Item - 2009.GM24.32
Tracking Status
- City Council adopted this item on September 30, 2009 without amendments.
- This item was considered by Government Management Committee on September 17, 2009 and was adopted with amendments. It will be considered by City Council on September 30, 2009.
GM24.32 - Councillor Protection at City Properties
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
City Council Decision
City Council on September 30 and October 1, 2009, adopted the following:
1. City Council approve the Key Protection Concepts (Confidential Attachment 1) of the report (September 2, 2009) from the Chief Corporate Officer.
2. City Council approve the Recommendations for Councillors Security (Confidential Attachment 2) of the report (September 2, 2009) from the Chief Corporate Officer.
3. City Council authorize the public release of Recommendations Nos. 8, 9, 10, and 15 of Confidential Attachment 2, of the report (September 2, 2009) from the Chief Corporate Officer, upon approval.
4. City Council request the Chief Corporate Officer to review Councillor Protection at City Properties in six months time and provide a report to the Government Management Committee.
The following recommendations contained in Confidential Attachment 2 to the report (September 2, 2009) from the Chief Corporate Officer are now public:
8. A Visitor Sign-In procedure be established for all Council reception areas as follows:
a. During business hours, Council reception staff will ensure that all visitors sign the appropriate log, are issued a temporary identification card visibly delineating their status as a visitor, and are received by a Councillor or a Councillor’s staff member.
b. After hours, visitors will be stopped at the facility’s main Security desk to be appropriately signed in, issued a temporary ID card, and received by a Councillor or a Councillor’s staff member.
c. The receiving Councillor or Councillor’s staff member will sign the visitor log authorizing access for the visitor.
9. Visitors to Councillor secure space shall be escorted at all times as follows:
a. During business hours, all visitors will be received by a Councillor or a Councillor’s staff member and escorted at all times while in secured space. At the conclusion of meeting, the Councillor or Councillor’s staff member will escort the visitor back through the reception area and sign out the visitor.
b. After hours, all visitors will be received by a Councillor or a Councillor’s staff member at the facility’s main Security desk and escorted at all times while in secured space. At the conclusion of meeting, the Councillor or Councillor’s staff member will escort the visitor back to the facility’s main Security desk and sign out the visitor.
c. All visitors will return the temporary identification upon being signed out by the escorting Councillor or Councillor’s staff member.
10. All staff, including Councillors, wear their issued City identification cards at all times while on City property and visitors wear their issued temporary ID cards when inside Councillors secure areas.
15. City Clerk's staff work with the Facilities and Real Estate Division to develop and apply a policy and procedure that restricts as much as possible any public meetings from being held in meeting rooms (A-F) in the secured space of the 2nd floor of City Hall.
Confidential Attachment 1 and the balance of Confidential Attachment 2 to the report (September 2, 2009) from the Chief Corporate Officer remain confidential in accordance with the provisions of the City of Toronto Act, 2006, as they contain information about the security of the property of the municipality or local board.
Confidential Attachment - 1 & 2 - The security of the property of the municipality or local board
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23308.pdf
Motions (City Council)
That the Chief Corporate Officer undertake a review of Councillor security at Civic Centres and report to the Government Management Committee on the feasibility and cost of bringing it under a single security administration to the standard presently at Toronto City Hall.
Vote (Amend Item (Additional)) Sep-30-2009 4:57 PM
| Result: Lost | Majority Required - GM24.32 - Moscoe - Motion 1 |
|---|---|
| Total members that voted Yes: 13 | Members that voted Yes are Mike Del Grande, Mike Feldman, John Filion, Suzan Hall, Cliff Jenkins, Chin Lee, Gloria Lindsay Luby (Chair), Giorgio Mammoliti, Ron Moeser, Howard Moscoe, Cesar Palacio, Bill Saundercook, David Shiner |
| Total members that voted No: 16 | Members that voted No are Maria Augimeri, Shelley Carroll, Raymond Cho, Janet Davis, Frank Di Giorgio, A.A. Heaps, Doug Holyday, Norman Kelly, Joe Mihevc, Peter Milczyn, Joe Pantalone, John Parker, Gord Perks, Anthony Perruzza, Kyle Rae, Adam Vaughan |
| Total members that were Absent: 16 | Members that were absent are Paul Ainslie, Brian Ashton, Sandra Bussin, Glenn De Baeremaeker, Paula Fletcher, Rob Ford, Adam Giambrone, Mark Grimes, Pam McConnell, David Miller, Denzil Minnan-Wong, Frances Nunziata, Case Ootes, Karen Stintz, Michael Thompson, Michael Walker |
GM24.32 - Councillor Protection at City Properties
- Decision Type:
- ACTION
- Status:
- Amended
- Wards:
- All
Confidential Attachment - 1 & 2 - The security of the property of the municipality or local board
Committee Recommendations
The Government Management Committee recommends that:
1. City Council approve the Key Protection Concepts (Confidential Attachment 1) of the report (September 2, 2009) from the Chief Corporate Officer.
2. City Council approve the Recommendations for Councillors Security (Confidential Attachment 2) of the report (September 2, 2009) from the Chief Corporate Officer.
3. City Council authorize the public release of Recommendations Nos. 8, 9, 10, and 15 of Confidential Attachment 2, of the report (September 2, 2009) from the Chief Corporate Officer, upon approval.
4. City Council request the Chief Corporate Officer to review Councillor Protection at City Properties in six months time and provide a report to the Government Management Committee.
Origin
Summary
At its meeting of April 29 and 30, 2009, Toronto City Council approved Government Management Committee Item 22.4, entitled “City-Wide Security Plan”. This report responds to Council’s request that the Chief Corporate Officer report to the Government Management Committee in June 2009 on: a) a comprehensive plan and security measures to protect the Civic Centre Chambers and the second floor of City Hall; and b) a review of the security system utilized by the CBC at its building located opposite Metro Hall.
In order to provide a comprehensive review of Councillor Protection at City property, this plan not only includes the Civic Centre Chambers and second floor of City Hall, but also the Councillors offices and parking areas at each Civic Centre and City Hall. This review however did not encompass constituency offices, homes, public appearances, travel, and personal time.
This report highlights security measures already in place for the protection of Councillors, describes additional measures currently being implemented, and makes recommendations for further protections. These additional measures and recommendations evolved as a result of a Threat and Risk Assessment, benchmarking, and stakeholder involvement.
As it relates to the review and possible use of the type of barrier turnstile used at the CBC building, this system is not recommended for use for the 2nd floor reception areas of City Hall.
Financial Impact
There is no financial impact with this report.
The Deputy City Manager and Chief Financial Officer has reviewed this report and agrees with the financial impact information.
Background Information
https://www.toronto.ca/legdocs/mmis/2009/gm/bgrd/backgroundfile-23308.pdf