Item - 2014.CC48.4

City Council on February 19 and 20, 2014, adopted the following:

1.         City Council authorize the use of internet voting and telephone voting as alternative voting methods for persons with disabilities during the advance vote period in the 2014 Municipal Election, and pass a by-law substantially in the form of the draft bill attached as Attachment 1 to the report (February 11, 2014) from the City Clerk and Director, Purchasing and Materials Management.

2.         City Council authorize the City Clerk to negotiate and execute an agreement with Scytl Canada Inc., being the highest scoring proponent for RFP No. 3405-13-3197, Internet Voting for Persons with Disabilities for the 2014 Municipal Election, in the amount of $914,342.64 net of HST ($930,435.07 net of HST recoveries) as per the terms and conditions set out in the RFP and on terms and conditions satisfactory to the City Clerk and in a form satisfactory to the City Solicitor.

3.         City Council increase the City Clerk's Office's 2014 Approved Operating Budget by $930,435.07 gross, $0 net, funded from the Election Reserve Fund to reflect the funding required for the contract award to Scytl.

4.         City Council decrease the City Clerk's Office's 2014 Approved Capital Budget by $748,000.00, with a corresponding decrease in withdrawals from the Election Reserve Fund,  reflecting amendments in cash flow and funding sources for the Archives Strategic Plan Implementation, Information Management Infrastructure, City Hall Health and Safety Remediation and Alternate Voting projects.