Purchasing and Materials Management:
Call No: | Request for Proposal No. 9117-14-3046 |
Description: | For the provision of professional engineering services for the hydrogeological assessment and annual reporting of the Keele Valley Landfill site and for the redesign, construction and post construction of the leachate pump station for the period commencing on date of award and ending on June 30, 2019. |
Recommended Proponent: | Golder Associates Ltd.
|
Contract Award Value: | $1,741,483.00 net of all applicable taxes and charges $1,967,875.79 including all applicable taxes and charges $1,772,133.10 net of HST Recoveries
Contract is to commence on date of award and end on June 30, 2019. |
Origin
Summary
Ward No: | N/A
| |
Call Dates: | Issued: March 31, 2014, Closed: April 25, 2014 | |
No. of Addenda Issued: | One (1) | |
Number of Proposals: One (1) | Proposal met the 75 percent technical threshold score and had its cost proposal opened and evaluated:
1. Golder Associates | |
Division Contacts | Elena Caruso Manager Goods & Services Purchasing and Materials Telephone: 416-392-7316 Email: ecaruso@toronto.ca | Andrew Heit, P. Eng. Senior Engineer, Linear and Solid Waste Engineering & Construction Services Telephone: 416-392-4598 Email: aheit@toronto.ca |
Background Information
https://www.toronto.ca/legdocs/mmis/2014/bd/bgrd/backgroundfile-71230.pdf
Motions
That the Bid Committee grant authority to award Request for Proposal No. 9117-14-3046 to Golder Associates Ltd. for Keele Valley Landfill Hydrogeological Services (2014-2018) and Pump Station Redesign, in accordance with the Contract Details set out in the report (June 26, 2014) from the Acting Director, Purchasing and Materials Management, moved by Andrew Heit.
BD188.2 - Award of Request for Quotation No. 0233-14-0110 to Mister Chemical Ltd. for the non-exclusive supply and delivery of Vileda Cleaning Supplies and Accessories
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Decision
The Bid Committee adopted the following:
1. Bid Committee grant authority to award the following contract in accordance with the Contract Details set out in the report (June 30, 2014) from the Acting Director, Purchasing and Materials Management:
Call No: | RFQ No. 0233-14-0110 |
Description: | For the non-exclusive supply and delivery of Vileda Cleaning Supplies and Accessories to various Purchasing and Materials Management (Stores) locations from Date of Award to June 30, 2015, with the option to renew the Contract for an additional two (2) separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).
Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract.
Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Acting Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. |
Recommended Bidder: | Mister Chemical Ltd.
|
Contract Award Value: | $440,951.75 net of all applicable taxes and charges including additional 25% for miscellaneous $498,275.48 including all applicable taxes and charges $448,712.50 net of HST recoveries
The contract is expected to start from the date of the award and end on June 30, 2015.
Option Year 1 (July 1, 2015 to June 30, 2016) $456,385.06 net of all applicable taxes and charges including additional 25% for miscellaneous $515,715.12 including all applicable taxes and charges $464,417.44 net of HST recoveries
Option Year 2 (July 1, 2016 to June 30, 2017) $472,358.54 net of all applicable taxes and charges including additional 25% for miscellaneous $533,765.15 including all applicable taxes and charges $480,672.05 net of HST recoveries
As the escalation rate is above 3%, funding approval will be granted if the following conditions are adhered:
The total potential cost to the City including all option years is $1,393,801.99 net of HST recoveries, $1,547,755.75 including all applicable taxes and charges and $1,369,695.35 net of all applicable taxes and charges. |
Origin
Summary
Ward No: | All | ||
Call Dates: | Issued: June 4, 2014 Closed: June 19, 2014 | ||
No, of Addenda Issued: | 2 | ||
Number of Bids: four (4) | Firm Name
|
| Bid Price (Incl. HST & 25 Percent miscellaneous) |
1. Mister Chemical Ltd. 2. Guillevin International Co. 3. Wood Wyant Canada Inc. 4. Corporate Express Canada, Inc. o/a Staples Advantage Canada |
| $498,275.48 $514,163.67 $553,878.43 $586,673.54 | |
Division Contacts: | Elena Caruso Manager, Goods and Services Purchasing & Materials Management Telephone: (416) 392-7316 Email: ecaruso@toronto.ca | Craig Mavin Manager, Materials Management & Stores Purchasing & Materials Management Division Telephone: 416-392-6764 E-Mail: cmavin@toronto.ca |
Background Information
https://www.toronto.ca/legdocs/mmis/2014/bd/bgrd/backgroundfile-71231.pdf
Motions
That the Bid Committee grant authority to award Request for Quotation No. 0233-14-0110 to Mister Chemical Ltd. for the non-exclusive supply and delivery of Vileda Cleaning Supplies and Accessories, in accordance with the Contract Details set out in the report (June 30, 2014) from the Acting Director, Purchasing and Materials Management, moved by Don Altman.
