Item - 2019.BA44.9

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body, in accordance with the Contract Details set out in the report (September 12, 2019) from the Chief Purchasing Officer:

Call Number:

TCHC Vendor of Record No.17290

Description:

The Vendor of Record (VOR) Arrangement for Integrated Housing Management System Acquisition between Toronto Community Housing Corporation and Yardi Canada Ltd.  The term of this VOR arrangement is for five (5) years including system implementation and licenses.

Recommended Proponent:

Yardi Canada Ltd

Contract Award Value:

$ 560,332 net of all applicable taxes and charges

$ 633,175 including HST and all applicable charges

$ 570,194 net of HST recoveries

Contract is expected to start on Oct 1, 2019 and end on December 31, 2019

Option Year 1 (January 1, 2020 to December 31, 2020)

$1,468,139 net of all applicable taxes and charges

$1,658,997 including HST and all applicable charges

$1,493,978 net of HST recoveries

Option Year 2 (January 1, 2021 to December 31, 2021)

$625,554 net of all applicable taxes and charges

$706,876 including HST and all applicable charges

$636,564 net of HST recoveries

Option Year 3 (January 1, 2022 to December 31, 2022)

$638,065 net of all applicable taxes and charges

$721,013 including HST and all applicable charges

$649,295 net of HST recoveries

Option Year 4 (January 1, 2023 to December 31, 2023)

$650,826 net of all applicable taxes and charges

$735,433 including HST and all applicable charges

$662,281 net of HST recoveries

Option Year 5 (January 1, 2024 to December 31, 2024)

$663,842 net of all applicable taxes and charges

$750,141 including HST and all applicable charges

$675,526 net of HST recoveries

The total potential contract award including all option years is $4,606,758 net of all applicable taxes and charges, and $5,205,637 including all applicable taxes and charges.  The total potential cost to the City including all option years is $4,687,837 net of HST recoveries.

Call Issued:  February, 2019                     Call Closed:  Aug 1, 2019

Number of Addenda Issued: Not Applicable

Number of Bids:  One (1)

Table 2: Summary of Proposals Received for VOR No. 17290