Item - 2015.PW6.3

The Public Works and Infrastructure Committee:

1.  In accordance with Section 195-14C of Toronto Municipal Code Chapter 195 (Purchasing By-Law) granted authority to the Executive Director, Engineering and Construction Services, to negotiate and execute agreements with CH2M Hill Canada Limited, being the highest overall scoring proponent meeting the requirements of RFP No. 9117-14-7110, to provide contracted professional engineering services and program management services for the Program Management, Environmental Assessment Support, Preliminary Design and Detailed Design, Construction Administration and Post Construction Support services for the Basement Flooding Protection Program for a period of 10 years consisting of two 5 year terms, each in an amount not to exceed $44,354,183.30, for a total cost of  $88,708,366.60 net of HST including disbursements, provisional allowances and contingencies, with the option to terminate the contract after the first five-year term, by the Executive Director, Engineering and Construction Services, in his sole discretion  based on an evaluation of the Consultant's performance to that point, as follows:

a.  for the Program Management for the overall BFPP in an amount not to exceed $46,511,817.60 net of HST, including labour, disbursements, provisional allowances and contingencies.  This amount includes a contingency allowance of $1,000,000.00, net of HST, for additional services, if necessary and authorized by the Executive Director, Engineering & Construction Services;

 

b.  for Environmental Assessment Support in an amount not to exceed $1,674,600.00 net of HST, including labour, disbursements, provisional allowances and contingencies.  This amount includes a contingency allowance of $200,000.00, net of HST, for additional services, if necessary and authorized by the Executive Director, Engineering & Construction Services;

 

c.  for Preliminary Design in an amount not to exceed $24,773,301.00 net of HST, including labour, disbursements, provisional allowances and contingencies.  This amount includes a contingency allowance of $500,000.00, net of HST, for additional services, if necessary and authorized by the Executive Director, Engineering & Construction Services; and,

 

d.  for Oversight, Quality Assurance/Quality Control and Administration of Detailed Design and Construction Administration in an amount not to exceed $15,748,648.00 net of HST, including labour, disbursements, provisional allowances and contingencies.  This amount includes a contingency allowance of $780,000.00 net of HST, for additional services, if necessary and authorized by the Executive Director, Engineering & Construction Services.

All in accordance with the terms and conditions as set out in the RFP and any other terms and conditions satisfactory to the Executive Director, Engineering & Construction Services and in a form satisfactory to the City Solicitor. The dollar amounts set out in each of 1.a., b., c., and d., above, will be divided equally between the two 5-year terms.

2. Directed the Executive Director, Engineering and Construction Services to report back to the Public Works and Infrastructure Committee with an update on the status of the Program Management Services contract for Basement Flooding Protection Program before any decision is made on the possible extension of the agreement at the five year point of the agreement.

The purpose of this report is to advise of the results of Request for Proposals (RFP) No. 9117-14-7110 for the Provision of Professional Engineering Services for delivery of the Basement Flooding Protection Program and to request authority to enter into agreements with CH2M Hill Canada Ltd., being the highest overall scoring bidder meeting the proposal requirements. The award of this contract will ensure that there is no interruption in the delivery of capital infrastructure to support the Basement Flooding Protection Program, the planned expenditures for which are expected to be up to $180 million annually, based on Toronto Water’s approved 2015 Capital Budget and 2016–2024 Capital Plan.

There is an urgent need for the award of this assignment as any delay will jeopardize the City's ability to construct the infrastructure upgrades as scheduled and made public in Toronto Water’s 2015 Capital Budget.