BD188.3 - Award of Tender Call No. 114-2014 to Brennan Paving & Construction Ltd., for McCowan Road Major Road Resurfacing from McCowan Road from 50.0m South of McNicoll Avenue to Steeles Avenue East (south side) - Scarborough
- Decision Type:
- ACTION
- Status:
- Adopted
- Ward:
- 41 - Scarborough-Rouge River
Committee Decision
The Bid Committee adopted the following:
1. Bid Committee grant authority to award the following contract in accordance with the Contract Details set out in the report (July 2, 2014) from the Acting Director, Purchasing and Materials Management:
Call No: | Tender No. 114-2014 |
Description: | Contract No.14SC-11RD McCowan Road Major Road Resurfacing from McCowan Road from 50.0m South of McNicoll Avenue to Steeles Avenue East (South side) – Scarborough |
Recommended Bidder: | Brennan Paving & Construction Ltd. |
Contract Award Value: | $1,898,123.50 net of all applicable taxes and charges $2,144,879.56 including all applicable taxes and charges $1,931,530.47 net of HST recoveries
Contract is expected to start on date of award and end on December 8, 2014
|
Origin
Summary
Ward No: | Ward 41 | ||
Call Dates: | Issued: May 13, 2014; Closed: May 29, 2014 | ||
No. of Addenda Issued: | N/A | ||
Number of Bids: 4 | Firm Name | Bid Price (Incl. HST) | |
Brennan Paving & Construction Ltd. D. Crupi & Sons Ltd. Furfari Paving Co. Ltd. Coco Paving Inc. | $2,144,879.56 $2,269,591.44 $2,390,668.96 $2,678,344.88*
| ||
*Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. | |||
Division Contacts | PMMD CONTACT | DIVISIONAL CONTACT | |
| Allison Phillips Acting Manager Construction Services Purchasing & Materials Management Telephone: (416) 392-7323 e-mail: aphilli2@toronto.ca | Frank Clarizio Director – Engineering & Construction Services, Capital Delivery "A" Telephone: (416) 392-8412 e-mail: fclarizi@toronto.ca | |
Background Information
https://www.toronto.ca/legdocs/mmis/2014/bd/bgrd/backgroundfile-71232.pdf
Motions
That the Bid Committee grant authority to award Tender Call No. 114-2014 to Brennan Paving & Construction Ltd., for McCowan Road Major Road Resurfacing from McCowan Road from 50.0m South of McNicoll Avenue to Steeles Avenue East (south side) - Scarborough, in accordance with the Contract Details set out in the report (July 2, 2014) from the Acting Director, Purchasing and Materials Management, moved by Fiona Murray.
