Item - 2013.AU10.7
Tracking Status
- City Council adopted this item on April 3, 2013 with amendments.
- This item was considered by the Audit Committee on February 15, 2013 and adopted without amendment. It will be considered by City Council on April 3, 2013.
AU10.7 - Municipal Grants - Improving the Community Partnership and Investment Program
- Decision Type:
- ACTION
- Status:
- Amended
- Wards:
- All
City Council Decision
City Council on April 3 and 4, 2013, adopted the following:
1. City Council request the Executive Director, Social Development, Finance and Administration to streamline the grant application assessment process prior to its integration into the Corporate Grant Information System.
2. City Council request the General Manager, Shelter, Support and Housing Administration to open the application process for the City’s Homeless Initiative Fund for all interested community agencies.
3. City Council request the General Manager, Shelter, Support and Housing Administration to revise the application process for the Homeless Initiatives Fund to ensure agency performance objectives are clear and are subsequently compared to actual performance.
4. City Council request the City Manager to ensure City staff overseeing grant programs document explanations for unusual financial information.
5. City Council request the City Manager to ensure checklists for supervisory review of Community Partnership and Investment Program grant allocations are developed and that supervisory reviews are performed in a timely manner.
6. City Council request the City Manager to ensure all grant assessment forms are relevant, practical and clear.
7. City Council request the City Manager to train grants staff on the use of updated assessment forms.
8. City Council request the City Manager to:
a. ensure that standard documents are developed to further encourage the funding bodies to use, as much as possible, standardized questions and forms that will allow the organizations to complete one set of forms and submit to a variety of funders; and
b. ensure that the standard documents developed for the application or assessment of specific grant programs are carefully completed,
so there will be a more holistic approach to addressing all outstanding issues and to ensure that files will contain explanations for exceptions to established guidelines.
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2013/au/bgrd/backgroundfile-55745.pdf
Appendix 1 - Auditor General's Report - Municipal Grants - Improving the Community Partnership and Investment Program (November 30, 2012)
https://www.toronto.ca/legdocs/mmis/2013/au/bgrd/backgroundfile-55746.pdf
Appendix 2 - Management's Response
https://www.toronto.ca/legdocs/mmis/2013/au/bgrd/backgroundfile-55747.pdf
Motions (City Council)
That City Council delete Audit Committee Recommendation 8 and replace it with the following new recommendation:
8. City Council request the City Manager to:
a. ensure that standard documents are developed to further encourage the funding bodies to use, as much as possible, standardized questions and forms that will allow the organizations to complete one set of forms and submit to a variety of funders; and
b. ensure that the standard documents developed for the application or assessment of specific grant programs are carefully completed,
so there will be a more holistic approach to addressing all outstanding issues and to ensure that files will contain explanations for exceptions to established guidelines.
Vote (Amend Item) Apr-04-2013 2:22 PM
| Result: Carried | Majority Required - AU10.7 - Ainslie - motion 1 |
|---|---|
| Total members that voted Yes: 40 | Members that voted Yes are Paul Ainslie, Maria Augimeri, Ana Bailão, Michelle Berardinetti, Shelley Carroll, Raymond Cho, Gary Crawford, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Mike Del Grande, Frank Di Giorgio, Sarah Doucette, John Filion, Paula Fletcher, Rob Ford, Mary Fragedakis, Doug Holyday, Norman Kelly, Mike Layton, Chin Lee, Gloria Lindsay Luby, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Peter Milczyn, Denzil Minnan-Wong, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, John Parker, Gord Perks, Anthony Perruzza, Jaye Robinson, David Shiner, Karen Stintz, Michael Thompson, Adam Vaughan, Kristyn Wong-Tam |
| Total members that voted No: 0 | Members that voted No are |
| Total members that were Absent: 5 | Members that were absent are Josh Colle, Doug Ford, Mark Grimes, Giorgio Mammoliti, James Pasternak |
Vote (Adopt Item as Amended) Apr-04-2013 2:23 PM
| Result: Carried | Majority Required - AU10.7 - Adopt the item as amended |
|---|---|
| Total members that voted Yes: 41 | Members that voted Yes are Paul Ainslie, Maria Augimeri, Ana Bailão, Michelle Berardinetti, Shelley Carroll, Raymond Cho, Gary Crawford, Vincent Crisanti, Janet Davis, Glenn De Baeremaeker, Mike Del Grande, Frank Di Giorgio, Sarah Doucette, John Filion, Paula Fletcher, Doug Ford, Rob Ford, Mary Fragedakis, Doug Holyday, Norman Kelly, Mike Layton, Chin Lee, Gloria Lindsay Luby, Josh Matlow, Pam McConnell, Mary-Margaret McMahon, Joe Mihevc, Peter Milczyn, Denzil Minnan-Wong, Ron Moeser, Frances Nunziata (Chair), Cesar Palacio, John Parker, Gord Perks, Anthony Perruzza, Jaye Robinson, David Shiner, Karen Stintz, Michael Thompson, Adam Vaughan, Kristyn Wong-Tam |
| Total members that voted No: 0 | Members that voted No are |
| Total members that were Absent: 4 | Members that were absent are Josh Colle, Mark Grimes, Giorgio Mammoliti, James Pasternak |
AU10.7 - Municipal Grants - Improving the Community Partnership and Investment Program
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Recommendations
The Audit Committee recommends that:
1. City Council request the Executive Director of Social Development, Finance and Administration to streamline the grant application assessment process prior to its integration into the Corporate Grant Information System.
2. City Council request the General Manager, Shelter, Support and Housing Administration to open the application process for the City’s Homeless Initiative Fund for all interested community agencies.
3. City Council request the General Manager of Shelter, Support and Housing Administration to revise the application process for the Homeless Initiatives Fund to ensure agency performance objectives are clear and are subsequently compared to actual performance.
4. City Council request the City Manager to ensure City staff overseeing grant programs document explanations for unusual financial information.
5. City Council request the City Manager to ensure checklists for supervisory review of Community Partnership and Investment Program grant allocations are developed and that supervisory reviews are performed in a timely manner.
6. City Council request the City Manager to ensure all grant assessment forms are relevant, practical and clear.
7. City Council request the City Manager to train grants staff on the use of updated assessment forms.
8. City Council request the City Manager to ensure that standard documents developed for the application or assessment of specific grant programs be carefully completed, all outstanding issues are addressed, and files contain explanations for exceptions to established guidelines.
Origin
Summary
The Auditor General’s 2012 Work Plan included a review of the Community Partnership and Investment Program. The objective of this review was to assess the processes for both the awarding of funding and monitoring subsequent agency performance.
This report contains eight recommendations along with a management response to each of the recommendations. The implementation of these recommendations will improve the administration of the City’s Community Partnership and Investment Program for issuing and monitoring municipal grants.
Background Information
https://www.toronto.ca/legdocs/mmis/2013/au/bgrd/backgroundfile-55745.pdf
Appendix 1 - Auditor General's Report - Municipal Grants - Improving the Community Partnership and Investment Program (November 30, 2012)
https://www.toronto.ca/legdocs/mmis/2013/au/bgrd/backgroundfile-55746.pdf
Appendix 2 - Management's Response
https://www.toronto.ca/legdocs/mmis/2013/au/bgrd/backgroundfile-55747.pdf