Item - 2018.EX35.41

The Executive Committee recommends that:

1.  City Council:

a.  approve a five-year rental agreement with Royal Agricultural Winter Fair for the 2018-2022 Royal Fair under the terms and conditions of the standard licence agreement for the Enercare Centre and specific terms outlined in Appendix A to the report (May 16, 2018) from the Chief Executive Officer, Exhibition Place and such other terms and conditions as satisfactory to the Chief Executive Officer, Exhibition Place and the City Solicitor;

b.  approve an initial five-year lease agreement term with Royal Agricultural Winter Fair, commencing from January 1, 2018 and ending on December 31, 2022, with an option right to the Royal Fair of a renewal/extension of five (5) years for use of office space in the Coliseum Building provided that the Royal Fair has entered into a licence agreement with the Board to continue operating the Fair during the extended term on the terms and conditions outlined in Appendix D to the report (May 16, 2018) from the Chief Executive Officer, Exhibition Place, and such other terms and conditions as may be satisfactory to the relevant City of Toronto authorities as required and by the Chief Executive Officer, Exhibition Place and in a form acceptable to the City Solicitor.

2.  City Council direct that the City's support for the Royal Agricultural Winter Fair, currently $969,110.00, be paid to Exhibition Place, starting in 2019 and for future years, for specific application as a subsidy to the Board of Governors of Exhibition Place towards the market rent costs for the licenced space used for the annual Fair.

At its meeting of May 31, 2018, the Board of Governors of Exhibition Place considered the report (May 16, 2018) from the Chief Executive Officer, Exhibition Place on Multi-Year Agreement with Royal Agricultural Winter Fair and Use of Office Space.

The Board of Governors of Exhibition Place:

a.  Approved a five-year rental agreement with Royal Agricultural Winter Fair for the 2018-2022 Royal Fair under the terms and conditions of the standard licence agreement for the Enercare Centre and specific terms outlined in Appendix A to the report (May 16, 2018) from the Chief Executive Officer, Exhibition Place and such other terms and conditions as satisfactory to the Chief Executive Officer, Exhibition Place and the City Solicitor. 

b.  Approved an initial five-year lease agreement term with Royal Agricultural Winter Fair, commencing from January 1, 2018 and ending on December 31, 2022, with an option right to the Royal Fair of a renewal/extension of five (5) years for use of office space in the Coliseum Building provided that the Royal Fair has entered into a licence agreement with the Board to continue operating the Fair during the extended term on the terms and conditions outlined in Appendix D to the report (May 16, 2018) from the Chief Executive Officer, Exhibition Place, and such other terms and conditions as may be satisfactory to the relevant City of Toronto authorities as required and by the Chief Executive Officer, Exhibition Place and in a form acceptable to the City Solicitor.