BD188.4 - Award of Tender Call No.160-2014 to Gazzola Paving Limited for the Local Road Resurfacing, Wards 8, 9, 10, 15, and 16, in the North York District of Transportation Division
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- 8 - York West, 9 - York Centre, 10 - York Centre, 15 - Eglinton-Lawrence, 16 - Eglinton-Lawrence
Committee Decision
The Bid Committee adopted the following:
1. Bid Committee grant authority to award the following contract in accordance with the Contract Details set out in the report (June 24, 2014) from the Acting Director, Purchasing and Materials Management:
Origin
Summary
Ward No: | 8, 9, 10, 15, and 16 | |
Call Dates: | Issued May 15, 2014; Closed on June 11, 2014 | |
No. of Addenda Issued: | 4 | |
Number of Bids:
5 | Bidder Name | Bid Price (including HST) |
Gazzola Paving Limited D. Crupi & Sons Limited Coco Paving Inc. Four Seasons Site Development Ltd. Furfari Paving Co. Ltd. | $5,096,516.96 $5,322,773.58 $5,376,474.86 $5,506,247.05 $5,522,711,15 | |
Division Contacts | Allison Phillips Manager, Construction Services Purchasing & Materials Management Division Telephone: 416-392-7323 E-Mail: aphilli2@toronto.ca | Hector Moreno Manager, Road Operations Transportation Services Telephone: 416-395-6225 E-mail: hmoreno@toronto.ca
|
Background Information
https://www.toronto.ca/legdocs/mmis/2014/bd/bgrd/backgroundfile-71233.pdf
Motions
That the Bid Committee grant authority to award Tender Call No.160-2014 to Gazzola Paving Limited for the Local Road Resurfacing, Wards 8, 9, 10, 15, and 16, in the North York District of Transportation Division, in accordance with the Contract Details set out in the report (June 24, 2014) from the Acting Director, Purchasing and Materials Management, moved by Don Altman.
BD188.5 - Award of Tender Call No. 161-2014 to Furfari Paving Co. Ltd. for Local Road Resurfacing, Wards 23, 24, 25, 26, and 33 - North York District
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- 23 - Willowdale, 24 - Willowdale, 25 - Don Valley West, 26 - Don Valley West, 33 - Don Valley East
Committee Decision
The Bid Committee adopted the following:
1. Bid Committee grant authority to award the following contract in accordance with the Contract Details set out in the report (June 24, 2014) from the Acting Director, Purchasing and Materials Management:
Call No: | Tender Call No.: 161-2014 |
Description: | Contract 14NY-110TR for Local Road Resurfacing, Wards 23, 24, 25, 26, and 33 - North York District from date of award to December 31, 2014. |
Recommended Bidder: | Furfari Paving Co. Ltd. |
Contract Award Value: | $4,148,456.20 net of all applicable taxes and charge $4,687,755.51 including all applicable taxes and charges $4,221,469.03 net of HST recoveries
Contract is expected to start on July 28, 2014 and end on |
Origin
Summary
Ward No: | 23, 24, 25, 26, and 33 | |
Call Dates: | Issued May 15, 2014; Closed on June 11, 2014 | |
No. of Addenda Issued: | 3 | |
Number of Bids:
4 | Bid Price (incl. HST) | |
Furfari Paving Co. Ltd. D. Crupi & Sons Limited Coco Paving Inc. Gazzola Paving Limited | $4,687,755.51 $4,759,762.38 $4,993,560.89 $5,480,357.06 | |
Division Contacts | Allison Phillips Acting Manager, Construction Services Purchasing & Materials Management Division Telephone: 416-392-7323 E-Mail: aphilli2@toronto.ca | Hector Moreno Manager, Road Operations Transportation Services Telephone: 416-395-6225 E-mail: hmoreno@toronto.ca |
Background Information
https://www.toronto.ca/legdocs/mmis/2014/bd/bgrd/backgroundfile-71184.pdf
Motions
That the Bid Committee grant authority to award Tender Call No. 161-2014 to Furfari Paving Co. Ltd. for Local Road Resurfacing, Wards 23, 24, 25, 26, and 33 - North York District, in accordance with the Contract Details set out in the report (June 24, 2014) from the Acting Director, Purchasing and Materials Management, moved by Fiona Murray.
