Item - 2017.EX21.14

The Executive Committee recommends that:

1.  City Council request that the City Manager initiate a review of the City of Toronto capital program delivery including a review of project management of major capital projects for all City departments and other Agencies, Boards, and Corporations; staff reporting mechanisms to City Council and/or boards; and future options for project management and delivery of major capital projects.

2.  City Council request that the City Manager report back to Executive Committee and the Toronto Transit Commission Board on the feasibility of a Major Capital Project Task Force. The Task Force would provide project management and coordination for all major capital projects for City departments, and Agencies, Boards, and Corporations. Resources for this group should be found within existing budgets and would be comprised of senior staff from Engineering and Construction Services, Transportation, the Toronto Transit Commission and other departments with project delivery expertise.

3.  City Council request the City Manager to report to the Executive Committee in the third quarter of 2017 on the feasibility of establishing a Major Capital Infrastructure Office which would:

a.  be led by "best in class" public infrastructure experts;

b.  utilize the best management and financial practices and the appropriate elements of the KPMG Capital Program Delivery Review for the Toronto Transit Commission;

c. deliver major City infrastructure projects on time and on budget; and

d. include staff from Engineering and Construction services, Transportation and other major divisions and agencies.

4.  City Council request the City Manager to include in the report in Recommendation 3 appropriate large infrastructure projects that could be assumed by the Major Capital Infrastructure Office.

5.  City Council request that the City Manager report on which of the 41 recommendations found in the Toronto Transit Commission Capital Program Delivery review have been or will be adopted by the City.

At its meeting on Wednesday, September 28, 2016 the Toronto Transit Commission Board considered the report (September 21, 2016) from the City Manager and the Chief Executive Officer, Toronto Transit Commission entitled "Toronto Transit Commission Capital Program Delivery Review". The Board approved the recommendations in the staff report, as follows:

"The City Manager and Chief Executive Officer, Toronto Transit Commission recommends that:

1.  The Toronto Transit Commission Board request the Chief Executive Officer, Toronto Transit Commission to report to the December 2016 meeting of the Toronto Transit Commission Board on an implementation plan, identifying timing and any new capital resources or investment required.

2.  The Toronto Transit Commission Board request the Chief Executive Officer, Toronto Transit Commission to work in partnership with the City Manager to review and develop the implementation plan for recommendations that form part of Group 3, as outlined in Appendix 2 of this report.

3.  The Toronto Transit Commission Board request the Chief Executive Officer, Toronto Transit Commission to provide a semi-annual report to the Toronto Transit Commission Board on the status of implementing the recommendations contained in Appendix 1 of this report".

The Board also approved the following motions:

i.  Request that the City Manager initiate a review of the City of Toronto capital program delivery including a review of project management of major capital projects for all City departments and other Agencies, Boards, and Corporations; staff reporting mechanisms  to City Council and/or boards; and future options for project management and delivery of major capital projects.

ii.  Request that the City Manager report back to Executive Committee and the Toronto Transit Commission Board on the feasibility of a Major Capital Project Task Force. The Task Force would provide project management and coordination for all major capital projects for City departments, and Agencies, Boards, and Corporations. Resources for this group should be found within existing budgets and would be comprised of senior staff from Engineering and Construction Services, Transportation, the Toronto Transit Commission and other departments with project delivery expertise.

iii.  Request that the City Manager report on which of the 41 recommendations found in the Toronto Transit Commission Capital Program Delivery review have been or will be adopted by the City.

iv.  Request staff to transmit this report and the Board's decision to the Executive Committee of City Council and to advise the Executive Committee that an implementation report will be coming forward to the Board in December and will be forwarded to the Executive Committee at that time.

At its meeting on Tuesday, December 20, 2016 the Toronto Transit Commission Board considered the report (December 20, 2016) from the Chief Executive Officer, Toronto Transit Commission entitled "Capital Delivery Review Implementation Plan". The Board adopted the recommendations in the staff report, as follows:

"It is recommended that the Toronto Transit Commission Board:

1.  Approve the preliminary Project Management Maturity Plan as outlined in the body of this report;

2.  Request staff report back on a semi-annual basis beginning in June 2017 to provide an updated Project Management Maturity Plan along with the status of progress made against the plan;

3.  Request staff transmit an annual third-party report to track progress against the Project Management Maturity Plan beginning in December 2017; and

4.  Direct staff to forward this item to the City Clerk for consideration at the January 19, 2017 meeting of the Executive Committee on Item EX18.26: Toronto Transit Commission Capital Program Delivery Review".