Item - 2017.GM23.6

The Government Management Committee received the report (October 27, 2017) from the Treasurer for information.

City Council directed staff to report back on reviewing the criteria for when staff should bring important procurements to City Council for policy direction prior to the issuance of the procurement as set out in the "Access to Councillors during a Procurement Process Policy" and to further ensure that City Council decides on the appropriate procurement approach for significant contracting out prior to the issuance of the procurement.

As part of the City's Procurement Policies, guidelines are set out in the "Policy for Access to Information to Members of Council at Various Stages of the Procurement Process" for when staff should consider bringing procurements to Council prior to the issuance of such a procurement. The Policy is also used as a guideline for when Council considers directing staff to report to Council in advance of issuing a procurement.

Over the last number of years, where an organizational restructuring that is significant is being considered, the appropriate Division has reported to Council in advance of issuing the procurement, for the appropriate guidance and direction.  As such, based on the experience to date, staff believe the criteria for when staff should bring important procurements to City Council in advance is working well, including with respect to significant contract out situations, and therefore staff are not recommending any changes.