Item - 2012.GM16.11
Tracking Status
- City Council adopted this item on October 2, 2012 with amendments.
- This item was considered by the Government Management Committee on September 18, 2012 and adopted without amendment. It will be considered by City Council on October 2, 2012.
GM16.11 - Performance Evaluation of Contracted Cleaning Services in Toronto Police Service Locations and Contract Renewal Options
- Decision Type:
- ACTION
- Status:
- Amended
- Wards:
- All
City Council Decision
City Council on October 2, 3 and 4, 2012, adopted the following:
1. City Council approve the contract renewal, option period one, of Custodial Services Contact No. 47016502 with Impact Cleaning Services, for the provision of custodial services in Toronto Police Service buildings from February 1, 2013 to January 31, 2015, and that the Executive Director, Facilities Management, retain the authority to approve the second option period from February 1, 2015 to January 31, 2017; notwithstanding the above, staff report to the Government Management Committee at any time if service is not up to standards.
2. City Council direct the Director, Facilities Services, to conduct regular performance reviews of contracted cleaning and city staff cleaning services at Toronto Police Service facilities, including satisfaction survey input from frontline officers and civilian employees, and random spot inspections, to be reported to the Government Management Committee in spring 2013 and during any contract renewal.
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2012/gm/bgrd/backgroundfile-49740.pdf
(August 28, 2012) Appendix 1 - Quality Assurance and Contract Compliance
https://www.toronto.ca/legdocs/mmis/2012/gm/bgrd/backgroundfile-49741.pdf
Communications (Committee)
https://www.toronto.ca/legdocs/mmis/2012/gm/comm/communicationfile-31831.pdf
Motions (City Council)
That Government Management Committee Recommendation 1 be amended by deleting the words "and that the Executive Director, Facilities Management, retain the authority to approve the second option period from February 1, 2015 to January 31, 2017", so that it now reads as follows:
1. City Council approve the contract renewal, option period one, of Custodial Services Contact No. 47016502 with Impact Cleaning Services, for the provision of custodial services in Toronto Police Service buildings from February 1, 2013 to January 31, 2015.
Vote (Amend Item) Oct-03-2012 6:09 PM
| Result: Lost | Majority Required - GM16.11 - McConnell - motion 1a |
|---|---|
| Total members that voted Yes: 15 | Members that voted Yes are Maria Augimeri, Ana Bailão, Shelley Carroll, Raymond Cho, Janet Davis, Sarah Doucette, Paula Fletcher, Mike Layton, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Gord Perks, Anthony Perruzza, Adam Vaughan, Kristyn Wong-Tam |
| Total members that voted No: 25 | Members that voted No are Paul Ainslie, Michelle Berardinetti, Gary Crawford, Vincent Crisanti, Mike Del Grande, Frank Di Giorgio, John Filion, Doug Ford, Rob Ford, Mark Grimes, Doug Holyday, Norman Kelly, Chin Lee, Gloria Lindsay Luby, Josh Matlow, Peter Milczyn, Denzil Minnan-Wong, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, John Parker, James Pasternak, Jaye Robinson, David Shiner, Michael Thompson |
| Total members that were Absent: 5 | Members that were absent are Josh Colle, Glenn De Baeremaeker, Mary Fragedakis, Giorgio Mammoliti, Karen Stintz |
That City Council direct the Director, Facilities Services, to conduct regular performance reviews of contracted cleaning services at Toronto Police Service facilities, including satisfaction survey input from frontline officers and civilian employees, and random spot inspections, to be reported to the Government Management Committee in spring 2013 and during any contract renewal.
Amended by motion 2a by Deputy Mayor Holyday.
