Minutes Confirmed on March 12, 2015

Civic Appointments Committee

Meeting No.:: 3
Contact:: Ellen Devlin, Committee Administrator
Meeting Date:: Tuesday, February 17, 2015
Phone:: 416-392-8022
Start Time:: 1:30 PM
E-mail:: edevlin@toronto.ca
Location:: Committee Room 2, City Hall
Chair:: Deputy Mayor Denzil Minnan-Wong

CA3.1 - Toronto Port Authority Board - Selection of Candidates for Interviews

Decision Type:: ACTION

Status:: Amended

Wards:: All

Confidential Attachment - Personal matters about identifiable individuals who are being considered for appointment to the Toronto Port Authority Board

Committee Decision

The Civic Appointments Committee:

1. Directed that the Interview Subcommittee for Toronto Port Authority interview the following six candidates on March 4, 2015, for appointment to the Toronto Port Authority Board:

Candidate #4

Candidate #12

Candidate #23

Candidate #41

Candidate #44

Candidate #45

2. Directed that the confidential information contained in Confidential Attachments 1 and 2 to the report (February 9, 2015) from the City Clerk remain confidential in their entirety as they relate to personal matters about identifiable individuals being considered for appointment to the Toronto Port Authority Board.

3. Amended the composition of the Interview Subcommittee for the Toronto Port Authority by adding Deputy Mayor Denzil Minnan-Wong.

Origin

(February 9, 2015) Report from the City Clerk

Summary

The Civic Appointments Committee must select candidates for interviews for the Toronto Port Authority board. The Interview Subcommittee for Toronto Port Authority will meet on March 4, 2015 to conduct the interviews and make recommendations to the Civic Appointments Committee.

(Copies of the confidential applications and the confidential qualifications and diversity summary are distributed under confidential cover to Members of the Civic Appointments Committee only. Members of Council are able to view copies of the applications and qualifications and diversity summary in the City Clerk's Office, Toronto City Hall.)

Background Information

(February 9, 2015) Report from the City Clerk on Toronto Port Authority Board - Selection of Candidates for Interviews
https://www.toronto.ca/legdocs/mmis/2015/ca/bgrd/backgroundfile-76177.pdf
Confidential Attachment 1 - List of candidates and qualifications summary, and applications for Appointment to the Toronto Port Authority Board
Confidential Attachment 2 - Confidential Voluntary Diversity Information summary

Motions

1 - Motion to Amend Item (Additional) moved by Councillor Paula Fletcher (Lost)

That the Civic Appointments Committee select six candidates to be interviewed at the March 4, 2015 meeting of the Interview Panel for Toronto Port Authority.

Vote (Amend Item (Additional)) Feb-17-2015

Result: Lost	Majority Required - CA3.1 - Fletcher - motion 1
Total members that voted Yes: 3	Members that voted Yes are Raymond Cho, Paula Fletcher, Norman Kelly
Total members that voted No: 5	Members that voted No are Christin Carmichael Greb, Justin J. Di Ciano, Chin Lee, Denzil Minnan-Wong (Chair), Cesar Palacio
Total members that were Absent: 1	Members that were absent are Giorgio Mammoliti

2 - Motion to Reconsider Item moved by Deputy Mayor Denzil Minnan-Wong (Carried)

That the item be reconsidered to permit the Committee to vote again on Motion 1 by Councillor Fletcher.

3 - Motion to Amend Item (Additional) moved by Councillor Paula Fletcher (Carried)

That the Civic Appointments Committee select six candidates to be interviewed at the March 4, 2015 meeting of the Interview Panel for Toronto Port Authority.

4 - Motion to Amend Item moved by Deputy Mayor Denzil Minnan-Wong (Carried)

That the composition of the Interview Subcommittee for Toronto Port Authority be amended by adding Deputy Mayor Denzil Minnan-Wong.

5 - Motion to Amend Item moved by Councillor Raymond Cho (Withdrawn)

That the Interview Subcommittee for Toronto Port Authority interview the following candidates on March 4, 2015, for appointment to the Toronto Port Authority Board:

Candidate #4

Candidate #25

Candidate #26

6 - Motion to Withdraw a Motion moved by Councillor Raymond Cho (Carried)

That Motion 5 by Councillor Cho be withdrawn.

