Item - 2020.BA91.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 15, 2020) from the Chief Procurement Officer:

Solicitation Number:

Ariba Doc. Number 2305198436

Description:

Ariba Doc. Number 2305198436 (Request for Quotation Number 6038-20-0005) for the non-exclusive rental, delivery, setting in place, servicing and removal of portable chemical toilets for various City Of Toronto Divisions for a period of three (3) years from the date of the award to April 30, 2023 with the option to renew the contract for two (2) additional separate one (1)-year periods all in accordance with the provisions and specifications contained in this Request for Quotation.

Should the option(s) be exercised, the General Manager, Parks, Forestry and Recreation will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions.

Recommended Supplier:

Super Save Toilet Rentals Inc.

Contract Award Value:

$1,201,534 net of all applicable taxes and charges (including an average of 25 percent for miscellaneous items)

$1,357,734 including HST and all applicable charges

$1,222,681 net of HST recoveries

Contract is expected to start from Date of Award and end on April 30, 2023.

Option Year 1 (May 1, 2023 to April 30, 2024)   

$412,527 net of all applicable taxes and charges (including an average of 25 percent for miscellaneous items)

$466,155 including HST and all applicable charges

$419,787 net of HST recoveries

Option Year 2 (May 1, 2024 to April 30, 2025)   

$424,903 net of all applicable taxes and charges (including an average of 25 percent for miscellaneous items)

$480,140 including HST and all applicable taxes charges

$432,381 net of HST recoveries

The total potential contract award including all option years is $2,074,849 net of HST recoveries, $2,304,029 including all applicable taxes and charges and $2,038,964 net of all applicable taxes and charges.

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

Solicitation Issued:  April 17, 2020                     Solicitation Closed:  May 19, 2020

Number of Addenda Issued: None

Number of Bids:  One (1)

Table 1: Summary of Bids Received for Ariba Doc. Number 2305198436 including bid price