Item - 2021.BA167.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 1, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3130864459

Description:

For the Supply and Delivery of Four (4) Latest model Mack LR cab-over truck chassis, tandem axle, 27,488 kg (60,600 lbs) GVWR complete with a 27 yd³ automated curbside loading refuse packer body, with option to purchase an additional Twenty five (25) units in 2022, Three (3) units in 2023, Three (3) units in 2024 and Three (3) units in 2025, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from December 10, 2021 to December 9, 2026 for a fixed period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

Recommended Supplier:

FST Canada Inc. O/A Joe Johnson Equipment of Canada

Initial Contract Period (December 10, 2021 to December 9, 2022)

$2,011,279 net of all applicable taxes and charges

$2,272,745 including HST and all applicable charges

$2,046,677 net of HST recoveries

Option Period for the Contract (December 10, 2022 – December 9, 2026)

$17,894,048 net of all applicable taxes and charges

$20,220,274 including HST and all applicable charges

$18,208,983 net of HST recoveries

Total Potential Contract Award

$19,905,326 net of all applicable taxes and charges

$22,493,019 including HST and all applicable charges

$20,255,660 net of HST recoveries

Contract is expected to start on December 10, 2021 and end on December 9, 2026.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued:  September 2, 2021          Solicitation Closed:  October 8, 2021

Number of Addenda Issued: One (1)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received including bid price;