Item - 2020.BA102.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report September 21, 2020 from the Chief Procurement Officer:

Solicitation Number:                                      

Request for Quotations Number  Doc 2232696508

Description:

Corporate Real Estate Management, Facilities Sourcing, and Purchasing and Materials Management Division (PMMD) recommend the award of an Agreement to CIMCO Refrigeration, a Division of Toromont Industries (CIMCO), for the provision of the services for the upkeep of the Ammonia Refrigeration Equipment used in the operation of City-operated ice-skating rinks.  The Agreement covers preventative maintenance and on-demand repair work. 

The base contract term is three (3) years, with the option to renew for two (2) additional one (1) year periods.

Should the option years be exercised, the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

CIMCO Refrigeration, a Division of Toromont Industries

Contract Award Value:

Initial Term (three years) from the date of award to September 30, 2023

$ 3,925,943 net of all applicable taxes and charges

$ 4,436,315 including all applicable taxes and charges

$ 3,995,039 net of HST recoveries

The anticipated Contract start is October 1, 2020, and the expiry is September 30, 2023.

Option Year 1 - October 1, 2023 to September 30, 2024

$ 1,361,339 net of all applicable taxes and charges

$ 1,538,313.07 including all applicable taxes and charges

$ 1,385,299 net of HST recoveries

Option Year 2 - October 1, 2024 to September 30, 2025

$ 1,388,566 net of all applicable taxes and charges

$ 1,569,079 including all applicable taxes and charges

$ 1,413,004 net of HST recoveries

The total potential contract award to CIMCO, including the two (2) option years, is $7,543,707, including all applicable taxes and charges and $6,675,848 net of all taxes and charges. The total potential cost to the City, including all option years, is $6,793,342 net of HST recoveries.

The above cost calculations for the Contract Award Values reflect a 2% fixed annual pricing adjustment for the entire contract term, including all option years.

Solicitation Issued:            May 21, 2020            Solicitation Closed: July 07, 2020

Number of Addenda Issued: Twelve (12)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received for Ariba Doc 2232696508, including Bid price

 *Non-Compliant