7 - Motion to Amend Item moved by Councillor Paula Fletcher (Carried)

That the Interview Subcommittee for Toronto Port Authority interview the following candidate on March 4, 2015, for appointment to the Toronto Port Authority Board:

Candidate #4

8 - Motion to Amend Item moved by Deputy Mayor Denzil Minnan-Wong (Carried)

That the Interview Subcommittee for Toronto Port Authority interview the following candidates on March 4, 2015, for appointment to the Toronto Port Authority Board:

Candidate #12

Candidate #23

Candidate #41

Candidate #44

Candidate #45

9 - Motion to Adopt Item as Amended moved by Deputy Mayor Denzil Minnan-Wong (Carried)

CA3.2 - Board of Health - Selection of Candidates for Interviews

Decision Type:: ACTION

Status:: Amended

Wards:: All

Confidential Attachment - Personal matters about identifiable individuals who are being considered for appointment to the Board of Health

Committee Decision

The Civic Appointments Committee:

1. Directed that the Interview Subcommittee for Board of Health interview the following candidates on February 27, 2015, for appointment to the Board of Health:

Candidate #2

Candidate #4

Candidate #17

Candidate #19

Candidate #21

Candidate #53

Candidate #60

Candidate #62

Candidate #69

Candidate #87

Candidate #90

Candidate #109

Candidate #131

Candidate #146

Candidate #175

Candidate #196

2. Directed that the Interview Subcommittee for Board of Health interview the two School Board nominees for the Education Representative at the February 27, 2015 meeting of the Interview Panel for Board of Health.

3. Directed that the confidential information contained in Confidential Attachments 1 and 2 to the report (February 9, 2015) from the City Clerk remain confidential in their entirety as they relate to personal matters about identifiable individuals being considered for appointment to the Board of Health.

Decision Advice and Other Information

The Chair called for nominations for interviews.

Councillor Justin J. Di Ciano nominated:

Candidate #109

Candidate #146

Candidate #175

Candidate #60

Councillor Raymond Cho nominated:

Candidate #4

Candidate #60

Candidate #68

Candidate #76

Councillor Paula Fletcher nominated:

Candidate #62

Candidate #84

Councillor Norman Kelly nominated:

Candidate #87

Candidate #91

Candidate #95

Candidate #110

Candidate #137

Candidate #155

Candidate #189

Candidate #196

Deputy Mayor Denzil Minnan-Wong nominated:

Candidate #90

Candidate #21

Candidate #131

Candidate #168

Candidate #97

Candidate #1

Candidate #2

Candidate #11

Candidate #14

Candidate #19

Candidate #69

Candidate #53

Candidate #62

Candidate #196

Candidate #17

The Chair called for nominations a second time.

The Chair called for nominations a third and final time.

There being no further nominations, the Chair closed the nominations.

There being 31 nominations for 20 interviews, the Civic Appointments Committee conducted a ballot for the recommended 20 interviews by the Interview Subcommittee for the Board of Health.

The Civic Appointments Committee Administrator distributed the ballots to the Members of the Civic Appointments Committee. Once all ballots had been cast and collected, the Administrator tallied and announced the results of the ballot to the Civic Appointments Committee conducted on Tuesday, February 17, 2015, as follows:

Number of ballots cast: 8

Number of ballots required for interview: 5

Number of spoiled or illegal ballots: none

For Candidate #2: 8 votes

For Candidate #4: 5 votes

For Candidate #17: 8 votes

For Candidate #19: 5 votes

For Candidate #21: 5 votes

For Candidate #53: 8 votes

For Candidate #60: 7 votes

For Candidate #62: 8 votes

For Candidate #69: 8 votes

For Candidate #87: 5 votes

For Candidate #90: 5 votes

For Candidate #109: 7 votes

For Candidate #131: 5 votes

For Candidate #146: 8 votes

For Candidate #175: 8 votes

For Candidate #196: 7 votes

The Candidates listed above received more than one half of the votes of the Members of the Civic Appointments Committee and the Chair Advised they will be contacted for an interview by the Interview Subcommittee for the Board of Health.

No further ballots were required.

The summary of remaining ballots cast is as follows:

For Candidate #1: 4 votes

For Candidate #11: 4 votes

For Candidate #14: 4 votes

For Candidate #65: 1 vote

For Candidate #68: 4 votes

For Candidate #76: 4 votes

For Candidate #84: 4 votes

For Candidate #91: 4 votes

For Candidate #95: 0 votes

For Candidate #97: 4 votes

For Candidate #110: 3 votes

For Candidate #137: 3 votes

For Candidate #155: 4 votes

For Candidate #168: 4 votes

For Candidate #189: 3 votes

The Committee Administrator read the ballots individually, a summary of which is presented as follows:

