Item - 2019.BA19.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 28, 2019) from the Chief Purchasing Officer:

Call Number:

RFQ No. 0302-19-0014

Description:

For the non-exclusive supply, delivery, installation of Mattresses, Box Springs, Heavy Duty Bed Frames, Stow-Away Beds and Posture Boards including the removal and disposal of replaced items at various Fire divisions within the City of Toronto as and when required from Date of Award for a period of one (1) year with the option to review the contract for four (4) additional separate one (1) year periods.

Recommended Bidder:

2419613 Ontario Ltd Pioneer Bedding

Contract Award Value:

$139,020 net of all applicable taxes and charges, including 20 percent miscellaneous

$157,093 including HST and all applicable charges

$141,467 net of HST recoveries

Contract is expected to start on date of award and end on April 30, 2020.

Option Year 1: May 1, 2020 to April 30, 2021

$ 143,191 net of all applicable taxes and charges, including 20 percent miscellaneous

$ 161,805 including all applicable taxes and charges

$ 145,711 net of HST recoveries

Option Year 2: May 1, 2021 to April 30, 2022

$ 147,486 net of all applicable taxes and charges, including 20 percent miscellaneous

$ 166,660 including all applicable taxes and charges

$ 150,082 net of HST recoveries

Option Year 3: May 1, 2022 to April 30, 2023

$ 151,911 net of all applicable taxes and charges, including 20 percent miscellaneous

$ 171,659 including all applicable taxes and charges

$ 154,585 net of HST recoveries

Option Year 4: May 1, 2023 to April 30, 2024

$ 156,468 net of all applicable taxes and charges, including 20 percent miscellaneous

$ 176,809 including all applicable taxes and charges

$ 159,222 net of HST recoveries

The total potential Contract award identified in this report including all option years is $738,076 net of all taxes and $834,026 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $751,066 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

Call Issued: January 14, 2019                 Call Closed: February 12, 2019

Number of Addenda Issued: One (1)

Number of Bids: Two (2)

Table 2: Summary of Bids Received for Request for Quotation No. 0302-19-0014 including bid price