Item - 2015.GM5.20
Tracking Status
- This item was considered by Government Management Committee on June 15, 2015 and was adopted with amendments.
GM5.20 - Award of Request for Proposals No. 0203-15-0112 for Custodial Services at Union Station including 18D York Street
- Decision Type:
- ACTION
- Status:
- Amended
- Wards:
- 20 - Trinity-Spadina, 28 - Toronto Centre-Rosedale
Committee Decision
The Government Management Committee:
1. In accordance with Section 195-14C of Toronto Municipal Code Chapter 195 (Purchasing By-law):
a. authorized the Chief Corporate Officer to negotiate and enter into an agreement with Impact Cleaning Services, being the highest scoring proponent meeting the requirements of Request for Proposal (RFP) 0203-15-0112 for Union Station Custodial services for a period of three (3) years from the date of the award to May 31, 2018, in the amount of $2,505,443.76 net of all taxes and $2,549,539.57 net of HST recoveries; and
b. directed the Chief Corporate Officer to report on the performance of Impact Cleaning Services for Government Management Committee to review prior to exercising the option to renew the contract for one (1) additional term of two (2) years fixed, from June 1, 2018 to May 31, 2020, in the amount of $1,720,404.72 net of all taxes and $1,750,683.84 net of HST recoveries; for a total contract award of $4,225,848.48 net of all taxes and $4,300,223.41 net of HST recoveries, subject to budget approval(s), under the same terms and conditions set out in the RFP and in a form satisfactory to the City Solicitor.
2. Directed the Chief Corporate Officer to report to the Government Management Committee on performance standards for cleaning contracts in order that the quality of cleaning in these areas be improved.
Origin
Summary
The purpose of this report is to advise on the results of the Request for Proposal (RFP) 0203-15-0112 for Custodial Services at Union Station, 65 Front St West including 18D York Street. Both locations are currently serviced by external contractors. No City employees will be affected as a result of this award. The contract is to start after the date of the award.
This contract award is within the delegated authority of the Government Management Committee pursuant to Toronto Municipal Code Chapter 195, Purchasing, Section 195‑14C and pursuant to direction 10 of GM 12.21 Council-Directed Follow Up to Community Development Committee Item CD10.2- the Social Impact of Lower Wage Jobs which states "that prior to the awarding of any further cleaning contracts, the Deputy City Manager & Chief Financial Officer brings results of the call for proposals to the Government Management for approval."
Background Information
https://www.toronto.ca/legdocs/mmis/2015/gm/bgrd/backgroundfile-80940.pdf
Motions
That the recommendation in the report (June 1, 2015) from the Director, Purchasing and Materials Management and the Chief Corporate Officer be deleted and replaced with the following:
1. The Government Management Committee, in accordance with Section 195-14C of Toronto Municipal Code Chapter 195 (Purchasing By-law):
a. authorize the Chief Corporate Officer to negotiate and enter into an agreement with Impact Cleaning Services, being the highest scoring proponent meeting the requirements of Request for Proposal (RFP) 0203-15-0112 for Union Station Custodial services for a period of three (3) years from the date of the award to May 31, 2018, in the amount of $2,505,443.76 net of all taxes and $2,549,539.57 net of HST recoveries; and
b. direct the Chief Corporate Officer to report on the performance of Impact Cleaning Services for Government Management Committee to review prior to exercising the option to renew the contract for one (1) additional term of two (2) years fixed, from June 1, 2018 to May 31, 2020, in the amount of $1,720,404.72 net of all taxes and $1,750,683.84 net of HST recoveries;
for a total contract award of $4,225,848.48 net of all taxes and $4,300,223.41 net of HST recoveries, subject to budget approval(s), under the same terms and conditions set out in the RFP and in a form satisfactory to the City Solicitor.
That the Chief Corporate Officer report to the Government Management Committee on performance standards for cleaning contracts in order that the quality of cleaning in these areas be improved.