1. Deputy Mayor Denzil Minnan-Wong voted for:

Candidate #90

Candidate #21

Candidate #131

Candidate #168

Candidate #97

Candidate #1

Candidate #2

Candidate #11

Candidate #14

Candidate #19

Candidate #69

Candidate #53

Candidate #62

Candidate #196

Candidate #17

Candidate #109

Candidate #146

Candidate #175

Candidate #60

2. Councillor Christin Carmichael Greb voted for:

Candidate #90

Candidate #21

Candidate #131

Candidate #168

Candidate #97

Candidate #1

Candidate #2

Candidate #11

Candidate #14

Candidate #19

Candidate #69

Candidate #53

Candidate #62

Candidate #196

Candidate #17

Candidate #109

Candidate #146

Candidate #175

Candidate #60

Candidate #4

3. Councillor Raymond Cho voted for:

Candidate #90

Candidate #21

Candidate #131

Candidate #2

Candidate #19

Candidate #69

Candidate #53

Candidate #62

Candidate #196

Candidate #17

Candidate #84

Candidate #109

Candidate #146

Candidate #175

Candidate #60

Candidate #4

Candidate #68

Candidate #76

Candidate #87

Candidate #91

4. Councillor Justin J. Di Ciano voted for:

Candidate #90

Candidate #21

Candidate #131

Candidate #168

Candidate #97

Candidate #1

Candidate #2

Candidate #11

Candidate #14

Candidate #19

Candidate #69

Candidate #53

Candidate #62

Candidate #196

Candidate #17

Candidate #109

Candidate #146

Candidate #175

Candidate #60

Candidate #62 (Duplicate – not counted)

5. Councillor Paula Fletcher voted for:

Candidate #2

Candidate #4

Candidate #53

Candidate #60

Candidate #62

Candidate #68

Candidate #69

Candidate #76

Candidate #84

Candidate #87

Candidate #91

Candidate #17

Candidate #109

Candidate #110

Candidate #137

Candidate #146

Candidate #155

Candidate #175

Candidate #189

Candidate #196

6. Councillor Norman Kelly voted for:

Candidate #2

Candidate #4

Candidate #53

Candidate #60

Candidate #62

Candidate #65

Candidate #68

Candidate #69

Candidate #76

Candidate #84

Candidate #87

Candidate #91

Candidate #17

Candidate #109

Candidate #110

Candidate #137

Candidate #146

Candidate #155

Candidate #175

Candidate #189

7. Councillor Chin Lee voted for:

Candidate #2

Candidate #4

Candidate #53

Candidate #60

Candidate #62

Candidate #68

Candidate #69

Candidate #76

Candidate #84

Candidate #87

Candidate #91

Candidate #17

Candidate #109

Candidate #110

Candidate #137

Candidate #146

Candidate #155

Candidate #175

Candidate #189

Candidate #196

8. Councillor Cesar Palacio

Candidate #90

Candidate #21

Candidate #131

Candidate #168

Candidate #97

Candidate #1

Candidate #2

Candidate #11

Candidate #14

Candidate #19

Candidate #69

Candidate #53

Candidate #62

Candidate #196

Candidate #17

Candidate #155

Candidate #87

Candidate #62 (Duplicate – not counted)

Candidate #175

Candidate #146

The Civic Appointments Committee recessed its public session and met in closed session on February 17, 2015, to consider confidential information on this Item related to personal matters about identifiable individuals being considered for appointment to the Board of Health.

Origin

(February 9, 2015) Report from the City Clerk

Summary

The Civic Appointments Committee must select candidates for interviews for the Board of Health. The Interview Subcommittee for Board of Health will meet on February 27, 2015 to conduct the interviews and make recommendations to the Civic Appointments Committee.

Background Information

(February 9, 2015) Report from the City Clerk on Board of Health - Selection of Candidates for Interviews
https://www.toronto.ca/legdocs/mmis/2015/ca/bgrd/backgroundfile-76181.pdf
Attachment 1 - Nomination Letter from the Toronto District School Board
https://www.toronto.ca/legdocs/mmis/2015/ca/bgrd/backgroundfile-76182.pdf
Attachment 2 - Nomination Letter from the Toronto Catholic District School Board
https://www.toronto.ca/legdocs/mmis/2015/ca/bgrd/backgroundfile-76183.pdf
Attachment 3 - Letter from the Chair of the Toronto Catholic District School Board
https://www.toronto.ca/legdocs/mmis/2015/ca/bgrd/backgroundfile-76184.pdf
Confidential Attachment 1 - List of candidates and qualifications summary, and applications for Appointment to the Board of Health
Confidential Attachment 2 - Confidential Voluntary Diversity Information summary

Speakers

Councillor Joe Mihevc

Motions

1 - Motion to Amend Item moved by Deputy Mayor Denzil Minnan-Wong (Amended)

The Interview Subcommittee for Board of Health interview the following candidates on February 27, 2015, for appointment to the Board of Health:

Candidate #90

Candidate #21

Candidate #131

Candidate #168

Candidate #97

Candidate #1

Candidate #2

Candidate #11

Candidate #14

Candidate #19

Candidate #69

Candidate #53

Candidate #62

Candidate #196

Candidate #17

2 - Motion to Amend Item moved by Councillor Justin J. Di Ciano (Amended)

