Item - 2019.EX11.20

The Executive Committee recommends that:

1.  City Council amend the Aboriginal Affairs Advisory Committee Terms of Reference as follows:

a.  amend Section C.4. so that it now reads as follows:

"4.  The Advisory Committee will hold up to four six meetings per year at the call of the Chair or Co-Chairs."

b.  add a provision that sets the quorum necessary for a Committee meeting at 30 percent of members.

At its meeting on November 22, 2019, the Aboriginal Affairs Advisory Committee considered Item AA2.6 and recommended to Executive Committee that City Council amend the Aboriginal Affairs Advisory Committee Terms of Reference.

From letter (November 6, 2019) from Angus D. Palmer, Member, Aboriginal Affairs Advisory Committee:

I do not believe that four meetings per year is a sufficient number to permit the Committee to provide timely input to the range of issues which the Committee can reasonably be expected to deal with. At the same time, I am concerned that a requirement to have a minimum of 50 percent of the Committee in attendance at all times in order for business to be conducted runs the risk of having already infrequent meetings even less frequent in the event that, for some reason, quorum cannot be obtained.