Item - 2009.AU11.7
Tracking Status
- City Council adopted this item on October 26, 2009 with amendments.
- This item was considered by Audit Committee on October 20, 2009 and was adopted with amendments. It will be considered by City Council on October 26, 2009.
AU11.7 - Auditor General's Status Report on Outstanding Audit Recommendations for City Divisions
- Decision Type:
- ACTION
- Status:
- Amended
- Wards:
- All
City Council Decision
City Council on October 26 and 27, 2009, adopted the following:
1. City Council request the City Manager to direct senior management to review documentation supporting the implementation status of all audit recommendations prior to the submission of information to the Auditor General’s Office.
2. City Council request the City Manager to report progress twice yearly to the Executive Committee on the status of outstanding audit recommendations to the Fire Services Division, in view of the Auditor General’s comments, namely:
- "Fire Services Division has implemented less than 50% of our audit recommendations over the past 3 years"; and
- "a significant number of recommendations which staff had indicated were implemented .... were not implemented".
3. City Council request that responses to all outstanding recommendations be submitted to the Auditor General's Office by December 31, 2009. If there is an objection to the Auditors Recommendations, the reason be stated as to why the recommendations would not be implemented.
4. City Council not authorize the public release of Confidential Attachment 1 to the report (June 1, 2009) from the Auditor General.
Confidential Attachment 1 to the report (June 1, 2009) from the Auditor General remains confidential in its entirety, in accordance with the provisions of the City of Toronto Act, 2006, as it contains information related to the security of property belonging to the City or one of its agencies, boards and commissions.
City Council Decision Advice and Other Information
City Council considered the following Items together:
- Item AU11.7, headed "Auditor General's Status Report on Outstanding Audit Recommendations for City Divisions"; and
- Item AU11.8, headed "Auditor General's Status Report on Outstanding Audit Recommendations for City Agencies, Boards and Commissions".
Confidential Attachment - The security of property belonging to the City or one of its agencies, boards and commissions
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2009/au/bgrd/backgroundfile-22143.pdf
Attachment 2 - City Divisions - Public Recommendations
https://www.toronto.ca/legdocs/mmis/2009/au/bgrd/backgroundfile-22144.pdf
Motions (City Council)
That City Council request that responses to all outstanding recommendations be submitted to the Auditor General's Office by December 31, 2009. If there is an objection to the Auditors Recommendations, the reason be stated as to why the recommendations would not be implemented.
That City Council request the City Manager to report progress twice yearly to the Executive Committee on the status of outstanding audit recommendations to the Fire Services Division, in view of the Auditor General’s comments, namely:
- "Fire Services Division has implemented less than 50% of our audit recommendations over the past 3 years"; and
- "a significant number of recommendations which staff had indicated were implemented .... were not implemented".
Vote (Amend Item (Additional)) Oct-27-2009 6:25 PM
| Result: Carried | Majority Required - AU11.7 - Moscoe - Motion 2 |
|---|---|
| Total members that voted Yes: 32 | Members that voted Yes are Brian Ashton, Sandra Bussin (Chair), Shelley Carroll, Raymond Cho, Janet Davis, Mike Del Grande, Frank Di Giorgio, Paula Fletcher, Adam Giambrone, Mark Grimes, Suzan Hall, A.A. Heaps, Doug Holyday, Cliff Jenkins, Norman Kelly, Chin Lee, Gloria Lindsay Luby, Pam McConnell, Joe Mihevc, Peter Milczyn, Howard Moscoe, Frances Nunziata, Case Ootes, Cesar Palacio, John Parker, Gord Perks, Anthony Perruzza, Kyle Rae, Bill Saundercook, Michael Thompson, Adam Vaughan, Michael Walker |
| Total members that voted No: 3 | Members that voted No are Mike Feldman, David Shiner, Karen Stintz |
| Total members that were Absent: 10 | Members that were absent are Paul Ainslie, Maria Augimeri, Glenn De Baeremaeker, John Filion, Rob Ford, Giorgio Mammoliti, David Miller, Denzil Minnan-Wong, Ron Moeser, Joe Pantalone |
AU11.7 - Auditor General's Status Report on Outstanding Audit Recommendations for City Divisions
- Decision Type:
- ACTION
- Status:
- Amended
- Wards:
- All
Confidential Attachment - The security of property belonging to the City or one of its agencies, boards and commissions
Committee Recommendations
The Audit Committee recommends that:
1. City Council request the City Manager to direct senior management to review documentation supporting the implementation status of all audit recommendations prior to the submission of information to the Auditor General’s Office.
2. City Council not authorize the public release of Confidential Attachment 1.
Decision Advice and Other Information
The Audit Committee requested the City Manager to report to the Audit Committee within three months, on what is being done with regard to those recommendations made by the Auditor General since January, 1999, which still have not been implemented.
Origin
Summary
This report provides information regarding the implementation status of audit recommendations contained in various reports issued by the Auditor General to City divisions. The report is the fourth such annual report issued by the Auditor General related to follow-up on management efforts to implement outstanding recommendations.
Management has made significant progress on implementing outstanding audit recommendations. Further, we noted that management continues to make progress on many recommendations not yet fully implemented.
Since January 1, 1999 the Auditor General has issued various reports containing a total of 1,012 recommendations. Since that time 125 of these recommendations have been identified by the Auditor General as no longer relevant. These recommendations are no longer relevant because of changes such as re-organization, modification, reduction or termination of the service provided by the affected division. Consequently, of the 1,012 recommendations made, 887 continue to have relevance.
The results of our review indicate management has fully implemented 790 or 89 per cent of the recommendations made by the Auditor General from January 1, 1999 to June 30, 2008.
Continued efforts to implement outstanding recommendations will provide additional benefit to the City through cost savings, additional revenue and enhanced service delivery.
Background Information
https://www.toronto.ca/legdocs/mmis/2009/au/bgrd/backgroundfile-22143.pdf
Attachment 2 - City Divisions - Public Recommendations
https://www.toronto.ca/legdocs/mmis/2009/au/bgrd/backgroundfile-22144.pdf
Motions
That the Audit Committee request the City Manager to report to the Audit Committee within 3 months, on what is being done with regard to those recommendations made by the Auditor General since January, 1999, which still have not been implemented.
That the Audit Committee recommend to City Council adoption of the recommendations contained in the report (June 1, 2009) from the Auditor General.