BD188.6 - Award of Tender Call No.162-2014 to D. Crupi & Sons Limited for the Local Road Resurfacing in Etobicoke Area, Wards 11 and 17 under the North York Project of Transportation Services Division
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- 11 - York South-Weston, 17 - Davenport
Committee Decision
The Bid Committee adopted the following:
1. Bid Committee grant authority to award the following contract in accordance with the Contract Details set out in the report (June 24, 2014) from the Acting Director, Purchasing and Materials Management:
Call No: | Tender Call No.: 162-2014 |
Description: | For the local road resurfacing, wards 11 and 17, in Etobicoke area for the North York District of the Transportation Division as and when required from date of award to December 31, 2014. |
Recommended Bidder: | D. Crupi & Sons Limited. |
Contract Award Value: | $2,070,736.50 net of all applicable taxes and charge $2,339,932.25 including all applicable taxes and charges $2,107,181.46 net of HST recoveries
The contract is expected to start on July 28 and end on |
Origin
Summary
Ward No: | 11 and 17 – Etobicoke Area | |
Call Dates: | Issued May 15, 2014; Closed on June 11, 2014 | |
No. of Addenda Issued: | 2 | |
Number of Bids:
4 | Bidder Name | Bid Price (including HST) |
D. Crupi & Sons Limited Furfari Paving Co. Ltd. Coco Paving Inc. Gazzola Paving Limited | $2,339,932.25 $2,429,121.45 $2,462,747.71 $2,677,320.30 | |
Division Contacts | Allison Phillips Manager, Construction Services Purchasing & Materials Management Division Telephone: 416-392-7323 E-Mail: aphilli2@toronto.ca | Hector Moreno Manager, Road Operations Transportation Services Telephone: 416-395-6225 E-mail: hmoreno@toronto.ca |
Background Information
https://www.toronto.ca/legdocs/mmis/2014/bd/bgrd/backgroundfile-71185.pdf
Motions
That the Bid Committee grant authority to award Tender Call No.162-2014 to D. Crupi & Sons Limited for the Local Road Resurfacing in Etobicoke Area, Wards 11 and 17 under the North York Project of Transportation Services Division, in accordance with the Contract Details set out in the report (June 24, 2014) from the Acting Director, Purchasing and Materials Management, moved by Don Altman.
BD188.7 - Award of Tender No.172-2014 to Ontario Excavac Inc. for Water Service Valve and Valve Box Locates, Repair, Replacement and Reporting on Such Work for Various Toronto Water Division Locations
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Decision
The Bid Committee adopted the following:
1. Bid Committee grant authority to award the following contract in accordance with the Contract Details set out in the report (June 25, 2014) from the Acting Director, Purchasing and Materials Management:
Call No: | Tender No. 172-2014 |
Description: | Water Service Valve and Valve Box locates, repair, replacement and reporting on such work for various locations for a period of one (1) year from date of award to July 18, 2015, with the option to renew for an additional two (2) separate one (1) year periods at the discretion of the City and subject to budget approval(s).
Should the option(s) be exercised, then the General Manager of Toronto Water, or his designate, will request the Acting Director of the Purchasing and Materials Management to process the renewals under the same terms and conditions. |
Recommended Bidder: | Ontario Excavac Inc. |
Contract Award Value: | $6,597,324.80 net of all applicable taxes and charges $7,454,977.02 including all applicable taxes and charges $6,713,437.72 net of HST recoveries
Contract is expected to start on the date of award and end on
Optional Year One –July 19, 2015 to July 18, 2016 $3,422,044.31 net of all applicable taxes and charges $3,866,910.07 including all applicable taxes and charges $3,482,272.29 net of HST recoveries
Optional Year Two –July 19, 2016 to July 18, 2017 $1,814,371.07 net of all applicable taxes and charges $2,050,239.31 including all applicable taxes and charges $1,846,304.00 net of HST recoveries
The total potential cost to the City including all option years is $12,042,014.01 net of HST recoveries. The total potential award including all option years is $13,372,126.40 including all applicable taxes charges and $11,833,740.18 net of all applicable taxes and charges. |
Origin
Summary
Ward No: | All Wards | |
Call Dates: | Issued: May 26, 2014, Closed: June 4, 2014 | |
No. of Addenda Issued: | None (0) | |
Number of Bids: 2 | Firms | Bid Price (incl. HST) |
1. Aqua Tech Solutions Inc. $6,333,962.56* 2. Ontario Excavac Inc. $7,454,977.02
* Bid was non-compliant with Tender requirements. | ||
Division Contacts | Allison Phillips Acting Manager Purchasing and Materials Management Division Telephone: 416-397-4801 Email: aphilli2@toronto.ca | Randy Smith CET Supervisor Toronto Water Division Telephone: 416-338-3999 Email: rsmith@toronto.ca |
Background Information
https://www.toronto.ca/legdocs/mmis/2014/bd/bgrd/backgroundfile-71186.pdf
Motions
That the Bid Committee grant authority to award Tender No.172-2014 to Ontario Excavac Inc. for Water Service Valve and Valve Box Locates, Repair, Replacement and Reporting on Such Work for Various Toronto Water Division Locations, in accordance with the Contract Details set out in the report (June 25, 2014) from the Acting Director, Purchasing and Materials Management, moved by Fiona Murray.