The Interview Subcommittee for Board of Health interview the following candidates on February 27, 2015, for appointment to the Board of Health:

Candidate #109

Candidate #146

Candidate #175

Candidate #60

3 - Motion to Amend Item moved by Councillor Raymond Cho (Amended)

The Interview Subcommittee for Board of Health interview the following candidates on February 27, 2015, for appointment to the Board of Health:

Candidate #4

Candidate #60

Candidate #68

Candidate #76

4 - Motion to Amend Item moved by Councillor Paula Fletcher (Amended)

The Interview Subcommittee for Board of Health interview the following candidates on February 27, 2015, for appointment to the Board of Health:

Candidate #62

Candidate #84

5 - Motion to Amend Item moved by Councillor Norman Kelly (Amended)

The Interview Subcommittee for Board of Health interview the following candidates on February 27, 2015, for appointment to the Board of Health:

Candidate #87

Candidate #91

Candidate #95

Candidate #110

Candidate #137

Candidate #155

Candidate #189

Candidate #196

6 - Motion to Adopt Item as Amended moved by Councillor Paula Fletcher (Carried)

Procedural Motions

1 - Motion to Adopt Minutes moved by Councillor Chin Lee (Carried)

That the Civic Appointments Committee confirm the Minutes from the meeting held on January 30, 2015, in the form supplied to the Members.

2 - Motion to Meet in Closed Session moved by Councillor Chin Lee (Carried)

February 17, 2015 at 1:41 p.m. - That the Civic Appointments Committee recess its public session to meet in closed session to consider the following Items:

CA3.1 - Toronto Port Authority Board - Selection of Candidates for Interviews

Reason for Confidential Information - Personal matters about identifiable individuals who are being considered for appointment to the Toronto Port Authority Board

CA3.2 - Board of Health - Selection of Candidates for Interviews

Reason for Confidential Information - Personal matters about identifiable individuals who are being considered for appointment to the Board of Health

The Civic Appointments Committee recessed its public session to meet in closed session to consider the above matters.

The Civic Appointments Committee reconvened in public session at 2:23 p.m. Chair Minnan-Wong advised that the Committee had completed its closed session consideration of confidential information related to the Items. The Committee would now proceed with the public debate on the Items.

3 - Motion to Recess moved by Deputy Mayor Denzil Minnan-Wong (Carried)

That Civic Appointments Committee recess and reconvene at 2:28 p.m.

Confidential Attachment: Minutes of Closed Session – February 17, 2015

Tuesday, February 17, 2015
Denzil Minnan-Wong, Chair, Civic Appointments Committee

Meeting Sessions

Session Date	Session Type	Start Time	End Time	Public or Closed Session
2015-02-17	Afternoon	1:37 PM	1:41 PM	Public
2015-02-17	Afternoon	1:41 PM	2:22 PM	Closed
2015-02-17	Afternoon	2:23 PM	2:24 PM	Public
2015-02-17	Afternoon	2:28 PM	3:29 PM	Public

Attendance

Members were present for some or all of the time period indicated.

Date and Time	Quorum	Members
2015-02-17 1:37 PM - 1:41 PM (Public Session)	Present	Present: Christin Carmichael Greb, Raymond Cho, Justin J. Di Ciano, Paula Fletcher, Norman Kelly, Chin Lee, Denzil Minnan-Wong (Chair), Cesar Palacio Not Present: Giorgio Mammoliti Also present (non-members): Joe Mihevc
2015-02-17 1:41 PM - 2:22 PM (Closed Session)	Present	Present: Christin Carmichael Greb, Raymond Cho, Justin J. Di Ciano, Paula Fletcher, Norman Kelly, Chin Lee, Denzil Minnan-Wong (Chair), Cesar Palacio Not Present: Giorgio Mammoliti Also present (non-members): Joe Mihevc
2015-02-17 2:23 PM - 2:24 PM (Public Session)	Present	Present: Christin Carmichael Greb, Raymond Cho, Justin J. Di Ciano, Paula Fletcher, Norman Kelly, Chin Lee, Denzil Minnan-Wong (Chair), Cesar Palacio Not Present: Giorgio Mammoliti Also present (non-members): Joe Mihevc
2015-02-17 2:28 PM - 3:29 PM (Public Session)	Present	Present: Christin Carmichael Greb, Raymond Cho, Justin J. Di Ciano, Paula Fletcher, Norman Kelly, Chin Lee, Denzil Minnan-Wong (Chair), Cesar Palacio Not Present: Giorgio Mammoliti Also present (non-members): Joe Mihevc