Vote (Amend Item (Additional)) Oct-03-2012 6:12 PM
| Result: Carried | Majority Required - GM16.11 - McConnell - motion 1b as amended |
|---|---|
| Total members that voted Yes: 38 | Members that voted Yes are Paul Ainslie, Maria Augimeri, Ana Bailão, Michelle Berardinetti, Shelley Carroll, Raymond Cho, Gary Crawford, Vincent Crisanti, Glenn De Baeremaeker, Mike Del Grande, Frank Di Giorgio, Sarah Doucette, John Filion, Doug Ford, Rob Ford, Mark Grimes, Doug Holyday, Mike Layton, Chin Lee, Gloria Lindsay Luby, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Peter Milczyn, Denzil Minnan-Wong, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, John Parker, James Pasternak, Gord Perks, Anthony Perruzza, Jaye Robinson, David Shiner, Michael Thompson, Adam Vaughan, Kristyn Wong-Tam |
| Total members that voted No: 3 | Members that voted No are Janet Davis, Paula Fletcher, Norman Kelly |
| Total members that were Absent: 4 | Members that were absent are Josh Colle, Mary Fragedakis, Giorgio Mammoliti, Karen Stintz |
That motion 1b by Councillor McConnell be amended by adding the words "and city staff cleaning" so that it now reads:
That City Council direct the Director, Facilities Services, to conduct regular performance reviews of contracted cleaning and city staff cleaning services at Toronto Police Service facilities, including satisfaction survey input from frontline officers and civilian employees, and random spot inspections, to be reported to the Government Management Committee in spring 2013 and during any contract renewal.
Vote (Amend Motion) Oct-03-2012 6:10 PM
| Result: Carried | Majority Required - GM16.11 - Holyday - motion 2a |
|---|---|
| Total members that voted Yes: 34 | Members that voted Yes are Paul Ainslie, Maria Augimeri, Ana Bailão, Michelle Berardinetti, Shelley Carroll, Raymond Cho, Gary Crawford, Vincent Crisanti, Glenn De Baeremaeker, Mike Del Grande, Frank Di Giorgio, Sarah Doucette, Doug Ford, Rob Ford, Mark Grimes, Doug Holyday, Mike Layton, Chin Lee, Gloria Lindsay Luby, Josh Matlow, Mary-Margaret McMahon, Peter Milczyn, Denzil Minnan-Wong, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, John Parker, James Pasternak, Anthony Perruzza, Jaye Robinson, David Shiner, Michael Thompson, Adam Vaughan, Kristyn Wong-Tam |
| Total members that voted No: 7 | Members that voted No are Janet Davis, John Filion, Paula Fletcher, Norman Kelly, Pam McConnell, Joe Mihevc, Gord Perks |
| Total members that were Absent: 4 | Members that were absent are Josh Colle, Mary Fragedakis, Giorgio Mammoliti, Karen Stintz |
That Government Management Committee Recommendation 1 be amended by adding the words "notwithstanding the above, staff report to the Government Management Committee at any time if service is not up to standards" so that it now reads as follows:
1. City Council approve the contract renewal, option period one, of Custodial Services Contact No. 47016502 with Impact Cleaning Services, for the provision of custodial services in Toronto Police Service buildings from February 1, 2013 to January 31, 2015, and that the Executive Director, Facilities Management, retain the authority to approve the second option period from February 1, 2015 to January 31, 2017; notwithstanding the above, staff report to the Government Management Committee at any time if service is not up to standards.