BD188.8 - Award of Tender Call 341-2013 to A Plus General Contractor Corp. for the North Toronto Treatment Plant - CSO Tank Improvement
- Decision Type:
- ACTION
- Status:
- Adopted
- Ward:
- 29 - Toronto-Danforth
Committee Decision
The Bid Committee adopted the following:
1. Bid Committee grant authority to award the following contract in accordance with the Contract Details set out in the report (June 6, 2014) from the Acting Director, Purchasing and Materials Management:
Call No: | Tender No. 341-2013; Contract No. 13FS-31WP |
Description: | North Toronto Treatment Plant – CSO Tank Improvement |
Recommended Bidder: | A Plus General Contractor Corp. |
Contract Award Value: | $8,009,556.00 net of all applicable taxes and charges $9,050,798.28 including all applicable taxes and charges $8,150,524.19 net of HST recoveries
Contract is expected to start on date of award and end on December 31, 2016. |
Origin
Summary
Ward No: | 29 | |||
Call Dates: | Issued: December 19, 2013, Closed: March 4, 2014 | |||
No. of Addenda Issued: | Seven (7) | |||
Number of Bids: 4 | Firm Name | Bid Price (Incl. HST) | ||
1. A Plus General Contractor Corp. 2. Bondfield Construction Company Limited 3. Varcon Construction Corporation 4. Torbear Contracting Inc. | $ 9,050,798.28 $ 10,022,987.00
$ 10,828,753.47* $ 12,453,752.60* | |||
* Tender price corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. | ||||
Division Contacts: | Allison Phillips Acting Manager Purchasing & Materials Management Telephone: 416-397-4801 E-mail: aphilli2@toronto.ca | Dan Campeanu, P. Eng. Manager, Storm Trunk Sewers, SWM, WWF Engineering and Construction Services Telephone: 416-392-8854 Email: dcampea@toronto.ca | ||
Background Information
https://www.toronto.ca/legdocs/mmis/2014/bd/bgrd/backgroundfile-71188.pdf
Motions
That the Bid Committee grant authority to award Tender Call 341-2013 to A Plus General Contractor Corp. for the North Toronto Treatment Plant - CSO Tank Improvement, in accordance with the Contract Details set out in the report (June 6, 2014) from the Acting Director, Purchasing and Materials Management, moved byVince Pagliuca.
Procedural Motions
Moved by Don Altman
That the minutes of the Bid Committee meeting held on July 2, 2014, be confirmed.
Members Present:
Jennifer Lin, City Clerk's designate as Chair
Don Altman, Deputy City Manager and Chief Financial Officer's designate
Fiona Murray, City Manager's Designate
Andrew Heit, Senior Engineer, Engineering and Construction Services (Award of Request for Proposal No. 9117-14-3046)
Vince Pagliuca, Specifications and Contract Coordinator, Engineering and Construction Services (Award of Tender Call 341-2013)
Meeting Sessions
Session Date | Session Type | Start Time | End Time | Public or Closed Session |
---|---|---|---|---|
2014-07-09 | Afternoon | 2:00 PM | 2:14 PM | Public |