Vote (Amend Item) Oct-03-2012 6:13 PM
| Result: Carried | Majority Required - GM16.11 - Holyday - motion 2b |
|---|---|
| Total members that voted Yes: 38 | Members that voted Yes are Paul Ainslie, Maria Augimeri, Ana Bailão, Michelle Berardinetti, Shelley Carroll, Raymond Cho, Gary Crawford, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Mike Del Grande, Frank Di Giorgio, Sarah Doucette, John Filion, Paula Fletcher, Doug Ford, Rob Ford, Mark Grimes, Doug Holyday, Norman Kelly, Mike Layton, Chin Lee, Gloria Lindsay Luby, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Peter Milczyn, Denzil Minnan-Wong, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, John Parker, James Pasternak, Jaye Robinson, David Shiner, Karen Stintz, Michael Thompson |
| Total members that voted No: 4 | Members that voted No are Gord Perks, Anthony Perruzza, Adam Vaughan, Kristyn Wong-Tam |
| Total members that were Absent: 3 | Members that were absent are Josh Colle, Mary Fragedakis, Giorgio Mammoliti |
Vote (Adopt Item as Amended) Oct-03-2012 6:14 PM
| Result: Carried | Majority Required - GM16.11 - Adopt the item as amended |
|---|---|
| Total members that voted Yes: 32 | Members that voted Yes are Paul Ainslie, Maria Augimeri, Ana Bailão, Michelle Berardinetti, Raymond Cho, Gary Crawford, Vincent Crisanti, Glenn De Baeremaeker, Mike Del Grande, Frank Di Giorgio, Sarah Doucette, John Filion, Doug Ford, Rob Ford, Mark Grimes, Doug Holyday, Norman Kelly, Chin Lee, Gloria Lindsay Luby, Josh Matlow, Mary-Margaret McMahon, Peter Milczyn, Denzil Minnan-Wong, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, John Parker, James Pasternak, Jaye Robinson, David Shiner, Karen Stintz, Michael Thompson |
| Total members that voted No: 10 | Members that voted No are Shelley Carroll, Janet Davis, Paula Fletcher, Mike Layton, Pam McConnell, Joe Mihevc, Gord Perks, Anthony Perruzza, Adam Vaughan, Kristyn Wong-Tam |
| Total members that were Absent: 3 | Members that were absent are Josh Colle, Mary Fragedakis, Giorgio Mammoliti |
GM16.11 - Performance Evaluation of Contracted Cleaning Services in Toronto Police Service Locations and Contract Renewal Options
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Recommendations
The Government Management Committee recommends that:
1. City Council approve the contract renewal, option period one, of Custodial Services Contact No. 47016502 with Impact Cleaning Services, for the provision of custodial services in Toronto Police Service buildings from February 1, 2013 to January 31, 2015, and that the Executive Director, Facilities Management, retain the authority to approve the second option period from February 1, 2015 to January 31, 2017.
Origin
Summary
City Council requested the City Manager to report to Government Management Committee on the performance of Contract No. 47016502 in Toronto Police Service locations and advise on whether to exercise the option to renew the contract for 2013 - 2014 or issue a new Request for Proposal. This report outlines the vendor performance and recommends that the option to renew the Contract from February 1, 2013 to January 31, 2015 be exercised.
Background Information
https://www.toronto.ca/legdocs/mmis/2012/gm/bgrd/backgroundfile-49740.pdf
(August 28, 2012) Appendix 1 - Quality Assurance and Contract Compliance
https://www.toronto.ca/legdocs/mmis/2012/gm/bgrd/backgroundfile-49741.pdf
Communications
https://www.toronto.ca/legdocs/mmis/2012/gm/comm/communicationfile-31831.pdf
Speakers
Preethy Sivakumar, Coordinator, Good Jobs for All
Motions
Vote (Adopt Item) Sep-18-2012 10:25 AM
| Result: Carried | Majority Required |
|---|---|
| Total members that voted Yes: 4 | Members that voted Yes are Paul Ainslie (Chair), Vincent Crisanti, John Filion, Doug Ford |
| Total members that voted No: 1 | Members that voted No are Pam McConnell |
| Total members that were Absent: 1 | Members that were absent are Jaye Robinson |
That Recommendation 1 in the report (August 28, 2012) from the Acting Chief Corporate Officer be amended by deleting the words "and that the Executive Director, Facilities Management, retain the authority to approve the second option period from February 1, 2015 to January 31, 2017.", so that it now reads:
1. Government Management Committee approve the contract renewal, option period one, of Custodial Services Contact No. 47016502 with Impact Cleaning Services, for the provision of custodial services in Toronto Police Service buildings from February 1, 2013 to January 31, 2015.